Virtual Moderator for Conference Action Tracking
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Solution Overview
Problem
Virtual conferencing platforms often lack definitive conference objectives, action items, and follow-ups, leading to complacency and productivity losses due to misdirected solutions and lack of productivity maintenance.
Innovation Solution
A vocal inflection-aware virtual moderator that uses natural language processing and cognitive capabilities to identify action points during conferences, track progress, and schedule follow-up conferences based on completed action items.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If virtual conferencing platforms are used for collaboration, then online presence and remote work capability are improved, but conference objectives and productivity maintenance deteriorate
Solution Approach 1:
The virtual moderator continuously monitors conference discussions, extracts action items, tracks their completion status, and provides feedback to participants. This closed-loop feedback mechanism ensures that conference objectives are maintained and productivity is sustained through systematic follow-up on action items.
Solution Approach 2:
The system automatically extracts action items from discussions, assigns them to participants, tracks completion status, and schedules follow-up conferences without human intervention. This self-service approach maintains productivity by eliminating the need for manual tracking and follow-up coordination.
2Adaptability or versatility
If virtual conferencing platforms are used for collaboration, then online presence is improved, but conference objectives and action items deteriorate
Solution Approach 1:
The virtual moderator acts as an intermediary between conference participants and the conference objectives. It systematically extracts action items from discussions, tracks their status, and ensures follow-up, thereby preventing loss of conference objectives and action items in virtual environments.
Solution Approach 2:
The system replaces manual tracking and follow-up mechanisms with automated natural language processing and tracking systems. This substitution ensures that conference objectives are captured and maintained without relying on human memory or manual processes.
3Adaptability or versatility
If virtual conferencing platforms are used for collaboration, then remote work capability is improved, but follow-up and productivity losses worsen
Solution Approach 1:
The system proactively schedules follow-up conferences and sends reminders before action items are due, rather than reacting to missed deadlines. This preliminary action prevents productivity losses by ensuring timely follow-up on action items in remote work environments.
Solution Approach 2:
The virtual moderator continuously tracks action item completion status and maintains follow-up schedules throughout the conference lifecycle. This continuous monitoring ensures that no action items are lost or forgotten, maintaining productivity continuity in remote work settings.
Data Source
AI summary
A method, a structure, and a computer system for conferencing monitoring. The exemplary embodiments may include extracting one or more conference targets from a conference and extracting one or more discussion topics from the conference in real-time. The exemplary embodiments may further include tracking a progress of completing the one or more conference targets based on the one or more discussion topics. The exemplary embodiments may additionally include labelling the one or more conference targets as completed or requiring follow-up based on the progress of completing the one or more conference targets, and for the one or more conference targets labelled as requiring follow-up, scheduling a follow-up conference.