Virtual Lounge Scheduling for Low-Intervention User Notifications
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Solution Overview
Problem
Current video conference scheduling tools require significant human intervention, are overly complicated, and lack flexibility in rescheduling meetings or communicating with participants via messages.
Innovation Solution
A system comprising a first and second data processing system connected via a server that creates virtual rooms and lounges, allowing users to schedule meetings and communicate status or messages with minimal intervention, including features for rescheduling and message notification.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Extent of automation
If current video conference scheduling tools are used, then meetings can be scheduled, but significant human intervention and continual communication are required
Solution Approach 1:
The system performs preliminary actions by automatically checking the first user's availability status before allowing the second user to schedule a meeting. The availability status is pre-determined and stored, eliminating the need for continual back-and-forth communication between users to confirm availability.
Solution Approach 2:
The system enables self-service by allowing the second user to autonomously schedule a meeting with the first user by simply accessing the virtual lounge and selecting the scheduling option. The system automatically handles availability checking and meeting arrangement without requiring continuous intervention from either user.
2Ease of operation
If current messaging tools are used, then messages can be sent, but the tools are overly complicated requiring excessive user input
Solution Approach 1:
The messaging functionality is extracted from complex traditional messaging interfaces and integrated into the simplified virtual lounge environment. Users can send messages by simply typing in the virtual lounge without dealing with complicated messaging tools, attachments, or configuration settings.
Solution Approach 2:
The system merges the messaging function with the virtual lounge interface, combining availability checking, meeting scheduling, and message sending into a single unified environment. This eliminates the need to switch between multiple tools and reduces overall system complexity.
3Adaptability or versatility
If current video conferencing tools are used, then meetings can be held, but flexibility in rescheduling or communicating via message is not offered
Solution Approach 1:
The virtual lounge serves as a universal interface that handles multiple functions including availability checking, meeting scheduling, rescheduling, and message sending. This multi-functional design provides flexibility without requiring separate complex tools for each function.
Solution Approach 2:
The system dynamically adapts to user needs by allowing real-time changes to meeting schedules and message communications. The virtual lounge interface can be dynamically accessed at any time to modify meeting arrangements or send messages, providing flexibility without rigid structures.
Data Source
AI summary
A system for notifying a first user regarding an activity of a second user comprises of a first data processing system associated with a first user, a second data processing system associated with a second user, and a server. The server comprises one or more processors configured to create a virtual room and a virtual lounge associated with the first user, establish a secured connection between the first data processing system and the second data processing system, provide the second user, access to the virtual lounge of the virtual room. The server is configured to allow the second user to schedule an online meeting with the first user or allow the second user to create a message for the first user when the status of the first user is other than available, and notify the first user of the scheduled online meeting or the created message.