Universal Patient Intake System for Reducing Repetitive Data Entry
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Solution Overview
Problem
Healthcare institutions face challenges in standardizing patient information collection due to differing requirements and workflows, leading to repetitive data entry for patients across various providers, with no unified electronic standard for sharing patient information, and existing electronic systems struggle to accommodate diverse formats.
Innovation Solution
A patient entry healthcare system that creates a single data repository compatible with all healthcare systems, allowing patients to enter information once and generate compatible forms for various providers, using a third-party service provider to manage and standardize data entry, ensuring HIPAA compliance and secure patient access.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Stability of the object's composition
If standardized paper forms are used for collecting health information, then consistency within an organization is improved, but providers across the community still require manual transfer to custom forms and patients must complete multiple forms
Solution Approach 1:
The system creates a universal electronic intake form that serves multiple functions: it collects information in a standardized format, automatically adapts to different provider-specific requirements, and distributes data to multiple providers simultaneously. This single multi-functional form replaces the need for separate standardized and custom forms, eliminating manual transfer processes.
Solution Approach 2:
The system introduces an intermediary processing layer between the standardized intake form and provider-specific systems. This intermediary automatically transforms and adapts the standardized data into various provider-specific formats, eliminating the need for manual transfer while maintaining compatibility with diverse provider requirements.
2Adaptability or versatility
If providers use different electronic systems with different vendors, then each provider can maintain their preferred workflow, but sharing patient information electronically becomes difficult due to different data formats
Solution Approach 1:
The electronic intake system is designed with universal adaptability to work with multiple different vendor systems and data formats. It maintains a core standardized data structure while providing transformation capabilities to output in various provider-specific formats, enabling seamless information sharing across diverse electronic systems.
Solution Approach 2:
The system dynamically changes data format parameters based on the target provider's system requirements. It maintains the core information in a standardized format while automatically transforming output parameters (data formats, protocols, structures) to match each provider's specific electronic system, enabling compatible information exchange without sacrificing workflow flexibility.
3Ease of operation
If web-based questionnaires are used for individual organizations, then patient entry is slightly improved compared to paper, but patients still must fill out all information repeatedly on different websites
Solution Approach 1:
The system merges multiple provider-specific intake processes into a single unified electronic intake form. Patients complete one standardized electronic questionnaire that consolidates all necessary information, which is then automatically distributed to multiple providers, eliminating the need to repeatedly fill out separate forms on different websites.
Solution Approach 2:
The single electronic intake form serves multiple providers simultaneously, functioning as a universal entry point that replaces multiple separate web-based questionnaires. This multi-functional form maintains ease of electronic entry while preventing repetitive data entry by serving all providers through one completion.
4Adaptability or versatility
If providers require specialized forms based on their workflow procedures, then each provider's specific needs are met, but standardization across the community becomes difficult to achieve
Solution Approach 1:
The system implements a universal standardized electronic intake form that simultaneously satisfies multiple provider-specific requirements. The form maintains a consistent core structure for community-wide standardization while incorporating adaptive capabilities to meet individual provider workflow needs, achieving both standardization and specialization through a single multi-functional solution.
Solution Approach 2:
The system maintains stable standardized parameters for core data collection while allowing dynamic adjustment of optional parameters to accommodate provider-specific workflow requirements. This approach achieves community-wide standardization for essential information while providing flexibility for provider-specific needs through parameter customization rather than form structure changes.
Data Source
AI summary
The present invention involves a health care patient document system and method which enable patients to enter clinical, administrative, and financial information normally completed on a clipboard in a medical office into a computerized system that stores the information. The patient is then enabled to direct the stored information to any health care provider whether the provider is enabled to receive the data electronically or not. For those provider clinicians and organizations not enabled to receive the information electronically, the system completes the paper-based forms already in use within the organization and sends the completed form by facsimile or mail delivery.