Automated Virtual Meeting Organization System
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Organizing virtual meetings over a network is cumbersome and impractical, especially for large groups, due to difficulties in communicating meeting details, allocating resources, ensuring security, and managing bandwidth.
Innovation Solution
A method and system for organizing virtual meetings that involves selecting a meeting date, time, and code, communicating invitations with meeting details, allocating network resources, and ensuring attendees have sufficient bandwidth, using a computer program product to automate these processes and enhance security with passkeys.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If manual procedures are used to communicate meeting details and allocate resources, then security and resource allocation can be ensured, but the cost, effort, and time grow steadily with the number of attendees
Solution Approach 1:
The patent introduces an automated meeting organization system that acts as an intermediary between meeting organizers and attendees. This system automatically communicates meeting details, allocates network resources, and manages bandwidth allocation, eliminating the need for manual coordination while maintaining security through automated authentication and resource management protocols.
Solution Approach 2:
The system enables self-service by allowing attendees to automatically receive meeting invitations, authenticate themselves using meeting codes, and have network resources automatically allocated to them. The system autonomously manages bandwidth allocation and monitors resource usage without requiring manual intervention from organizers for each attendee.
2Ease of operation
If automated systems are introduced to simplify meeting organization, then the effort and time required decrease, but system complexity and security concerns increase
Solution Approach 1:
The automated meeting organization system performs multiple functions within a single integrated platform: it generates and distributes meeting invitations, authenticates attendees using meeting codes, allocates network resources, monitors bandwidth usage, and manages security protocols. This multi-functional approach consolidates system complexity into a unified solution rather than requiring separate systems for each function.
3Reliability
If network resources are allocated for multiple real-time data streams, then meeting quality improves, but bandwidth requirements and network load increase
Solution Approach 1:
The system dynamically allocates network resources and bandwidth to meeting participants based on real-time requirements. It monitors network conditions and adjusts resource allocation accordingly, allowing high-quality video and audio streams when network capacity is available while reducing bandwidth consumption during peak network load periods. This dynamic approach maintains meeting quality while optimizing bandwidth usage.
Data Source
AI summary
A method for organizing a virtual meeting includes steps of creating a meeting file, the meeting file including at least a meeting date, a meeting start time, a meeting duration time, and a meeting code. The meeting file is stored on a memory accessible to the network, and at least one attendee is specified. A step of communicating a meeting invitation to the at least one attendee is also performed, with the invitation including at least the meeting date, meeting start time, meeting code, and a meeting entry portal. Methods and systems of the invention may be embodied in computers and computer program products.