Virtual Combination Object for Document Sub-grouping
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Solution Overview
Problem
Current document management systems are inefficient in collectively managing and processing multiple electronic document files, leading to operational burdens, file scattering, and reduced usability due to the complexity of managing large numbers of files and the need for repetitive operations.
Innovation Solution
A document management apparatus that utilizes a virtual combination editor and index editor to create a virtual combination object, allowing for the sub-grouping of document files and collective processing through an index object, enabling simplified management and processing of multiple files.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If multiple document files are managed independently, then each file maintains its independence and integrity, but collective processing becomes time-consuming and operationally complex
Solution Approach 1:
The patent segments document files into logical groups using binder objects that can contain multiple document files. Each binder acts as a container that organizes related documents together, allowing collective processing of grouped files while maintaining their individual independence. This segmentation enables users to work with groups of files as a single unit without merging the files themselves.
Solution Approach 2:
The patent introduces binder objects as intermediary structures between individual document files and the management system. These binders serve as mediators that enable collective processing operations (such as printing, copying, or moving multiple files) without requiring direct manipulation of each file individually, thereby simplifying operations while maintaining file independence.
2Quantity of substance
If a large number of document files are stored in a storage medium, then document capacity increases, but file management and search become time-consuming and error-prone
Solution Approach 1:
The patent segments the large collection of document files into smaller, manageable groups using binder objects. Each binder contains a subset of related documents, making it easier to locate and manage specific files. This hierarchical organization reduces the time required to search through and manage large numbers of files by providing intermediate organizational layers.
Solution Approach 2:
The patent adds an organizational dimension to file management by introducing binders as a intermediate layer between individual files and the storage medium. This creates a two-level hierarchy (binders containing files) that adds structural organization without requiring physical reorganization of the storage medium, thereby reducing search and management time.
3Reliability
If multiple document files are gathered into one file, then file scattering is prevented, but file capacity increases and may deteriorate operability
Solution Approach 1:
Instead of merging multiple document files into a single file, the patent segments them into a logical group managed by a binder object. This maintains the integrity and independence of each original file while providing collective management capabilities, preventing file scattering without compromising operability.
Solution Approach 2:
The binder object serves as an intermediary that provides collective management functionality without requiring the actual merging of files. It enables operations such as printing, copying, or moving multiple files together while keeping the files separate and maintainable in their original formats and structures.
Data Source
AI summary
There are provided a document file management method, comprising the steps of: virtually combining document files and producing, changing and deleting a virtual combination object for managing the virtual combination, along with the physical relationship of document files in the virtual combination; and producing, changing and deleting an index object for managing, by virtual sub-grouping, at least one or more document files included in the plurality of document file virtually combined by the virtual combination or one or more pages constituting the document file, and a document management apparatus and a computer program, using the method.