Beacon-Based BYOD Room Connection for Seamless UC Session Joining

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Solution Overview

Problem

Existing communication systems in enterprise environments require complex user workflows for connecting to room resources, often necessitating pre-booking or using meeting room control panels, which can be cumbersome and inefficient.

Innovation Solution

A user-centric approach that allows users to automatically connect their devices to room resources via a beacon system, enabling seamless integration with Unified Communications systems without the need for pre-booking or additional configurations, using beacon signals to establish data channels and authenticate devices for UC sessions.

Engineering Contradictions & Design Principles

VSEngineering Contradiction Analysis

1Ease of operation

If traditional meeting room connection methods are used (control panels, pre-booking), then room resources can be accessed, but user workflow becomes complex and time-consuming

Engineering Contradiction:

ImproveConnection process simplicityVSAvoidTime for booking and connecting

Core Design Contradiction:

Ease of operationVSLoss of time

Solution Approach 1:

The system enables automatic connection where the meeting room itself initiates the connection process by detecting user presence via beacon signals and automatically joining the user's device to the UC session, eliminating the need for manual booking or control panel operation

Inventive Principle:

Principle #25Self-service

Solution Approach 2:

The system performs preliminary actions by pre-configuring the meeting room with UC client capabilities and beacon transmitters before user arrival, so that when the user enters, the connection infrastructure is already prepared and waiting to automatically establish connectivity

Inventive Principle:

Principle #10Preliminary action

2Speed

If automatic beacon-based connection is implemented, then connection speed improves, but system complexity increases

Engineering Contradiction:

ImproveConnection establishment speedVSAvoidBeacon system and automated protocols

Core Design Contradiction:

SpeedVSDevice complexity

Solution Approach 1:

The meeting room network device serves multiple functions: it acts as a UC client for communication, a beacon transmitter for presence detection, and an automatic connection manager, consolidating these capabilities into a single universal device rather than requiring separate systems

Inventive Principle:

Principle #6Universality (Multi-functionality)

Solution Approach 2:

The system merges the UC client functionality with the beacon transmission capability in the meeting room network device, combining what could be separate systems into an integrated solution that reduces overall system complexity despite adding automated features

Inventive Principle:

Principle #5Merging (Combining)

Data Source

PatentUS20250385943A1User-centric connections to a location comprising digital collaboration tools

Publication Date: 2025.12.18 BARCON V

AI summary

A method, device and system for providing user-centric connections to a location comprising digital collaboration tools, as well as software for carrying out the method. The method includes a network device having a beacon system for proximity detection and a BYOD (Bring Your Own Device). A confirmed BYOD proximity can be used to initiate the setup of a data channel between the network device and the BYOD, and further join the BYOD to a UC (Unified Communications systems and tools) session.