Enterprise Travel Email Filtering Dashboard
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Solution Overview
Problem
Business enterprises face challenges in identifying, filtering, and managing travel-related information from employee emails to comply with company policies, budgets, and duty-of-care considerations due to the ease of independent travel booking through various online platforms.
Innovation Solution
A system and method for enterprise-wide travel email filtering, processing, and visualization that involves receiving, parsing, and storing travel-related information from employee emails, generating user interfaces as a travel information dashboard accessible to the company, and distributing data to relevant stakeholders.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If employees book travel independently through online platforms, then ease of travel booking is improved, but employer knowledge of travel information deteriorates
Solution Approach 1:
The system implements feedback by automatically capturing travel booking information from employee email accounts and forwarding it to a centralized dashboard. The email filtering system monitors incoming emails for travel-related content, extracts relevant data, and presents it to employers through the web-based dashboard, creating a continuous information feedback loop that maintains employer awareness without interfering with employee booking freedom
Solution Approach 2:
The patent introduces an intermediary email filtering system that acts as a mediator between employees and employers. This intermediary automatically processes employee emails, identifies travel-related information, extracts key data points, and delivers them to the employer dashboard, enabling indirect information transfer without requiring direct employee-employer communication or restricting employee booking autonomy
2Measurement precision
If manual tracking of travel information is used, then data accuracy is improved, but time consumption deteriorates
Solution Approach 1:
The system implements self-service by enabling automatic extraction and processing of travel information from employee emails without requiring manual human intervention. The email filtering system autonomously identifies travel-related emails, extracts relevant data using automated parsing techniques, and populates the dashboard, eliminating the need for manual data entry while maintaining high data accuracy through systematic processing
Solution Approach 2:
The patent replaces manual mechanical data collection methods with automated electronic processing. Instead of employees or administrators manually tracking travel information through spreadsheets or manual entry, the system uses automated email filtering, pattern recognition algorithms, and data extraction software to capture and process travel data, significantly reducing time consumption while maintaining accuracy
3Measurement precision
If comprehensive email monitoring is implemented, then travel information identification is improved, but system complexity deteriorates
Solution Approach 1:
The system applies segmentation by dividing the email monitoring process into distinct functional modules: an email filtering component that identifies travel-related messages, a data extraction component that parses specific information fields, and a dashboard presentation component that displays processed data. This modular segmentation reduces overall system complexity by making each component independent and manageable while collectively achieving comprehensive travel information identification
4Ease of operation
If centralized travel dashboard is implemented, then information accessibility is improved, but data security risks deteriorate
Solution Approach 1:
The system implements copying by creating a centralized dashboard that replicates travel information from multiple employee email accounts in a single accessible location. Rather than requiring employers to access individual employee accounts or physical documents, the dashboard generates copies of relevant travel data that can be viewed centrally, improving accessibility while maintaining security through controlled data replication rather than centralized account access
Data Source
AI summary
A method includes receiving, at a service provider, each of multiple email messages from an email system of a company after the email system determines that each email message includes travel information associated with business travel of an employee of the company, wherein the company is a client or customer of the service provider. The method also includes parsing and filtering, by the service provider, each email message to obtain the travel information. The method also includes storing, by the service provider, the travel information in a data repository. The method also includes generating, by the service provider, one or more user or data interfaces associated with the travel information, wherein the one or more user or data interfaces are arranged as a travel information dashboard accessible to the company.