Virtual Meeting Proxy Participation With AI-Generated Responses

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Solution Overview

Problem

Users unable to attend virtual meetings miss participation opportunities, leading to inefficient discussions, resource-intensive note-taking, and miscommunication due to the absence of input from absent participants.

Innovation Solution

A virtual meeting system that includes a first region for absent users, utilizing AI models to generate responses, summaries, and follow-up questions based on meeting discussions, allowing proxy participation.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Productivity

If users attend virtual meetings in person, then participation quality and communication efficiency are improved, but travel time and resource consumption increase

Engineering Contradiction:

Improvemeeting efficiencyVSAvoidtravel time

Core Design Contradiction:

ProductivityVSLoss of time

Solution Approach 1:

The system creates a digital copy of the absent user's inputs (notes, questions, decisions) and integrates them into the virtual meeting platform. This copy allows the absent user to participate without physically traveling, resolving the contradiction between meeting efficiency and travel time loss.

Inventive Principle:

Principle #26Copying

2Loss of information

If absent users provide inputs before meetings, then discussion completeness is improved, but manual processing workload increases

Engineering Contradiction:

Improvediscussion completenessVSAvoidprocessing workload

Core Design Contradiction:

Loss of informationVSDevice complexity

Solution Approach 1:

The system replaces manual processing of absent user inputs with automated AI agents that parse, categorize, and integrate inputs into the meeting platform. This substitution maintains discussion completeness while eliminating the manual processing workload.

Inventive Principle:

Principle #28Mechanics substitution (Replace mechanical system)

3Loss of information

If manual note-taking is performed for absent users, then information capture is improved, but resource consumption and time expenditure increase

Engineering Contradiction:

Improveinformation captureVSAvoidresource consumption

Core Design Contradiction:

Loss of informationVSUse of energy by moving object

Solution Approach 1:

The system enables absent users to self-submit their inputs directly through the platform interface. This self-service mechanism captures information automatically without requiring other participants to perform manual note-taking, thereby reducing resource consumption and time expenditure.

Inventive Principle:

Principle #25Self-service

4Adaptability or versatility

If follow-up meetings are scheduled for absent users, then participation opportunities are improved, but time loss and scheduling complexity increase

Engineering Contradiction:

Improveparticipation opportunitiesVSAvoidscheduling time

Core Design Contradiction:

Adaptability or versatilityVSLoss of time

Solution Approach 1:

The system allows absent users to provide their inputs, questions, and decisions before the meeting takes place. This preliminary action ensures their participation opportunities are captured in advance, eliminating the need for follow-up meetings and associated scheduling time loss.

Inventive Principle:

Principle #10Preliminary action

Data Source

PatentUS20260067424A1Absent user interaction during a virtual meeting

Publication Date: 2026.03.05 GOOGLE LLC

AI summary

A method includes obtaining input of a first user that has been invited to participate in a virtual meeting. The input indicates the first user is requesting attendance of the virtual meeting by proxy. The input provides first data to be discussed during the virtual meeting. The method includes causing a virtual meeting UI presented during the virtual meeting to include a first region corresponding to the first user. The first region includes at least a portion of the first data. The method includes, during a discussion of the first data during the virtual meeting, detecting an indication of a task to be performed and generating a prompt identifying the task as input to a generative AI model. The method includes causing second data to be presented in the virtual meeting UI. The second data may be based on an output of the generative AI model.