Virtual Secure Room for On-Premise Document Access
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Solution Overview
Problem
Secure rooms for document review are costly and time-consuming to set up, and software-based solutions raise security concerns by requiring documents to be uploaded to third-party servers, compromising on-premise security.
Innovation Solution
A virtual secure room system that authenticates users based on credentials and biometrics, provides secure connections between user devices and on-premise servers, monitors user activities, and selectively closes connections to ensure secure document access and compliance with document review policies.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If physical secure rooms are set up for document review, then document security is improved, but capital investment and setup time increase significantly
Solution Approach 1:
The patent replaces physical secure room infrastructure with a virtual secure room system implemented through software. The mechanical/physical security measures (physical walls, doors, turnstiles) are substituted with digital security mechanisms including encryption, authentication protocols, and virtual access controls that run on standard computing devices and server systems.
Solution Approach 2:
The patent creates a virtual replica of the secure room experience through software interfaces. Instead of requiring physical presence in a secured location, users interact with document review systems through virtual interfaces that replicate the security and functionality of physical secure rooms in a digital environment.
2Loss of time
If third-party software-based solutions are used for document review, then setup time is reduced, but document security is compromised due to off-premise data storage
Solution Approach 1:
The patent inverts the traditional cloud-based approach by keeping document review systems on-premise rather than moving them to third-party cloud infrastructure. Instead of uploading documents to external servers, the system brings the secure review environment to the client's existing infrastructure, reversing the data flow direction to maintain security while achieving rapid deployment.
Solution Approach 2:
The patent creates a universal virtual secure room platform that can be deployed across multiple organizations and devices without requiring physical infrastructure. The software-based solution provides secure document review capabilities that work across different computing platforms while maintaining on-premise data retention, serving multiple security and deployment needs simultaneously.
3Ease of operation
If virtual secure room allows remote access, then accessibility is improved, but security monitoring complexity increases
Solution Approach 1:
The patent implements comprehensive monitoring and logging systems that provide real-time feedback on user activities within the virtual secure room. The system tracks document access, user actions, and session information, providing feedback mechanisms that enable security personnel to monitor and audit remote access activities without increasing physical infrastructure complexity.
Data Source
AI summary
Implementations of the present disclosure are directed to providing remote access to electronic documents stored in a server system using a virtual secure room, and include actions of authenticating a user at least partially based on credentials of the user, at least partially in response to authenticating the user, providing a secure connection between a computing device of the user and the server system, transmitting at least one electronic document for display to the user on the computing device, monitoring the user, while the at least one electronic document is displayed to the user on the computing device, and selectively closing the secure connection in response to one or more of at least one activity and at least one state of the user.