Workspace Content Analytics With Permission-Aware Page Filtering
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Solution Overview
Problem
Existing workspace search tools lack efficient methods for managing access permissions and identifying externally shared content, compromising the safety and integrity of confidential information.
Innovation Solution
A content search tool that allows workspace owners to conveniently modify access permissions and filter content based on external sharing, combined with an analytics search tool for user engagement insights, utilizing a block data model for dynamic information management.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Ease of operation
If workspace search tools are used to search content, then content retrieval is enabled, but access permission management and identification of externally shared content cannot be performed
Solution Approach 1:
The patent combines content search functionality with access permission management and external sharing identification into a unified search interface. The search tool integrates multiple functions: searching content, viewing access permissions, identifying externally shared content, and modifying permissions, allowing users to perform all these operations through a single interface rather than separate tools.
Solution Approach 2:
The search tool is designed as a multi-functional universal interface that handles diverse operations including content retrieval, permission inspection, external sharing detection, and permission modification. This universal design eliminates the need for multiple specialized tools and streamlines the workspace management experience.
2Loss of information
If existing search tools are used, then content can be searched, but user engagement insights and analytics are not provided
Solution Approach 1:
The search tool incorporates analytics and user engagement insights that provide feedback about content usage patterns, user behavior, and engagement metrics. This feedback mechanism enables workspace owners to understand how content is consumed and make informed decisions about content organization and access management.
3Reliability
If comprehensive search functionality is added to manage permissions and analyze content, then workspace management capability is improved, but system complexity increases
Solution Approach 1:
The patent segments the enhanced search functionality into distinct operational modules: content search, access permission viewing, external sharing identification, and permission modification. Each module handles a specific aspect of workspace management, making the complex system more manageable and maintainable while ensuring comprehensive content safety controls.
Data Source
AI summary
A system provides a workspace through an interface. The workspace includes multiple pages associated with multiple permissions. A permission among the multiple permissions associated with a page among the multiple pages defines one or more users having access to the page. The multiple pages are organized in a hierarchical structure including a parent page and a child page. The child page inherits a permission associated with the parent page. The system receives an indication to provide analytics information associated with the workspace to a user. Based on the multiple permissions associated with multiple pages included in the workspace, the system determines a subset of pages among the multiple pages. The system provides analytics information associated with the subset of pages to the user.