Web Page Access Information Storage for Electronic Documents
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Solution Overview
Problem
Users face inefficiency when searching for web pages referenced in electronic documents, as they must search from scratch, which is time-consuming.
Innovation Solution
An information processing system that acquires and stores information for accessing web pages in association with electronic documents, allowing for efficient retrieval and display of corresponding web pages, including updates and differences, using a management server and user terminal configuration.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Loss of time
If web page access information is not stored with electronic documents, then storage space is conserved, but time required to search for referenced web pages increases
Solution Approach 1:
The system performs preliminary action by automatically acquiring and storing web page access information (URLs) at the moment the electronic document is created or saved. This pre-stored information is then readily available for quick retrieval later, eliminating the need for time-consuming searches from scratch.
Solution Approach 2:
The system creates a copy of the web page access information and stores it alongside the electronic document. This copy enables rapid access to the original web page without requiring the user to manually search or recreate the access path, thus reducing search time while maintaining reasonable storage requirements.
2Productivity
If web page access information is automatically stored, then search efficiency is improved, but system complexity increases
Solution Approach 1:
The system implements self-service by automatically acquiring web page access information without requiring manual user input. The electronic device itself performs the task of capturing and storing the URL data, reducing the need for complex user interactions or manual tracking mechanisms.
Solution Approach 2:
The system merges the web page access information storage function with the existing electronic document management system. By integrating the URL acquisition and storage processes into the document creation workflow, the system avoids adding separate complex subsystems while still achieving improved search efficiency.
3Quantity of substance
If only current web page is stored, then storage space is minimized, but ability to track web page updates is lost
Solution Approach 1:
The system extracts and stores only the essential access information (URL) of the web page rather than storing the entire web page content. This extracted URL serves as a key that can be used to retrieve or compare web page versions later, minimizing storage requirements while preserving the ability to track updates.
Solution Approach 2:
The system implements feedback by comparing the stored web page version with the current web page version and notifying the user of any updates or differences. This feedback mechanism allows the system to maintain minimal storage (only the original version) while still providing update tracking capabilities through comparison and notification.
Data Source
AI summary
An information processing system includes one or plural processors configured to acquire information for accessing a web page displayed in a case where an instruction for storing an electronic document is received, and store the acquired information for accessing the web page in association with the electronic document.