Virtual Workspaces for Real-Time Collaborative Content Editing
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Solution Overview
Problem
Organizations face challenges in replicating the in-person experience of online meetings across multiple physical locations, particularly when multiple forms of content need to be shared and collaboratively edited, leading to inefficiencies and delayed compilation of meeting outcomes.
Innovation Solution
An online collaborative meeting platform is established using a meeting server that creates common electronic work spaces for multiple meeting endpoints, allowing real-time sharing, generation, and editing of content across these spaces, with changes displayed instantly across all endpoints, facilitated by virtual avatars and software applications for seamless interaction.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If people travel to convene at a single physical location to facilitate manipulation and co-creation of content across multiple work spaces, then collaborative content creation is improved, but travel time and cost increase
Solution Approach 1:
The patent creates virtual copies of physical work spaces (white boards, flip charts, post-it note walls) that can be accessed and manipulated remotely by multiple users. These virtual work spaces replicate the functionality of physical spaces without requiring physical presence, allowing users to collaborate on content creation from different locations.
Solution Approach 2:
The system introduces a virtual meeting space as an intermediary between physical users and content. This virtual environment mediates the interaction, allowing users to manipulate and co-create content remotely as if they were physically present together, eliminating the need for travel while maintaining collaborative effectiveness.
2Loss of information
If graphic recorders and facilitators are used to capture and record all content at a meeting, then content documentation is improved, but meeting complexity and cost increase
Solution Approach 1:
The virtual work spaces automatically capture, record, and organize all content created during the meeting without requiring external graphic recorders or facilitators. The system self-documented the meeting content through automated tracking of user interactions with virtual white boards, flip charts, and other collaborative surfaces.
Solution Approach 2:
The patent replaces the mechanical system of human graphic recorders manually capturing content with an automated digital system that automatically records and stores all content interactions. This substitution eliminates the need for additional human roles while improving documentation accuracy and reducing meeting complexity.
3Loss of information
If content is compiled into a work report after the meeting, then meeting outcomes are documented, but time to deliver results increases
Solution Approach 1:
The system performs the documentation action preliminarily by automatically capturing and organizing content during the meeting itself, rather than requiring post-meeting compilation. The work report is generated in real-time as content is created, eliminating the delayed compilation process.
Solution Approach 2:
The patent maintains continuous documentation throughout the meeting process, with content being captured and organized in real-time as it is created. This continuous action eliminates the discontinuous gap between meeting completion and report generation, ensuring outcomes are documented immediately without delay.
Data Source
AI summary
An online collaborative meeting is established, utilizing at least one meeting server, where the meeting includes a plurality of meeting endpoints that communicate with each other via the meeting server. The meeting server establishes a plurality of electronic work spaces that are commonly assigned to each meeting endpoint, where each work space for each meeting endpoint provides different content and each work space that is common to each meeting endpoint provides the same content for real-time display. During the online collaborative meeting, the meeting server facilitates modification to content at any of the work spaces by any meeting endpoint, where modification to content at a work space by one meeting endpoint results in a real-time distribution and display at all other meeting endpoints of the modification to the content at the work space.