Unified Event Management System for Physical and Virtual Participation

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Solution Overview

Problem

Existing event management systems struggle to seamlessly integrate physical and virtual spaces for event participation, leading to inefficiencies in coordinating participation across different communication terminals.

Innovation Solution

An event management system that includes first and second communication terminals, and an event management apparatus. The apparatus generates and transmits event participation notifications to communication terminals that have not yet participated in an event, allowing for coordinated participation between physical and virtual spaces.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Adaptability or versatility

If event management systems use separate communication terminals for physical and virtual spaces, then participation coordination becomes complex, but integration of physical and virtual spaces improves event accessibility

Engineering Contradiction:

Improveintegration of physical and virtual spacesVSAvoidparticipation coordination

Core Design Contradiction:

Adaptability or versatilityVSDevice complexity

Solution Approach 1:

The system merges physical space terminals and virtual space terminals into a unified event management framework. The event management apparatus consolidates participation information from both physical and virtual terminals, managing them as integrated components of a single event system rather than separate systems.

Inventive Principle:

Principle #5Merging (Combining)

Solution Approach 2:

The event management apparatus serves multiple functions: it manages event information, tracks participation status across different terminal types, generates notifications, and coordinates between physical and virtual participants. This multi-functional design handles diverse terminal types through a single universal management interface.

Inventive Principle:

Principle #6Universality (Multi-functionality)

2Reliability

If the system notifies all scheduled participants, then event participation completeness improves, but notification management complexity increases

Engineering Contradiction:

Improveevent participation completenessVSAvoidnotification management

Core Design Contradiction:

ReliabilityVSDevice complexity

Solution Approach 1:

The system implements feedback mechanisms where the event management apparatus monitors participation status of each scheduled participant and automatically generates notifications only for those who have not yet participated. This feedback loop ensures complete participation while avoiding unnecessary notifications to already-participating users.

Inventive Principle:

Principle #23Feedback

Solution Approach 2:

The notification system operates autonomously by automatically identifying which scheduled participants have not yet joined the event and generating appropriate notifications without requiring manual intervention. The system serves itself by managing the entire notification workflow from status monitoring to notification generation and transmission.

Inventive Principle:

Principle #25Self-service

3Productivity

If real-time participation tracking is implemented, then event coordination efficiency improves, but information processing load increases

Engineering Contradiction:

Improveevent coordination efficiencyVSAvoidinformation processing load

Core Design Contradiction:

ProductivityVSUse of energy by moving object

Solution Approach 1:

The system implements partial tracking by monitoring only the essential participation status of each terminal rather than comprehensive activity tracking. It focuses on determining whether each scheduled participant has joined the event, processing only the minimum necessary information to achieve effective coordination without excessive data collection.

Inventive Principle:

Principle #16Partial or excessive action

Data Source

PatentUS20250119310A1Event management system, event management method, and non-transitory recording medium

Publication Date: 2025.04.10 RICOH CO LTD

AI summary

An event management system includes a first communication terminal, a second communication terminal, and an event management apparatus. The first communication terminal is located in a physical space and used for executing a predetermined event. The second communication terminal is used for executing the predetermined event via a virtual space. The event management apparatus manages information related to the predetermined event in a case where the predetermined event is executed using the first communication terminal and the second communication terminal. The event management apparatus includes first circuitry configured to generate an event participation notification after one communication terminal of the first communication terminal and the second communication terminal performs processing of participating in the predetermined event and transmit the generated event participation notification to the other communication terminal.