Exporting and importing method and software

Abstract

The software facilitates exporting and importing by offering a user-friendly application with modules for registration, personal and business profile creation, and goods management. It comprises a legal module for accessing international trade laws, a communication system with translation features, and a documentation module for verifying trade-related documents via barcodes or QR codes. The software also identifies potential buyers, generates business letters using AI, and ensures secure client-server communication through protocols like HTTP / TCP-IP, JSON / XML encoding, and authentication methods. Additionally, it integrates with customs, banks, and standards departments for online document and license verification.

Description

DescriptionTitle of Invention Exporting and Importing Method andSoftwareTechnical Field

[0001] This invention is related to trading of goods and especially smart export and import programs and applications.Background Art

[0002] There are many programs and applications specialized in export and import of goods

[0003] Expeditors: This is an online tool that helps users manage their global supply chain needs. It offers a wide range of services, such as customs brokerage, warehousing, and transportation management.

[0004] TradeGecko: This software is designed to help users manage their inventory and orders across multiple channels, such as online marketplaces, offline stores, and warehouses. It also provides features for order fulfillment, shipping, and tracking.

[0005] ShipStation: This platform offers a centralized hub for all shipping needs, including order fulfillment, label printing, and package tracking. It integrates with multiple carriers and marketplaces, making it easy to manage all shipments in one place.

[0006] Freightos: This online marketplace provides a platform for users to compare and book freight shipments from multiple carriers. It offers features for instant quotes, booking, and tracking of shipments.

[0007] SAP Business One: This ERP software is designed for small and mediumsized businesses and offers features for managing inventory, logistics, and financials. It also includes modules for customer relationship management (CRM) and production planning.Summary of Invention

[0008] In the exporting and importing method and its software specified how to exchange goods, also, the specific route for exchange money can be determined, and users can specify the exact time and date of exportation. The method and its software can communicate between exporter and importer and translate the negotiations and discussions.

[0009] The main steps of the methos are:

[0010] Registration in the software and making profile by the user, identifying and self-declaration and informing the user about the necessary documents for export and import, uploading documents and entering product information by the user, assigning a unique code for the product by the software, connecting importer(s) and exporter(s) and conducting negotiations within the software, automatic detection the laws of the destination country regarding the goods and intelligent notification of important laws and standards to the exporter and importer, following up the import process by the importer, scoring and rating the exporter and the importer through the software by the other side.

[0011] The software described is designed to simplify and streamline both import and export processes by facilitating communication, managing documentation, and ensuring compliance with relevant laws. It helps importers and exporters handle transactions more efficiently through several key features.

[0012] For exporters, the system allows users to specify the country of origin and destination, determine required licenses based on applicable laws, and input detailed product and transaction information. This includes product specifications, cargo details, customs declarations, and export licenses. Additionally, the system helps exporters identify buyers, manage negotiations, and finalize sales contracts. Key documents, such as certificates of origin and health standards, are uploaded into the system, where they can be verified against official records through links to issuing authorities.

[0013] For importers, the system offers intelligent features like Al-powered business letter generation for price requests, requesting catalogs and seller information, negotiating prices, and finalizing orders. Once an agreement is reached, the system generates a proforma invoice, detailing product specifications, payment terms, and transportation details. Various international payment methods aresupported, including bank transfers, letters of credit, and blockchain payments. The software tracks the entire import process with a Gantt chart, offering realtime updates on milestones, such as pre-shipment inspections, customs clearance, and payment of duties.

[0014] In both import and export scenarios, the system ensures compliance by facilitating the verification of documents like export licenses, business authorizations, and customs forms through online links to banks, customs authorities, and standards departments. It also provides a platform for importers and exporters to find trading partners, check their credentials, and communicate efficiently. The system ensures that all processes, whether completed manually or through the software, are documented and updated, allowing users to monitor the progress of their transactions.

[0015] This integrated software makes the import-export process smarter, more efficient, and transparent by combining advanced automation, real-time tracking, and seamless communicationTechnical Problem

[0016] The economy of every country is a mixed and complicated matter, consisting of the export and import of raw and non-raw materials along with a large market with the potential of export and import from all over the world, but the legal challenges facing the export, in practice, create serious obstacles in the development of export and import in some countries, such as:

[0017] Complex commercial and customs laws; multiplicity of rules, non-compliance of import and export laws of countries with each other and with international trade standards, lack of stability of laws; lack of coherent organization, exchange rate fluctuations, administrative procedures, insurance laws, tax laws and regulations, transportation laws.

[0018] The above cases, along with the lack of sufficient expertise or the lack of familiarity of the employees and managers of the export and import affairs in the institutions and organizations in charge of foreign trade, necessitate the creation of a software and system to facilitate the export and import affairs.

[0019] People who work in the field of exporting products should get the necessary information about how to export their products so that they can easily carry out the necessary steps and measures for exporting.

[0020] In addition, in some countries there are also the following problems:

[0021] Non-reimbursement of value added tax to exporters within the legal deadline, non-immediate reimbursement of input rights for raw materials used in export goods, non-payment of export subsidies and incentives and insufficient insurance services to cover the political and commercial risks of exports, impossibility of issuing bank guarantees International for the exporters of some services, such as the guarantee of participation in the tender and good work performance.

[0022] The purpose of this invention is to create a method and software that clarifies the matter of export and import and introduces exporters and importers to each other and informs software users of any changes in laws and regulations, exchange rates, customs tariffs and other changes such as changes in payment methods. In addition, it clarifies the process of export and import and specifies to the exporter and importer the rules, conditions and stages of export and import according to the type of goods.Description of Embodiments

[0023] The method and accompanying a computer based program disclosed in the present document can be implemented in the form of a program or software or application and then can be installed on user devices such as PC’s and smartphones. In this document, the word software means any computer based program that can be used in all kinds of electronic and digital devices specially personal computers and smartphones.

[0024] First of all, anyone who wants to export and import goods, by installing the software and registering in the said software, can identify himself as a potential exporter and importer and introduce him / herself to others.

[0025] The information entered by the person includes the following, but not restricted to these items:

[0026] Name and surname (in local language and English), landline number, mobile phone number, website (if any), workplace address, agent or guarantor(if any), business card specifications.

[0027] Some of the above values can be mandatory.

[0028] In addition to the person's profile, the full profile of the goods that can be exported and imported (including customs, goods and currency exchange headquarters, inspection companies, laboratories, etc.) along with interested persons or companies with the necessary permission from the chamber of commerce and the relevant institution in the user's country, it is registered in the software and the way to communicate with the mentioned company or person is stated, with these conditions, it is possible to recognize and exchange the goods of all countries, and the exchange can be done easily.

[0029] The importing and exporting of the goods can be different depending on each country, and for this, the law of each country is needed. The text of laws can be browsed and translated from digital or nondigital sources automatically or manually and be available to relevant users. The relevant user are the exporters or importers which subscribe in the software and the laws of the countries of origin and destination are available in the software. All the said information is stored and updated on the server associated with the software. The information can obtain from the governmental website or other official resources as shown in the FIG. 1.

[0030] The following information can be entered and recorded in the goods and materials section:

[0031] -Product specifications in terms of: type, customs tariff, weight, quantity, quantity and export value according to the documents provided,

[0032] -Cargo specifications, such as: packages, package type, quantity, mark, net and gross weight,

[0033] -The name of the customs office where the declaration is submitted and the number and details of the declaration registration in the customs office.

[0034] In addition to the above, the software can record the following specifications for each product:

[0035] -Temporary export of goods,

[0036] -Non-temporary of goods (Export of goods for sure).

[0037] Further, according to the issuance license, they are divided into three groups which can be entered into the software:

[0038] Authorized goods, Conditional goods and prohibited goods.

[0039] Conditional goods can be exported by obtaining customs permits. Prohibited goods are goods whose export is prohibited due to special conditions in each country or due to the approval of special laws.

[0040] In the method and software disclosed in this document, by declaring the country of origin and destination and specifying the goods; the type of required license is determined for the exporter according to the laws and information of the countries of origin and destination. The said information is recorded and updated in the software and accompanying hardwares.

[0041] In addition to the above, the following information can be registered in the software:

[0042] -Buyer information,

[0043] -Country of origin,

[0044] -Destination country

[0045] -Specifications of the goods exporter,

[0046] -Details of the goods declarant,

[0047] -Transaction conditions according to the contract.

[0048] One of the features of this method and software is finding a buyer for export goods, if the exporter has already identified the buyer or obtained it through this system; In any case, the buyer's information and other details such as the destination country can be entered in the system.

[0049] In one embodiment of this invention, for the export of the goods, the owner of the goods or his representative must submit the pre-prepared documents to the customs. For example, according to the laws of the countries, these documents, whose general characteristics, such as the number and date of validity, the dateof issue, or their image are uploaded into the software, some of these documents are introduced hereinafter, but are not restricted to these documents:

[0050] -Valid business card,

[0051] -Warehouse bill,

[0052] - Standard certificate and health certificate,

[0053] - Preparation of baling list and sales invoice,

[0054] -Carriage and insurance contract,

[0055] - Obtaining a customs declaration (declaration of goods to the customs office of origin),

[0056] - Obtaining certificate of origin and bill of lading,

[0057] - Obtaining an export declaration.

[0058] The above information is entered based on the information contained in the images and documents, and they can even be entered in the form of a barcode or QR code on the documents. In one embodiment of this invention, this information is verified by the software with a link to the authority issuing the said documents.

[0059] In addition, the following information can also be entered:

[0060] -Details of the exporter's representative,

[0061] -Information of the recipient of the goods at the destination,

[0062] -Buyer information,

[0063] -The number, date and specifications of the issuance license and other certificates provided,

[0064] -Country of origin (place of manufacture or production of goods),

[0065] -Country of intermediary destination,

[0066] -The means of transport or the destination of the means of transport in general,

[0067] -Country of final destination,

[0068] -Terms of transaction and payment and delivery of goods,

[0069] -Means of transport, place of loading,

[0070] -The customs office where the goods are issued,

[0071] -Cargo specifications (type, dimensions, number of packages, total net and non-specific weight, mark and number),

[0072] -Product specifications (tariff, quantity or quantity of goods, net and gross weight, export value of goods),

[0073] -Calculating and entering customs fees (warehousing, shipping, obtaining stamps).

[0074] After identifying potential buyers, the following processes are recorded or information is entered in the software:

[0075] 1 - Proforma invoice issuance,

[0076] 2- Determining the way and form of packaging of export goods,

[0077] 3- Customs value,

[0078] 4- Export license,

[0079] 5- Contract with transport and insurance companies for export goods,

[0080] 6- Receiving the goods inspection certificate,

[0081] 7- Obtaining the certificate of origin of goods,

[0082] 8 Payment of export tariffs.

[0083] Furthermore, the following documents can also be uploaded:

[0084] Health and quarantine certificate for all types of goods,

[0085] Standard certificate for the said product,

[0086] Preparation of packing list, if the product is diverse,

[0087] ID certificate for handicraft products (Craftmark).

[0088] Since this method and software is to facilitate and make export and import smarter and easier, the import process can also be done in this system, for example, the processes that can be done for importers are:

[0089] 1 - Writing and sending letters related to price requests:

[0090] In one embodiment of the invention, the software with the help of Al can write business letters intelligently according to general specifications provided by users. For example, to request a price, it is better for the buyer to know exactly what product he needs and with what technical specifications, and to inform the seller and request a price.

[0091] 2- Request of sending catalogue and information and profile of the seller,

[0092] 3- Bargaining the price and getting a discount:

[0093] The system has a specialized messaging and notification (chat) section that can translate; Facilitate and save the conversation and negotiation between the buyer and the seller that after determining the final price and other conditions, the parties finalize the agreed points in the proforma document.

[0094] 4-Finalizing the order:

[0095] After checking the buyer and finalizing the initial conditions of the transaction, the seller will issue a formal invoice and most likely the sales contract will be signed between the parties.

[0096] 5-Obtaining the proforma:

[0097] In the form created in this software, the following conditions are stated and specified:

[0098] -The number and date of issuance of the form and its validity date,

[0099] -Full name and address of the seller,

[0100] -Full name and address of the buyer,

[0101] -Subject and full specifications of the product with qualitative, quantitative description, number, dimensions, net and gross weight,

[0102] -The final amount by mentioning the type of currency, separated by the unit price, packaging cost and shipping cost,

[0103] -The origin and final destination of the goods as described in the ports or places of loading and unloading,

[0104] -Means of transporting goods,

[0105] -How to pay for the goods,

[0106] -Country of origin.

[0107] 6-lnternational payment and selection of payment type:

[0108] Choosing the payment method agreed by the parties and implementing it is one of the basic steps of business, and the important point in this section is the sequence of money and goods transfer, which is determined in this method and software according to the laws of the countries and their commercial and political Select payment type:

[0109] Payment methods can be done by following options according to the roles of the parties:

[0110] 1 -Bank transfers,

[0111] 2-Payment by bank checks,

[0112] 3-Letters of credit,

[0113] 4-Block chains,

[0114] 5-Othes.

[0115] According to the capabilities of the importer and the agreement with the exporter, any of the above transfer methods that were chosen, the process is specified in the application, and the application can perform the appropriate method such as bank transfer if possible. If the transfer is not done through the software, the software will provide the necessary and brief guidance to the user through its database.

[0116] All import processes can be registered in the system so that the importer can see the progress of the process in the process gannt chart and milestones, and in case of delay (compared to the usual time), a warning message or alarm is sent to the importer in the system.

[0117] Some of the import processes that can be registered in the software and to be followed are:

[0118] -Pre-shipment inspection,

[0119] -Inspection during production,

[0120] -Price confirmation inspection,

[0121] -Mandatory standard inspection,

[0122] -Coordination of international transportation,

[0123] -Identification of the shipping company,

[0124] -Order registration,

[0125] -Receiving shipping documents from the exporter or seller that are loaded in the software and can even be validated by the software,

[0126] -Tracking the arrival of the goods at the customs and receiving the declaration of arrival,

[0127] -Payment of customs duties and other costs.

[0128] By performing each of the above steps and specifying the completion of the step (for example, by ticking the step in the process flowchart); The user is informed about the general process of importing his goods. Each of the above steps can be done in a traditional way and only its completion is indicated in the application.

[0129] One of the other features of this software is communication. In this software, exporters and importers are linked together by registering their information and specifying what goods they have the ability to import or export, and very easily through a simple search, the users or applicants can find the exporter and importer of the desired product and check the credit of the person through the information registered in the software and rank of the user. The said credit is verified through the specifications uploaded by the person into the software, such as bank account authorizations, export and import licenses, etc. before registering the goods, approvals must be uploaded. In addition to the communication between the importer and the exporter, this software can also be linked with the customs and standards department, banks and other departments to verifying the authenticity of documents and licenses online.

[0130] The system performs with input data in terms of hardware such as databases and information processing as follows:

[0131] The client application communicates with the server application using a network protocol such as HTTP or TCP / IP. The client application sends requeststo the server application and receives responses from it. The requests and responses can be encoded in a format such as JSON or XML.

[0132] The server application processes the requests from the client application and performs the necessary operations such as validating the user credentials, registering the user profile, registering the goods profile, checking the availability of the goods, checking the legal requirements for exporting or importing the goods, etc. The server application can also access external sources such as governmental websites or other official resources to obtain or update the information related to the laws of each country.

[0133] The server application stores and retrieves the data related to the users, the goods, and the laws in a database system such as MySQL or MongoDB. The database system can be hosted on a cloud platform such as AWS or Azure, or on a local server. The database system can have different layers of data storage such as tables, collections, documents, records, fields, etc. depending on the type of database system. The server application can use a query language such as SQL or NoSQL to access and manipulate the data in the database system.

[0134] The system can validate user credentials using different methods, depending on the level of security and convenience required. Some of the common methods are:

[0135] Basic authentication: This method involves sending the username and password as plain text in the HTTP request header. The server compares the credentials with the stored values in the database and returns a response accordingly.

[0136] Token-based authentication: This method involves generating a unique and encrypted token for each user after they provide their credentials. The token is then sent with every subsequent request as a header or a parameter. The server verifies the token and grants access to the requested resource.

[0137] OAuth2: This method involves delegating the authentication process to a third-party service, such as Google or Facebook. The user logs in with their existing account on the service, and the service returns an authorization code to the client application. The client application then exchanges the code for anaccess token from the service, and uses the token to access the protected resources on the server.

[0138] Market Analysis Tools: The software could include a module that provides market analysis, trends, and predictions based on historical data and current market conditions. This would help exporters and importers make informed decisions about when to sell or buy.

[0139] Financial Services Integration: Integration with financial services to facilitate payments, currency conversion, and credit checks. This could include secure transaction processing and options for trade financing.

[0140] Compliance T racking: A compliance tracking feature that monitors and updates users on changes in international trade regulations and compliance requirements.

[0141] Logistics Coordination: A logistics module that helps users coordinate shipping, including options for freight booking, tracking, and delivery scheduling.

[0142] Customs Clearance Automation: Automated preparation and submission of customs documentation to streamline the clearance process.

[0143] Interactive Dashboard: An interactive dashboard that provides a visual representation of trade activities, including current transactions, pending actions, and performance metrics.

[0144] Other Embodiments:

[0145] Virtual Assistant: A virtual assistant powered by Al to guide users through the export / import process, offering step-by-step assistance and answering questions in real-time.

[0146] Blockchain Technology: Use of blockchain technology for secure and transparent record-keeping of transactions and documentation.

[0147] Smart Contracts: Implementation of smart contracts to automatically execute agreements upon meeting predefined conditions, reducing the need for intermediaries.

[0148] Predictive Analytics: Predictive analytics to forecast demand and supply trends, helping users to plan their export / import activities more effectively.

[0149] Augmented Reality (AR): An AR feature that allows users to visualize products in a real-world setting, aiding in the decision-making process for buyers.

[0150] Social Media Integration: Social media integration to allow users to promote their goods on various platforms directly from the software.

[0151] These additional features and embodiments aim to enhance the functionality of the software, making it a comprehensive solution for the complexities of international trade. They are designed to provide users with a more efficient, secure, and user-friendly experience.

[0152] To design an efficient database structure for the import-export software, the data can be stored in a multi-layered structure, ensuring that different types of users (exporters, importers, and managers) can access data according to their roles and permissions. This structure should emphasize data integrity, security, and efficiency, especially considering the wide variety of documents, transactions, and real-time communications involved.

[0153] The necessary hardware components for the software described in the present document comprise databases, handheld devices, servers, internet infrastructure, and other related hardware for ensuring smooth data processing, communication, and verification.

[0154] Data Input: Devices like handheld instruments, PCs, and scanners allow users to input, upload, or scan documents into the software.

[0155] Data Processing & Storage: Servers and databases process, store, and retrieve data for real-time access.

[0156] Communication & Verification: Internet connectivity and external hardware (banks, customs, standards departments) provide secure connections for data verification and communication between all parties.

[0157] -Payment & Transaction Handling: Bank servers and payment gateways ensure secure financial transactions, managed within the software.

[0158] Real-Time Alerts: Notification systems keep users updated on transaction progress, delays, and key actions required.

[0159] By integrating these hardware components, the software becomes a comprehensive tool for managing the entire import-export process efficiently.

[0160] Suggested database structure for the software is:

[0161] Data Layer 1 : User Information and Authentication

[0162] Tables:

[0163] Users Table: Contains general user data (name, contact details, role — exporter, importer, or manager).

[0164] Authentication Table: Stores login credentials (hashed passwords, two-factor authentication keys, etc.).

[0165] User Roles & Permissions Table: Defines user roles (exporter, importer, manager) and associated permissions for accessing specific data or actions.

[0166] User Rankings / Credit Information: Tracks user credit scores, reviews, and other metrics related to the reliability of the exporter / importer.

[0167] Access:

[0168] Exporter / importer: Can access their own account information, credit score, and personal settings.

[0169] Manager: Full access to all user accounts for management purposes, including setting permissions and resolving conflicts.

[0170] Data Layer 2: Product & Transaction Information

[0171] Tables:

[0172] Products Table: Stores data on products being exported / imported (name, description, specifications, dimensions, weight, tariff codes).

[0173] Transactions Table: Contains transactional data (e.g., order status, proforma invoices, customs declarations, payment records).

[0174] Packaging & Shipping Table: Details related to packaging methods, shipping conditions, carriers, and tracking numbers.

[0175] Communication Logs Table: Stores all communication between exporters, importers, and other stakeholders (chat logs, emails, system-generated messages).

[0176] Access:

[0177] Exporter / lmporter: Access only to their own products and transaction data, with the ability to review and update product details and track transaction status.

[0178] Manager: Full access to all product and transaction information for monitoring and resolving issues, as well as ensuring compliance with business rules.

[0179] Data Layer 3: Documents and Licensing

[0180] Tables:

[0181] Documents Table: Contains all relevant documents (e.g., licenses, health certificates, standard certificates, bills of lading, export declarations, invoices).

[0182] Verification Table: Stores the verification status of uploaded documents, linked to external databases (customs, standards departments, etc.).

[0183] Barcode / QR Code Table: Stores codes associated with physical documents, ensuring quick digital retrieval and verification.

[0184] Access:

[0185] Exporter / lmporter: Upload and manage their own documents, with limited access to see whether their documents have passed verification.

[0186] Manager: Full access to all documents, along with verification status. Can initiate re-verification or flag issues with compliance.

[0187] Data Layer 4: Financial & Payment Data

[0188] Tables:

[0189] Invoices Table: Records all financial transactions (proforma invoices, final invoices).

[0190] Payment Records Table: Stores payment status, type (bank transfer, blockchain, etc.), and details for each transaction.

[0191] Customs and Tariff Payments Table: Tracks customs duty, tariff charges, and other financial obligations related to the import / export process.

[0192] Access:

[0193] Exporter / lmporter: Limited access to their own financial data and transaction statuses, with the ability to upload payment confirmations.

[0194] Manager: Full access to all financial records, ensuring payment compliance and resolving discrepancies in payments or duties.

[0195] Data Layer 5: System Management and Logs

[0196] Tables:

[0197] Audit Logs Table: Keeps track of all user activities, including document uploads, transactions, and any modifications made.

[0198] System Settings Table: Stores configurations related to the software (permissions settings, notification preferences, thresholds for alerts).

[0199] Error and Alert Logs Table: Tracks system errors and alert notifications generated when issues arise (e.g., transaction delays, document expiry).

[0200] Access:

[0201] Exporter / lmporter: Limited access to their own activity logs (to view the history of transactions and actions taken).

[0202] Manager: Full access to system logs for oversight and troubleshooting.

[0203] Access Control (Different Roles: Exporter, Importer, Manager)

[0204] Role-based Access Control (RBAC) is crucial for security, ensuring that different types of users can only access data that pertains to their role. The access can be managed through a permissions table that maps user roles to data layers and specific actions they can perform.

[0205] 1 . Exporter & Importer Access:

[0206] Read-Write Permissions:

[0207] Exporters and importers should have full access to their own data within Layers 1 , 2, 3, and 4.

[0208] Limited to uploading documents, initiating transactions, and tracking progress.

[0209] Restrictions: Cannot access other users' transaction records, documents, or sensitive financial data.

[0210] View Permissions: Can view communication logs relevant to their own negotiations.

[0211] 2. Manager Access:

[0212] Full Access Permissions:

[0213] The manager should have unrestricted access across all data layers.

[0214] Can view and modify transaction details, oversee document verification, monitor communications, and manage system configurations.

[0215] Special Permissions: Can resolve conflicts, initiate verification processes, manage user roles, and address system errors.

[0216] Multi-Layered Data Structure

[0217] By structuring the database in layers, data can be accessed securely and efficiently. Each layer serves a specific function, ensuring separation of concerns (e.g., separating sensitive financial data from product and document data). The system should use API gateways to manage communication between layers, allowing only the necessary data to flow between different modules of the software.

[0218] Layer 1 : User Data acts as the core authentication layer, ensuring that users can only access their own data.

[0219] Layer 2: Transaction and Product Data allows tracking of goods and transactions, while limiting access to only the relevant parties (exporter / importer).

[0220] Layer 3: Document and License Data stores all regulatory and legal documents in a secure, verifiable manner.

[0221] Layer 4: Financial Data ensures secure transaction handling, with access limited to authorized parties.

[0222] Layer 5: System Logs and Management gives managers oversight to maintain system health and security.

[0223] Data Access Methods

[0224] Role-Based Access (RBAC):

[0225] Each user is assigned a role (exporter, importer, manager) when they register in the system.

[0226] The database’s permissions table defines the scope of actions each role can perform (e.g., uploading documents, accessing certain tables).

[0227] APIs and Authentication Tokens:

[0228] External stakeholders, like customs or banks, can access specific portions of the data via APIs. Authentication tokens should be used to ensure secure and authorized access.

[0229] Exporters and importers use tokens to securely access their own data from the handheld devices, desktops, or any other connected device.

[0230] Real-Time Data Synchronization:

[0231] When exporters or importers update data (e.g., upload a document), the system synchronizes it across the relevant layers and automatically sends alerts to managers or other stakeholders.

[0232] Search and Filtering Mechanisms:

[0233] Both managers and users should be able to search and filter data (e.g., finding a specific transaction, checking the status of customs documents). The software can use indexing techniques to ensure fast search performance across large datasets.Advantageous Effects of Invention

[0234] In the exporting and importing method and software, specified how to exchange goods, which can be exchanged from land, sea, and air borders; also, the specific way for money exchange can be determined clearly, and users can specify the route in which they can exchange and monitor the transportation and loading based on the exact time and date.

[0235] The method and its software can communicate between exporter and importer and translate the negotiations and discussions, then it is possible to exchange information with the exporter and importer of goods in the original and local language.

[0236] In this software, the goods are visible associated with full specifications of the product. Its type, standards and approvals of the product must be included, and its authenticity must be confirmed then the possibility of any fraud is reduced.

[0237] The international trade law as well as the local and national trade law for export and import are specified in this software. Changes to these rules and lawswill be marked with notices or alarms in the software and these changes is updated in the software, then the possibility of any errors and mistakes is reduced.

[0238] All international standards and regulations specific to each country for export and import are clear and visible in this software, and the export standard for a product, such as the production date, expiration date, product name and trademark, etc., is completely clear.

[0239] All goods are covered by freight insurance for export and domestic import of each country for the transportation of all goods that are exported and imported in this software and the cargo is insured all the way until the goods arrive and are delivered to the importing country. It means that any damage caused to the cargo is the benefit of both parties, and the insurance conditions and rules can be changed based on the needs of the parties.

[0240] The amount and manner of exchange of goods and the contract between the parties are registered in the software and in this contract the type of goods, complete specifications of goods, names of persons or companies of exporters and importers, etc. can be determined, registered and scanned with a specific code. It is based on the registered export and import agreement.

[0241] The method of exchange and transfer of the agreed and registered amount of the goods between the importing and exporting parties can be seen and guaranteed and processed by the methods available in the software (exchange, digital currency, cash, etc.)

[0242] All the items entered in the software can be seen and selected. This software is a secure portal that has also created the ability to convert currency and pay for the parties to the contract in any country, and this amount is updated based on daily changes and exchange rates and provides the ability to pay.

[0243] In this software, the number of exports and imports and the performance of each user are rated and based on the amount of exports and imports, the satisfaction of the parties, the credibility of the user and other parameters, the rank of each user is displayed in the user profile.

[0244] The possibility of viewing the prices in the domestic and international stock market can be seen online, and only with a simple search, user can find out that,for example, in special country, the price of steel has decreased, and the buyer is encouraged to buy steel from the said country.

[0245] The amount of the export bonus of each product is clear, viewable and updatable. Also, the goods which include tax exemption are also specified in the software.

[0246] All contracts between exporters and importers of goods are placed confidentially in the personal file of each person or company and can be accessed personally.Brief Description of Drawings

[0247] [Fig.2] is a schematic of the interactions between Importers and Exporters with a computer based program and the relevant organization and documents in origin and destination countries.

[0248] [Fig.2] illustrate the main steps of the method and flowchart of the software.Industrial Applicability

[0249] The described software has broad industrial applicability, particularly in international trade, manufacturing, logistics, retail, and financial services. It streamlines export-import processes through automated goods profiling, legal compliance, and document verification, making it ideal for businesses engaged in global trade. Key features like real-time communication, document management via barcodes or QR codes, buyer identification, and Al-powered business letter generation improve operational efficiency. The software's integration with customs, banks, and regulatory bodies further supports industries that require secure and authenticated transactions, such as manufacturing, logistics, and trade finance services.

Claims

Claims

1. Exporting and importing method and software, comprising: a software application installable on a user’s electronic device, a registration module allowing a user to register as an exporter or importer, a profile creation module for entering personal and business information, a goods profile module for entering and storing information about goods available for export or import, a legal module for accessing and displaying relevant international trade laws, a communication module featuring a specialized messaging and notification system with translation capabilities, a documentation module for uploading and verifying trade-related documents, a buyer identification module for finding potential buyers for export goods, a client-server architecture enabling communication over network protocols such as HTTP or TCP / IP, and a server application capable of processing requests, accessing external sources, and storing data in a database system.

2. Exporting and importing method and software according to claim 1 , wherein the personal and business information includes the user’s name, contact details, website, workplace address, and business card specifications.

3. Exporting and importing method and software according to claim 1 , wherein the goods profile module includes information about customs, currency exchange, inspection companies, and laboratories.

4. Exporting and importing method and software according to claim 1 , wherein the legal module automatically translates laws from digital or nondigital sources.

5. Exporting and importing method and software according to claim 1 , further comprising a server for storing and updating all user and goods information.

6. Exporting and importing method and software according to claim 1 , wherein the documentation module allows for the entry of information via barcodes or QR codes.

7. Exporting and importing method and software according to claim 1 , wherein the buyer identification module allows for the entry of the buyer’s information and transaction conditions according to the contract.

8. Exporting and importing method and software according to claim 1 , further comprising an Al-powered writing tool for generating business letters and price requests.

9. Exporting and importing method and software according to claim 1 , wherein the server application communicates with the client application using encoded formats such as JSON or XML.

10. Exporting and importing method and software according to claim 1 , wherein the server application validates user credentials using methods including basic authentication, token-based authentication, and OAuth2.

11. Exporting and importing method and software according to claim 1 , further software notifying other users about the goods which is searchable for other users.

12. Exporting and importing method and software according to claim 1 , in which information entering in the form of trackable barcodes.

13. Exporting and importing method and software according to claim 1 , in which the software links with the customs and standards department, banks and other departments to verifying the authenticity of documents and licenses online.

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