Unstructured Document Processor for Secure Enterprise Routing
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Solution Overview
Problem
Existing systems for processing and distributing unstructured documents, such as those in healthcare and other enterprises, face challenges with inefficiency and error-proneness, especially when dealing with documents like PDFs, faxes, and emails, due to lack of standardization and security concerns, particularly non-compliance with regulations like HIPAA.
Innovation Solution
A computer-implemented system and method that includes an unstructured document processor capable of receiving, processing, and distributing unstructured documents through a networked system, utilizing a data capture component to gather information, a dispatcher component to categorize and route documents, and an enterprise structured document system interface for secure and standardized handling, enabling efficient integration with existing record systems and secure transmission.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If conventional document processing systems are used to handle unstructured documents, then document transfer can be achieved, but security and compliance with regulations like HIPAA are compromised
Solution Approach 1:
The patent introduces a standardized interface layer that acts as an intermediary between diverse unstructured document sources and the enterprise system. This interface enforces security and compliance protocols while accommodating various document formats (PDF, fax, email, images) through standardized processing protocols, thus resolving the contradiction between security requirements and format versatility.
Solution Approach 2:
The system transforms unstructured documents with varying formats into a standardized structured format through automated processing. By changing the parameter state of documents from unstructured to structured, the system maintains security and compliance while handling diverse input formats, resolving the contradiction between reliability and adaptability.
2Productivity
If standardized forms are implemented for document submittal, then processing efficiency can be improved, but implementation difficulty and system complexity increase
Solution Approach 1:
The system employs automated processing capabilities that enable self-service document standardization. Documents are automatically routed, validated, and converted to structured formats without requiring manual intervention or complex configuration, thus improving productivity while avoiding increased system complexity.
Solution Approach 2:
The patent creates a universal processing interface that handles multiple document types and formats through a single standardized pathway. This multi-functional interface simplifies implementation by providing a one-size-fits-all solution that maintains processing efficiency without requiring separate systems for different document types.
3Reliability
If proprietary networks with special software are used for document transfer, then security can be enhanced, but ease of operation and accessibility are reduced
Solution Approach 1:
The system implements a universal interface that accepts multiple common document formats (PDF, fax, email, images) through standardized protocols. This approach maintains security through enforced processing standards while enhancing ease of operation by allowing users to submit documents through familiar, accessible channels without requiring proprietary software or specialized networks.
Data Source
AI summary
A computer-implemented system and method for processing and distribution of unstructured documents are disclosed. The apparatus and method in an example embodiment includes receiving an unstructured document; obtaining information from the document; storing portions of the information obtained from the document in a data set corresponding to the document; using a portion of the information obtained from the document to obtain an identifier of an enterprise record corresponding to the document; recording a specified behavior category for the document; and using the data set and the specified behavior category to dispatch the document to a recipient or an enterprise.