Virtual Calendar Scheduling Assertion for Task Prioritization

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Solution Overview

Problem

Conventional scheduling systems fail to effectively prioritize tasks within busy work schedules, often overlooking task priority levels and the need for dedicated focus periods, leading to inefficient time utilization.

Innovation Solution

Implementing task-based virtual calendar scheduling assertion, which generates user-specific calendar rules based on trend and priority data for meetings and tasks, allowing for automated adjustments to the virtual calendar to prioritize high-priority tasks over scheduled meetings.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If conventional scheduling systems fill calendars with meetings, then calendar utilization increases, but task priority fulfillment deteriorates

Engineering Contradiction:

Improvetask completion efficiencyVSAvoidtime for high-priority tasks

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The system automatically monitors task priorities and calendar events, then self-adjusts the schedule by moving or canceling meetings to create focus time for high-priority tasks without requiring manual intervention from the user

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system continuously evaluates task priority levels and calendar utilization, using this feedback to dynamically adjust the schedule and ensure high-priority tasks receive adequate time allocation

Inventive Principle:

Principle #23Feedback

2Adaptability or versatility

If rigid focus periods are scheduled, then dedicated task time is guaranteed, but adaptability to varying task priorities deteriorates

Engineering Contradiction:

Improveschedule flexibilityVSAvoidfocus period consistency

Core Design Contradiction:

Adaptability or versatilityVSReliability

Solution Approach 1:

The system creates dynamic focus periods that automatically adjust their timing and duration based on real-time task priority levels and existing calendar commitments, making the schedule both flexible and reliable

Inventive Principle:

Principle #15Dynamics

Solution Approach 2:

The system proactively identifies and reserves focus time in advance based on predicted high-priority tasks, while maintaining the flexibility to adjust these reservations as task priorities change

Inventive Principle:

Principle #10Preliminary action

Data Source

PatentUS20240144197A1Task-Based Virtual Calendar Scheduling Assertion

Publication Date: 2024.05.02 ZOOM COMMUNICATIONS INC

AI summary

Task-based user schedule changes are asserted within a virtual calendar of a software user. User-specific calendar rules for automated assertion against the virtual calendar of the software user are generated by modeling trend and priority data for meetings and tasks associated with the software user. A set of pending tasks of the software user are obtained. A determination is then made, by asserting the user-specific calendar rules against the virtual calendar, that a priority level of a current task of the set of pending tasks is higher than a priority level of a current meeting scheduled on the virtual calendar. Based on such determination, an adjustment is caused to the virtual calendar to remove the current meeting and add a new event corresponding to the current task. The virtual calendar may in some cases be facilitated by an email client.