Video Capture and AI Extraction for Client Documentation
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Solution Overview
Problem
Current methods for recording and documenting client visits are time-consuming and labor-intensive, often requiring professionals to spend significant time entering information into client records, which can lead to burnout and increased costs.
Innovation Solution
The implementation of a computing device with a Dox application that captures visit videos and summary videos, allowing for automatic saving and remote extraction of information for entry into client records, thereby reducing the workload and time spent on documentation.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual documentation methods are used to record client visits, then information can be entered into client records, but the process becomes time-consuming and labor-intensive
Solution Approach 1:
The system enables automatic self-documentation by capturing video during client visits and using AI to automatically extract and populate client record information, eliminating the need for manual documentation while maintaining accuracy
Solution Approach 2:
The patent replaces manual mechanical documentation processes with an automated digital system that uses video capture, AI processing, and automatic data extraction to populate client records, significantly reducing time and labor requirements
2Loss of information
If extensive manual record-keeping is required, then complete client information can be documented, but professional burnout increases and costs rise
Solution Approach 1:
The system performs automatic information extraction and documentation population without requiring professional intervention, reducing burnout while maintaining complete and accurate client records
Solution Approach 2:
The patent introduces an AI-based intermediary system that processes video content and automatically populates client records, serving as a mediator between the client visit and the final documentation, thereby reducing direct professional burden
3Extent of automation
If video capture is implemented to document client visits, then information extraction can be automated, but device complexity increases
Solution Approach 1:
The system uses a multi-functional integrated platform that combines video capture, AI processing, and automatic documentation in a single system, reducing overall complexity despite the advanced capabilities provided
Data Source
AI summary
A computing device may include processors configured to perform operations. The operations may include receiving a user input effective to indicate a client visit is to start. The operations may include instructing, based on the user input, a video camera to capture a visit video of the client visit. The operations may include receiving a user input effective to indicate a visit summary is to start. The operations may include instructing, based on the user input, the video camera to capture a summary video of the visit summary. The operations may include automatically saving the visit video and the summary video to a data storage location associated with the client. The operations may include authorizing a computing device to access the summary video saved to the data storage location to extract information from the summary video to a client record within a record application corresponding to the user.