Inter-Organization Document Sharing via Universal Format

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Solution Overview

Problem

Medical institutions and nursing homes face difficulties in sharing electronic health records due to varying document categories and description item layouts, leading to high costs and workloads in creating customized programs for data exchange, and manual copying of information, which is inefficient and prone to errors.

Innovation Solution

An inter-organization document information sharing system that defines a versatile transmission/reception format, extracts and enters information from description items, and records it in corresponding categories, allowing for automatic and flexible sharing of information across different electronic health record systems without requiring individual customization.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Adaptability or versatility

If customized programs are created for each document category to enable information sharing, then information sharing capability is improved, but development cost and workload increase significantly

Engineering Contradiction:

Improveinformation sharing capabilityVSAvoiddevelopment cost and workload

Core Design Contradiction:

Adaptability or versatilityVSDevice complexity

Solution Approach 1:

The patent applies universality by creating a single standardized transmission/reception format that can handle multiple document categories and description item layouts. Instead of creating customized programs for each document type, the system uses one universal format (JSON with standardized fields) that accommodates various medical records, allowing different systems to exchange information without requiring organization-specific customization programs.

Inventive Principle:

Principle #6Universality (Multi-functionality)

Solution Approach 2:

The standardized transmission/reception format acts as an intermediary between different electronic health record systems. This intermediate format translates diverse document categories and description items into a common language, enabling information exchange between systems with varying structures without requiring direct customization between each pair of systems.

Inventive Principle:

Principle #24Intermediary (Mediator)

2Measurement precision

If manual copying of information is performed during document transmission, then information accuracy is maintained, but time consumption and error risk increase

Engineering Contradiction:

Improveinformation accuracyVSAvoidtime consumption

Core Design Contradiction:

Measurement precisionVSLoss of time

Solution Approach 1:

The patent replaces manual copying with automated data extraction and formatting. The system automatically extracts information from source documents, structures it according to the standardized transmission/reception format, and prepares it for transmission. This eliminates the manual copying process while maintaining accuracy through systematic automated processing.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

Solution Approach 2:

The standardized transmission/reception format is prepared in advance with predefined fields and structures. This preliminary preparation allows receiving systems to automatically parse and process incoming information without requiring manual copying or interpretation during the reception process.

Inventive Principle:

Principle #10Preliminary action

3Productivity

If document categories and description item layouts are standardized across all organizations, then information sharing efficiency is improved, but flexibility to accommodate diverse medical records is reduced

Engineering Contradiction:

Improveinformation sharing efficiencyVSAvoidflexibility to accommodate diverse records

Core Design Contradiction:

ProductivityVSAdaptability or versatility

Solution Approach 1:

The patent applies segmentation by dividing the standardized format into modular components that can accommodate different document categories. The transmission/reception format uses a structured approach with fields for different document types (admission records, discharge summaries, lab results, etc.), allowing each segment to be customized for specific medical record types while maintaining overall standardization for efficient processing.

Inventive Principle:

Principle #1Segmentation

Data Source

PatentUS20230178194A1Document information sharing system between organizations

Publication Date: 2023.06.08 INST OF MEDICAL INFORMATION TECH CO LTD

AI summary

An inter-organization document information sharing system for sharing document information between electronic health records of multiple organizations between which configurations of document categories or description items in the document categories do not necessarily match each other includes transmission/reception format definition configured to define a versatile transmission/reception format, transmission/reception format entry/transmission configured to extract information from description items in document categories of transmission-side electronic health records, to enter the information into the transmission/reception format, and to transmit the transmission/reception format, and transmission/reception format reception/recording configured to receive the transmission/reception format and to record the information entered into the transmission/reception format in corresponding description items in document categories of reception-side electronic health records.