Workspace Content Search for External Sharing Access Control
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Solution Overview
Problem
Existing workspace search technologies lack efficient tools for workspace owners to manage and control access permissions and identify externally shared content, compromising workspace security and integrity.
Innovation Solution
A content search tool that allows workspace owners to conveniently modify access permissions and filter content based on external sharing, providing analytics on user engagement, and utilizes a block data model for efficient information organization and sharing.
Engineering Contradictions & Design Principles
Engineering Contradiction Analysis
1Adaptability or versatility
If workspace owners use built-in search tools to filter content by dates, file types, keywords, or users, then content searching capability is improved, but the ability to manage and monitor access permissions and external sharing is insufficient
Solution Approach 1:
The patent combines the content search functionality with access permission management and external sharing monitoring into a unified search interface. The search results page integrates multiple control items including access permission controls and external sharing indicators, allowing workspace owners to perform content searching and permission management simultaneously through a single tool rather than separate tools.
2Reliability
If workspace owners need to monitor external sharing and access permissions, then safety and integrity are improved, but existing search tools do not provide comprehensive monitoring capabilities
Solution Approach 1:
The search tool is designed with multi-functionality to serve multiple purposes: content searching, access permission management, and external sharing monitoring. The interface includes diverse control items such as date range filters, file type filters, keyword searches, access permission controls, and external sharing indicators, all integrated into a single unified tool that workspace owners can access through the workspace interface.
3Reliability
If comprehensive monitoring of external sharing is implemented, then safety is improved, but the ease of operation is reduced due to lack of quick access features
Solution Approach 1:
The system pre-configures and displays external sharing indicators and access permission controls directly in the search results interface. Workspace owners can quickly identify externally shared content and modify access permissions without needing to navigate through separate monitoring tools or pages. The control items are readily available for immediate action upon viewing search results.
Data Source
AI summary
A system provides a quick access content search page presented on an interface of a workspace. The quick access content search page includes control items for filtering pages of the workspace based on external sharing and internet sharing. The multiple pages can include parent pages and child pages hierarchically organized within the workspace. The child page can inherit an access permission of the parent page. The access permission can correspond to the external sharing or the internet sharing. In response to a user input on the control item for filtering content based on the external sharing, the system can provide a list of content entries of pages that have been shared outside the workspace. In response to a user input on the control item for filtering content based on the internet sharing, the system can provide a list of content entries of pages that have been shared on the internet.