Virtual Meeting Floor Allocation via Dedicated Speaker Keys
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Solution Overview
Problem
Existing virtual meeting systems lack effective control capabilities, particularly in allocating the floor to participants, leading to inefficient and unmanaged interactions during virtual meetings due to the absence of a well-established procedure.
Innovation Solution
A virtual meeting system with a competent speaker's automated work station that manages participant interactions using a keypad with varying significance elements for audio-visual content transmission, allowing manual or automatic allocation of the floor and image prioritization, enabling coordinated and focused participant engagement.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Device complexity
If a simple virtual meeting system is used, then device complexity is reduced, but control capabilities for floor allocation are insufficient
Solution Approach 1:
The patent introduces a specialized control interface with switching keys that act as an intermediary between participants and the floor allocation system. Each participant has a dedicated key, and the moderator uses this simplified interface to allocate floors without managing complex underlying system operations, thus reducing perceived complexity while maintaining control capability
Solution Approach 2:
The system implements automatic floor allocation based on predefined rules and participant requests. When a participant presses their key, the system automatically processes the floor allocation request according to established protocols, reducing the need for manual intervention while maintaining orderly control
2Productivity
If simultaneous floor requests are allowed, then participant engagement is improved, but meeting management becomes uncontrolled
Solution Approach 1:
The patent establishes predefined floor allocation rules and protocols before the meeting begins. These preliminary rules define the order of speaker selection, time allocation, and conflict resolution procedures, allowing simultaneous requests to be handled systematically rather than causing chaos
Solution Approach 2:
The system provides real-time feedback to participants about floor allocation status. When a participant requests the floor, the system immediately indicates whether the request is granted, pending, or rejected based on current meeting state and predefined rules, enabling participants to adjust their behavior accordingly
3Reliability
If manual floor allocation is used, then meeting control is improved, but time consumption increases
Solution Approach 1:
The patent implements a hybrid approach where the system automatically handles routine floor allocation tasks based on predefined rules, freeing the moderator to focus only on exceptional cases requiring manual judgment. This partial automation reduces time consumption while maintaining control reliability for critical decisions
Data Source
AI summary
Proposed is a method of holding virtual meetings, a system for holding virtual meetings, and a virtual meeting participant interface, which provide for the interaction of a plurality of participant automated workstations, and of at least one automated workstation of an authorized speaker, in which control over the holding of a meeting is carried out from the automated workstation of the authorized speaker by means of striking keys on a keyboard, and wherein each participant is allocated a separate key. The proposed group of inventions provides for the simultaneous control of the transmission of audio content and of video content, and the automated workstation of the authorized speaker is used for controlling when which conference participant is granted the right to speak.