Web Conferencing System Material Sharing via Dedicated Terminal
Find Innovative SolutionsGenerate Solutions
Solution Overview
Problem
Conventional web conferencing systems make it difficult to search and share materials without disrupting the conference progress, as participants must overlap or reduce windows to access shared materials on the same terminal.
Innovation Solution
A web conferencing system that connects a first terminal, a second terminal not participating in the conference, and a third terminal, allowing the second terminal to search and share materials independently, with a material sharing unit to facilitate sharing between the first and third terminals.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If participants search for shared materials on the same terminal used for the web conference, then they can access the materials, but the web conference view must be overlapped or reduced, making it difficult to find materials or view the conference
Solution Approach 1:
The system divides the terminal functions into two distinct roles: a first terminal dedicated to web conference participation and a second terminal dedicated to material search and sharing. This segmentation allows each terminal to perform its specific function without interference, eliminating the need for complex window management while maintaining material accessibility.
Solution Approach 2:
The patent introduces a server as an intermediary between the first terminal (conference participant) and the second terminal (material provider). The server receives sharing instructions from the second terminal, manages the shared materials, and distributes them to the first terminal. This intermediary approach enables seamless material sharing without requiring direct interaction between terminals or complex local window management.
2Ease of operation
If a separate terminal is used for material sharing, then material search and sharing become easier, but the system complexity increases with multiple terminals
Solution Approach 1:
The second terminal is designed with multi-functionality, serving both as a regular computing device for material search and storage, and as a material sharing terminal for the web conference system. Similarly, the first terminal maintains its primary function of conference participation while also receiving and displaying shared materials. This universality reduces the need for specialized hardware, simplifying system configuration while maintaining ease of material sharing.
Solution Approach 2:
The system implements an approval mechanism where the first terminal (conference participant) receives and approves sharing requests from the second terminal before materials are shared. This feedback loop ensures that material sharing is controlled and authorized, preventing unauthorized access while maintaining a simple user interface. The server mediates this feedback process, managing the approval workflow without adding significant system complexity.
Data Source
AI summary
[Problem] To provide a web conferencing system that allows a shared material to be easily searched for and shared without disturbing the progress of the web conference. [Solution] A web conferencing system 1 that connects a first terminal 3, a second terminal 5, and a third terminal 7, the web conferencing system 1 comprising: a web conference screen display unit 11 configured to display a web conference screen on the first terminal 3 and the third terminal 7; and a material sharing unit 13 configured to: receive a sharing instruction to share a shared material from the second terminal 5; cause the first terminal and the third terminal to share the shared material.