Cloud mail receiving and sending system
By setting up a mail management module on the cloud office server, the direct association between the cloud mail sending and receiving system and schedule management is realized, and the problems of multiple mail transfer storage and inability to associate with schedule management items in the existing technology are solved, thereby improving the security and reliability of mail communication.
Patent Information
- Application Number
- CN202411447427.6
- Authority / Receiving Office
- CN · China
- Patent Type
- Applications(China)
- Current Assignee / Owner
- Filing Date
- 2024-10-16
- Publication Date
- 2025-02-25
AI Technical Summary
In the cloud office application scenario, the existing email system requires multiple transfer storage, wasting storage resources, and increasing the risk of transmission failure and information leakage. At the same time, the email cannot be directly associated with the schedule management project, and the functions of schedule management and reminders are lost.
A cloud mail sending and receiving system is designed. By setting up an email management module on the cloud office server, the module includes a sending mail database and a receiving mail database, and through the terminal browser web page, the direct association and management of mail and a schedule project are realized.
It avoids repeated storage and relay of emails in the domain name mailbox server, saves email storage space, realizes direct association and management of emails and schedule items, and enhances the security and reliability of email communication.
Smart Images
Figure CN119520465A_ABST
Abstract
Description
Technical Field
[0001] The invention relates to a cloud mail sending and receiving system, belonging to the field of Internet application software and service technology. Background Art
[0002] The current email system has been in use for nearly forty years since its emergence. The existing email system is based on the domain name system. Users need to register an email address on the email server, and then obtain an email address with a custom name as the prefix and the email server domain name linked by the @ symbol. Furthermore, when users edit and send emails through the client or web interface, the email first reaches the email server for storage, and then is forwarded to other email servers based on the recipient's email domain name. The recipient also obtains the email sent by the sender through the client or web interface and views the content. Emails can also attach file attachments. The file attachments are stored on the email server and forwarded to the recipient's server for storage along with the email itself.
[0003] Existing email systems are no longer suitable for the email sending and receiving needs required by cloud-based office application scenarios. Although email processing function pages can be embedded in cloud systems, this will not be able to give full play to the convenience of cloud office. First, the schedule management and files in cloud office need to be transferred to the email management system, which takes up additional storage space. Emails need to be transferred and stored multiple times in the sender's mailbox server and the recipient's mailbox server, which not only wastes storage resources, but also increases the risk of transmission failure and information leakage. Secondly, after the email information arrives at the recipient's mailbox, it cannot be directly associated with the schedule management project, and the schedule management and reminder functions are lost. It needs to be re-imported into the recipient's cloud office system to take effect. The technical processing protocol is complex and the user operation steps are many. Summary of the invention
[0004] The purpose of the present invention is to provide a cloud email sending and receiving system to solve the problems existing in the current cloud email sending and receiving process, such as the need for multiple transfer storage and the difficulty in associating with schedule management items.
[0005] In order to solve the above technical problems, the present invention provides a cloud email sending and receiving system, which includes an email management module for being set up on a cloud office service end, and the email management module includes a sending email database and a receiving email database set up for each user, the sending email database is used to store emails to be sent by the user, and the receiving email database is used to store emails sent to the user; the email management module is also used to provide a logged-in user with an editing sending email window and a viewing receiving email window under a corresponding schedule item directory through a terminal browser web page, the logged-in user edits the email to be sent under the schedule item directory based on the editing sending email window, and temporarily stores the edited email as a file under the current schedule item directory for modification and sending; the logged-in user views emails in the schedule item directory based on the viewing receiving email window, and saves the emails to the selected schedule item directory as needed.
[0006] Furthermore, when the user edits the email to be sent in the schedule item directory based on the edit and send email window, the user selects the sub-schedules and files in the current schedule item directory as attachments to the email, and after the selected attachments are sent as email attachments, the selected attachments are stored as a copy in the same directory as the email.
[0007] Furthermore, when the recipient replies to the email sent by the user, the reply email is automatically associated with the schedule item directory of the sent email.
[0008] Furthermore, when the user views an email in the schedule item directory based on the viewing received email window, he or she may choose to reject or open it for reading according to the sender and title information of the email. When rejecting is selected, the email content and attachments will be cleared from the user's received email database after rejection; when opening is selected, the user opens the email, reads the email content, and then chooses to save the attachments contained in the email in the selected schedule item directory.
[0009] Furthermore, when the user chooses to reject, the mail management module sets the sender as a reject attribute and marks subsequent mails from the sender as rejected until the current user agrees to receive mails from the sender again or directly changes the relevant attribute settings of the contact.
[0010] Furthermore, the email management module also includes an email access timing unit, which is used to time the user's email editing and email reading to obtain the processing time of each email.
[0011] Furthermore, the email management module also includes a forwarding management unit, which is used to send the email title, email content and web link address of the email to be sent to the corresponding recipient via SMS, WeChat or domain name mailbox according to the sender's choice.
[0012] Furthermore, a reminder module is included, which is used to manage the time plan and reminder tasks set in the attributes of the schedule item, so as to provide the user with a schedule reminder message at the corresponding time.
[0013] Furthermore, a schedule item management module is included, which is used to provide users with a file management information interface with schedule items as a directory structure, allowing users to add, modify, delete, move, and view schedule items and their subordinate files.
[0014] Furthermore, it also includes a user login management module, which is used to manage user accounts and passwords. When a user enters the correct account and password information in the provided user login web page interface, he / she enters his / her own cloud office space.
[0015] The beneficial effects of the present invention are as follows: as a pioneering invention, the cloud mail sending and receiving system of the present invention is completely separated from the data management form of the domain name mailbox, and an mail management module is set on the cloud office service end, and the mail management module includes a sending mail database and a receiving mail database set for each user. At the same time, the mail management module also provides the logged-in user with an editing sending mail window and a viewing receiving mail window under the corresponding schedule item directory through the terminal browser webpage, so that the logged-in user can edit the mail to be sent under the schedule item directory based on the editing sending mail window, and the logged-in user can view the mail in the schedule item directory based on the viewing receiving mail window. Therefore, the present invention avoids the repeated storage and transfer of mails in the domain name mailbox server, realizes that the mail is stored in the server space of the user as part of the cloud office, and can directly forward and transfer the schedule items and files to other users. BRIEF DESCRIPTION OF THE DRAWINGS
[0016] Figure 1 It is a structural block diagram of the cloud mail system of the present invention; Figure 2 It is a flow chart of sending and receiving emails in the cloud email system of the present invention. DETAILED DESCRIPTION
[0017] The specific implementation of the present invention will be further described below in conjunction with the accompanying drawings.
[0018] The cloud email sending and receiving system of the present invention sets an email management module on the cloud office service end, and the email management module includes a sending email database and a receiving email database set for each user. At the same time, the email management module also provides the logged-in user with an editing sending email window and a viewing receiving email window under the corresponding schedule item directory through the terminal browser web page, so that the logged-in user can edit the email to be sent under the schedule item directory based on the editing sending email window, and the logged-in user can view the email in the schedule item directory based on the viewing receiving email window.
[0019] Cloud email system implementation example Figure 1 As shown in 1, the system includes a structure of using a web page plus a server, wherein a cloud office server is running in the server, and the cloud office server includes a user login management module, a schedule item management module, a reminder module and a file management module, and the present invention adds an email management module on this basis. Among them, the user login management module is used to manage user accounts and passwords. When the user enters the correct account and password information in the provided user login web page interface, the user enters his own cloud office space for schedule item management, reminder management, file management and email management; the schedule item management module is used to provide users with a file management information interface with a schedule item as a directory structure, and users can add, modify, delete, move, and view schedule items and their subordinate files; the reminder module is used to manage the time plan and reminder tasks set in the attributes of the schedule item, so as to provide the user with a schedule reminder message at the corresponding time; the file management module is used to store documents, videos, audios, images, third-party links and other files indexed by the schedule item directory; the email management module includes a sending email database, a receiving email database, an email contact management unit, an email access timing unit and a forwarding management unit. Each user is provided with a corresponding outgoing mail database and incoming mail database, which adopt the same structure and attributes as the file storage management in the schedule item directory, so that mails can be created, edited, moved, deleted, and searched in the schedule item directory similar to other office files; the outgoing mail database is used to store the mails to be sent by the user, and the incoming mail database is used to store the mails sent to the user. The function of the mail access timing unit is similar to the timing function of the file editing and file reading time in the cloud office software. It is also a function for timing the user's access to edit and send mails and the user's access to read and receive mails, thereby counting and viewing the time of various office operations under each schedule item directory. The forwarding management unit is used to notify the recipient of the title, content and web link address of the mail written in this system through SMS, WeChat, or domain name mailbox according to the sender's choice. The mail contact management unit is used to manage mail contacts.
[0020] The email management module is also used to provide an access interface for users, that is, under the corresponding schedule item directory and monthly calendar, in the file access editing window, the user is provided with the corresponding editing and sending functions of new emails, and the viewing and reading functions of received emails. The editing and sending email window and the viewing and receiving email window under the corresponding schedule item directory can be provided to the logged-in user through the terminal browser web page, so that the logged-in user can edit the email to be sent based on the editing and sending email window, or view the email based on the viewing and receiving email window.
[0021] In order to more clearly explain the cloud mail system of the present invention, the working principle and process of the cloud mail system of the present invention are described in detail below in combination with the mail sending and receiving process, wherein the process of sending and receiving mails by the cloud mail system is as follows: Figure 2 As shown, a detailed description is given below.
[0022] The specific steps of sending emails are as follows: 1) Start the process of sending emails Both new and reply emails will start the process of sending emails. When you need to create a new email, select a schedule item directory in the terminal browser webpage, and start the process of sending emails through the menu or shortcut keys in the selected directory; when you need to reply to an email, select the reply button in the view received email window after receiving it or select the reply function in the menu to start the process of sending emails. After starting the process of sending emails, the edit send email window will appear in the file access editing window. In this window interface, you need to choose to set the recipient, edit and modify the title and content of the email. Among them, the recipient is the email contact management unit corresponding to the user, and the corresponding recipient is queried and set according to the contact name or registered phone number; similar to the existing email information, in addition to ordinary recipients, you can also add carbon copy and blind copy recipients, and you can also set the contact group as the recipient through the email contact management unit; the email title is in text form; and the email content is in rich text format with formatted graphics.
[0023] 2) Add attachments The user enters the attachment dialog box from the Edit Send Mail window and modifies the selection of sub-schedules and files under the current schedule item directory as attachments to this email. In the attachment dialog box, a selection list of all directories and files under the corresponding schedule or the upper-level schedule of the file is displayed. You can select all or check the sub-schedules and individual files below. After the selected attachment is sent as an email attachment, it will be stored as a copy in the same directory as the email, and the copy attribute is read-only.
[0024] 3) Email sending The current email is temporarily stored as a file in the current schedule item directory. When the user confirms to send it, the corresponding email information is sent to the recipient's receiving email database through the email management module. In the window interface for editing and sending emails, the sender can also select other methods including SMS, WeChat, and domain name mailbox forwarding through the forwarding management unit to notify the recipient; if the corresponding function is selected, the title, content, and web link address of the current email can be sent to the recipient through the selected SMS, WeChat, or domain name mailbox. The recipient can directly access the webpage of the cloud office service through the web link address of the email, and enter the schedule item directory where the email is located to view it.
[0025] If the recipient has not opened the email to view the content, the system allows the sender to apply to the email management part of the cloud office server to withdraw the email. The email will be deleted from the recipient's received email database. The sender can re-edit and modify the withdrawn email starting from step 1 of the email sending process.
[0026] 4) Email status update When the recipient reads the email content and saves the email attachment, the email management module of the cloud office server will send a status message that the email has been successfully received, and the sender's webpage will display the receipt status of the email. Furthermore, when the recipient replies to the email, the new reply email will be automatically associated with the schedule item directory of the sent email, and the original email will add a reply status attribute and a reply email viewing link will appear.
[0027] In this embodiment, the email access timing unit will time the above email editing process, and the timing data is used for time statistics of schedule project management. The cloud office system display interface includes new email reminders and displays the number of unprocessed new emails. Click the reminder button to expand the new email list dialog box for viewing and processing. You can also view new emails in the new email directory space or the schedule project directory marked with new emails.
[0028] The specific steps of the email receiving process are as follows: 1) When the recipient views a new email in the received email window, he or she can choose to reject the email directly or open it for reading based on the sender and title information of the email. After rejection, the email content and attachments will be cleared from the received email database and cannot be opened again.
[0029] 2) After the recipient opens the email and reads the content of the email, the recipient chooses to save the attachments contained in the email in the selected schedule item directory, and can also choose to reject the attachments at this time; the rejected attachments will be cleared from the received email database and cannot be opened again.
[0030] If the recipient chooses to reject the email in step 1) of the email receiving process, or chooses to reject the email attachment in step 2), the email contact management unit of the cloud office server will set the sender to the rejection attribute, and then mark the subsequent emails from the sender as rejected until the current recipient agrees to receive emails from the sender again, or directly changes the relevant attribute settings of the contact.
[0031] 3) If the recipient saves the attachment contained in the email, the schedule item directory in the attachment will be stored in a schedule item directory selected by the user, and the user can choose to enable or disable the reminder timing of the saved schedule. The enabled reminder will be activated by the reminder management function provided by the cloud office service, with the help of the cloud office system's management function for schedule reminders, for the user to start the reminder function of the schedule event at the set time.
[0032] 4) If the recipient chooses to reply to the email by clicking the reply button in the received email window or the reply option in the received email menu function, the aforementioned email sending process will be entered.
[0033] The email management system software of this embodiment will time the email reading process, and the timing data is used for time statistics of schedule project management.
[0034] The cloud email sending and receiving system of this embodiment is a functional extension of the existing cloud office system. It improves the email communication function of the cloud office in an integrated manner. It does not need to use a domain name mailbox, realizes the email communication of user accounts in the cloud office system, avoids repeated storage and transit in the domain name mailbox server, saves email storage space, and implements the delivery of sending and receiving status, which is more intuitive, safe and reliable. This embodiment sends the schedule item as an attachment, so that the recipient can obtain the time arrangement and timed reminder contained in the schedule set by the sender, which is convenient for delivering scheduled affairs such as meeting arrangements, schedules and events. The system of this embodiment stores the sent emails and reply emails in the corresponding schedule items, realizing email classification management. The rejection process of the cloud email sending and receiving method in the email receiving process realizes the real rejection of unread content. Finally, this embodiment counts the editing and reading of emails, and together with other schedule and file time statistics, it will facilitate the management of study time or work time.
Claims
1. A cloud email sending and receiving system, characterized in that: The system includes an email management module for being set up on a cloud office server, the email management module includes a sending email database and a receiving email database set up for each user, the sending email database is used to store emails to be sent by the user, and the receiving email database is used to store emails sent to the user; the email management module is also used to provide a window for editing sending emails and a window for viewing receiving emails under a corresponding schedule item directory to a logged-in user through a terminal browser webpage, the logged-in user edits the email to be sent under the schedule item directory based on the editing sending email window, and temporarily stores the edited email as a file under the current schedule item directory for modification and sending; The logged-in user views the mails in the schedule item directory based on the viewing received mail window, and saves the mails to the selected schedule item directory as needed.
2. The cloud email sending and receiving system according to claim 1, characterized in that: When the user edits the email to be sent in the schedule item directory based on the edit and send email window, the user selects the sub-schedules and files in the current schedule item directory as attachments to the email, and after the selected attachments are sent as email attachments, the selected attachments are stored as a copy in the same directory as the email.
3. The cloud email sending and receiving system according to claim 1, characterized in that: When the recipient replies to an email sent by the user, the reply email is automatically associated with the schedule item directory of the sent email.
4. The cloud email sending and receiving system according to claim 1, characterized in that: When the user views the email in the schedule item directory based on the viewing received email window, he / she can choose to reject or open it for reading according to the sender and title information of the email. When rejecting is selected, the email content and attachments will be cleared from the user's received email database after rejection; when opening is selected, the user opens the email, reads the email content, and then chooses to save the attachments contained in the email in the selected schedule item directory.
5. The cloud email sending and receiving system according to claim 4, characterized in that: When the user chooses to reject, the mail management module sets the sender as a reject attribute and marks subsequent mails from the sender as rejected until the current user agrees to receive mails from the sender again or directly changes the relevant attribute settings of the contact.
6. The cloud email sending and receiving system according to claim 1, characterized in that: The mail management module also includes a mail access timing unit, which is used to time the user's editing and reading of mails to obtain the processing time of each mail.
7. The cloud email sending and receiving system according to claim 2, characterized in that: The email management module also includes a forwarding management unit, which is used to send the email title, email content and web link address of the email to be sent to the corresponding recipient via SMS, WeChat or domain name mailbox according to the sender's choice.
8. The cloud email sending and receiving system according to any one of claims 1 to 7, characterized in that: The system also includes a reminder module, which is used to manage the time plan and reminder tasks set in the attributes of the schedule items, so as to provide the user with a schedule reminder message at a corresponding time.
9. The cloud email sending and receiving system according to any one of claims 1 to 7, characterized in that: It also includes a schedule item management module, which is used to provide users with a file management information interface with schedule items as a directory structure, allowing users to add, modify, delete, move, and view schedule items and their subordinate files.
10. The cloud email sending and receiving system according to any one of claims 1 to 7, characterized in that: It also includes a user login management module, which is used to manage user accounts and passwords. When a user enters the correct account and password information in the provided user login web page interface, he / she enters his / her own cloud office space.