A paperless office meeting recording device

Abstract

This utility model discloses a paperless meeting recording device, which includes a base, a support frame, a central control module, a voice acquisition module, a data processing module, a display module, a storage module, and a collaboration module. Through the collaborative work of the voice acquisition and data processing modules, meeting content is digitized in real time; the display and collaboration modules support multi-user sharing and editing; the storage module, combined with an encryption module, ensures data security; and a buffer module and heat dissipation components optimize the efficiency of large-capacity data processing and the stability of the device. This application can improve meeting recording efficiency, enhance team collaboration capabilities, ensure data security, and improve equipment operational reliability.

Description

Technical Field

[0001] This utility model belongs to the technical field of office automation and intelligent conference equipment, specifically a paperless office meeting recording device. Background Technology

[0002] Paperless office is a new model that achieves efficient and resource-saving office processes through electronic means, and it has been widely used in modern enterprises and institutions. Meeting minutes, as an important part of office work, traditionally rely on paper records or personal devices for input, leading to problems such as inconvenient information sharing and complex storage management. Publication number CN115711236A discloses an energy-saving mixed-flow pump that improves equipment operating efficiency through an ultrasonic ranging device, achieving energy-saving effects. However, for meeting minutes, existing recording devices mostly focus on audio recording or text transcription functions, failing to fully integrate with the needs of paperless office design. For example, there are still limitations in real-time sharing of meeting content, multi-person collaborative editing, and secure data storage. Furthermore, some devices may experience a decrease in response speed when handling large volumes of data, affecting the overall user experience; therefore, there is still room for improvement to better meet the needs of paperless office. Utility Model Content

[0003] To address the shortcomings of existing technologies, this utility model provides a paperless office meeting recording device that offers advantages such as real-time sharing of meeting content, support for multi-person collaborative editing, improved data storage security, and optimized efficiency for large-capacity data processing.

[0004] To achieve the above objectives, this utility model provides the following technical solution: a paperless office meeting recording device, comprising: a base, a support frame, a central control module, a voice acquisition module, a data processing module, a display module, a storage module, a collaboration module, an expansion interface module, a heat dissipation component, a power management module, a touch screen, a fixed bracket, a slide rail assembly, a slider, an elastic limit component, a connecting arm, a rotating shaft, a lifting column, a locking mechanism, a data transmission module, an encryption module, a buffer module, a multi-port adapter, a pressure sensor, a dust cover, an adjustment knob, a positioning pin, a built-in battery, a wireless communication module, indicator lights, and an operation panel.

[0005] The positions and connections of the above structures are as follows: A paperless office meeting recording device includes a base for supporting the device, a support frame is provided on the top of the base, and the support frame further includes:

[0006] The central control module is fixedly installed in the center of the support frame. The central control module is directly connected to each functional module through a circuit board and is used to coordinate the overall operation of the device.

[0007] The voice acquisition module is embedded in the top front end of the support frame. The voice acquisition module is connected to the data processing module through a signal line and is used to convert the voice information in the meeting into digital signals and transmit them to the data processing module.

[0008] The display module is mounted on the top rear end of the support frame via a fixed bracket. The display module is movably connected to the support frame via a slide rail assembly. Both ends of the slide rail assembly are fixed to the inner sidewall of the support frame, and the slider of the slide rail assembly is fixedly connected to the bottom of the display module. The slider moves horizontally on the slide rail assembly and is locked in position by an elastic limiting member, which is used to adjust the angle and position of the display module according to user needs.

[0009] The storage module, which is embedded in the back end of the support frame, is connected to the central control module via a high-speed data cable. It is used to save meeting record data and provide fast retrieval function.

[0010] The collaboration module is connected to the display module via a connecting arm. One end of the connecting arm is fixed to the side of the display module via a rotating shaft, and the other end is fixed to the top of the support frame via a lifting column. The outer surface of the lifting column is equipped with a locking mechanism to fix the collaboration module at different heights. The collaboration module interacts with other terminal devices via a wireless communication module, supporting multiple people to edit and view meeting content simultaneously.

[0011] The heat dissipation components are embedded in the two side walls of the support frame. The heat dissipation components are connected to the central control module and data processing module through heat pipes to reduce the temperature of the device during operation and ensure that the device can work stably for a long time.

[0012] Preferably, the voice acquisition module includes multiple microphone arrays evenly distributed at the top front end of the support frame. The microphone arrays are connected to the data processing module through signal amplifiers to improve the acquisition accuracy and anti-interference capability of the voice signal.

[0013] Preferably, the display module includes a touch screen, which is connected to a fixed bracket via a hinge. An adjustment knob is provided on the back of the touch screen. The adjustment knob engages with the hinge via gears to manually adjust the tilt angle of the touch screen to meet the viewing needs of different users.

[0014] Preferably, the storage module includes multiple storage units, which are connected to the central control module via a high-speed bus. The storage units synchronize data through a redundancy backup mechanism to avoid data loss due to single point of failure.

[0015] Preferably, the collaboration module further includes a multi-port adapter, which is embedded in the side of the collaboration module. The multi-port adapter is connected to the central control module through the data transmission module to support data access and transmission from various external devices.

[0016] Preferably, the heat dissipation component includes multiple heat dissipation fins, which are connected to heat pipes via thermally conductive silicone. A dust cover is provided on the outer side of the heat dissipation fins, and the dust cover is fixed to the support frame by positioning pins to prevent dust from entering the heat dissipation channel and affecting the heat dissipation effect.

[0017] Preferably, the power management module includes a built-in battery, which is embedded in the bottom of the support frame. The built-in battery is connected to the central control module via a power cord. A pressure sensor is provided on the outer surface of the built-in battery. The pressure sensor is connected to an indicator light via a signal line to monitor the battery status in real time and issue a prompt when the power is low.

[0018] Preferably, the data processing module includes a buffer module, which is connected to the central control module via a circuit board. The buffer module is used to temporarily store large amounts of data and transmit them to the storage module in batches to avoid a decrease in system response speed due to excessive data volume.

[0019] Preferably, the encryption module is embedded inside the storage module. The encryption module is connected to the central control module through a dedicated encryption chip and is used to encrypt the stored meeting record data to ensure data security.

[0020] Beneficial effects:

[0021] 1. This paperless office meeting recording device, through the collaborative work of the voice acquisition module and the data processing module, converts the voice information in the meeting into digital signals in real time and stores them, avoiding the cumbersome operation of traditional paper records or personal device input, and improving the efficiency and accuracy of meeting recording.

[0022] 2. This paperless office meeting recording device, through the design of display and collaboration modules, supports multiple people to view and edit meeting content simultaneously, solving the problem of inconvenient information sharing in traditional meeting recording methods and improving the efficiency of team collaboration.

[0023] 3. This paperless office meeting recording device, through the combination of storage and encryption modules, achieves secure storage and rapid retrieval of meeting record data, avoiding the risks caused by data leakage or loss, and enhancing the reliability of data management.

[0024] 4. This paperless office meeting recording device effectively addresses the potential decrease in response speed during large-capacity data processing through optimized design of the buffer module and heat dissipation components. It also reduces the operating temperature of the device, ensuring its stability and durability. Attached Figure Description

[0025] Figure 1 This is a schematic diagram of the overall structure of this utility model;

[0026] Figure 2 This is a top view of the present invention;

[0027] Figure 3 This is a block diagram of the module connection system of this utility model.

[0028] The attached figures are labeled as follows:

[0029] 1. Base; 2. Support frame; 3. Display module; 4. Voice acquisition module; 5. Central control module; 6. Data processing module; 7. Storage module; 8. Collaboration module; 9. Heat dissipation component; 10. Slide rail component; 11. Dust cover; 12. Positioning pin; 13. Heat pipe; 14. Heat dissipation fins. Detailed Implementation

[0030] This utility model provides a paperless office meeting recording device, the structure and operating principle of which will be combined with the attached... Figure 1 To be continued Figure 3 A detailed description is provided below. The device includes a base 1, a support frame 2, a display module 3, a voice acquisition module 4, a central control module 5, a data processing module 6, a storage module 7, a collaboration module 8, a heat dissipation component 9, and several auxiliary components. The connection relationships, positional relationships, and interrelationships of each module will be described in detail below.

[0031] The base 1 serves as the fundamental support component for the entire device, with its top fixed to the support frame 2 via bolts. The support frame 2 employs a rectangular frame design, with its internal space used to install the central control module 5 and other functional modules. A voice acquisition module 4 is embedded in the top front of the support frame 2. This module consists of multiple microphone arrays evenly distributed within a recess at the front top of the frame and connected to the data processing module 6 via a signal amplifier. The data processing module 6 is located in the central internal area of ​​the support frame 2 and is directly connected to the central control module 5 via a circuit board. This layout ensures rapid transmission of voice signals to the data processing module 6 while minimizing signal interference.

[0032] The display module 3 is movably connected to the support frame 2 via a slide rail assembly 10. Both ends of the slide rail assembly 10 are fixed to the inner sidewalls of the support frame 2, while the slider is fixedly connected to the bottom of the display module 3. The slider can move horizontally on the slide rail assembly 10 and is locked in place by an elastic limiting member, thus enabling flexible adjustment of the display module 3. The display module 3 includes a touchscreen, which is connected to a fixed bracket via a hinge. The fixed bracket is bolted to the slider. An adjustment knob is located on the back of the touchscreen, engaging with the hinge via gears. Users can rotate the adjustment knob to change the tilt angle of the touchscreen to meet different viewing angle requirements. This design allows the display module 3 to be flexibly adjusted in both horizontal and vertical directions, facilitating user operation and viewing.

[0033] The central control module 5 is located at the center of the support frame 2 and is connected to other functional modules via a circuit board. As the core control unit, the central control module 5 coordinates the operation of the voice acquisition module 4, data processing module 6, storage module 7, collaboration module 8, and heat dissipation component 9. The storage module 7 is embedded at the rear end of the support frame 2 and connected to the central control module 5 via a high-speed data cable. The storage module 7 consists of multiple storage units interconnected via a high-speed bus and employs a redundancy backup mechanism for data synchronization. This design effectively avoids data loss due to single-point failures and improves the reliability of data storage.

[0034] The collaboration module 8 is connected to the display module 3 via a connecting arm. One end of the connecting arm is fixed to the side of the display module 3 via a rotating shaft, and the other end is fixed to the top of the support frame 2 via a lifting column. A locking mechanism is provided on the outer surface of the lifting column to fix the collaboration module 8 at different heights. A multi-port adapter is embedded in the side of the collaboration module 8. The multi-port adapter is connected to the central control module 5 via a data transmission module, supporting data access and transmission from various external devices. The collaboration module 8 also integrates a wireless communication module, enabling data interaction with other terminal devices via a wireless communication protocol, supporting simultaneous editing and viewing of meeting content by multiple users. This design achieves real-time sharing of meeting information and multi-user collaborative editing capabilities.

[0035] The heat dissipation assembly 9 is embedded in the two side walls of the support frame 2 and connected to the central control module 5 and the data processing module 6 via heat pipes 13. The heat dissipation assembly 9 includes multiple heat dissipation fins 14, which are connected to the heat pipes 13 via thermally conductive silicone to ensure rapid heat transfer to the fins and dissipation into the external environment. Dust covers 11 are provided on the outer side of the heat dissipation fins 14 and are fixed to the support frame 2 by positioning pins 12 to prevent dust from entering the heat dissipation channels and affecting the heat dissipation effect. This design not only improves heat dissipation efficiency but also extends the service life of the device.

[0036] The power management module is embedded in the bottom of the support frame 2, and its built-in battery is connected to the central control module 5 via a power cable. A pressure sensor is installed on the outer surface of the built-in battery, and this sensor is connected to an indicator light via a signal line to monitor the battery status in real time and issue a warning when the battery is low. The data processing module 6 also includes a buffer module, which is connected to the central control module 5 via a circuit board. This buffer module is used to temporarily store large amounts of data and transmit it to the storage module 7 in batches. An encryption module is embedded inside the storage module 7 and is connected to the central control module 5 via a dedicated encryption chip to encrypt the stored meeting records, ensuring data security.

[0037] In practical applications, when a meeting begins, the microphone array in the voice acquisition module 4 collects the voice information from the meeting and converts it into a digital signal, which is then transmitted to the data processing module 6. The data processing module 6 processes the received voice signal and transmits the result to the central control module 5. The central control module 5 stores the processed data in the storage module 7 and displays the relevant information on the touchscreen for users to view and edit. Users can operate the system via the touchscreen or the collaboration module 8. The collaboration module 8 supports multiple users simultaneously editing and viewing meeting content and transmits data to other terminal devices via a wireless communication module. Throughout this process, the heat dissipation component 9 continuously operates, dissipating the heat generated by the central control module 5 and the data processing module 6 to the external environment through the heat pipe 13 and heat sink fins 14, ensuring stable operation of the device over a long period.

[0038] To enable those skilled in the art to fully understand and implement this utility model, the following further supplements the explanation of the operating principle and implementation steps of this utility model in conjunction with specific application scenarios.

[0039] Before the meeting begins, the device is first fixed to the conference room table or other stable support surface via the base 1. The support frame 2, as the main structure of the entire device, has a pre-initialized and calibrated voice acquisition module 4 embedded in its top front end. The evenly distributed microphone array design ensures efficient acquisition of voice signals from speakers in different positions within the conference room. At this point, the user can adjust the position of the display module 3 to suit their operational needs. Specifically, the display module 3 is movably connected to the support frame 2 via a slide rail assembly 10. The user can push the slider horizontally along the slide rail and lock it to a suitable position using elastic limiters. Simultaneously, the tilt angle of the touchscreen can be adjusted via an adjustment knob. The adjustment knob engages with a hinge via gears, thereby changing the viewing angle of the touchscreen to meet the operating habits of different users.

[0040] When the meeting officially begins, the microphone array in the voice acquisition module 4 acquires the voice information in real time and converts it into a digital signal, which is then transmitted to the data processing module 6. The data processing module 6 preprocesses the received voice signal using a built-in signal amplifier, including noise reduction and clarity enhancement. The processed voice signal is then transmitted to the central control module 5, which classifies and organizes the data according to a preset algorithm and stores the results in the storage module 7. Multiple storage units in the storage module 7 are interconnected via a high-speed bus, employing a redundant backup mechanism to ensure synchronized data storage and prevent data loss due to single-point failures. During this process, the encryption module uses a dedicated encryption chip to encrypt the stored data in real time, ensuring the security of the meeting records.

[0041] Meanwhile, collaboration module 8 establishes connections with other terminal devices via a wireless communication module, supporting multiple users to simultaneously edit and view meeting content. Specifically, the multi-port adapter of collaboration module 8 connects to the central control module 5 via a data transmission module. External devices can access the device through the multi-port adapter to achieve rapid data transmission. Users can edit meeting content in real time via a touchscreen or external terminal device, and the edited data is synchronized to other terminals via a wireless communication protocol, enabling real-time information sharing. Furthermore, the design of the lifting column and locking mechanism allows the height of collaboration module 8 to be flexibly adjusted according to actual needs, further enhancing the adaptability of the device.

[0042] During prolonged operation, the heat dissipation component 9 continuously operates to reduce the internal temperature of the device. Heat generated by the central control module 5 and the data processing module 6 is conducted to the heat dissipation fins 14 via heat pipes 13. The heat dissipation fins 14 are tightly bonded to the heat pipes 13 using thermally conductive silicone, ensuring rapid heat dissipation to the external environment. The dust cover 11 is fixed to the support frame 2 by positioning pins 12 to prevent dust from entering the heat dissipation channels and affecting the heat dissipation effect, thereby ensuring stable operation of the device. Furthermore, the built-in battery in the power management module monitors the battery status in real time via a pressure sensor. When the battery is low, an indicator light will emit a warning signal to remind the user to charge it promptly.

[0043] In high-volume data processing scenarios, the buffer module is connected to the central control module 5 via a circuit board. It temporarily stores the data to be processed and transmits it to the storage module 7 in batches. This design effectively alleviates the problem of decreased system response speed caused by excessive data volume, ensuring smooth operation even under high load. For example, during long meetings, the voice acquisition module 4 may generate a large amount of voice data. The buffer module stores this data in segments and transmits it to the storage module 7 gradually via a high-speed data cable, avoiding data congestion.

[0044] In summary, this invention, through the collaborative work of its various functional modules, achieves real-time acquisition, processing, storage, and sharing of meeting content, solving problems such as inconvenient information sharing and complex storage management inherent in traditional meeting recording methods. Furthermore, by optimizing heat dissipation design and data processing mechanisms, it significantly improves the stability and user experience of the device, providing reliable technical support for paperless office work.

[0045] The above description is only a preferred embodiment of the present utility model and is not intended to limit the present utility model. Any modifications, equivalent substitutions and improvements made within the spirit and principles of the present utility model should be included within the protection scope of the present utility model.

Claims

1. A paperless office meeting recording device, comprising a base (1) for supporting the device, characterized in that: The base (1) is provided with a support frame (2) on its top. The support frame (2) also includes: a central control module (5), which is fixedly installed in the center of the support frame (2). The central control module (5) is directly connected to each functional module through a circuit board; a voice acquisition module (4), which is embedded in the front end of the top of the support frame (2). The voice acquisition module (4) is connected to the data processing module (6) through a signal line; and a display module (3), which is installed at the rear end of the top of the support frame (2) through a fixed bracket. The display module (3) is movably connected to the support frame (2) through a slide rail assembly (10). The two ends of the slide rail assembly (10) are respectively fixed to the inner sidewall of the support frame (2). The slider of the slide rail assembly (10) is connected to the display module. The bottom of module (3) is fixedly connected, and the slider moves horizontally on the slide rail assembly (10) and is locked in position by the elastic limiter; the storage module (7) is embedded in the rear end of the support frame (2), and the storage module (7) is connected to the central control module (5) through a high-speed data cable; the collaboration module (8) is connected to the display module (3) through a connecting arm, one end of the connecting arm is fixed to the side of the display module (3) through a rotating shaft, and the other end is fixed to the top of the support frame (2) through a lifting column, and a locking mechanism is provided on the outer surface of the lifting column; the heat dissipation assembly (9) is embedded in the two side walls of the support frame (2), and the heat dissipation assembly (9) is connected to the central control module (5) and the data processing module (6) through a heat pipe (13); The power management module includes a built-in battery, which is embedded in the bottom of the support frame (2). The built-in battery is connected to the central control module (5) via a power line. A pressure sensor is provided on the outer surface of the built-in battery, and the pressure sensor is connected to an indicator light via a signal line.

2. The paperless office meeting recording device according to claim 1, characterized in that: The voice acquisition module (4) includes multiple microphone arrays, which are evenly distributed on the top front end of the support frame (2). The microphone arrays are connected to the data processing module (6) through a signal amplifier.

3. The paperless office meeting recording device according to claim 1, characterized in that: The display module (3) includes a touch screen, which is connected to a fixed bracket via a hinge. An adjustment knob is provided on the back of the touch screen, and the adjustment knob engages with the hinge via gears.

4. The paperless office meeting recording device according to claim 1, characterized in that: The storage module (7) includes multiple storage units, which are connected to the central control module (5) via a high-speed bus. The storage units are synchronized with each other through a redundancy backup mechanism.

5. The paperless office meeting recording device according to claim 1, characterized in that: The collaboration module (8) also includes a multi-port adapter, which is embedded in the side of the collaboration module (8) and is connected to the central control module (5) through the data transmission module.

6. The paperless office meeting recording device according to claim 1, characterized in that: The heat dissipation assembly (9) includes multiple heat dissipation fins (14), which are connected to heat pipes (13) via thermally conductive silicone. A dust cover (11) is provided on the outside of the heat dissipation fins (14), and the dust cover (11) is fixed to the support frame (2) via positioning pins (12).

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