Web Conference Asset Management via Metadata Analysis
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Solution Overview
Problem
Current technologies lack effective methods for determining how to handle potentially sensitive web conferencing materials, such as those containing personally identifiable information or classified data, within content management systems, leading to inadequate handling and potential security breaches.
Innovation Solution
The integration of metadata from content management systems with metadata from web conferencing systems to determine appropriate handling options for web conference assets, using a combination of rule-based and model-based analysis to label and manage sensitive materials, ensuring secure storage and compliance with regulatory requirements.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Reliability
If web conferencing materials are handled without special determination techniques, then handling process is simple, but data security and compliance are compromised
Solution Approach 1:
The system performs preliminary analysis of web conferencing materials by extracting metadata and analyzing content before final storage or distribution. This advance determination of sensitivity allows appropriate security measures to be applied subsequently, ensuring data security without complicating the overall handling process.
Solution Approach 2:
An intermediary analysis system is introduced between the web conferencing platform and the content management system. This intermediary extracts metadata, analyzes content for sensitive information, and determines handling requirements, thereby protecting data security while maintaining simplicity in the core conferencing and storage processes.
2Measurement precision
If metadata from both content management system and web conferencing system are combined, then handling accuracy is improved, but processing complexity increases
Solution Approach 1:
The metadata processing is segmented into distinct components: web conferencing metadata extraction, content management system metadata retrieval, sensitivity analysis, and handling determination. Each segment handles a specific aspect of the analysis, improving detection accuracy while managing processing complexity through modular organization.
Solution Approach 2:
The system creates a universal metadata processing framework that handles multiple types of metadata from different sources (web conferencing system, content management system) through a single integrated analysis pipeline. This multi-functional approach improves detection accuracy by considering all relevant metadata while avoiding the complexity of separate processing systems.
3Reliability
If web conference assets are automatically labeled and managed, then compliance with regulatory standards is improved, but automation complexity increases
Solution Approach 1:
The system implements feedback mechanisms where the analysis results from metadata processing feed into automatic labeling and handling decisions. The system continuously monitors and adjusts labeling based on the determined sensitivity and handling requirements, ensuring regulatory compliance through automated feedback loops rather than complex manual processes.
Solution Approach 2:
The web conferencing materials automatically label and manage themselves through the system's analysis and determination processes. The system self-determines sensitivity, self-applies appropriate labels, and self-manages handling according to regulatory requirements, achieving compliance through self-service automation rather than externally complex management systems.
Data Source
AI summary
Management of web conference assets in a content management system. At the conclusion of a web conferencing session, an event is raised at the content management system. Various web conference assets (e.g., recordings) and web conference parameters are analyzed in conjunction with content management system metadata. Based on the analysis, one or more actions to perform on the web conference assets are determined. The content management system metadata may include user profile information of at least one web conference participant. Rules and/or a classification model that considers then-current conditions at the content management system are used singly, or in combination, to determine action characteristics and/or labels such as a retention period or security classifications to apply to the web conference assets. The web conference assets are stored in a hierarchical directory at the content management system. The hierarchy of the directory is derived from aspects of the web conferencing facility.