Vendor Information Sharing System for Organizational Silos
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Solution Overview
Problem
In large organizations, vendor information is often siloed across different entities due to organizational constraints, leading to duplicate projects and inefficient cost management.
Innovation Solution
A network communication system that allows selected vendor information to be shared across entities while adhering to regulatory and company policies by analyzing document content, applying sharing rules, and scrubbing sensitive information.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Productivity
If vendor information is shared across all entities in the organization, then cost savings and quality control improve, but information security and policy compliance deteriorate
Solution Approach 1:
The patent segments vendor information into different categories (shareable vs. sensitive) and applies different sharing rules to each segment. The system analyzes document content to identify sensitive portions and applies sharing rules that permit sharing of non-sensitive vendor information while blocking sensitive information, thus enabling cost savings through information sharing while maintaining information security.
Solution Approach 2:
The patent applies different quality levels of information sharing to different portions of vendor information. Rather than uniformly sharing or blocking all vendor information, the system applies local quality control by selectively sharing specific vendor information based on its sensitivity and relevance to different entities, allowing cost savings where appropriate while protecting sensitive areas.
2Loss of time
If vendor information is shared across entities, then duplicate projects are reduced, but information privacy and regulatory compliance worsen
Solution Approach 1:
The patent performs preliminary analysis of document content before sharing vendor information across entities. The system proactively identifies sensitive information and applies sharing rules in advance, blocking sensitive vendor information while permitting sharing of non-sensitive information that could help prevent duplicate projects, thus reducing time loss from duplicates while preserving information privacy.
Solution Approach 2:
The patent introduces an intermediary system (the information sharing system with analysis and blocking capabilities) that mediates between the need to share vendor information to prevent duplicate projects and the need to protect information privacy. This intermediary selectively transmits appropriate vendor information between entities while filtering out sensitive information.
3Measurement precision
If document content is analyzed to apply sharing rules, then information sharing accuracy improves, but system complexity and processing time worsen
Solution Approach 1:
The patent implements a self-service system where the document analysis and sharing rule application occur automatically without requiring manual intervention. The system autonomously analyzes document content, identifies sensitive information, applies appropriate sharing rules, and determines what vendor information to share, thereby achieving high information sharing accuracy while managing system complexity through automation rather than manual processes.
Data Source
AI summary
The current embodiments include systems and techniques for sharing information between vendors where the information is siloed due organizational constraints. Vendors that provide services for one entity of an organization may be unknown to another entity within the same organization. The systems and techniques provided herein facilitate sharing of this information of the vendor across various entities in the organization.