Wireless Tag Document Management with License Access
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Solution Overview
Problem
Existing methods for managing physical documents lack efficiency in tracking and controlling document content, especially when dealing with large volumes, and face challenges in secure access management for electronic documents.
Innovation Solution
A document management method utilizing a wireless tag attached to a document storage box, where unique information is mapped to the document content and stored on the tag, allowing for efficient tracking and management of documents through a server-based system, and enabling secure access control via licenses.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If binders or binding tools are used to bundle documents together with labels, then physical documents can be organized and stored, but the label information is not enough to manage the content of documents in each bundle efficiently
Solution Approach 1:
The patent uses wireless tags (RFID, NFC) to create digital copies of document information that can be read remotely. Instead of relying on physical labels, the system captures document metadata and content information electronically, storing it in association with the wireless tag identifier, enabling efficient digital management of physical documents.
Solution Approach 2:
The patent replaces the mechanical label-reading system with an electromagnetic wireless communication system. Wireless tags use RFID or NFC fields to transmit document information without physical contact, eliminating the need to manually read labels and enabling automated document management through servers and mobile devices.
2Reliability
If electronic documents are stored and managed in a database with access control, then security can be improved, but user account management becomes complex when users change roles or departments
Solution Approach 1:
The patent implements a license-based access control system where a single user account can hold multiple licenses granting different levels of access to different document groups. This multi-functional approach allows users to seamlessly transition between roles and departments without requiring separate accounts, as their existing account can be granted appropriate licenses for new access requirements.
Solution Approach 2:
The patent creates a dynamic access control system where licenses can be easily added, removed, or transferred based on changing user needs. When users change roles or departments, administrators can dynamically adjust their licenses without recreating accounts, allowing flexible adaptation to organizational changes while maintaining security.
3Productivity
If a server-based system with wireless tags is implemented for document management, then document tracking and management efficiency improve, but the system complexity and initial setup requirements increase
Solution Approach 1:
The patent implements self-service functionality where users can independently manage their own documents by attaching wireless tags to storage locations and using mobile devices to register, search, and manage documents without requiring administrator intervention. This reduces the operational burden on the system and simplifies daily use despite the underlying complexity.
Applied Scientific Principles
This section explains which scientific principles are used to turn an abstract innovation direction into a practical engineering solution.
Function Achieved in This Case
The method enables easy management and tracking of documents stored in physical boxes, supports secure access control through license management, and allows for efficient transfer of document control rights among user accounts.
Implementation Method 1
information on documents stored in a document storage box may be easily managed using a wireless tag (e.g., near field communication (NFC) tag) attached to the document storage box
Data Source
AI summary
A document management method and an apparatus therefor are disclosed. A user terminal obtains document content on a document to be stored in a document storage box, registers the document content in a document management apparatus, receives unique information from the document management apparatus, and inputs the unique information into a wireless tag located at one side of the document storage box in which the document is stored. The document management apparatus maps the document content to unique information assigned to the wireless tag of the document storage box and stores and manages the same. In addition, when logging in with a user account licensed by the document management apparatus, user interface including a menu for editing or registering document content is provided to the user terminal, and when logging in with an unlicensed user account, user interface excluding the menu so that editing or registration of document content is not possible is provided to the user terminal.