A reimbursement document centralized management system based on financial sharing and a management method thereof

Abstract

This invention relates to the field of expense reimbursement management technology, and in particular to a centralized management system and method for expense reimbursement documents based on financial sharing. The management system includes a financial sharing module, an interaction management module, and an expense reimbursement document interaction module. The financial sharing module pushes expense reimbursement document data to the interaction management module in real time. The interaction management module controls and monitors the entire interaction process of expense reimbursement documents. The expense reimbursement document interaction module implements the entire interaction process of expense reimbursement documents. A first machine learning model is established in the financial sharing module as its generator network; a second machine learning model is established in the interaction management module as its generator network; a discriminant network for the interaction management module is established in the financial sharing module; and a discriminant network for the financial sharing module is established in the interaction management module. This management system and method effectively solve the problems of risk and time-consuming / labor-intensive processes in expense reimbursement document interaction.

Description

Technical Field

[0001] This invention relates to the field of expense reimbursement management technology, and in particular to a centralized management system and management method for expense reimbursement documents based on financial sharing. Background Technology

[0002] In the traditional shared financial model, the delivery, processing, receipt, and signing of expense reimbursement documents are actually carried out in various corporate parks. This results in each park with reimbursement needs requiring corresponding financial personnel, creating unnecessary redundancy and increasing system, labor, and time costs. Furthermore, decentralized signing hinders centralized management of reimbursement vouchers, and the varying levels of understanding and implementation of financial regulations across different parks lead to low accuracy in reimbursement process completion and a high probability of reimbursement rejections.

[0003] The existing methods lack a strict confidentiality mechanism for the exchange of expense reimbursement documents. It is impossible to confirm whether the submitted expense reimbursement documents are consistent with the scanned ones, or to effectively distinguish whether a single document or multiple documents are submitted simultaneously. This poses a risk of discrepancies between the backend progress and the actual execution progress, as well as risks such as leakage, loss, or replacement of expense reimbursement documents. Furthermore, it is impossible to effectively locate and track the transportation process of expense reimbursement documents, and there is a lack of effective methods to ensure the security of the transportation and delivery of expense reimbursement documents. Summary of the Invention

[0004] To address the aforementioned technical problems, this invention proposes a centralized management system and method for expense reimbursement documents based on financial sharing, which can effectively solve the problems of risks and time-consuming and labor-intensive processes in expense reimbursement document management and interaction.

[0005] This invention is achieved by adopting the following technical solution:

[0006] A centralized management system for expense reimbursement documents based on financial sharing is characterized by comprising a financial sharing module, an interaction management module, and an expense reimbursement document interaction module. The financial sharing module pushes expense reimbursement document data to the interaction management module in real time. The interaction management module controls and monitors the entire interaction process of expense reimbursement documents. The expense reimbursement document interaction module implements the entire interaction process of expense reimbursement documents. The financial sharing module establishes a first machine learning model for analyzing the correlation between user-filled content and return reasons, serving as its generator network. The interaction management module establishes a second machine learning model with expense reimbursement document submission status as feature values, also serving as its generator network. The financial sharing module establishes a discriminant network for the interaction management module, used to evaluate the conclusions of the generator network of the interaction management module and feed the evaluation results back to the generator network of the interaction management module. The interaction management module also establishes a discriminant network for the financial sharing module, used to evaluate the conclusions of the generator network of the financial sharing module and feed the evaluation back to the generator network of the financial sharing module.

[0007] The generation network of the financial sharing module is connected in series with the discrimination network of the interaction management module, and the generation network of the interaction management module is connected in series with the discrimination network of the financial sharing module.

[0008] The information regarding the submission of expense reimbursement documents includes the reimbursement interaction time, logistics and delivery time, financial sharing process time, whether the documents were returned, instances of irregular behavior, instances of dangerous behavior, and instances of leakage, loss, or replacement of expense reimbursement documents.

[0009] The expense reimbursement form interaction module includes an initial device, an expense reimbursement form logistics and distribution device, and a target device. If the initial device is an expense reimbursement form interaction device, the target device is an expense reimbursement form interaction center; if the initial device is an expense reimbursement form interaction center, the target device is a return document interaction device. The expense reimbursement form interaction center includes a receiving base and a return base. The entire interaction process includes expense reimbursement form delivery, processing, receipt, and signature.

[0010] The expense reimbursement document logistics and distribution device also has a third machine learning model, which is used to determine the security of the confidential logistics package formed during the interaction of expense reimbursement documents.

[0011] The expense reimbursement document interaction device, expense reimbursement document logistics and distribution device, receiving base, return base, and return document interaction device are all equipped with intelligent cameras to monitor and intelligently identify the entire interactive process of expense reimbursement documents, as well as to track and locate the documents during the delivery, operation, receipt, and signing process.

[0012] A management method for a centralized management system for expense reimbursement documents based on financial sharing, characterized by comprising:

[0013] The financial shared services module obtains the reimbursement application from the claimant, calculates the reimbursement amount by statistically analyzing the reimbursement information and verifying the electronic images of the vouchers uploaded by the claimant, and generates the reimbursement document; it then advances the reimbursement process to the approval status and simultaneously pushes the reimbursement document data to the interactive management module.

[0014] The interaction management module controls and monitors the entire process of expense reimbursement document interaction, and synchronously updates the interaction status and interaction information data of the corresponding expense reimbursement documents.

[0015] The expense reimbursement document interaction device verifies and receives the submitted expense reimbursement documents, and delivers them to the expense reimbursement document logistics and distribution device for transport to the expense reimbursement document interaction center.

[0016] The expense reimbursement document logistics and distribution device transports the expense reimbursement documents stored in the expense reimbursement document interaction device according to the instructions of the interaction management module, and delivers them to the expense reimbursement document interaction center; or, according to the instructions of the interaction management module, it transports expense reimbursement documents that need to be returned for modification in the expense reimbursement document interaction center to the return document interaction device.

[0017] The receiving base of the expense reimbursement document interaction center receives the expense reimbursement documents transported by the expense reimbursement document logistics and distribution device and notifies the designated signatory to come and sign for the expense reimbursement documents. The return base verifies the expense reimbursement documents returned by the financial approval personnel in the financial shared module and delivers them to the designated expense reimbursement document logistics and distribution device for transport to the return document interaction device.

[0018] The returned document interaction device verifies and stores the reimbursement documents corresponding to the reimbursement process that failed to pass approval in the financial shared module.

[0019] The interaction management module can publish interaction process rules, which include multiple interaction behaviors. The preset interaction behaviors include expense report submission, expense report processing, expense report reception, and expense report return. Each interaction behavior corresponds to a complete expense report interaction process. The interaction behavior includes behavior nodes with a sequence and additional descriptions for the behavior nodes. The additional descriptions for the behavior nodes include the scope, the behavior to which they belong, non-standard behaviors, and dangerous behaviors. The interaction management module locates the behavior nodes of the interaction behavior to the corresponding devices or hardware according to the scope, and triggers the device or hardware actions in sequence according to the behavior nodes of the interaction behavior to complete the entire interaction behavior.

[0020] The interactive management module controls the entire process of expense reimbursement document interaction, specifically including:

[0021] S1. The expense reimbursement document logistics and distribution device obtains expense reimbursement documents from the initial device. The interactive management module activates the device authentication process. The expense reimbursement document logistics and distribution device and the initial device send asymmetric keys to each other. At the same time, they identify each other's devices through the smart cameras set on the expense reimbursement document logistics and distribution device and the initial device respectively.

[0022] S2. If the asymmetric key of the expense reimbursement document logistics and distribution device matches that of the initial device and the image recognition passes, the initial device opens the interface to connect with the expense reimbursement document logistics and distribution device. The robotic arm on the expense reimbursement document logistics and distribution device opens and performs a second opaque sealing of all expense reimbursement documents in the initial device to form a confidential logistics package. At the same time, an electronic tag is affixed to the confidential logistics package, and this electronic tag is bound to this logistics activity. After the binding ends, the robotic arm collects the confidential logistics package into the expense reimbursement document logistics and distribution device. When the robotic arm collects the confidential logistics package into the expense reimbursement document logistics and distribution device, the interface of the initial device closes.

[0023] S3. After the expense reimbursement document logistics and delivery device arrives at the target device, the interaction management module activates the device authentication process. The expense reimbursement document logistics and delivery device and the target device send asymmetric keys to each other. At the same time, the smart cameras set on the expense reimbursement document logistics and delivery device and the target device identify each other's devices. The asymmetric key of the initial device is sent to the target device.

[0024] S4. If the asymmetric keys of the expense reimbursement document logistics and distribution device and the target device and the target device and the initial device match each other and the image recognition is successful, the target device opens the interface to connect to the expense reimbursement document logistics and distribution device, the robotic arm of the expense reimbursement document logistics and distribution device opens, and delivers the confidential logistics package of the expense reimbursement document to the target device.

[0025] S5. When the expense reimbursement documents are signed for, the robotic arm inside the target equipment retrieves the confidential logistics package and unpacks it. After unpacking, the expense reimbursement documents are bagged one by one, and the expense reimbursement documents are taken out and stored.

[0026] S6. The intelligent camera inside the target device monitors and intelligently identifies the unpacking of the confidential logistics package, the opening of the expense reimbursement document bag, and the storage of the expense reimbursement document. The identification results are uploaded to the interactive management module. The interactive management module verifies the expense reimbursement document data, the identification content of the paper expense reimbursement document, the electronic tag of the logistics package, and the electronic tag of the document. If the verification is correct and the identification and storage are completed, the receipt of this expense reimbursement document is confirmed, and the confidential logistics package and expense reimbursement document are unbound from the electronic tag.

[0027] S7. The interactive management module notifies the person in charge of the information to be signed. After the person in charge arrives at the target device, the smart camera outside the target device performs facial recognition on the person in charge and verifies the person in charge's identity authentication information data. After the verification is correct, the target device opens the signing interface and delivers the reimbursement documents to be signed to the person in charge.

[0028] The interactive management module monitors the entire process of expense reimbursement document interaction, specifically including tracking and locating the documents and monitoring and intelligently identifying each behavioral node during the execution of interactive behaviors.

[0029] The tracking and positioning of receipts specifically refers to the following: after the bagged paper reimbursement forms are inserted, a smart camera deployed inside the reimbursement form interaction device or the returned form interaction device records the insertion of the reimbursement forms in real time, identifies the stationary position of the reimbursement form inside the device, immediately marks the image and binds it to the reimbursement form; if the stationary position of the reimbursement form inside the device changes, the smart camera calculates the displacement of each reimbursement form inside the device and remarks each reimbursement form.

[0030] The process monitoring and intelligent identification of each behavior node specifically refers to: identifying human operations as behavior nodes by real-time identification of the content captured by the intelligent camera, and at the same time verifying the scope, non-standard behavior, dangerous behavior and data characteristics generated by the self-optimization update and maintenance of the management system in the additional description of the behavior node for secondary identification.

[0031] The interactive management module provides intelligent alerts immediately when abnormal situations occur during the interaction process. Specifically, this includes: identifying non-standard or dangerous behaviors, potential leaks, losses, or replacements of expense reimbursement documents during the execution of each behavioral node, and situations where the expense reimbursement document logistics and delivery device loses connection with the interactive management module. In these cases, alert information is pushed to the corresponding responsible personnel within the module. Simultaneously, the interactive management module's generation network is used to deduce unspecified implicated personnel, and alert information is pushed to these implicated personnel. The generation network in the interactive management module predicts the expense reimbursement document delivery situation for the following day, intelligently formulating a logistics and delivery plan for the next day's expense reimbursement documents, including personnel allocation, delivery routes, dispatch time and quantity, arrival time, and return time. A new logistics and delivery plan is formulated on the same day, comparing the current plan with the predicted plan from the previous day, calculating the deviation, summarizing the results, and finally deriving the expense reimbursement document logistics and delivery execution plan.

[0032] Compared with the prior art, the beneficial effects of the present invention are as follows:

[0033] 1. The management system and its management method proposed in this invention centralize the delivery, operation, receipt and signing process of expense reimbursement documents into a multi-regional centralized management method with the expense reimbursement document interaction center in the enterprise group's financial shared service center as the intelligent core, expense reimbursement document interaction equipment and return document interaction equipment as interaction terminals, expense reimbursement document logistics and distribution devices to establish a transportation network, and the financial shared service module and interaction management module as the back-end management system and intelligent computing center.

[0034] This invention provides a centralized management system for expense reimbursement documents based on financial sharing. It utilizes artificial intelligence and machine learning technologies to enhance the data analysis capabilities of the financial sharing module and the expense reimbursement document interaction management module. This system enables intelligent prompts for content entered in the financial sharing module, providing intelligent processing suggestions for content that clearly violates existing regulations or may cause the process to be rejected. This improves the accuracy of expense reimbursement process completion, unifies the application of financial regulations at the group level, optimizes the allocation of financial personnel in various parks, reduces the probability of expense reimbursement process rejection, improves execution efficiency, and reduces system, labor, and time costs. By reading data uploaded from various devices such as LiDAR, sensors, and satellite positioning, and simultaneously converting the content recognized by each intelligent camera into data through visual computing, the system uses corresponding machine learning models to analyze the data. This monitors non-standard and dangerous behaviors during the interaction process, as well as behaviors that may lead to the leakage, loss, or replacement of expense reimbursement documents. It intelligently calculates the personnel requiring alerts, forming an intelligent closed-loop mechanism for real-time tracking of problem handling progress. This further improves the security of expense reimbursement document interaction and the ability to quickly recover and optimize after problems occur.

[0035] 2. This invention establishes adversarial neural networks within the financial sharing module and the interaction management module. By implementing version management for the machine learning model, an adversarial neural network is established to quickly fit the latest interaction process rules. While minimizing the impact of latent variables on the training accuracy of the machine learning models in the financial sharing module and the interaction management module, the invention comprehensively improves the ability and speed of the machine learning models to respond to changes in interaction process rules. The financial sharing module includes a discriminant network for the interaction management module, and the interaction management module includes a discriminant network for the financial sharing module. Through the setup of these two discriminant networks, the accuracy of the generative networks in both the financial sharing module and the interaction management module can be continuously improved.

[0036] 3. The generation network of the financial sharing module and the discrimination network of the interaction management module are connected in series, which enables deep linkage between the two modules.

[0037] 4. The expense reimbursement document logistics and distribution device also has a third machine learning model. Under normal circumstances, the generation network of the interaction management module judges the security of the confidential logistics package of expense reimbursement documents. If the expense reimbursement document logistics and distribution device loses contact with the interaction management module, the interaction management module can immediately push alarm information to the relevant responsible personnel. At the same time, the third machine learning model additionally established by the expense reimbursement document logistics and distribution device begins to take over the security judgment work of the confidential logistics package and submits a self-diagnosis report of loss of contact after communication is restored.

[0038] 5. This invention, through a second machine learning model, can predict the delivery status of expense reports for the next day, intelligently formulate a logistics and distribution plan for the expense reports for the next day, and analyze and optimize the plan on the same day. This improves the efficiency of transporting expense reports from multiple regions, reduces the probability of accidents during transportation, and enhances the security of expense reports.

[0039] 6. The management method provided by this invention realizes full interactive process monitoring and intelligent identification of expense reimbursement documents. It tracks and locates the delivery, circulation, receipt, and signing processes of expense reimbursement documents, and pushes real-time alerts to relevant personnel if any abnormalities occur in the above processes, thus improving the security of expense reimbursement document interaction. It also enables hot publishing of interaction process rules, real-time response of the financial shared services module and the interaction management module to updates of these rules, and intelligent identification of behaviors occurring during the logistics and receipt of expense reimbursement documents, improving the security of expense reimbursement document logistics and distribution, and increasing reimbursement efficiency. Detailed Implementation

[0040] Example 1

[0041] As a basic embodiment of the present invention, the present invention includes a centralized management system for expense reimbursement documents based on financial sharing, comprising a financial sharing module, an interaction management module, and an expense reimbursement document interaction module. The financial sharing module is used to push expense reimbursement document data to the interaction management module in real time. The interaction management module is used to control and monitor the entire interaction process of expense reimbursement documents. The expense reimbursement document interaction module is used to implement the entire interaction process of expense reimbursement documents.

[0042] The interactive management module and the financial shared service module are integrated. The financial shared service module uses the information filled in by the reimbursement personnel to perform data mining, establish a first machine learning model, and analyze the correlation between the user's information and the reason for rejection in rejected processes. If a reimbursement personnel violate existing regulations when filling in the process, the financial shared service module will provide a prompt and block the submission of the process. During the filling process, the financial shared service module continuously performs intelligent analysis on the information filled in. If it determines that the user's information may cause the process to be rejected, the financial shared service module will provide a prompt, displaying the possible reasons for rejection and suggested modification methods. The reimbursement personnel can accept or reject the analysis and judgment results of the financial shared service module. If they reject, they can submit a reason for rejection. The financial shared service module will calculate the deviation based on the reason for rejection and optimize the first machine learning model.

[0043] The interactive management module establishes a second machine learning model with expense reimbursement document submission status as feature values. This submission status includes reimbursement interaction time, logistics delivery time, financial sharing process time, whether the document was returned, instances of non-compliant behavior, instances of dangerous behavior, and instances of leakage, loss, or replacement of the expense reimbursement document. The interactive management module reads data uploaded from various LiDAR sensors, sensors, and satellite positioning systems, and simultaneously converts the content recognized by each smart camera into data through visual computing. The corresponding second machine learning model is then used to analyze this data and derive the analysis results. The specific details of non-compliant and dangerous behaviors are maintained by AI maintenance personnel. These personnel evaluate the second machine learning model and, based on the analysis results and the actual implementation of multi-regional centralized interaction of expense reimbursement documents, add, remove, or modify the specific details of non-compliant and dangerous behaviors.

[0044] The financial shared services module and the interaction management module mutually generate adversarial neural networks to minimize the impact of latent variables on the training accuracy of their machine learning models. Specifically, each module has established its own machine learning model, which serves as the generator network for each module. Furthermore, the financial shared services module includes a discriminant network for the interaction management module, used to evaluate the conclusions of the generator network and feed the evaluation results back to the generator network. This process is repeated to continuously improve the accuracy of the generator network. The interaction management module also includes a discriminant network for the financial shared services module, used to evaluate the conclusions of the generator network and feed the evaluation back to the generator network. This process is repeated to continuously improve the accuracy of the generator network.

[0045] Example 2

[0046] In a preferred embodiment of the present invention, the present invention includes a centralized management system for expense reimbursement documents based on financial sharing, comprising a financial sharing module, an interaction management module, and an expense reimbursement document interaction module. The financial sharing module is used to push expense reimbursement document data to the interaction management module in real time. The interaction management module is used to control and monitor the entire interaction process of expense reimbursement documents. The expense reimbursement document interaction module is used to implement the entire interaction process of expense reimbursement documents. The financial sharing module establishes a first machine learning model for analyzing the correlation between user-filled content and return reasons, and uses this model as its generator network. The interaction management module establishes a second machine learning model with expense reimbursement document submission status as feature values, and uses this model as its generator network. The financial sharing module establishes a discriminant network for the interaction management module, used to evaluate the conclusions of the generator network of the interaction management module and feed the evaluation results back to the generator network of the interaction management module; the interaction management module also establishes a discriminant network for the financial sharing module, used to evaluate the conclusions of the generator network of the financial sharing module and feed the evaluation back to the generator network of the financial sharing module.

[0047] Furthermore, the generation network of the financial sharing module is connected in series with the discriminant network of the interaction management module, and the generation network of the interaction management module is connected in series with the discriminant network of the financial sharing module to uncover the hidden correlation patterns between financial sharing and reimbursement document interaction. The two modules are deeply linked through the connection of machine learning models. When one module takes an action, the conclusion of the generation network of the other module will refer to that action.

[0048] Furthermore, the expense reimbursement document logistics and distribution device also establishes a third machine learning model to determine the security of the confidential logistics package formed during the interaction of expense reimbursement documents. Under normal circumstances, the generation network of the interaction management module determines the security of the confidential logistics package of expense reimbursement documents. If the expense reimbursement document logistics and distribution device loses contact with the interaction management module, the interaction management module immediately pushes an alarm message to the relevant responsible personnel. At the same time, the third machine learning model additionally established by the expense reimbursement document logistics and distribution device begins to take over the security judgment of the confidential logistics package and submits a self-diagnosis report of the loss of contact after communication is restored.

[0049] Example 3

[0050] In another preferred embodiment of the present invention, the present invention includes a centralized management method for expense reimbursement documents based on financial sharing, comprising a financial sharing module, an interaction management module, expense reimbursement document interaction devices, expense reimbursement document logistics and distribution devices, expense reimbursement document interaction centers, and returned document interaction devices. The financial sharing module pushes expense reimbursement document data to the interaction management module in real time. The interaction management module simultaneously communicates with the expense reimbursement document interaction devices, the expense reimbursement document logistics and distribution devices, the expense reimbursement document interaction centers, and the returned document interaction devices, thereby achieving control and monitoring of the entire centralized interaction process of expense reimbursement documents from multiple regions.

[0051] The financial shared services module is used to obtain reimbursement applications from employees, calculate the reimbursement amount by statistically analyzing information such as travel routes, travel times, modes of transportation, and travel and accommodation expenses, and verifying the electronic images of vouchers uploaded by the employees, and generate a reimbursement form. The reimbursement form includes a list of statistical information, the reimbursement amount, employee information, a unique identifier, a corresponding barcode, invoices, and other supporting documentation. After the employee clicks to submit the reimbursement process, the financial shared services module advances the process to the approval stage and simultaneously pushes the reimbursement form data to the interactive management module.

[0052] The interactive management module is used to control and monitor the entire process of delivery, operation, receipt, and signing of expense reimbursement documents. It synchronously updates the interactive status and interactive information data of the corresponding expense reimbursement documents in the system. Based on the interactive status and interactive information data, the interactive management module communicates with the expense reimbursement document interaction device, the expense reimbursement document logistics and distribution device, the expense reimbursement document interaction device, and the returned document interaction device to manage each node of the expense reimbursement document interaction.

[0053] The expense reimbursement form exchange devices are deployed in various company campuses, providing a place for employees from multiple regions to submit their expense reimbursement forms. These devices verify and receive the forms submitted by employees from different regions, then deliver them to the expense reimbursement form logistics and distribution device for transport to the expense reimbursement form exchange center. The number and location of these devices can be adjusted in real time as needed, and the exchange management module synchronously updates the expense reimbursement form exchange device information after adjustments.

[0054] The expense reimbursement document logistics and distribution device is used to transport expense reimbursement documents stored in the expense reimbursement document interaction device in various parks according to the instructions of the interaction management module, and to centrally transport and deliver expense reimbursement documents from various enterprise parks in multiple regions to the expense reimbursement document interaction center. Furthermore, according to the instructions of the interaction management module, it transports expense reimbursement documents that need to be returned for modification from the expense reimbursement document interaction center to the return document interaction device.

[0055] The expense reimbursement document exchange center is deployed in the enterprise group's financial shared service center, and includes a receiving base and a return base. The receiving base is used to receive expense reimbursement documents delivered by the expense reimbursement document logistics and distribution device and notify the designated recipient to come and sign for the expense reimbursement documents. The return base is used to verify the expense reimbursement documents returned by the financial approval personnel in the financial shared service module and deliver them to the designated expense reimbursement document logistics and distribution device for delivery to the return document exchange device.

[0056] The returned document interaction device is deployed in the company's campuses in various locations to verify and collect the reimbursement documents corresponding to the reimbursement process that failed to pass the approval in the financial shared module, providing a place for employees of the company in multiple regions to collect returned reimbursement documents.

[0057] After logging into an administrator account with the appropriate permissions in the interaction management module, the user publishes interaction process rules. These rules consist of multiple interactive behaviors, each corresponding to a complete expense reimbursement document interaction process. Each behavior is specifically composed of sequential action nodes and accompanying descriptions. Preset interactive behaviors include expense reimbursement document submission, expense reimbursement document processing, expense reimbursement document reception, and expense reimbursement document return.

[0058] The pre-defined action nodes for the delivery and return of expense reimbursement documents are as follows: 1) Scanning the barcode on the cover of the expense reimbursement document; 2) Authenticating the expense reimbursement document and the person submitting it; 3) Placing the expense reimbursement document in a sealed bag; 4) Submitting the expense reimbursement document. The interaction process for the delivery of expense reimbursement documents is as follows: the person submitting the document scans the barcode on the cover and authenticates the document and the person, seals the expense reimbursement document, and submits the expense reimbursement document to the expense reimbursement document interaction device. The interaction process for the return of expense reimbursement documents is as follows: relevant staff of the financial shared service center scan the barcode on the cover of the expense reimbursement document and authenticates the document and the person, seals the expense reimbursement document, and submits the expense reimbursement document to the expense reimbursement document interaction center's return base.

[0059] The preset action nodes for the reimbursement document operation are: 1) Verify the initial device – 2) Reimbursement document logistics delivery – 3) Verify the target device. The interaction process corresponding to the reimbursement document operation is as follows: The reimbursement document logistics delivery device retrieves the reimbursement document from the initial device, delivers it, and sends it to the target device. If the reimbursement document operation is triggered by the reimbursement document delivery action, the initial device is the reimbursement document interaction device, and the target device is the reimbursement document interaction center receiving base. If the reimbursement document operation is triggered by the reimbursement document return action, the initial device is the reimbursement document interaction center return base, and the target device is the return document interaction device.

[0060] The preset action nodes for expense reimbursement document receipt are: 1) Expense reimbursement document receipt – 2) Notification to the responsible person to collect the expense reimbursement document – ​​3) Verification by the responsible person – 4) Expense reimbursement document receipt. The corresponding interaction process for expense reimbursement document receipt is as follows: The receiving device receives the expense reimbursement document delivered by the logistics and distribution device; the responsible person, upon receiving notification, goes to the receiving device to sign for the expense reimbursement document. If the expense reimbursement document receipt action is triggered by expense reimbursement document delivery, the receiving device is the expense reimbursement document interaction center receiving base, and the responsible person is the authorized receiving staff of the financial shared service center. If the expense reimbursement document processing action is triggered by expense reimbursement document return, the receiving device is the return document interaction device, and the responsible person is the person who initiated the return of the expense reimbursement document.

[0061] The interactive behavior is strictly consistent with the existing reimbursement delivery system. If the delivery system changes, relevant personnel need to log in to the administrator account of the interaction management module and create, delete, or modify interactive behaviors according to the updated delivery system. Modifying interactive behaviors involves creating, deleting, or modifying the behavior nodes and their additional descriptions within the interactive behavior. The additional descriptions of the behavior nodes are dictionary-type numeric variables, with the following format: {“Scope”:***,“Belonging Behavior”:[***,id],“Non-standard Behavior”:[***,***,…],“Dangerous Behavior”:[***,***,…],…}. *** represents the specific parameter value, and … represents optional items. The scope is used to determine the device or hardware on which the behavior node acts, such as the reimbursement document interaction device, reimbursement document logistics and distribution device, reimbursement document interaction center, or returned document interaction device. The interaction management module locates the behavior nodes of the interactive behavior to the device or hardware based on the scope, and triggers the device or hardware actions sequentially according to each behavior node of the interactive behavior to complete the entire interactive behavior. The "belonging behavior" identifies the interaction behavior to which the behavior node belongs. The value is an array type, where the first element is the name of the interaction behavior, and the second element is the order of the behavior node within that interaction behavior. After the interaction behavior is triggered, each behavior node executes sequentially. The additional description of the behavior node is a data feature of the intelligent recognition function of the multi-regional reimbursement document centralized interactive intelligent management system. This description can be manually filled in by the administrator. The multi-regional reimbursement document centralized interactive intelligent management system will continuously optimize and update the data features based on actual interaction conditions, and will analyze and calculate new data features related to reimbursement document leakage, loss, or replacement.

[0062] Example 4

[0063] As the preferred embodiment of the present invention, the present invention includes a centralized management system for expense reimbursement documents based on financial sharing, comprising a financial sharing module, an interaction management module, and an expense reimbursement document interaction module. The expense reimbursement document interaction module includes an initial device, an expense reimbursement document logistics and distribution device, and a target device. Wherein, if the initial device is an expense reimbursement document interaction device, the target device is an expense reimbursement document interaction center; if the initial device is an expense reimbursement document interaction center, the target device is a returned document interaction device. The expense reimbursement document interaction center includes a receiving base and a returning base. Expense reimbursement document data is pushed to the interaction management module in real time through the financial sharing module. The interaction management module synchronously communicates with the expense reimbursement document interaction device, the expense reimbursement document logistics and distribution device, the expense reimbursement document interaction center, and the returned document interaction device, realizing control and monitoring of the entire centralized interaction process of expense reimbursement documents across multiple regions. The entire interaction process includes expense reimbursement document delivery, processing, receipt, and signing.

[0064] The interactive management module and the financial shared service module are integrated. The financial shared service module uses the information filled in by the reimbursement personnel to perform data mining and establish a first machine learning model to analyze the correlation between the information filled in by the reimbursement personnel and the reasons for rejection in rejected processes. If a reimbursement personnel violates existing regulations when filling in the process, the financial shared service module will provide a prompt and block the submission of the process. During the filling process, the financial shared service module continuously performs intelligent analysis on the information filled in. If it determines that the user's information may cause the process to be rejected, the financial shared service module will provide a prompt, displaying the possible reasons for rejection and suggestions for modification. The reimbursement personnel can accept or reject the analysis and judgment results of the financial shared service module. If they reject, they can submit a reason for rejection. The financial shared service module will calculate the deviation based on the reason for rejection and optimize the first machine learning model.

[0065] Furthermore, the interaction management module includes a second machine learning model with features such as expense reimbursement document interaction time, logistics delivery time, logistics delivery time, financial sharing process time, whether the document was returned, occurrence of irregular behavior, occurrence of dangerous behavior, and leakage, loss, or replacement of expense reimbursement documents. The interaction management module reads data uploaded from various LiDAR sensors, sensors, and satellite positioning systems, and simultaneously converts the content recognized by each smart camera into data through visual computing. It then uses the corresponding machine learning model to analyze this data and derive the analysis results. The specific details of the irregular and dangerous behaviors are maintained by AI maintenance personnel. These personnel evaluate the machine learning model and, based on the machine learning analysis results and the actual implementation of multi-regional centralized interaction of expense reimbursement documents, add, remove, or modify the specific details of the irregular and dangerous behaviors.

[0066] The financial shared services module and the interaction management module mutually generate adversarial neural networks to minimize the impact of latent variables on the training accuracy of their machine learning models. Specifically, both the financial shared services module and the interaction management module have established machine learning models, which serve as the generative networks for various systems. Further, a discriminant network for the interaction management module is established within the financial shared services module, and vice versa. The discriminant network of the financial shared services module within the interaction management module evaluates the conclusions of the generative network of the financial shared services module and feeds the evaluation back to the generative network of the financial shared services module. This process is repeated to continuously improve the accuracy of the generative network of the financial shared services module. Simultaneously, the discriminant network of the interaction management module within the financial shared services module evaluates the conclusions of the generative network of the interaction management module and feeds the evaluation results back to the generative network of the interaction management module. This process is repeated to continuously improve the accuracy of the generative network of the interaction management module. Furthermore, the generation network of the financial shared services module is connected with the discriminant network of the interaction management module, and the generation network of the interaction management module is connected with the discriminant network of the financial shared services module to uncover the hidden correlation patterns between financial shared services and expense reimbursement document interactions. Through the connection of machine learning models, the two systems are deeply linked. When one system takes an action, the conclusion of the generation network of the other system will refer to that action.

[0067] The interactive management module's generation network predicts the order status of expense reimbursement documents for the following day and intelligently formulates a logistics and distribution plan for those documents, including personnel allocation, delivery routes, dispatch time and quantity, arrival time, and return time. It then formulates another logistics and distribution plan on the same day, compares the current day's plan with the previous day's predicted plan, calculates the deviation, and summarizes it to finally arrive at the expense reimbursement document logistics and distribution execution plan. This execution plan distributes tasks to the expense reimbursement document interaction device, the expense reimbursement document logistics and distribution unit, the expense reimbursement document interaction center, and the returned document interaction device according to the planned nodes. Each device and unit then executes its assigned tasks. The expense reimbursement document logistics and distribution device additionally establishes a third machine learning model. Under normal circumstances, the generation network of the interaction management module judges the security of the confidential logistics package of expense reimbursement documents. If the expense reimbursement document logistics and distribution device loses contact with the interaction management module, the interaction management module immediately pushes alarm information to the relevant responsible personnel. At the same time, the third machine learning model additionally established by the expense reimbursement document logistics and distribution device begins to take over the security judgment work of the confidential logistics package and submits a self-diagnosis report of loss of contact after communication is restored.

[0068] In the interaction management module and the financial sharing module, the machine learning models of the generator network and discriminator network are loaded with the latest rules in real time to fit the interaction process rules. If the interaction process rules change, the interaction management module archives the old version of the interaction process rules and its corresponding machine learning model, and retrains the machine learning model according to the latest interaction process rules to form the generator network and discriminator network. If the updated interaction process rules are completely consistent with a certain version of the interaction process rules in the archive, the interaction management module directly calls the machine learning model of that version to form the generator network and discriminator network.

[0069] The interactive management module can also issue intelligent alerts immediately when abnormal situations occur during the interaction process. Specifically, this includes identifying non-standard or dangerous behaviors, potential leaks, losses, or replacements of expense reimbursement documents, and situations where the logistics and distribution device for expense reimbursement documents loses connection with the interactive management module. In these emergencies, alert information is pushed to the corresponding responsible personnel within the system. Simultaneously, the interactive management module uses its generation network to infer unspecified implicated personnel and pushes alert information to them. For personnel who do not receive alert information, such as dispatched workers, personnel handling confidential information, and senior group decision-makers, this can be configured within the interactive management module to prevent them from receiving alerts. After an intelligent alert is issued, the interactive management module creates a handling order for that alert. This handling order is an electronic process that includes problem confirmation, communication, approval, countersigning, and reporting. Once the report is approved, the handling order is completed. The interaction management module generates a network that analyzes and calculates processing orders. If the progress of a processing order is not updated in a timely manner or is stuck at a certain node, the interaction management module recalculates the personnel who need to be notified or requested, and pushes the processing progress of the processing order to the calculated personnel. The interaction management module continuously tracks the processing progress of processing orders. If the processing is still slow, it modifies the processing order process based on data such as processing time, personnel already notified, and number of pushes, recalculates the personnel who need to be notified or requested, and pushes the processing progress of the processing order to the calculated personnel again. This process is repeated until the processing order is completed.

[0070] Furthermore, the expense reimbursement document interaction device, expense reimbursement document logistics and distribution device, receiving base, return base, and return document interaction device are all equipped with intelligent cameras to monitor and intelligently identify the entire interactive process of expense reimbursement documents, as well as to track and locate the delivery, operation, receipt, and signing processes of expense reimbursement documents.

[0071] The expense reimbursement document logistics and delivery device is compatible with both autonomous and conventional vehicles. Smart cameras are deployed at the four corners of the top of the area inside the vehicle's cargo compartment where the confidential logistics package for expense reimbursement documents is stored. These cameras are also connected to external vehicle cameras, LiDAR, sensors, and satellite positioning data signals, all monitored in real-time by the interactive management module. If the interactive management module determines that a sudden situation such as vehicle malfunction, accident, abnormal vehicle driving, or route deviation occurs during delivery that could lead to the leakage, loss, or replacement of expense reimbursement documents, it immediately sends an alert to the relevant personnel.

[0072] A management method for a centralized expense reimbursement document management system based on the aforementioned financial sharing includes:

[0073] The financial shared services module receives reimbursement requests from employees, calculates the reimbursement amount by statistically analyzing travel routes, travel times, modes of transportation, and travel and accommodation expenses, and verifies the electronic images of vouchers uploaded by the employees, generating a reimbursement form. The reimbursement form includes a list of statistical information, the reimbursement amount, employee information, a unique identifier, a corresponding barcode, invoices, and other supporting documentation. After the employee clicks to submit the reimbursement request, the financial shared services module advances the process to the approval stage and simultaneously pushes the electronic reimbursement form to the interactive management module.

[0074] The expense reimbursement form exchange devices are deployed in various company campuses, providing a place for employees from multiple regions to submit their expense reimbursement forms. These devices verify and receive the forms submitted by employees from different regions, then deliver them to the expense reimbursement form logistics and distribution device for transport to the expense reimbursement form exchange center. The number and location of these devices can be adjusted in real time as needed, and the exchange management module synchronously updates the expense reimbursement form exchange device information after adjustments.

[0075] The expense reimbursement document logistics and distribution device is used to transport expense reimbursement documents stored in the expense reimbursement document interaction device in various parks according to the instructions of the interaction management module, and to centrally transport and deliver expense reimbursement documents from various enterprise parks in multiple regions to the expense reimbursement document interaction center. Furthermore, according to the instructions of the interaction management module, it transports expense reimbursement documents that need to be returned for modification from the expense reimbursement document interaction center to the return document interaction device.

[0076] The expense reimbursement document exchange center is deployed in the enterprise group's financial shared service center, and includes a receiving base and a return base. The receiving base is used to receive expense reimbursement documents delivered by the expense reimbursement document logistics and distribution device and notify the designated recipient to come and sign for the expense reimbursement documents. The return base is used to verify the expense reimbursement documents returned by the financial approval personnel in the financial shared service module and deliver them to the designated expense reimbursement document logistics and distribution device for delivery to the return document exchange device.

[0077] The returned document interaction device is deployed in the company's campuses in various locations to verify and collect the reimbursement documents corresponding to the reimbursement process that failed to pass the approval in the financial shared module, providing a place for employees of the company in multiple regions to collect returned reimbursement documents.

[0078] The interactive management module controls and monitors the entire process of expense reimbursement document delivery, operation, receipt, and signing. It synchronously updates the interactive status and interactive information data of the corresponding expense reimbursement documents in the system. Based on the interactive status and interactive information data, the interactive management module communicates with the expense reimbursement document interaction device, the expense reimbursement document logistics and distribution device, the expense reimbursement document interaction device, and the returned document interaction device to manage each node of the expense reimbursement document interaction.

[0079] Specifically, after logging into an administrator account with the appropriate permissions in the interaction management module, the user publishes interaction process rules. These rules consist of multiple interactive behaviors, each corresponding to a complete expense reimbursement document interaction process. Each interactive behavior is composed of sequential action nodes and accompanying descriptions. Preset interactive behaviors include expense reimbursement document submission, expense reimbursement document processing, expense reimbursement document reception, and expense reimbursement document return.

[0080] The pre-defined action nodes for the delivery and return of expense reimbursement documents are as follows: 1) Scanning the barcode on the cover of the expense reimbursement document; 2) Authenticating the expense reimbursement document and the person submitting it; 3) Placing the expense reimbursement document in a sealed bag; 4) Submitting the expense reimbursement document. The interaction process for the delivery of expense reimbursement documents is as follows: the person submitting the document scans the barcode on the cover and authenticates the document and the person, seals the expense reimbursement document, and submits the expense reimbursement document to the expense reimbursement document interaction device. The interaction process for the return of expense reimbursement documents is as follows: relevant staff of the financial shared service center scan the barcode on the cover of the expense reimbursement document and authenticates the document and the person, seals the expense reimbursement document, and submits the expense reimbursement document to the expense reimbursement document interaction center's return base.

[0081] The preset action nodes for the reimbursement document operation are: 1) Verify the initial device – 2) Reimbursement document logistics delivery – 3) Verify the target device. The interaction process corresponding to the reimbursement document operation is as follows: The reimbursement document logistics delivery device retrieves the reimbursement document from the initial device, delivers it, and sends it to the target device. If the reimbursement document operation is triggered by the reimbursement document delivery action, the initial device is the reimbursement document interaction device, and the target device is the reimbursement document interaction center receiving base. If the reimbursement document operation is triggered by the reimbursement document return action, the initial device is the reimbursement document interaction center return base, and the target device is the return document interaction device.

[0082] The preset action nodes for expense reimbursement document receipt are: 1) Expense reimbursement document receipt – 2) Notification to the responsible person to collect the expense reimbursement document – ​​3) Verification by the responsible person – 4) Expense reimbursement document receipt. The corresponding interaction process for expense reimbursement document receipt is as follows: The receiving device receives the expense reimbursement document delivered by the logistics and distribution device; the responsible person, upon receiving notification, goes to the receiving device to sign for the expense reimbursement document. If the expense reimbursement document receipt action is triggered by expense reimbursement document delivery, the receiving device is the expense reimbursement document interaction center receiving base, and the responsible person is the authorized receiving staff of the financial shared service center. If the expense reimbursement document processing action is triggered by expense reimbursement document return, the receiving device is the return document interaction device, and the responsible person is the person who initiated the return of the expense reimbursement document.

[0083] The interactive behavior is strictly consistent with the existing reimbursement delivery system. If the delivery system changes, relevant personnel need to log in to the administrator account of the interaction management module and create, delete, or modify interactive behaviors according to the updated delivery system. Modifying interactive behaviors involves creating, deleting, or modifying the behavior nodes and their additional descriptions within the interactive behavior. The additional descriptions of the behavior nodes are dictionary-type numeric variables, with the following format: {“Scope”:***,“Belonging Behavior”:[***,id],“Non-standard Behavior”:[***,***,…],“Dangerous Behavior”:[***,***,…],…}. *** represents the specific parameter value, and … represents optional items. The scope is used to determine the device or hardware on which the behavior node acts, such as reimbursement document interaction device, reimbursement document logistics and distribution device, reimbursement document interaction center, or return document interaction device. The interaction management module locates the behavior nodes of the interactive behavior to the device or hardware based on the scope, and triggers the device or hardware actions sequentially according to each behavior node of the interactive behavior to complete the entire interactive behavior. The "belonging behavior" identifies the interaction behavior to which the behavior node belongs. The value is an array type, where the first element is the name of the interaction behavior, and the second element is the order of the behavior node within that interaction behavior. After the interaction behavior is triggered, each behavior node executes sequentially. The additional description of the behavior node is a data feature of the intelligent recognition function of the multi-regional reimbursement document centralized interactive intelligent management system. This description can be manually filled in by the administrator. The multi-regional reimbursement document centralized interactive intelligent management system will continuously optimize and update the data features based on actual interaction conditions, and will analyze and calculate new data features related to reimbursement document leakage, loss, or replacement.

[0084] More specifically, the interactive management module controls the entire process of expense reimbursement document interaction, including:

[0085] S1. The expense reimbursement document logistics and distribution device obtains expense reimbursement documents from the initial device. The interaction management module activates the device authentication process, and the expense reimbursement document logistics and distribution device and the initial device exchange asymmetric keys. Simultaneously, they identify each other's devices through smart cameras installed on both devices. The asymmetric key is a one-time key generated by the interaction management module using an encryption algorithm for the connected device, the expense reimbursement document logistics and distribution device, and the target device during the expense reimbursement document processing. This key is destroyed immediately upon the end of the expense reimbursement document processing and is regenerated when the processing is repeated.

[0086] S2. If the asymmetric key of the expense reimbursement document logistics and distribution device matches the initial device and image recognition passes, the initial device opens the interface to connect with the expense reimbursement document logistics and distribution device. The robotic arm on the device opens and performs a second opaque sealing of all expense reimbursement documents within the initial device, forming a confidential logistics package. Simultaneously, an electronic tag is affixed to the package, and this tag is linked to the logistics activity. After the binding is terminated, the robotic arm retrieves the package to the logistics and distribution device. The entire process of device docking, sealing the confidential logistics package, and retrieving the package is monitored in real-time by intelligent cameras located inside the initial device and on the robotic arm, forming a 360-degree monitoring area with no blind spots, and simultaneously performing comprehensive process monitoring and intelligent recognition. Once the robotic arm has retrieved the confidential logistics package into the logistics and distribution device, the initial device's docking interface closes. The intelligent camera inside the device begins process monitoring and intelligent recognition, again forming a 360-degree monitoring area with the intelligent camera on the returned robotic arm. If the possibility of leakage, loss, or replacement of expense reimbursement documents is detected, the expense reimbursement document operation behavior is immediately reversed, the expense reimbursement documents are returned to the initial device, and an alert message is sent to the relevant responsible personnel.

[0087] S3. After the expense reimbursement document logistics and delivery device arrives at the target device, the interaction management module activates the device authentication process. The expense reimbursement document logistics and delivery device and the target device send asymmetric keys to each other. At the same time, the smart cameras set on the expense reimbursement document logistics and delivery device and the target device identify each other's devices. Furthermore, the asymmetric key of the initial device is sent to the target device.

[0088] S4. If the asymmetric keys of the expense reimbursement document logistics and distribution device and the target device, as well as the asymmetric keys of the target device and the initial device, match and image recognition passes, the target device opens the interface to connect to the expense reimbursement document logistics and distribution device. The robotic arm of the expense reimbursement document logistics and distribution device opens and delivers the confidential logistics package of the expense reimbursement document to the target device. During operation, the status of the expense reimbursement document being processed in the interaction management module is "Processing"; after the process is completed, the status of the expense reimbursement document being processed in the interaction management module is "Pending Receipt".

[0089] S5. In the process of signing for expense reimbursement documents, when the process reaches the node of receiving expense reimbursement documents, the robotic arm in the target device obtains the confidential logistics package and unpacks it. After unpacking, the expense reimbursement documents are bagged one by one, and the expense reimbursement documents are taken out and stored.

[0090] S6. The intelligent camera inside the target device monitors and intelligently identifies the unpacking of the confidential logistics package, the opening of the expense reimbursement document bag, and the storage of the expense reimbursement document. The identification results are uploaded to the interactive management module. The interactive management module verifies the expense reimbursement document data, the identified content of the paper expense reimbursement document, the electronic tag of the logistics package, and the electronic tag of the document. If the verification is correct and the identification and storage are completed, the receipt of this expense reimbursement document is confirmed. At the same time, the confidential logistics package and expense reimbursement document are unbound from the electronic tag. After unbinding, the electronic tag, the sealed package of expense reimbursement document, and the expense reimbursement document are recycled and bagged.

[0091] S7. After the expense reimbursement document receiving action node is completed, the notification to the responsible person to collect the expense reimbursement documents action node is executed. The interaction management module notifies all designated responsible persons for signing the expense reimbursement documents received this time, compiles a list of expense reimbursement documents that each responsible person needs to sign, and notifies the responsible persons of the list of expense reimbursement documents to be signed, the deployment location of the target device, and other information. After the responsible person arrives at the target device, the verification of the responsible person action node is executed. The smart camera outside the target device performs facial recognition authentication on the responsible person, and at the same time verifies the responsible person's employee card or other identity authentication information data. After the verification is correct, the expense reimbursement document signing action node is executed. The target device opens the signing interface and delivers the expense reimbursement documents to be signed to the responsible person.

[0092] Smart cameras inside and outside the target device monitor and intelligently identify the transmission of expense reimbursement documents within the target device and the receipt of these documents by the responsible person outside the target device. If the system detects any possibility of expense reimbursement document leakage, loss, replacement, premature departure of the responsible person, or temporary replacement of the responsible person, it immediately reverses the process by retrieving the expense reimbursement documents, returning them to the target device, and sending an alert message to the relevant personnel. Once the smart camera recognizes that the responsible person has retrieved all the expense reimbursement documents awaiting signature, the expense reimbursement document signature process ends, and the signed expense reimbursement documents are marked as "signed" in the interactive management module.

[0093] During the processing of the expense reimbursement documents, at the initial device verification node, the expense reimbursement document logistics and distribution node, and the target device verification node, the processed expense reimbursement documents undergo integrity authentication, digital positioning, and real-time security authentication during the distribution process. The integrity authentication is jointly performed by the initial device, the expense reimbursement document logistics and distribution device, and the target device.

[0094] The interactive management module also monitors the entire process of expense reimbursement document interaction, including:

[0095] 1) Using the intelligent camera, process monitoring and intelligent identification are performed on each behavior node when the interactive behavior is executed.

[0096] The process monitoring specifically involves video surveillance and archiving of personnel and related equipment during the execution of behavioral nodes. Video archives can be viewed by clicking on the interaction records in the interaction management module. The intelligent recognition specifically involves real-time identification of the content captured by the intelligent camera, recognizing personnel operations as behavioral nodes of the interactive behavior. Simultaneously, it verifies the scope, non-standard behaviors, and dangerous behaviors within the additional description of the behavioral node, as well as the data characteristics generated by the self-optimizing update and maintenance of the multi-regional reimbursement document centralized interactive intelligent management system, for secondary recognition. If non-standard behavior is identified, the response actions of the involved equipment and hardware are immediately blocked, and the reimbursement document interaction interface is closed. A warning is also issued on the human-machine interface of the involved equipment. If dangerous behavior is identified, or there is a possibility of reimbursement document leakage, loss, or replacement, an additional warning message is pushed to the relevant responsible personnel in addition to the above actions.

[0097] Furthermore, in the delivery and return of expense reimbursement documents, when the process reaches the step of placing the documents into a sealed bag, the person submitting the document must place the authenticated expense reimbursement document into a sealed bag with an RFID electronic tag before delivery. The intelligent camera monitors and intelligently identifies the entire process of placing the expense reimbursement document into the sealed bag. After the person submitting the document scans the barcode on the cover, the interactive management module reads the expense reimbursement document data corresponding to the paper expense reimbursement document and intelligently identifies the person's operation. After image recognition confirms that the person has placed the expense reimbursement document into the sealed bag with the RFID electronic tag, the RFID electronic tag is immediately activated, and the electronic tag, the paper expense reimbursement document, and the expense reimbursement document data are bound together. If the person submitting the document places multiple scanned expense reimbursement documents into one sealed bag, the intelligent camera identifies this process, determines that the sealing is complete, and immediately activates the RFID electronic tag, binding the electronic tag to each paper expense reimbursement document and its corresponding data within the sealed bag.

[0098] 2) Track and locate the delivery, circulation, receipt and signing process of expense reimbursement documents.

[0099] After employees deposit the bagged paper expense reimbursement forms, a smart camera deployed inside the expense reimbursement form interaction device or the returned document interaction device records the deposit of the forms in real time. The camera immediately marks the stationary position of each form within the device and binds it to the document. If the stationary position of a form changes due to external vibration or human pushing, the smart camera calculates the displacement of each form and re-marks it. An additional "Expense Reimbursement Form Storage Security" item is added to the description of the expense reimbursement form deposit behavior node, providing data characteristics for the expense reimbursement form storage security analysis function of the multi-regional centralized interactive intelligent management system.

[0100] In summary, any other corresponding modifications made by those skilled in the art after reading this invention document, without requiring creative mental effort, based on the technical solutions and concepts of this invention, are all within the scope of protection of this invention.

Claims

1. A centralized management system for expense reimbursement documents based on financial sharing, characterized in that: The system includes a financial shared services module, an interaction management module, and an expense reimbursement form interaction module. The financial shared services module pushes expense reimbursement form data to the interaction management module in real time. The interaction management module controls and monitors the entire interaction process of expense reimbursement forms. The expense reimbursement form interaction module implements the entire interaction process of expense reimbursement forms. The financial shared services module establishes a first machine learning model to analyze the correlation between user-filled content and return reasons, serving as its generator network. The interaction management module establishes a second machine learning model with expense reimbursement form submission status as feature values, also serving as its generator network. The financial shared services module includes a discriminant network for evaluating the conclusions of the generator network and feeding the evaluation results back to the generator network. The interaction management module also includes a discriminant network for evaluating the conclusions of the generator network and feeding the evaluation back to the generator network.

2. The centralized management system for expense reimbursement documents based on financial sharing as described in claim 1, characterized in that: The generation network of the financial sharing module is connected in series with the discrimination network of the interaction management module, and the generation network of the interaction management module is connected in series with the discrimination network of the financial sharing module.

3. The centralized management system for expense reimbursement documents based on financial sharing as described in claim 1, characterized in that: The information regarding the submission of expense reimbursement documents includes the reimbursement interaction time, logistics and delivery time, financial sharing process time, whether the documents were returned, instances of irregular behavior, instances of dangerous behavior, and instances of leakage, loss, or replacement of expense reimbursement documents.

4. A centralized management system for expense reimbursement documents based on financial sharing, as described in claim 2 or 3, characterized in that: The expense reimbursement form interaction module includes an initial device, an expense reimbursement form logistics and distribution device, and a target device. If the initial device is an expense reimbursement form interaction device, the target device is an expense reimbursement form interaction center; if the initial device is an expense reimbursement form interaction center, the target device is a return document interaction device. The expense reimbursement form interaction center includes a receiving base and a return base. The entire interaction process includes expense reimbursement form delivery, processing, receipt, and signature.

5. A centralized management system for expense reimbursement documents based on financial sharing as described in claim 4, characterized in that: The expense reimbursement document logistics and distribution device also has a third machine learning model, which is used to determine the security of the confidential logistics package formed during the interaction of expense reimbursement documents.

6. The centralized management system for expense reimbursement documents based on financial sharing as described in claim 5, characterized in that: The expense reimbursement document interaction device, expense reimbursement document logistics and distribution device, receiving base, return base, and return document interaction device are all equipped with intelligent cameras to monitor and intelligently identify the entire interactive process of expense reimbursement documents, as well as to track and locate the documents during the delivery, operation, receipt, and signing process.

7. A management method for a centralized management system for expense reimbursement documents based on financial sharing, as described in any one of claims 1 to 3, characterized in that: include: The financial shared services module obtains the reimbursement process applications from the reimbursement personnel, calculates the reimbursement amount by statistically analyzing the reimbursement information and verifying the electronic images of the vouchers uploaded by the reimbursement personnel, and generates reimbursement documents; The reimbursement process is advanced to the approval stage, and the reimbursement data is simultaneously pushed to the interactive management module; The interaction management module controls and monitors the entire process of expense reimbursement document interaction, and synchronously updates the interaction status and interaction information data of the corresponding expense reimbursement documents. The expense reimbursement document interaction device verifies and receives the submitted expense reimbursement documents, and delivers them to the expense reimbursement document logistics and distribution device for transport to the expense reimbursement document interaction center; the expense reimbursement document interaction center includes a receiving base and a return base; The expense reimbursement document logistics and distribution device transports the expense reimbursement documents stored in the expense reimbursement document interaction device according to the instructions of the interaction management module, and delivers them to the expense reimbursement document interaction center; or, according to the instructions of the interaction management module, it transports expense reimbursement documents that need to be returned for modification in the expense reimbursement document interaction center to the return document interaction device. The receiving base of the expense reimbursement document interaction center receives the expense reimbursement documents transported by the expense reimbursement document logistics and distribution device and notifies the designated signatory to come and sign for the expense reimbursement documents. The return base verifies the expense reimbursement documents returned by the financial approval personnel in the financial shared module and delivers them to the designated expense reimbursement document logistics and distribution device for transport to the return document interaction device. The returned document interaction device verifies and stores the reimbursement documents corresponding to the reimbursement process that failed to pass approval in the financial shared module.

8. The management method of a centralized management system for expense reimbursement documents based on financial sharing as described in claim 7, characterized in that: The interaction management module can publish interaction process rules, which include multiple interaction behaviors. The preset interaction behaviors include expense report submission, expense report processing, expense report reception, and expense report return. Each interaction behavior corresponds to a complete expense report interaction process. The interaction behavior includes behavior nodes with a sequence and additional descriptions for the behavior nodes. The additional description of the behavior node includes the scope, the behavior to which it belongs, non-standard behavior, and dangerous behavior. The interaction management module locates the behavior node of the interaction behavior to the corresponding device or hardware according to the scope, and triggers the device or hardware actions in sequence according to the behavior node of the interaction behavior to complete the entire interaction behavior.

9. The management method of a centralized management system for expense reimbursement documents based on financial sharing as described in claim 8, characterized in that: The expense reimbursement form interaction module includes an initial device, an expense reimbursement form logistics and distribution device, and a target device; the interaction management module controls the entire process of expense reimbursement form interaction, specifically including: S1. The expense reimbursement document logistics and distribution device obtains expense reimbursement documents from the initial device. The interactive management module activates the device authentication process. The expense reimbursement document logistics and distribution device and the initial device send asymmetric keys to each other. At the same time, they identify each other's devices through the smart cameras set on the expense reimbursement document logistics and distribution device and the initial device respectively. S2. If the asymmetric key of the expense reimbursement document logistics and distribution device matches that of the initial device and the image recognition passes, the initial device opens the interface to connect with the expense reimbursement document logistics and distribution device. The robotic arm on the expense reimbursement document logistics and distribution device opens and performs a second opaque sealing of all expense reimbursement documents in the initial device to form a confidential logistics package. At the same time, an electronic tag is affixed to the confidential logistics package, and this electronic tag is bound to this logistics activity. After the binding ends, the robotic arm collects the confidential logistics package into the expense reimbursement document logistics and distribution device. When the robotic arm collects the confidential logistics package into the expense reimbursement document logistics and distribution device, the interface of the initial device closes. S3. After the expense reimbursement document logistics and delivery device arrives at the target device, the interaction management module activates the device authentication process. The expense reimbursement document logistics and delivery device and the target device send asymmetric keys to each other. At the same time, the smart cameras set on the expense reimbursement document logistics and delivery device and the target device identify each other's devices. The asymmetric key of the initial device is sent to the target device. S4. If the asymmetric keys of the expense reimbursement document logistics and distribution device and the target device and the target device and the initial device match each other and the image recognition is successful, the target device opens the interface to connect to the expense reimbursement document logistics and distribution device, the robotic arm of the expense reimbursement document logistics and distribution device opens, and delivers the confidential logistics package of the expense reimbursement document to the target device. S5. When the expense reimbursement documents are signed for, the robotic arm inside the target equipment retrieves the confidential logistics package and unpacks it. After unpacking, the expense reimbursement documents are bagged one by one, and the expense reimbursement documents are taken out and stored. S6. The intelligent camera inside the target device monitors and intelligently identifies the unpacking of the confidential logistics package, the opening of the expense reimbursement document bag, and the storage of the expense reimbursement document. The identification results are uploaded to the interactive management module. The interactive management module verifies the expense reimbursement document data, the identified content of the paper expense reimbursement document, the electronic tag of the logistics package, and the electronic tag of the document. If the verification is correct and the identification and storage are completed, the receipt of this expense reimbursement document is confirmed, and the confidential logistics package and expense reimbursement document are unbound from the electronic tag. S7. The interactive management module notifies the person in charge of the information to be signed. After the person in charge arrives at the target device, the smart camera outside the target device performs facial recognition on the person in charge and verifies the person in charge's identity authentication information data. After the verification is correct, the target device opens the signing interface and delivers the reimbursement documents to be signed to the person in charge.

10. The management method of a centralized management system for expense reimbursement documents based on financial sharing as described in claim 9, characterized in that: The interactive management module monitors the entire process of expense reimbursement document interaction, specifically including tracking and locating the documents and monitoring and intelligently identifying each behavioral node during the execution of interactive behaviors. The tracking and positioning of receipts specifically refers to the following: after the bagged paper reimbursement forms are inserted, a smart camera deployed inside the reimbursement form interaction device or the returned form interaction device records the insertion of the reimbursement forms in real time, identifies the stationary position of the reimbursement form inside the device, immediately marks the image and binds it to the reimbursement form; if the stationary position of the reimbursement form inside the device changes, the smart camera calculates the displacement of each reimbursement form inside the device and remarks each reimbursement form. The process monitoring and intelligent identification of each behavior node specifically refers to: identifying human operations as behavior nodes by real-time identification of the content captured by the intelligent camera, and at the same time verifying the scope, non-standard behavior, dangerous behavior and data characteristics generated by the self-optimization update and maintenance of the management system in the additional description of the behavior node for secondary identification.

11. The management method of a centralized management system for expense reimbursement documents based on financial sharing as described in claim 8, characterized in that: The interaction management module will issue an intelligent warning as soon as an abnormal situation occurs during the interaction process. Specifically, it will identify non-standard behavior, dangerous behavior, or the possibility of leakage, loss, or replacement of expense reimbursement documents when executing the various behavior nodes, as well as situations where the logistics and distribution device for expense reimbursement documents loses contact with the interaction management module. In such cases, it will push warning information to the corresponding responsible personnel within the module and simultaneously use the generation network of the interaction management module to calculate the implicitly involved personnel that are not explicitly specified, and push the warning information to the calculated implicitly involved personnel at the same time.

12. The management method of a centralized management system for expense reimbursement documents based on financial sharing as described in claim 8, characterized in that: The generation network in the interactive management module predicts the order status of tomorrow's expense reports and intelligently formulates the logistics and distribution plan for tomorrow's expense reports, including personnel allocation, delivery routes, dispatch time and number of vehicles, arrival time and return time. On the same day, a logistics and distribution plan for expense reimbursement documents was formulated again. The plan formulated on the same day was compared with the plan predicted the previous day. After calculating the deviation, the results were summarized, and finally, an execution plan for the logistics and distribution of expense reimbursement documents was derived.