Meeting Reminder Control Using Travel-Time Room Reassignment
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Solution Overview
Problem
Existing information notification systems fail to adapt when users are far away from the scheduled conference room, leading to potential lateness due to long travel times, despite reminder notifications being sent at predetermined times.
Innovation Solution
An information processing device that calculates travel time from the user's location to the conference room and, if the travel time exceeds the reminder time, selects an alternative conference room closer to the user and sends a notification to change the meeting location.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If reminder notification is sent at a predetermined time before the event, then users can be notified in advance, but users who are far away from the conference room may be late due to long travel time
Solution Approach 1:
The system dynamically adjusts the reminder notification mechanism by calculating travel time from the user's current location to the conference room and comparing it with the reminder time. When the user is far away and travel time exceeds the reminder time, the system automatically selects an alternative conference room closer to the user and sends a notification about the room change, making the reminder system adaptive to real-time user conditions
Solution Approach 2:
The system obtains feedback about the user's current location through the location acquisition device and uses this information to determine whether the user is far from the conference room. Based on this feedback, the system adjusts the reminder notification strategy by selecting alternative conference rooms when necessary, creating a closed-loop control system that responds to user conditions
2Ease of operation
If the system selects an alternative conference room when user is far away, then user convenience is improved, but system complexity increases
Solution Approach 1:
The system automatically performs the complex task of selecting alternative conference rooms by comparing user location with available rooms and determining the most suitable alternative. This self-service approach handles the complexity internally without requiring user intervention, maintaining ease of operation while implementing sophisticated location-based logic
Solution Approach 2:
The controller acts as an intermediary that mediates between the user's location information and the conference room selection. It processes the location data, compares it with the locations of multiple conference rooms, and automatically determines the best alternative, simplifying the interaction for the user while managing the computational complexity
Data Source
AI summary
In an information notification system (Sy), an information processing device (10) on a sending side that sends an e-mail includes a controller (19) that calculates a preparation time including a travel time taken to move from a location of the information processing device (10) on a receiving side that receives the e-mail to a main conference room, wherein when the preparation time is longer than a reminder time, the controller (19) selects, based on a location of the conference room and the location of the information processing device (10) on the receiving side, an alternative conference room closer to the information processing device (10) on the receiving side than the main conference room, and allows an e-mail indicating a change to the selected alternative conference room to be sent to the information processing device (10) on the receiving side.