Virtual Meeting Shared Desktop Isolation for Secure Content Management
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Solution Overview
Problem
Virtual meetings lack effective management and control of virtual resources, leading to inadvertent sharing of sensitive information due to inadequate sharing mechanisms, which can result in security breaches and workflow interruptions.
Innovation Solution
A system and method for creating a shared desktop within a virtual meeting that is hosted in a network resource, such as the cloud, allowing only selected information to be shared, preventing accidental disclosure of personal or confidential data by separating the user's desktop from the shared screen and controlling access through identifiers like passwords or keys.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If a user shares their private desktop during a virtual meeting, then the user can display content to attendees, but sensitive information may be inadvertently leaked
Solution Approach 1:
The system segments the desktop sharing experience into two distinct components: the user's private desktop environment and a controlled shared desktop interface. The shared desktop is a separate virtual workspace that attendees can access, but which is decoupled from the user's actual desktop. This segmentation allows the user to work on their private desktop while selectively presenting only approved content through the shared desktop, preventing inadvertent exposure of sensitive information.
Solution Approach 2:
The shared desktop acts as an intermediary layer between the user's private desktop and the attendees' views. Instead of directly sharing the user's desktop, the system introduces a mediated interface where content must be explicitly added or approved before being visible to attendees. This intermediary mechanism provides security control while maintaining the collaborative sharing functionality.
2Productivity
If the presenter shares their screen to display meeting content, then the content is visible to attendees, but personal or confidential information may be accidentally disclosed
Solution Approach 1:
The system requires preliminary action by the presenter to explicitly add or approve content before it becomes visible on the shared desktop to attendees. Unlike traditional screen sharing where everything on the desktop is immediately visible, this system mandates that presenters proactively select and prepare content in advance. This preliminary curation step ensures that only intended content is shared, preventing accidental disclosure of confidential information while maintaining meeting collaboration efficiency.
3Adaptability or versatility
If screen sharing is enabled for virtual meetings, then information can be shared among participants, but security control and access management become difficult
Solution Approach 1:
The shared desktop interface provides self-service capabilities where attendees can independently interact with shared content through their own devices. The system automatically manages the connection and synchronization between the presenter's shared desktop and attendees' views, eliminating the need for complex manual access control configurations. This self-service approach maintains sharing flexibility while reducing access control complexity through automated resource management.
Data Source
AI summary
An electronic device is provided that includes a display, a processor, and a data storage device having executable instructions accessible by the processor. Responsive to execution of the instructions, the processor displays a user desktop related to a user, creates a virtual meeting that is configured to be attended by communication through a network by at least one network based electronic device, generates a shared desktop related to the virtual meeting that is configured to be shared with the at least one network based electronic device via the network, and displays the shared desktop during the virtual meeting.