Web Collaboration Room Access via Unique Communication Identifiers
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Solution Overview
Problem
Current methods for adding guests to web-based collaboration meetings are inconvenient, requiring guests to have an email address, wait for a verification link, and potentially sign up for the service, which can be cumbersome for both the user and the guest.
Innovation Solution
A communication session access service assigns unique communication identifiers to users, allowing them to initiate or access communication sessions, and enables easy joining of meetings by sharing these identifiers, eliminating the need for email addresses and simplifying the access process.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If email address verification is required to add guests to meetings, then security and user identification are improved, but the access process becomes complex and time-consuming
Solution Approach 1:
The patent introduces a collaboration room service as an intermediary system that mediates between the meeting organizer and external guests. This service provides alternative access methods (communication identifiers, direct linking) that bypass the traditional email verification process while maintaining security through controlled access mechanisms. The intermediary service enables guests to join meetings through simplified means such as clicking a link or using a communication identifier without requiring email address collection and verification.
2Reliability
If guests must wait for email verification links, then access control is maintained, but wait time and productivity are reduced
Solution Approach 1:
The system performs preliminary actions by pre-generating communication identifiers and direct access links for guests before they need to join the meeting. The collaboration room service prepares access credentials in advance, allowing guests to immediately join the meeting by clicking a pre-configured link or using a pre-assigned communication identifier, thereby eliminating the waiting time associated with real-time email verification while maintaining access control through pre-authenticated credentials.
3Loss of information
If guests need to sign up for the service, then user tracking and management are improved, but the onboarding process becomes cumbersome
Solution Approach 1:
The patent extracts the service sign-up requirement from the guest access process. Guests can access meetings through communication identifiers or direct links without needing to create accounts or go through the full service onboarding process. The system separates the essential access function from the optional service registration, allowing guests to participate in meetings using minimal information (such as a communication identifier or clicked link) while the organizer retains tracking capabilities through the collaboration room service's record-keeping of access events.
Data Source
AI summary
A server is configured to host a web-based collaboration room through which user devices of member users are able to communicate. Each of the member users is assigned a distinct communication identifier. The server generates for display at each of the user devices a selectable start option associated with the communication identifier assigned to the user of the user device. The server receives from a first user device among the user devices a selection of the start option and that includes the communication identifier of a first user among the users. In response, the server initiates a communication session, connects the first user device to the communication session, links the received communication identifier to the communication session, and generates for display at each of the user devices a respective selectable join option associated with the linked communication identifier and by which the communication session is accessible.