A method and device for automatic classification, statistics and archiving of cross-industry accounting financial vouchers

Abstract

This invention relates to the field of accounting technology, specifically to a method and apparatus for automatic classification, statistics, and archiving of cross-industry accounting and financial vouchers. It includes a base plate and auxiliary components. The auxiliary components include a placement table, a support, a scanning device, a placement rack, a horizontal plate, a metal box, an adsorption component, and an adjustment component. Different financial vouchers are placed sequentially on the placement table. Data information is collected by the scanning device, and the vouchers are stored in a control computer in the form of digital images. The control computer processes the collected data information through built-in software, automatically classifying, saving, and statistically analyzing the vouchers. This application stores the vouchers in the form of digital images in the computer, allowing for permanent storage and facilitating retrieval and classification. This solves the problem that existing devices rely on paper documents for classification, statistics, or archiving, resulting in a large device size when there are many vouchers, and hindering quick retrieval when using paper archives.

Description

Technical Field

[0001] This invention relates to the field of accounting technology, and in particular to a method and apparatus for automatic classification, statistics and archiving of cross-industry accounting and financial vouchers. Background Technology

[0002] Traditional voucher storage devices mostly lack classification and storage functions, making it impossible to classify and store different types of accounting vouchers, which is inconvenient to use. Some storage devices do have classification and storage functions, but they lack labeling mechanisms, making it impossible for users to intuitively understand the types of accounting vouchers in each storage space.

[0003] A search revealed that prior art CN110667279B discloses a financial accounting voucher classification and storage device, relating to the field of office supplies, primarily addressing the problem that traditional accounting voucher storage devices cannot identify the types of vouchers. This storage device includes a base, with a rotating shaft rotatably connected to the top of the base. At least two placement frames are equidistantly arranged circumferentially around the rotating shaft. A protective cover with openings is provided around each of the placement frames. A drive disc is sleeved and fixed to the upper shaft of the rotating shaft, and the outer edge of the drive disc is marked with labels corresponding to each of the placement frames. This invention, by setting multiple placement frames, can classify and store accounting vouchers. The rotating design makes operation more convenient. The marked drive disc and the slotted holes in the protective cover allow users to intuitively identify the types of accounting vouchers within the placement frames.

[0004] However, the applicant found that the existing devices are classified, statistically analyzed, or archived using paper documents. When there are many documents, the devices are bulky, and paper archives are not conducive to quick retrieval when searching later. Summary of the Invention

[0005] The purpose of this invention is to provide a method and apparatus for automatic classification, statistics and archiving of cross-industry accounting and financial vouchers, which solves the problems that existing devices use paper documents for classification, statistics or archiving, resulting in large device size when there are many vouchers, and that paper archiving is not conducive to quick retrieval when searching later.

[0006] To achieve the above objectives, the present invention provides an automatic classification, statistics and archiving device for cross-industry accounting and financial vouchers, including a base plate and auxiliary components; The auxiliary components include a placement platform, a support, a scanning device, a placement rack, a horizontal plate, a metal box, and an adsorption component. The placement platform is mounted on the base plate via an adjustment component and is located below the support. The support is mounted on the left rear side of the base plate. The scanning device is mounted on top of the support and located above the placement platform, and its data transmission interface is connected to a control computer via a data cable. The placement rack is located on the right front side of the base plate, and the horizontal plate is installed inside the placement rack. The adsorption component facilitates the installation and removal of the metal box.

[0007] The adjusting component includes a lower support and a screw rod. The lower support is mounted on the base plate and located in front of the bracket. The screw rod has the placement platform integrally mounted on its top and its bottom external threaded end threadedly connected to the lower support.

[0008] The bracket is also equipped with a wire conduit and a ring light. The wire conduit is installed on the top of the bracket. The ring light is detachably connected to the bracket and is located outside the scanning device.

[0009] The adsorption component includes a first magnetic element and a pressure plate. A plurality of the first magnetic elements are detachably connected to the horizontal plate and cooperate with the bottom of the metal box for adsorption. The pressure plate is detachably connected to the horizontal plate and abuts against the plurality of the first magnetic elements, and is located at the bottom of the horizontal plate.

[0010] The four right-angled ends of the placement rack are limited by right-angled blocks mounted on the base plate.

[0011] The cross-industry accounting and financial voucher automatic classification, statistics and archiving device also includes a sealing assembly, which includes a sealing plate and a retaining member. The sealing plate is detachably connected to the metal box and is located on the top of the metal box; the retaining member is disposed on the side of the sealing plate near the metal box.

[0012] The retaining member includes a second adsorption element and a fixing element, wherein a plurality of second adsorption elements are mounted on the sealing plate by the fixing element; the second adsorption elements are adsorbed and engaged with the metal box.

[0013] One method for automatic classification, statistics, and archiving of cross-industry accounting and financial vouchers, implemented using the aforementioned automatic classification, statistics, and archiving device for cross-industry accounting and financial vouchers, includes the following steps: The working height of the placement platform can be adjusted by adjusting the components. Connect the power supply to the scanning equipment, control computer, and other devices; Place the different financial documents on the display table in sequence; Data is collected by scanning equipment and the vouchers are stored in the control computer in the form of digital images. The control computer processes the collected data through built-in software, automatically classifies and saves the vouchers and performs statistics. Scanned financial documents can be collected in metal boxes located in different places.

[0014] This invention discloses an automatic classification, statistics, and archiving device for cross-industry accounting and financial vouchers. During classification, statistics, and archiving, different financial vouchers are placed sequentially on a platform. Data is collected by a scanning device, and the vouchers are stored in a control computer as digitized images. The control computer processes the collected data using built-in software, automatically classifying, saving, and statistically analyzing the vouchers. By storing vouchers in digitized image form on the computer, this application allows for permanent storage and facilitates retrieval and classification. This solves the problems of existing devices that rely on paper documents for classification, statistics, or archiving, resulting in large device sizes when there are many vouchers, and hindering quick retrieval when using paper archives. Attached Figure Description

[0015] To more clearly illustrate the technical solutions in the embodiments of this application or the prior art, the accompanying drawings used in the description of the embodiments or the prior art will be briefly introduced below.

[0016] Figure 1 This is a schematic diagram of the overall structure of the cross-industry accounting and financial voucher automatic classification, statistics and archiving device according to the first embodiment of the present invention.

[0017] Figure 2 This is a schematic diagram of the structure of the first adsorption element in the first embodiment of the present invention.

[0018] Figure 3 This is a schematic diagram of the installation position of the sealing plate according to the second embodiment of the present invention.

[0019] Figure 4 This is a schematic diagram of the sealing plate according to the second embodiment of the present invention.

[0020] Figure 5 This is the second embodiment of the present invention. Figure 4 Enlarged view of point A in the middle.

[0021] Figure 6 This is a cross-sectional view of the protective tube according to the third embodiment of the present invention.

[0022] Figure 7 This is a flowchart of a cross-industry accounting and financial voucher automatic classification, statistics and archiving method according to the present invention.

[0023] In the diagram: 101-Base plate, 102-Placement platform, 103-Bracket, 104-Scanning device, 105-Placement rack, 106-Horizontal plate, 107-Metal box, 108-Lower support, 109-Screw component, 110-Wire conduit, 111-Ring fill light, 112-First magnetic component, 113-Pressure plate, 114-Right-angle block, 201-Sealing plate, 202-Second adsorption component, 203-Fixing component, 301-Fixing ring, 302-Protective tube. Detailed Implementation

[0024] The embodiments of the present invention are described in detail below. Examples of the embodiments are shown in the accompanying drawings. The embodiments described below with reference to the accompanying drawings are exemplary and intended to explain the present invention, but should not be construed as limiting the present invention.

[0025] Example 1: like Figure 1 and Figure 2 As shown, where Figure 1 This is a schematic diagram of the overall structure of a cross-industry accounting and financial voucher automatic classification, statistics and archiving device. Figure 2 This is a schematic diagram of the first adsorption component. The present invention provides an automatic classification, statistics, and archiving device for cross-industry accounting and financial vouchers: it includes a base plate 101 and auxiliary components. The auxiliary components include a placement platform 102, a support 103, a scanning device 104, a placement rack 105, a horizontal plate 106, a metal box 107, an adsorption component, and an adjustment component. The adjustment component includes a lower support 108 and a screw 109. The adsorption component includes a first magnetic component 112 and a pressure plate 113. This solution solves the problem that existing devices rely on paper documents for classification, statistics, or archiving. When there are many vouchers, the device becomes bulky, and paper archiving hinders quick retrieval. The aforementioned solution enables electronic data archiving and classification of vouchers, and facilitates easier retrieval later.

[0026] In this embodiment, the base plate 101 serves as the overall counterweight structure of the device, ensuring the overall stability of the device. Furthermore, all standard parts used in this application can be purchased from the market, and can be customized according to the description and drawings. The specific connection methods of each part adopt conventional methods such as bolts, rivets, and welding that are mature in the prior art. The machinery, parts, and equipment all adopt conventional models in the prior art. The control method is automatic control through a controller. The control circuit of the controller can be implemented by simple programming by those skilled in the art, which is common knowledge in the art. Since this application is mainly used to protect mechanical devices, this application will not explain the control method and circuit connection in detail.

[0027] Preferably, the placement platform 102 is mounted on the base plate 101 via an adjusting component and is located below the bracket 103. The bracket 103 is mounted on the left rear side of the base plate 101. The scanning device 104 is mounted on top of the bracket 103 and located above the placement platform 102, and its data transmission interface is connected to the control computer via a data cable. The placement rack 105 is located on the right front side of the base plate 101. The horizontal plate 106 is installed inside the placement rack 105, and the adsorption component facilitates the installation and removal of the metal box 107. The placement platform 102 has a circular structure. The scanning device 104 uses a scanning camera. The bracket 103 has a perforated ear plate on its rear side for easy fixing with bolts. The placement rack 105 facilitates direct placement of the metal box 107. The two ends of the horizontal plate 106 are fixed with bolts, and the adsorption component is used to improve the stability of the metal box 107 after installation.

[0028] Preferably, the lower support 108 is mounted on the base plate 101 and located in front of the bracket 103; the top of the screw member 109 is integrally provided with the placement platform 102, and the bottom external thread end is threadedly connected to the lower support 108. The disc of the lower support 108 is fixed by a locating pin and bolts, and the screw member 109 is used to support the placement platform 102.

[0029] Preferably, the conduit 110 is mounted on top of the bracket 103; the ring light 111 is detachably connected to the bracket 103 and located outside the scanning device 104. The conduit 110 is a square tube with internal through holes for easy cable installation. An insulating coating is applied to the inner wall of the through holes. The outer layer of the insulating coating is a rare earth nitride layer, and the inner layer is a rare earth oxide layer. The rare earth oxide layer is metallurgically bonded to the metal material. The rare earth oxide is erbium oxide; the rare earth nitride is erbium nitride; the thickness of the rare earth oxide layer is 13 micrometers, and the thickness of the rare earth nitride layer is 5 micrometers. The ring light 111 is used for supplemental lighting of the camera.

[0030] Preferably, the plurality of first magnetic components 112 are detachably connected to the horizontal plate 106 and engage with the bottom of the metal box 107; the pressure plate 113 is detachably connected to the horizontal plate 106 and abuts against the plurality of first magnetic components 112, and is located at the bottom of the horizontal plate 106. The first magnetic components 112 are permanent magnets with a convex cross-section. The bottom of the horizontal plate 106 has stepped holes from bottom to top to facilitate the installation of the first magnetic components 112. The pressure plate 113 is fixed by bolts and is used to limit the position of the plurality of first magnetic components 112 together.

[0031] Preferably, the four right-angled ends of the placement rack 105 are limited by right-angled blocks 114 mounted on the base plate 101. The right-angled blocks 114 are fixed by bolts.

[0032] This invention addresses the problem that existing devices for classification, statistics, or archiving rely on paper documents, resulting in large device size when there are many documents, and hindering quick retrieval when using paper archives. In this invention, different financial documents are placed sequentially on the placement table 102, and data is collected by the scanning device 104. The documents are then stored as digitized images in a control computer. The control computer processes the collected data using built-in software, automatically classifying, saving, and statistically analyzing the documents. This application stores documents as digitized images in the computer, allowing for permanent storage and facilitating retrieval and classification. This solves the problem that existing devices rely on paper documents for classification, statistics, or archiving, resulting in large device size when there are many documents, and hindering quick retrieval when using paper archives. Example

[0034] like Figures 3 to 5 As shown, where Figure 3 This is a diagram showing the installation location of the sealing plate. Figure 4 This is a structural diagram of the sealing plate. Figure 5 yes Figure 4 The enlarged view at point A shows that, based on the first embodiment, this invention provides an automatic classification, statistics, and archiving device for cross-industry accounting and financial documents. This device further includes a sealing assembly, which comprises a sealing plate 201 and a retaining member. The retaining member includes a second adsorption member 202 and a fixing member 203.

[0035] The sealing plate 201 is detachably connected to the metal box 107 and is located on top of the metal box 107. The retaining member is disposed on the side of the sealing plate 201 near the metal box 107. The sealing plate 201 has a handle at its top and a protrusion at its bottom that slides into the metal box 107. The retaining member helps to maintain the engagement between the metal box 107 and the sealing plate 201, facilitating the transfer of the document after scanning.

[0036] Secondly, multiple second adsorption elements 202 are mounted on the sealing plate 201 via the fixing element 203; the second adsorption elements 202 are adsorbed and engaged with the metal box 107. The sealing plate 201 is provided with stepped holes to facilitate the installation of the second adsorption elements 202 via the fixing element 203. The second adsorption elements 202 are permanent magnets and are provided with stepped holes. The fixing element 203 is a T-bolt.

[0037] In this embodiment, after the voucher is scanned, it can be placed in the corresponding metal box 107 for centralized collection. Furthermore, by setting the sealing plate 201, the metal box 107 can be sealed at the port to prevent the voucher from falling out during transfer. Moreover, the structure of the second adsorption member 202 facilitates the quick removal of the sealing plate 201. Example

[0039] As shown in Figure 6, Figure 6 This is a cross-sectional view of the protective tube. Based on the first embodiment, the present invention provides an automatic classification, statistics and archiving device for cross-industry accounting and financial documents. The automatic classification, statistics and archiving device for cross-industry accounting and financial documents also includes a safety component, which includes a fixing ring 301 and a protective tube 302.

[0040] The fixing ring 301 is detachably connected to the placement platform 102 and is located at the bottom of the placement platform 102, outside the screw member 109 and the lower support 108. The protective tube 302 is integrally formed with the fixing ring 301, and when the placement platform 102 is rotated to the lowest position, the bottom of the protective tube 302 is in contact with the upper surface of the base plate 101. The inner and outer surfaces of the protective tube 302 are coated with a wear-resistant coating to extend its service life. The wear-resistant coating contains the following components by weight: 15 parts cellulose acetate, 20 parts epoxy phenolic resin, 11 parts trimethylolpropane triacrylate, 4 parts chlorinated polyethylene, 1.4 parts tetraethyl orthosilicate, 5 parts ethylene glycol dimethacrylate, 24 parts diethylenetriamine, 19 parts ethylenediamine, 0.4 parts antioxidant, and 0.2 parts benzophenone. During processing, the corresponding raw materials are added to a reaction vessel and heated to 100°C. After mixing for 3 hours, the mixture is ground to a fineness of 100 mesh to obtain the finished wear-resistant coating. Finally, the coating is sprayed onto the inner and outer surfaces of the protective tube 302 using a spraying device.

[0041] In this embodiment, by setting the fixing ring 301 and the protective tube 302, the external thread of the screw 109 can be protected when the height of the placement platform 102 is adjusted. Furthermore, the inner and outer surfaces of the protective tube 302 are respectively sprayed with wear-resistant coating layers, which helps to extend its service life.

[0042] like Figure 7 As shown, Figure 7 This is a flowchart of a cross-industry accounting and financial voucher automatic classification, statistics, and archiving method according to the present invention. The present invention provides a cross-industry accounting and financial voucher automatic classification, statistics, and archiving method, implemented using the aforementioned cross-industry accounting and financial voucher automatic classification, statistics, and archiving device, including the following steps: S1: Adjust the working height of the placement platform 102 by adjusting the components; S2: Connect the power supply to the scanning device 104 and control the computer and other equipment; S3: Place the different financial documents on the placement table 102 in sequence; S4: Data information is collected by scanning device 104 and the voucher is stored in the control computer in the form of digital image. The control computer processes the collected data information through built-in software, automatically classifies and saves the voucher and performs statistics. S5: Scanned financial documents can be collected in metal boxes 107 in different locations.

[0043] The above-disclosed embodiments are merely one or more preferred embodiments of this application and should not be construed as limiting the scope of this application. Those skilled in the art can understand that all or part of the processes for implementing the above embodiments and equivalent changes made in accordance with the claims of this application still fall within the scope of this application.

Claims

1. A cross-industry accounting and financial voucher automatic classification, statistics, and archiving device, comprising a base plate, characterized in that, It also includes auxiliary components; The auxiliary components include a placement platform, a support, a scanning device, a placement rack, a horizontal plate, a metal box, and an adsorption component. The placement platform is mounted on the base plate via an adjustment component and is located below the support. The support is mounted on the left rear side of the base plate. The scanning device is mounted on top of the support and located above the placement platform, and its data transmission interface is connected to a control computer via a data cable. The placement rack is located on the right front side of the base plate, and the horizontal plate is installed inside the placement rack. The adsorption component facilitates the installation and removal of the metal box.

2. The cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in claim 1, characterized in that, The adjusting component includes a lower support and a screw rod. The lower support is mounted on the base plate and located on the front side of the bracket. The screw rod has the placement platform integrally mounted on its top and its bottom external threaded end threadedly connected to the lower support.

3. The cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in claim 1, characterized in that, The bracket is also equipped with a wire conduit and a ring light. The wire conduit is installed on the top of the bracket. The ring light is detachably connected to the bracket and is located outside the scanning device.

4. The cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in claim 1, characterized in that, The adsorption component includes a first magnetic element and a pressure plate. A plurality of the first magnetic elements are detachably connected to the horizontal plate and cooperate with the bottom of the metal box for adsorption. The pressure plate is detachably connected to the horizontal plate and abuts against the plurality of the first magnetic elements, and is located at the bottom of the horizontal plate.

5. The cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in claim 1, characterized in that, The four right-angled ends of the placement rack are limited by right-angled blocks mounted on the base plate.

6. The cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in claim 1, characterized in that, The cross-industry accounting and financial voucher automatic classification, statistics and archiving device also includes a sealing assembly, which includes a sealing plate and a retaining member. The sealing plate is detachably connected to the metal box and is located on the top of the metal box; the retaining member is disposed on the side of the sealing plate near the metal box.

7. The cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in claim 6, characterized in that, The retaining member includes a second adsorption element and a fixing element, and a plurality of the second adsorption elements are mounted on the sealing plate by the fixing element; the second adsorption elements are adsorbed and engaged with the metal box.

8. A method for automatic classification, statistics, and archiving of cross-industry accounting and financial vouchers, characterized in that, The implementation using the cross-industry accounting and financial voucher automatic classification, statistics, and archiving device as described in any one of claims 1 to 7 includes the following steps: The working height of the placement platform can be adjusted by adjusting the components. Connect the power supply to the scanning equipment, control computer, and other devices; Place the different financial documents on the display table in sequence; Data is collected by scanning equipment and the vouchers are stored in the control computer in the form of digital images. The control computer processes the collected data through built-in software, automatically classifies and saves the vouchers and performs statistics. Scanned financial documents can be collected in metal boxes located in different places.

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