An automobile after-sales technical data delivery cost monitoring and early warning method and system

Abstract

This application discloses a method and system for monitoring and early warning of the cost of automotive aftermarket technical data deliverables, relating to the field of cost control of automotive aftermarket service technical data deliverables. This invention achieves full-state tracking of tasks through a task management interface, assigns tasks by batch, and automatically calculates work progress based on status. A cost accounting module is constructed to complete cost accounting for six items: planning and acceptance, rework, development process management, effective operations, travel, and outsourcing, and allocates project management costs proportionally. A progress management module quantifies development progress and workload according to task status. A cost early warning module compares development progress with budgeted cost completion; exceeding a threshold triggers an early warning. This invention decentralizes control granularity to the task level, achieving cross-departmental data collaboration and dynamic monitoring throughout the entire process. It overcomes the shortcomings of traditional control methods, such as extensive control, delayed collaboration, and lack of pre-emptive warnings, significantly improving cost control accuracy and project economic benefits.

Description

Technical Field

[0001] This invention relates to the field of cost control of automotive aftermarket service technical data deliverables, and in particular to a method and system for monitoring and early warning of automotive aftermarket technical data deliverable costs. Background Technology

[0002] In the field of project management, cost monitoring is a core element in ensuring the smooth progress of projects, controlling project risks, and improving project economic benefits. It runs through the entire life cycle of a project, from initiation and design to implementation and acceptance, and plays a decisive role in achieving project goals.

[0003] Currently, the industry has gradually established a cost monitoring system based on management regulations and infrastructure platforms. This involves standardizing the preparation, execution, and approval processes of cost budgets through relevant management methods, and relying on financial management and project management systems to input, summarize, and conduct preliminary analysis of cost data. By comparing the deviation between planned and actual costs, basic cost control is achieved. However, existing cost monitoring technologies and implementation methods still have many technical shortcomings that urgently need to be addressed, making it difficult to meet the actual needs of refined and dynamic cost control.

[0004] 1. Cost monitoring is mostly at the macro level and has not been broken down into detailed monitoring of specific tasks. As a result, it is difficult to accurately locate the specific source of cost deviations during the cost monitoring process, making it difficult to carry out targeted control.

[0005] 2. The cross-departmental collaborative management and control mechanism is imperfect. Cost data sharing among relevant departments such as business, development, and finance is not timely, resulting in information transmission delays. This leads to a lack of comprehensive and real-time data support for monitoring and decision-making, affecting management and control efficiency.

[0006] 3. Monitoring models often focus on post-event cost accounting, lacking an effective mechanism for predicting hidden costs and potential cost risks during implementation. This makes it difficult to achieve full-process control with pre-event warnings and dynamic adjustments during the process, which can easily lead to problems such as budget overruns and uncontrolled costs.

[0007] Therefore, in order to address the technical pain points of existing deliverable cost monitoring, such as insufficient refinement, poor coordination, and weak dynamic control capabilities, there is an urgent need for a method and system that can achieve cost penetration at the task level, connect cross-departmental data flows, and establish an early warning mechanism that links cost consumption with work progress in real time, so as to achieve precise control over the entire lifecycle of automotive after-sales technical data deliverable development costs before, during, and after the event. Summary of the Invention

[0008] The purpose of this invention is to overcome the shortcomings of the prior art and provide a method and system for monitoring and early warning of the cost of automotive after-sales technical data deliverables. By digitizing the status of work tasks, automatically calculating costs in multiple dimensions, quantifying development progress, and providing early warning of deviations between progress and cost, this invention achieves full-process, refined, and dynamic cost control from the work task level to the deliverable level, solving the problems of coarse-grained control, poor coordination, and lack of early warning in the existing technology.

[0009] To achieve the above objectives, the present invention provides the following technical solution:

[0010] In a first aspect, the present invention provides a method for monitoring and early warning of the cost of automotive aftermarket technical data deliverables, applied to the full lifecycle cost control of automotive aftermarket technical data deliverable projects, including the management of deliverable work tasks, progress tracking and cost accounting, comprising the following steps:

[0011] Create a task management interface, encode tasks sequentially according to the development roadmap of the target deliverables, assign tasks corresponding to each deliverable in batches, and track and record the full-dimensional status information of each task in real time.

[0012] Create a cost accounting module, preset the accounting trigger mechanism and the work task time progress statistics rules. When the accounting trigger mechanism is triggered, automatically extract the status information of the current batch of target deliverables and the previously assigned tasks, count the current work time progress of each work task, and calculate the corresponding actual work time.

[0013] Through the cost accounting module, based on the collected actual working hours and corresponding labor cost unit price, the planning and acceptance cost, rework cost, development process management cost, effective operation cost, travel cost, and outsourcing cost are calculated separately. Then, according to the proportion of the current period accounting cost of each deliverable in the project, the development process management cost of the project dimension is allocated to each target deliverable, and finally the total current period accounting cost of the target deliverable is output.

[0014] Create a progress management module, preset the rules for calculating the development progress of job tasks, extract the status information of the current batch and all historically assigned tasks, calculate the development progress of each job task, calculate the workload of the current deliverable job tasks, and finally calculate the development progress of the target deliverable.

[0015] Create a cost early warning module with a preset cost deviation threshold. Based on the current total cost of the target deliverable and the preset budget cost of the deliverable, calculate the budget cost completion rate and compare the deviation value between the development progress of the target deliverable and the budget cost completion rate. If the deviation value exceeds the preset cost deviation threshold, a cost deviation warning will be triggered.

[0016] As a further aspect of the present invention, the full-dimensional status information of the task includes:

[0017] The allocation status is divided into allocated and unallocated.

[0018] Development status is divided into two categories: unsubmitted and submitted.

[0019] Internal audit status is divided into two categories: Unaudited and Passed.

[0020] External review status is categorized as either "Unreviewed" or "Approved".

[0021] The rework status is categorized as either "yes" or "no".

[0022] The status changes are categorized into addition, deletion, and replacement.

[0023] As a further embodiment of the present invention, the accounting triggering mechanism can be customized to be triggered monthly, quarterly, annually or by project node; the accounting formula for actual working hours is: actual working hours in the current period = quota working hours × working hour progress.

[0024] As a further aspect of the present invention, the rule for calculating the work time progress of the task is as follows:

[0025] For tasks already assigned in the current period:

[0026] For projects in the "Unsubmitted" development status, the current development timeframe is preset to 50%.

[0027] For projects in the "Submitted" development status, the current development timeline is preset to 100%.

[0028] For internal audits that are currently unaudited, the pre-set audit timeframe is 50%.

[0029] If the internal audit status is "passed", the current audit timeline is preset to 100%.

[0030] Regarding the tasks already assigned in the previous batch:

[0031] For projects in the "Unsubmitted" development status, the current development time progress is preset to 0%.

[0032] For projects in the "Submitted" development status, the current development timeframe is preset to 50%.

[0033] For internal audits that are currently unaudited, the audit time schedule is preset to 0%.

[0034] If the internal audit status is "passed", the current audit time schedule is preset to 50%.

[0035] As a further aspect of the present invention, the accounting method for planning and acceptance costs is as follows: based on the actual total man-hours of each member of the project team in planning and acceptance tasks in multiple projects and multiple deliverables during the current period, combined with the corresponding member's job level and labor cost unit price, the current planning and acceptance accounting costs are output separately according to the project and deliverable caliber.

[0036] Cost of planning and acceptance of a single deliverable = ∑(unit cost of labor for the corresponding member's job level × total actual working hours of the member for planning and acceptance of the deliverable in the current period).

[0037] As a further aspect of the present invention, the rework cost is calculated as follows: based on the current customer review comments, a rework task list is compiled and the rework status is marked; rework tasks are allocated online and rework hours are estimated; information on all allocated rework tasks for the target deliverable in the current period is collected; and the cumulative rework cost is calculated.

[0038] Rework cost = ∑(rework hours for a single rework task × unit labor cost of the corresponding rework personnel at the job level).

[0039] As a further aspect of the present invention, the calculation of development process management costs includes the following steps:

[0040] Collect the actual working hours of all project planning and acceptance tasks undertaken by each member of the project team in the current period, and combine them with the corresponding coefficients in the work process management coefficient library to calculate the total working hours P01 of the current development process management for each member's project dimension.

[0041] Collect the actual working hours of all deliverable development and review tasks under the responsibility of each member in the current period, and calculate the total working hours of development and review for each member in the current period, P02;

[0042] Based on the actual working hours of all deliverable development and review tasks undertaken by each member in the current period, retrieve the corresponding coefficients from the work process management coefficient library, and calculate the total working hours of the current period's development process management for each member's deliverable dimension, P03.

[0043] Extract the current attendance records of project team members and calculate the attendance hours of each member for development process management, development, and review in the current period. The formula is: Development process management attendance hours + Development and review attendance hours = Total attendance hours in the current period - Actual planning and acceptance hours - Rework hours;

[0044] Calculate the weighting of the total development process management hours P01 for each member's project dimension, the total development and review hours P02 for each member's current period, and the total development process management hours P03 for each member's deliverable dimension. Convert P01, P02, and P03 into the corresponding total assessment hours and calculate the current development process management cost according to the project and deliverable dimensions.

[0045] Development process management cost = ∑(unit price of labor cost for corresponding member position level × total assessment hours of the corresponding task for that member).

[0046] As a further aspect of the present invention, the effective operating cost is calculated as follows: the actual working hours of each development and review task in the current period are calculated as the working hour weight in the total working hours; the assessment working hours of each development and review task are converted based on the total assessment working hours of development and review; and the effective operating cost of the target deliverable in the current period is calculated according to the deliverable caliber.

[0047] As a further aspect of the present invention, the formula for calculating travel costs is: Current period travel cost = ∑(Total travel expenses applied for by the corresponding member in the current period × Total actual working hours of the member's current work tasks in this deliverable ÷ Total actual working hours of all work tasks of the member in the current period).

[0048] As a further aspect of the present invention, the outsourcing cost is calculated as follows: the total budgeted amount of outsourcing fees for the target deliverable is collected, and the current outsourcing cost of the target deliverable is calculated based on the actual completion progress of the outsourcing tasks.

[0049] As a further aspect of the present invention, the rule for calculating the development progress of job tasks is as follows:

[0050] For projects with a development status of "not submitted", the corresponding development progress is 0%.

[0051] For projects with a development status of "submitted," the corresponding development progress is 30%.

[0052] An internal audit status of "failed" corresponds to a development progress of 40%.

[0053] If the rework status is "yes" and the development status is "submitted", the corresponding development progress is 50%.

[0054] If the rework status is "yes" and the internal audit status is "passed," the corresponding development progress is 55%.

[0055] If the rework status is "yes" and the external review status is "submitted", the corresponding development progress is 80%.

[0056] If the rework status is "yes" and the external review status is "passed", the corresponding development progress is 100%.

[0057] As a further aspect of the present invention, when calculating the workload of the current deliverables operation tasks, tasks whose status has been changed to deleted are not included in the statistical scope.

[0058] Current period deliverables workload = ∑(development progress corresponding to each task status × labor cost of the corresponding job level × standard working hours of the task);

[0059] Target deliverable development progress = Workload of current deliverable tasks ÷ Total workload of current tasks × 100%;

[0060] The total workload of current period tasks = workload of current period deliverable tasks + workload of unassigned tasks in the budget phase.

[0061] As a further embodiment of the present invention, the budget cost completion rate = total cost calculated in the current period ÷ budget cost of deliverables × 100%;

[0062] Cost deviation = Deliverable development progress - Budget cost completion rate;

[0063] The absolute value of the preset cost deviation threshold does not exceed 5%, meaning the acceptable deviation range is -5% to +5%. When the cost deviation value exceeds the acceptable deviation range, a cost deviation warning is triggered.

[0064] Secondly, the present invention also provides a cost monitoring and early warning system for automotive after-sales technical data deliverables, including a task management module, a cost accounting module, a schedule management module, and a cost early warning module.

[0065] The job task management module is used to create a job task management interface, allocate job tasks in batches according to the job sequence dependency code of the target deliverable development route, and track and record the full-dimensional status information of each job task in real time.

[0066] The cost accounting module is connected to the task management module and is used to preset the accounting trigger mechanism and the work progress statistics rules. After the accounting is triggered, the task status information is extracted, the work progress and actual work hours are statistically analyzed, multi-dimensional cost item accounting and project management cost allocation are completed, and the total cost of the target deliverable in the current period is output.

[0067] The progress management module is connected to the task management module for data communication. It is used to preset development progress statistics rules, extract task status information, count the development progress of each task, and calculate the workload of the current deliverable task and the development progress of the target deliverable.

[0068] The cost early warning module is connected to the cost accounting module and the progress management module respectively. It is used to preset the cost deviation threshold, calculate the budget cost completion rate, compare the deviation value between the development progress and the budget cost completion rate, and trigger a cost deviation warning when the deviation exceeds the threshold.

[0069] As a further aspect of the present invention, the job task management module records the full-dimensional status information of the job tasks, including: allocation status, which is divided into allocated and unallocated; development status, which is divided into unsubmitted and submitted; internal review status, which is divided into unreviewed and approved; external review status, which is divided into unreviewed and approved; rework status, which is divided into yes and no; and change status, which is divided into added, deleted, and replaced.

[0070] As a further aspect of the present invention, the cost accounting module's built-in accounting trigger mechanism supports custom settings for triggering by month, quarter, year, or project node; the cost accounting module has built-in time progress statistics rules, specifically:

[0071] For tasks already assigned in the current period: For tasks in the "Unsubmitted" development status, the current development time progress is preset to 50%; for tasks in the "Submitted" development status, the current development time progress is preset to 100%. For tasks in the "Unreviewed" internal audit status, the current review time progress is preset to 50%; for tasks in the "Passed" internal audit status, the current review time progress is preset to 100%.

[0072] For tasks already assigned in the previous batch: If the development status is "not submitted", the current development time progress is preset to 0%; if the development status is "submitted", the current development time progress is preset to 50%; if the internal audit status is "not reviewed", the current audit time progress is preset to 0%; if the internal audit status is "passed", the current audit time progress is preset to 50%.

[0073] As a further aspect of the present invention, the cost accounting module includes the following accounting dimensions: planning and acceptance costs, rework costs, development process management costs, effective operation costs, travel costs, and outsourcing costs; the cost accounting module supports allocating the project-dimensional development process management costs to each corresponding deliverable based on the current accounting cost ratio of each deliverable within the project.

[0074] As a further aspect of the present invention, the progress management module incorporates built-in rules for calculating the development progress of job tasks, specifically:

[0075] For projects with a development status of "not submitted", the corresponding development progress is 0%.

[0076] For projects with a development status of "submitted," the corresponding development progress is 30%.

[0077] An internal audit status of "failed" corresponds to a development progress of 40%.

[0078] If the rework status is "yes" and the development status is "submitted", the corresponding development progress is 50%.

[0079] If the rework status is "yes" and the internal audit status is "passed," the corresponding development progress is 55%.

[0080] If the rework status is "yes" and the external review status is "submitted", the corresponding development progress is 80%.

[0081] If the rework status is "yes" and the external review status is "passed", the corresponding development progress is 100%.

[0082] As a further aspect of the present invention, when the progress management module calculates the workload of the current deliverables, it removes tasks whose status has been changed to deleted.

[0083] Current period deliverables workload = ∑(development progress corresponding to each task status × labor cost of the corresponding job level × standard working hours of the task);

[0084] Target deliverable development progress = Workload of current deliverable tasks ÷ Total workload of current tasks × 100%;

[0085] The total workload of current period tasks = workload of current period deliverable tasks + workload of unassigned tasks in the budget phase.

[0086] As a further aspect of the present invention, the absolute value of the cost deviation threshold built into the cost early warning module does not exceed 5%; the early warning triggering logic of the cost early warning module is as follows:

[0087] Budget cost completion rate = total cost of current period ÷ budget cost of deliverables × 100%; cost deviation value = development progress of deliverables - budget cost completion rate; when the cost deviation value exceeds the preset cost deviation threshold range, a cost deviation warning will be automatically triggered.

[0088] Compared with existing technologies, the method and system for monitoring and early warning of automotive after-sales technical data deliverable costs provided by this invention have the following beneficial effects:

[0089] 1. This invention completely breaks through the limitations of traditional cost monitoring, which is limited to the macro level of projects or deliverables, and breaks down cost control to the micro level of individual work tasks. Through the work task management interface, it achieves digital and traceable tracking of the entire lifecycle status of task allocation, project development, internal project audit, external project audit, rework, and changes. Combined with the batch-based task allocation mechanism that depends on the coding of the development route's work sequence, and the standardized work time progress statistics rules that differentiate between the current or previous batch of tasks, it achieves a strong linkage between task status, work time progress, and cost accounting. It can accurately locate the specific work links, responsible parties, and causes of cost deviations, and completely solves the problem of control failure in traditional control where overall cost overruns cannot be traced back to the core causes. It provides accurate and implementable data support for targeted cost control actions and achieves the goal of refined control.

[0090] 2. This invention covers all cost dimensions throughout the entire development process of automotive aftermarket technical data deliverables. It constructs a complete cost accounting system that includes planning and acceptance costs, rework costs, development process management costs, effective operating costs, travel costs, and outsourcing costs. This fills the gap in traditional accounting where implicit management costs, rework costs, and other indirect production costs cannot be accurately calculated. Through dual-dimensional time statistics (project and deliverable dimensions), attendance time weighting conversion, and a project management cost allocation mechanism based on the proportion of deliverable costs, this invention achieves precise splitting of overlapping work hours and fair allocation of common management costs. This ensures that every cost is accurately attributed to the corresponding target deliverable, completely avoiding cost mismatch, omissions, and unreasonable allocation, and guaranteeing the comprehensiveness, accuracy, and compliance of cost accounting.

[0091] 3. This invention constructs a unified management and control platform for cross-departmental data sharing by establishing real-time data connectivity across the entire chain of the task management module, cost accounting module, progress management module, and cost early warning module. It completely breaks down data barriers between core departments such as business, project development, project internal audit, and finance, and solves the core problems of delayed manual data transmission, information asymmetry among multiple departments, and disconnect between business and financial data in the traditional system. This significantly improves the response efficiency and decision-making accuracy of cost control, and perfectly adapts to the development rhythm of multi-batch, rapid iteration, and multi-stage collaboration of automotive aftermarket technical data deliverables.

[0092] 4. This invention reduces ineffective cost expenditures caused by rework, inefficient operations, and idle resources through refined operational control; avoids direct economic losses from budget overruns and uncontrolled costs through proactive risk warnings; optimizes project budgeting and resource allocation through precise, multi-dimensional cost accounting, significantly improving the utilization efficiency of core resources such as human resources and capital; and significantly reduces the manual workload of project management and financial accounting through automated accounting, statistics, and early warning mechanisms, thereby lowering indirect project management costs. Furthermore, the accurate, full-cycle cost data accumulated by this invention provides precise data support for enterprises' subsequent automotive aftermarket technical service project pricing calculations, business negotiations, and profit model building, helping enterprises maximize project profits while ensuring delivery quality and continuously enhancing their core competitiveness in the automotive aftermarket technical service market.

[0093] These or other aspects of the invention will become more apparent from the following description of embodiments. It should be understood that the foregoing general description and the following detailed description are exemplary and explanatory only, and are not intended to limit the invention. Attached Figure Description

[0094] To more clearly illustrate the technical solutions in the embodiments of the present invention, the accompanying drawings used in the description of the embodiments or the prior art will be briefly introduced below. Obviously, the drawings described below are only some embodiments of the present invention. In the drawings:

[0095] Figure 1 This is a flowchart of a method for monitoring and early warning of the cost of automotive after-sales technical data deliverables according to the present invention.

[0096] Figure 2 This is a flowchart illustrating the calculation of work task progress and actual working hours in a method for monitoring and early warning of automotive after-sales technical data deliverables according to the present invention.

[0097] Figure 3 This is a flowchart of the full-dimensional cost breakdown and total cost output of the deliverables in the automotive after-sales technical data deliverable cost monitoring and early warning method of the present invention.

[0098] Figure 4 This is a flowchart illustrating the calculation of deliverable development progress and workload in a method for monitoring and early warning of automotive after-sales technical data deliverable costs according to the present invention. Detailed Implementation

[0099] The specific embodiments of the present invention will now be described in detail with reference to the accompanying drawings, but it should be understood that the scope of protection of the present invention is not limited to the specific embodiments.

[0100] Unless otherwise expressly stated, throughout the specification and claims, the term "comprising" or its variations such as "including" or "comprises" shall be understood to include the stated elements or components without excluding other elements or other components.

[0101] like Figures 1 to 4 As shown, one embodiment of the present invention provides a method for monitoring and early warning of the cost of automotive after-sales technical data deliverables, including the following steps:

[0102] Step S10: Create a job task management interface, encode the job tasks sequentially according to the development roadmap of the target deliverables, assign job tasks corresponding to each deliverable in batches, and track and record the full-dimensional status information of each job task in real time.

[0103] In this step, a task management interface is created to record the current status of various types of tasks related to the target deliverable. This task management interface is used to track the status of each type of task. In this embodiment, the full-dimensional status information of the tasks includes:

[0104] The allocation status is divided into allocated and unallocated.

[0105] Development status is divided into two categories: unsubmitted and submitted.

[0106] Internal audit status is divided into two categories: Unaudited and Passed.

[0107] External review status is categorized as either "Unreviewed" or "Approved".

[0108] The rework status is categorized as either "yes" or "no".

[0109] The status changes are categorized into addition, deletion, and replacement.

[0110] In this embodiment, when the work progress statistics rules are preset, they are coded sequentially according to the work order in the development route, and the work tasks of each deliverable are assigned in batches on the work task management interface.

[0111] Step S20: Create a cost accounting module, preset the accounting trigger mechanism and the work task time progress statistics rules. When the accounting trigger mechanism is triggered, automatically extract the status information of the current batch of the target deliverable and the previously assigned tasks, count the current work time progress of each work task, and calculate the corresponding actual work time.

[0112] In this step, the accounting trigger mechanism can be customized to be triggered monthly, quarterly, annually, or by project node, automatically extracting the status information of all assigned tasks in the current batch and all assigned tasks in the previous batch for the target deliverable. The cost accounting module presets work task progress statistics rules, automatically calculating the current work task progress and corresponding actual work hours by collecting the status of each work task in the work task management interface. The formula for calculating actual work hours is: Current actual work hours = Quota work hours × Work progress.

[0113] The rules for calculating the work time progress of tasks are as follows:

[0114] For tasks already assigned in the current period:

[0115] For projects in the "Unsubmitted" development status, the current development timeframe is preset to 50%.

[0116] For projects in the "Submitted" development status, the current development timeline is preset to 100%.

[0117] For internal audits that are currently unaudited, the pre-set audit timeframe is 50%.

[0118] If the internal audit status is "passed", the current audit timeline is preset to 100%.

[0119] Regarding the tasks already assigned in the previous batch:

[0120] For projects in the "Unsubmitted" development status, the current development time progress is preset to 0%.

[0121] For projects in the "Submitted" development status, the current development timeframe is preset to 50%.

[0122] For internal audits that are currently unaudited, the audit time schedule is preset to 0%.

[0123] If the internal audit status is "passed", the current audit time schedule is preset to 50%.

[0124] When calculating the actual total working hours for each task, the cost accounting module automatically collects the actual total working hours of each member in the current period for planning and acceptance tasks in multiple projects, planning and acceptance tasks in multiple deliverables, and development and review tasks in multiple deliverables, based on the project team member list.

[0125] Step S30: Through the cost accounting module, based on the collected actual working hours and corresponding labor cost unit price, complete the itemized accounting of planning and acceptance costs, rework costs, development process management costs, effective operation costs, travel costs, and outsourcing costs. Then, according to the proportion of current accounting costs of each deliverable in the project, allocate the project-dimensional development process management costs to each target deliverable, and finally output the current accounting total cost of the target deliverable.

[0126] In this step, the cost accounting module collects the current work progress of each task in the task management interface according to the current task status and preset statistical rules; performs cost accounting for planning and acceptance tasks, development and review tasks; and automatically outputs the current total cost of the target deliverable based on the collected rework costs, development process management costs, and outsourcing costs.

[0127] In the planning and acceptance cost accounting, the actual working hours of each member in multiple projects and deliverables during the current period are collected. Combined with the development positions and labor costs of the members, the accounting costs for the planning and acceptance tasks in the current period are output separately for each project and deliverable. The accounting method for planning and acceptance costs is as follows: Based on the actual total working hours of each member of the project team in planning and acceptance tasks across multiple projects and deliverables during the current period, combined with the corresponding member's job level and labor cost unit price, the accounting costs for planning and acceptance in the current period are output separately for each project and deliverable. The calculation formula is:

[0128] Cost of planning and acceptance of a single deliverable = ∑(unit cost of labor for the corresponding member's job level × total actual working hours of the member for planning and acceptance of the deliverable in the current period).

[0129] That is: the cost of planning and accepting deliverable A = the corresponding human resource cost of member A, etc. × (actual working hours of planning and accepting task a + planning and accepting task b....) + the corresponding human resource cost of member B, etc., and so on.

[0130] In this embodiment, the rework cost is calculated as follows: A rework task list is compiled based on current customer review comments, and the rework status is marked. Rework tasks are allocated online, and rework hours are estimated. Information on all allocated rework tasks for the target deliverable is collected for the current period, and the cumulative rework cost is calculated. The calculation formula is:

[0131] Rework cost = ∑(rework hours for a single rework task × unit labor cost of the corresponding rework personnel at the job level).

[0132] That is: Rework cost = Rework hours for task A × Unit price of labor cost for rework personnel and their corresponding job positions + Rework hours for task B × Unit price of labor cost for rework personnel and their corresponding job positions + ... and so on.

[0133] In this embodiment, the calculation of development process management costs includes the following steps:

[0134] Collect the actual working hours of all project planning and acceptance tasks undertaken by each member of the project team in the current period, and combine them with the corresponding coefficients in the work process management coefficient library to calculate the total working hours P01 of the current development process management for each member's project dimension.

[0135] Collect the actual working hours of all deliverable development and review tasks under the responsibility of each member in the current period, and calculate the total working hours of development and review for each member in the current period, P02;

[0136] Based on the actual working hours of all deliverable development and review tasks undertaken by each member in the current period, retrieve the corresponding coefficients from the work process management coefficient library, and calculate the total working hours of the current period's development process management for each member's deliverable dimension, P03.

[0137] Extract the current attendance records of project team members and calculate the attendance hours of each member for development process management, development, and review in the current period. The formula is: Development process management attendance hours + Development and review attendance hours = Total attendance hours in the current period - Actual planning and acceptance hours - Rework hours;

[0138] Calculate the weighting of the total development process management hours P01 for each member's project dimension, the total development and review hours P02 for each member's current period, and the total development process management hours P03 for each member's deliverable dimension. Convert P01, P02, and P03 into the corresponding total assessment hours and calculate the current development process management cost according to the project and deliverable dimensions.

[0139] Development process management cost = ∑(unit price of labor cost for corresponding member position level × total assessment hours of the corresponding task for that member).

[0140] That is: Development process management cost = Unit price of labor cost corresponding to member A's job position × (Assessment hours of task a + Task b....) + Member B... and so on.

[0141] In this embodiment, the effective operating cost is calculated as follows: the actual working hours of each development and review task in the current period are calculated as the working hour weight in the total working hours, the assessment working hours of each development and review task are converted based on the total assessment working hours of development and review, and the effective operating cost of the target deliverable in the current period is calculated according to the deliverable caliber.

[0142] In this embodiment, when calculating travel costs, the travel expenses applied for by the business traveler in the current period are collected. The travel costs for the target deliverable in the current period are calculated based on the weighted proportion of the actual working hours of the business traveler's current tasks to the total actual working hours of all tasks in the current period. The formula for calculating travel costs is: Current travel cost = ∑(Total travel expenses applied for by the corresponding member in the current period × Total actual working hours of the member's current tasks for this deliverable ÷ Total actual working hours of all tasks of the member in the current period).

[0143] That is: Current period travel cost = Travel expenses applied for by member A × (Actual working hours of task a + Task b...) ÷ Total actual working hours of member A + Member B... and so on.

[0144] In this embodiment, the outsourcing cost is calculated as follows: the total budgeted amount of outsourcing fees for the target deliverable is collected, and the current outsourcing cost of the target deliverable is calculated based on the actual completion progress of the outsourcing tasks.

[0145] Step S40: Create a progress management module, preset the rules for calculating the development progress of job tasks, extract the status information of the current batch and all historically assigned tasks, calculate the development progress of each job task, calculate the workload of the current deliverable job task, and finally calculate the development progress of the target deliverable.

[0146] In this step, the progress management module is used to calculate the workload of the current deliverable tasks and the corresponding development progress. Based on the current task status and preset statistical rules, the progress management module collects the current development progress of each task in the task management interface and automatically outputs the workload of the current deliverable tasks.

[0147] The progress management module pre-sets rules for calculating the development progress of tasks. It automatically calculates the current development progress of each task by collecting data on the status of each task in the task management interface. In this embodiment, the rules for calculating the development progress of tasks are as follows:

[0148] For projects with a development status of "not submitted", the corresponding development progress is 0%.

[0149] For projects with a development status of "submitted," the corresponding development progress is 30%.

[0150] An internal audit status of "failed" corresponds to a development progress of 40%.

[0151] If the rework status is "yes" and the development status is "submitted", the corresponding development progress is 50%.

[0152] If the rework status is "yes" and the internal audit status is "passed," the corresponding development progress is 55%.

[0153] If the rework status is "yes" and the external review status is "submitted", the corresponding development progress is 80%.

[0154] If the rework status is "yes" and the external review status is "passed", the corresponding development progress is 100%.

[0155] In this embodiment, the progress management module extracts the status information of the current batch and all historically assigned tasks. When calculating the workload of the current deliverable tasks, tasks whose status has been changed to deleted are not included in the statistics. The calculation formula is:

[0156] Current period deliverables workload = ∑(development progress corresponding to each task status × labor cost of the corresponding job level × standard working hours of the task);

[0157] Wherein, the target deliverable development progress = current deliverable task workload ÷ current task total workload × 100%;

[0158] The total workload of current period tasks = workload of current period deliverable tasks + workload of unassigned tasks in the budget phase.

[0159] Step S50: Create a cost early warning module, preset a cost deviation threshold, calculate the budget cost completion rate based on the current total cost of the target deliverable and the preset budget cost of the deliverable, compare the deviation value between the development progress of the target deliverable and the budget cost completion rate, and trigger a cost deviation early warning if the deviation value exceeds the preset cost deviation threshold.

[0160] In this step, a cost deviation threshold is preset in the cost early warning module. By comparing the deviation between the development progress output by the progress management module and the budget cost completion rate output by the cost accounting module with the preset cost deviation threshold, dynamic monitoring and deviation early warning of deliverable costs can be achieved, and corresponding response strategies can be formulated in advance based on this.

[0161] The cost accounting module collects planning and acceptance costs, rework costs, deliverable development process management costs, effective operating costs, travel costs, and outsourcing costs, and outputs the current deliverable accounting cost C, excluding the allocation of project development process management costs.

[0162] Based on the current period cost proportion of each deliverable in the target project, the project development process management cost is allocated to each deliverable. The cost accounting module automatically calculates and outputs the current period total cost of the target deliverable, including the allocation of project development process management costs.

[0163] The cost accounting module extracts the total current accounting cost of the target deliverables and the budgeted cost of the deliverables planned before project initiation, and outputs the budgeted cost completion rate. In this embodiment, the budgeted cost completion rate = total current accounting cost ÷ budgeted cost of deliverables × 100%;

[0164] The cost early warning module presets a cost deviation threshold, which is no more than ±5%. By monitoring the magnitude of this threshold, dynamic monitoring and early warning of deliverable costs are achieved. The specific early warning implementation method is as follows:

[0165] The cost early warning module compares the budgeted cost completion rate with the deliverable development progress in step 2. If the deviation exceeds the set cost deviation threshold, a deviation warning is issued. The cost deviation value is calculated as: Deliverable Development Progress - Budgeted Cost Completion Rate.

[0166] In this embodiment, the absolute value of the preset cost deviation threshold does not exceed 5%, that is, the acceptable deviation range is -5% to +5%; when the cost deviation value exceeds the acceptable deviation range, a cost deviation warning is triggered.

[0167] This invention completely breaks through the limitations of traditional cost monitoring, which is confined to the macro level of projects or deliverables, and breaks down cost control to the micro level of individual work tasks. Through a work task management interface, it achieves digital and traceable tracking of the entire lifecycle status of task allocation, project development, internal project audits, external project audits, rework, and changes. Combined with a batch-based task allocation mechanism that relies on coding based on the development roadmap's work sequence, and standardized work time progress statistics rules that differentiate between current and previous batches of tasks, it achieves a strong linkage between task status, work time progress, and cost accounting. This allows for precise identification of specific work processes, responsible parties, and causes of cost deviations, completely solving the problem of control failure in traditional management where overall cost overruns cannot be traced back to their core causes. It provides accurate and implementable data support for targeted cost control actions, achieving refined control objectives.

[0168] This invention covers all cost dimensions throughout the entire development process of automotive aftermarket technical data deliverables. It constructs a comprehensive cost accounting system encompassing planning and acceptance costs, rework costs, development process management costs, effective operating costs, travel costs, and outsourcing costs. This fills the gap in traditional accounting where implicit management costs, rework costs, and other indirect production costs cannot be accurately calculated. Through dual-dimensional time statistics (project and deliverable dimensions), attendance time weighting conversion, and a project management cost allocation mechanism based on the proportion of deliverable costs, this invention achieves precise splitting of overlapping work hours and fair allocation of common management costs. This ensures that every cost is accurately attributed to the corresponding target deliverable, completely avoiding cost mismatches, omissions, and unreasonable allocation, thus guaranteeing the comprehensiveness, accuracy, and compliance of cost accounting.

[0169] See Figures 1 to 4 As shown, another embodiment of the present invention also provides a cost monitoring and early warning system for automotive after-sales technical data deliverables, including a task management module, a cost accounting module, a schedule management module, and a cost early warning module;

[0170] The job task management module is used to create a job task management interface, allocate job tasks in batches according to the job sequence dependency code of the target deliverable development route, and track and record the full-dimensional status information of each job task in real time.

[0171] The cost accounting module is connected to the task management module and is used to preset the accounting trigger mechanism and the work progress statistics rules. After the accounting is triggered, the task status information is extracted, the work progress and actual work hours are statistically analyzed, multi-dimensional cost item accounting and project management cost allocation are completed, and the total cost of the target deliverable in the current period is output.

[0172] The progress management module is connected to the task management module for data communication. It is used to preset development progress statistics rules, extract task status information, count the development progress of each task, and calculate the workload of the current deliverable task and the development progress of the target deliverable.

[0173] The cost early warning module is connected to the cost accounting module and the progress management module respectively. It is used to preset the cost deviation threshold, calculate the budget cost completion rate, compare the deviation value between the development progress and the budget cost completion rate, and trigger a cost deviation warning when the deviation exceeds the threshold.

[0174] In this embodiment, the job task management module records the full-dimensional status information of the job tasks, including: allocation status, which is divided into allocated and unallocated; development status, which is divided into unsubmitted and submitted; internal review status, which is divided into unreviewed and approved; external review status, which is divided into unreviewed and approved; rework status, which is divided into yes and no; and change status, which is divided into added, deleted, and replaced.

[0175] In this embodiment, the cost accounting module's built-in accounting trigger mechanism supports custom settings for triggering by month, quarter, year, or project node; the cost accounting module has built-in time progress statistics rules, specifically:

[0176] For tasks already assigned in the current period: For tasks in the "Unsubmitted" development status, the current development time progress is preset to 50%; for tasks in the "Submitted" development status, the current development time progress is preset to 100%. For tasks in the "Unreviewed" internal audit status, the current review time progress is preset to 50%; for tasks in the "Passed" internal audit status, the current review time progress is preset to 100%.

[0177] For tasks already assigned in the previous batch: If the development status is "not submitted", the current development time progress is preset to 0%; if the development status is "submitted", the current development time progress is preset to 50%; if the internal audit status is "not reviewed", the current audit time progress is preset to 0%; if the internal audit status is "passed", the current audit time progress is preset to 50%.

[0178] In this embodiment, the cost accounting module includes the following accounting dimensions: planning and acceptance costs, rework costs, development process management costs, effective operation costs, travel costs, and outsourcing costs. The cost accounting module supports allocating the project-dimensional development process management costs to each corresponding deliverable based on the current accounting cost ratio of each deliverable within the project.

[0179] In this embodiment, the progress management module has built-in rules for calculating the development progress of job tasks, specifically:

[0180] For projects with a development status of "not submitted", the corresponding development progress is 0%.

[0181] For projects with a development status of "submitted," the corresponding development progress is 30%.

[0182] An internal audit status of "failed" corresponds to a development progress of 40%.

[0183] If the rework status is "yes" and the development status is "submitted", the corresponding development progress is 50%.

[0184] If the rework status is "yes" and the internal audit status is "passed," the corresponding development progress is 55%.

[0185] If the rework status is "yes" and the external review status is "submitted", the corresponding development progress is 80%.

[0186] If the rework status is "yes" and the external review status is "passed", the corresponding development progress is 100%.

[0187] In this embodiment, when the progress management module calculates the workload of the current deliverables, it removes tasks whose status has been changed to deleted.

[0188] Current period deliverables workload = ∑(development progress corresponding to each task status × labor cost of the corresponding job level × standard working hours of the task);

[0189] Target deliverable development progress = Workload of current deliverable tasks ÷ Total workload of current tasks × 100%;

[0190] The total workload of current period tasks = workload of current period deliverable tasks + workload of unassigned tasks in the budget phase.

[0191] In this embodiment, the absolute value of the cost deviation threshold built into the cost early warning module does not exceed 5%; the early warning triggering logic of the cost early warning module is as follows:

[0192] Budget cost completion rate = total cost of current period ÷ budget cost of deliverables × 100%; cost deviation value = development progress of deliverables - budget cost completion rate; when the cost deviation value exceeds the preset cost deviation threshold range, a cost deviation warning will be automatically triggered.

[0193] This invention constructs a unified management and control platform for cross-departmental data sharing by establishing real-time data connectivity across the entire chain of the task management module, cost accounting module, progress management module, and cost early warning module. It completely breaks down data barriers between core departments such as business, project development, project internal audit, and finance, and solves the core problems of delayed manual data transmission, information asymmetry among multiple departments, and disconnect between business and financial data in the traditional system. It significantly improves the response efficiency and decision-making accuracy of cost control and is perfectly adapted to the development rhythm of multi-batch, rapid iteration, and multi-stage collaboration of automotive aftermarket technical data deliverables.

[0194] This invention reduces ineffective costs from rework, inefficient operations, and idle resources through refined operational management; it avoids direct economic losses from budget overruns and uncontrolled costs through proactive risk warnings; it optimizes project budgeting and resource allocation through precise, multi-dimensional cost accounting, significantly improving the utilization efficiency of core resources such as human resources and capital; and it drastically reduces the manual workload of project management and financial accounting through automated accounting, statistics, and early warning mechanisms, lowering indirect project management costs. Furthermore, the accurate, full-cycle cost data accumulated by this invention provides precise data support for companies' subsequent automotive aftermarket technical service project pricing calculations, business negotiations, and profit model building, helping companies maximize project profits while ensuring delivery quality and continuously enhancing their core competitiveness in the automotive aftermarket technical service market.

[0195] The foregoing description of specific exemplary embodiments of the invention is for illustrative and explanatory purposes. These descriptions are not intended to limit the invention to the precise forms disclosed, and it will be apparent that many changes and variations can be made in accordance with the foregoing teachings. The exemplary embodiments were chosen and described in order to explain the specific principles of the invention and its practical application, thereby enabling those skilled in the art to implement and utilize various different exemplary embodiments of the invention, as well as various different choices and variations. The scope of the invention is intended to be defined by the claims and their equivalents.

Claims

1. A method for monitoring and early warning of the cost of automotive after-sales technical data deliverables, applied to the full lifecycle cost control of automotive after-sales technical data deliverable projects, including the management of deliverable work tasks, progress tracking, and cost accounting, characterized in that... Includes the following steps: Create a task management interface, encode tasks sequentially according to the development roadmap of the target deliverables, assign tasks corresponding to each deliverable in batches, and track and record the full-dimensional status information of each task in real time. Create a cost accounting module, preset the accounting trigger mechanism and the work task time progress statistics rules. When the accounting trigger mechanism is triggered, automatically extract the status information of the current batch of target deliverables and the previously assigned tasks, count the current work time progress of each work task, and calculate the corresponding actual work time. Through the cost accounting module, based on the collected actual working hours and corresponding labor cost unit price, the planning and acceptance cost, rework cost, development process management cost, effective operation cost, travel cost, and outsourcing cost are calculated separately. Then, according to the proportion of the current period accounting cost of each deliverable in the project, the development process management cost of the project dimension is allocated to each target deliverable, and finally the total current period accounting cost of the target deliverable is output. Create a progress management module, preset the rules for calculating the development progress of job tasks, extract the status information of the current batch and all historically assigned tasks, calculate the development progress of each job task, calculate the workload of the current deliverable job tasks, and finally calculate the development progress of the target deliverable. Create a cost early warning module with a preset cost deviation threshold. Based on the current total cost of the target deliverable and the preset budget cost of the deliverable, calculate the budget cost completion rate and compare the deviation value between the development progress of the target deliverable and the budget cost completion rate. If the deviation value exceeds the preset cost deviation threshold, a cost deviation warning will be triggered.

2. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 1, characterized in that, The full-dimensional status information of the task includes: The allocation status is divided into allocated and unallocated. Development status is divided into two categories: unsubmitted and submitted. Internal audit status is divided into two categories: Unaudited and Passed. External review status is categorized as either "Unreviewed" or "Approved". The rework status is categorized as either "yes" or "no". The status changes are categorized into addition, deletion, and replacement.

3. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 1, characterized in that, The accounting trigger mechanism can be customized to be triggered monthly, quarterly, annually, or by project node; the accounting formula for actual working hours is: current actual working hours = quota working hours × working hour progress.

4. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 2, characterized in that, The rules for calculating the work time and progress of tasks are as follows: For tasks already assigned in the current period: For projects in the "Unsubmitted" development status, the current development time progress is preset to 50%. For projects in the "Submitted" development status, the current development timeline is preset to 100%. For internal audits that are currently unaudited, the pre-set audit timeframe is 50%. If the internal audit status is "passed", the current audit timeline is preset to 100%. Regarding the tasks already assigned in the previous batch: For projects in the "Unsubmitted" development status, the current development time progress is preset to 0%. For projects in the "Submitted" development status, the current development timeframe is preset to 50%. For internal audits that are currently unaudited, the audit time schedule is preset to 0%. If the internal audit status is "passed", the current audit time schedule is preset to 50%.

5. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 1, characterized in that, The accounting method for planning and acceptance costs is as follows: based on the actual total man-hours of each member of the project team for planning and acceptance tasks in multiple projects and deliverables during the current period, combined with the corresponding member's job level and labor cost unit price, the current planning and acceptance costs are output separately for each project and deliverable. Cost of planning and acceptance of a single deliverable = ∑(unit cost of labor for the corresponding member's job level × total actual working hours of the member for planning and acceptance of the deliverable in the current period).

6. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 5, characterized in that, The rework cost is calculated as follows: based on the current customer review comments, a rework task list is compiled and the rework status is marked. Rework tasks are assigned online and rework hours are estimated. Information on all assigned rework tasks for the target deliverables in the current period is collected, and the cumulative rework cost is calculated. Rework cost = ∑(rework hours for a single rework task × unit labor cost of the corresponding rework personnel at the job level).

7. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 6, characterized in that, The accounting for development process management costs includes the following steps: Collect the actual working hours of all project planning and acceptance tasks undertaken by each member of the project team in the current period, and combine them with the corresponding coefficients in the work process management coefficient library to calculate the total working hours P01 of the current development process management for each member's project dimension. Collect the actual working hours of all deliverable development and review tasks under the responsibility of each member in the current period, and calculate the total working hours of development and review for each member in the current period, P02; Based on the actual working hours of all deliverable development and review tasks undertaken by each member in the current period, retrieve the corresponding coefficients from the work process management coefficient library, and calculate the total working hours of the current period's development process management for each member's deliverable dimension, P03. Extract the current attendance records of project team members and calculate the attendance hours of each member for development process management, development, and review in the current period. The formula is: Development process management attendance hours + Development and review attendance hours = Total attendance hours in the current period - Actual planning and acceptance hours - Rework hours; Calculate the weighting of the total development process management hours P01 for each member's project dimension, the total development and review hours P02 for each member's current period, and the total development process management hours P03 for each member's deliverable dimension. Convert P01, P02, and P03 into the corresponding total assessment hours and calculate the current development process management cost according to the project and deliverable dimensions. Development process management cost = ∑(unit price of labor cost for corresponding member position level × total assessment hours of the corresponding task for that member).

8. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 1, characterized in that, The effective activity cost is calculated as follows: calculate the time weight of the actual working hours of each development and review task in the total working hours, convert the assessment working hours of each development and review task based on the total assessment working hours of development and review, and calculate the effective activity cost of the target deliverable in the current period according to the deliverable caliber. The formula for calculating travel costs is: Current period travel cost = ∑(Total travel expenses applied for by the corresponding member in the current period × Total actual working hours of the member's current work tasks in this deliverable ÷ Total actual working hours of all work tasks of the member in the current period); The method for calculating outsourcing costs is: collect the total budget of outsourcing fees for the target deliverable, and calculate the current period outsourcing cost of the target deliverable based on the actual completion progress of the outsourced work tasks.

9. The method for monitoring and early warning of automotive after-sales technical data deliverable costs as described in claim 1, characterized in that, When calculating the workload of current deliverables, tasks whose status has been changed to deleted are not included in the statistics; Current period deliverables workload = ∑(development progress corresponding to each task status × labor cost of the corresponding job level × standard working hours of the task); Target deliverable development progress = Workload of current deliverable tasks ÷ Total workload of current tasks × 100%; The total workload of current period tasks = workload of current period deliverable tasks + workload of unassigned tasks in the budget phase.

10. A system for monitoring and early warning of the cost of automotive after-sales technical data deliverables, characterized in that, The steps for performing the automotive aftermarket technical data deliverable cost monitoring and early warning method as described in any one of claims 1-9, wherein the automotive aftermarket technical data deliverable cost monitoring and early warning system includes a task management module, a cost accounting module, a schedule management module, and a cost early warning module; The job task management module is used to create a job task management interface, allocate job tasks in batches according to the job sequence dependency code of the target deliverable development route, and track and record the full-dimensional status information of each job task in real time. The cost accounting module is connected to the task management module and is used to preset the accounting trigger mechanism and the work progress statistics rules. After the accounting is triggered, the task status information is extracted, the work progress and actual work hours are statistically analyzed, multi-dimensional cost item accounting and project management cost allocation are completed, and the total cost of the target deliverable in the current period is output. The progress management module is connected to the task management module for data communication. It is used to preset development progress statistics rules, extract task status information, count the development progress of each task, and calculate the workload of the current deliverable task and the development progress of the target deliverable. The cost early warning module is connected to the cost accounting module and the progress management module respectively. It is used to preset the cost deviation threshold, calculate the budget cost completion rate, compare the deviation value between the development progress and the budget cost completion rate, and trigger a cost deviation warning when the deviation exceeds the threshold.

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