Encapsulation system, encapsulation method, and program

Abstract

The aim is to provide technology that will make document sealing work more efficient in schools. [Solution] An enclosing system comprising a document management unit that accepts the specification of a document to be provided to a child and associates it with the child, a target child determination unit that determines whether the child meets specified conditions, a printing determination unit that determines that the document associated with the child who meets the specified conditions is a document to be printed, and an enclosing command unit that outputs an enclosing command to print the document to be printed and enclose it in an envelope addressed to the child who meets the specified conditions.

Description

[Technical Field]

[0001] The present invention relates to an encapsulation system, an encapsulation method, and a program. [Background technology]

[0002] 2. Description of the Related Art Enclosing devices exist that print documents based on print instructions and enclose the documents in envelopes addressed to multiple preset destinations.

[0003] The facsimile machine disclosed in Patent Document 1 reads out confidential documents (image data) designated for each destination from a storage means, reproduces the originals, and a sealing means seals the reproduced originals for each destination. [Prior art documents] [Patent documents]

[0004] [Patent Document 1] Japanese Patent Application Publication No. 06-006510 Summary of the Invention [Problem to be solved by the invention]

[0005] At schools, there are occasions when documents are provided to students or their parents. Documents containing students' personal information are enclosed in envelopes so that the contents cannot be seen from the outside. Previously, staff would print the document and the address on the envelope separately, and then manually enclose them. This was not only cumbersome, but also led to problems such as incorrectly enclosing the envelope, where the recipient of the enclosed document did not match the address on the envelope. Furthermore, when providing documents to specific students, such as students who do not have a means of checking documents online, staff had to specify the students to whom the documents were to be provided, which was cumbersome.

[0006] The facsimile machine disclosed in Patent Document 1 is not designed to enclose documents addressed to specific children at school.

[0007] The present invention has been made in view of the above points, and aims to provide a technique for making document enclosing work in schools more efficient. [Means for solving the problem]

[0008] The present application includes a number of means for solving at least part of the above problems, examples of which are as follows.

[0009] In order to solve the above problem, an enclosing system according to one embodiment of the present invention is characterized by comprising a document management unit that accepts the specification of a document to be provided to a child and associates it with the child, a target child determination unit that determines whether the child satisfies specified conditions, a printing determination unit that determines that the document associated with the child who satisfies the specified conditions is a document to be printed, and an enclosing command unit that prints the document to be printed and outputs an enclosing command to enclose it in an envelope addressed to the child who satisfies the specified conditions.

[0010] The inclusion system of the present invention may be characterized by comprising a child information registration unit that accepts a request to register the child's account information and registers the account information, and a my page management unit that, upon receiving a viewing request identifying the child whose account information has been registered, presents the document associated with the child to the child's terminal device.

[0011] The target child determination unit may be characterized by referring to child information including information about the child, and determining that the child who does not have the account information registered is a child who satisfies the predetermined condition.

[0012] The My Page management unit may use the account information to display the document on the My Page screen displayed on the child's terminal device, and the target child determination unit may determine that a child who does not have a registration on the My Page screen is a child who is the target of the inclusion command.

[0013] The enclosing command unit may be characterized by printing the address of the child who meets the specified conditions on an envelope and outputting an enclosing command to enclose the document to be printed that is associated with the child in the envelope.

[0014] The enclosing command unit may be characterized by printing the child's address on the document to be printed associated with the child who meets the specified conditions, and outputting the enclosing command to enclose the address in an envelope in which it is visible.

[0015] the document management unit associates with the document information indicating whether the document has already been printed; The print determination unit may determine that the document that has not been printed at the time of receiving the insertion request is the document to be printed.

[0016] The print determination unit may determine the document to be printed based on a period of time determined using an insertion request.

[0017] The insertion command unit may output the insertion command so that the envelopes containing the documents to be printed are arranged in a predetermined order contained in the child information relating to a plurality of children.

[0018] The inclusion command unit may accept an inclusion request including attributes of the child, and the target child determination unit may refer to child information about the child and determine that the child related to the attributes satisfies the specified conditions.

[0019] In addition, in order to solve the above problem, another aspect of the present invention provides an enclosing system that includes an enclosing support device and an enclosing device, wherein the enclosing support device comprises a document management unit that accepts a specification of a document to be provided to a child and associates it with the child, a target child determination unit that determines whether the child satisfies specified conditions, a printing determination unit that determines the document associated with the child who satisfies the specified conditions as a document to be printed, and an enclosing command unit that outputs an enclosing command to the enclosing device that specifies the document to be printed and the child who satisfies the specified conditions, and the enclosing device comprises a control unit that, upon receiving the enclosing command, prints the document to be printed and encloses it in an envelope addressed to the child specified in the enclosing command.

[0020] In addition, in order to solve the above problem, an enclosing method according to another aspect of the present invention is characterized by comprising a document management procedure for accepting a specification of a document to be provided to a child and associating it with the child, a target child determination procedure for determining whether the child satisfies specified conditions, a printing determination procedure for determining that the document associated with the child who satisfies the specified conditions is a document to be printed, and an enclosing command procedure for outputting a command to print the document to be printed and enclose it in an envelope addressed to the child who satisfies the specified conditions.

[0021] In addition, in order to solve the above problem, another aspect of the program of the present invention is a program that causes an enclosing support device to execute an enclosing support method, and is characterized by executing a document management procedure that accepts a specification of a document to be provided to a child and associates it with the child, a target child determination procedure that determines whether the child meets specified conditions, a printing determination procedure that determines that the document associated with the child who meets the specified conditions is a document to be printed, and an enclosing command procedure that outputs a command to print the document to be printed and enclose it in an envelope addressed to the child who meets the specified conditions. [Effects of the Invention]

[0022] According to the present invention, a technique for improving the efficiency of document enclosing work in schools can be provided.

[0023] Problems, configurations, and effects other than those described above will become apparent from the following description of the embodiments. [Brief explanation of the drawings]

[0024] [Figure 1] FIG. 1 is a diagram (part 1) showing an example of an outline of an encapsulation system. [Figure 2] FIG. 2 is a diagram (part 2) showing an example of an outline of an encapsulation system. [Figure 3] FIG. 2 is a diagram showing an example of functional blocks of an encapsulation system. [Figure 4] FIG. 10 is a diagram illustrating an example of a data structure of child information. [Figure 5] FIG. 2 is a diagram illustrating an example of a data structure of created document information. [Figure 6] FIG. 10 is a diagram illustrating an example of a data structure of MyPage document information. [Figure 7] FIG. 2 is a diagram illustrating an example of a hardware configuration of an inclusion support device. [Figure 8] 10 is a flowchart illustrating an example of a My Page storage process. [Figure 9] 10 is a flowchart showing an example of an inserting and sealing support process. [Figure 10] FIG. 1 is a diagram showing an example of an outline of a conventional sealing system. DETAILED DESCRIPTION OF THE INVENTION

[0025] An outline of the present invention will be described below with reference to the drawings. In the example shown below, the inclusion system 1 of this embodiment performs a process of enclosing documents to be provided to children at a school in an envelope or the like. Note that the inclusion system 1 of this embodiment only needs to enclose documents to be provided to people belonging to a predetermined group, and the group is not limited to a school. In the example shown below, the term "children" includes pupils, students, and their parents.

[0026] Recently, it has become common for schools to present documents to students online. For example, a school may create a dedicated website (hereinafter referred to as "My Page") for each student on a server. The school then distributes to each student a printed copy of a two-dimensional code containing address information (such as a URL (Uniform Resource Locator)) for accessing the My Page. Parents can then use the two-dimensional code to access the My Page and register their account information, including their own ID and password. This completes the registration of each student's account on the My Page.

[0027] On the other hand, there are children who do not register an account for various reasons. In order to distribute documents to such children, schools print the documents and enclose them in envelopes. For example, the student's name and address are printed on the envelope, and the school seals the envelope and mails it.

[0028] FIG. 10 is a diagram showing an example of the outline of a conventional inclusion system 2. A staff member operates a staff terminal device 40 (described below) to create documents 1 and 2 to be distributed to children. The created documents are stored in a memory area of ​​a server device 50. In FIG. 10, the server device 50 stores document 1 in created document information 222x and document 2 in created document information 222y.

[0029] In the example shown in this figure, the parent of Child A has completed account registration for My Page, while the parent of Child B has not yet registered an account. Based on input operations by staff, the server device 50 stores Document 1 and Document 2 in My Page document information 223 in order to provide Document 1 and Document 2 to Child A. Child A's parent can view Document 1 and Document 2 by logging in to My Page.

[0030] On the other hand, Child B has not registered an account, so a My Page is not created. To distribute the documents to Child B, the staff member operates the enclosing device to print Document 1 and Document 2, and then places and seals the documents in an envelope. At this time, Child B's name is printed on the envelope. If the envelope is to be mailed, Child B's address is printed along with his name. The staff member must select Child B from all the children to whom they will present the printed documents, and then enter Child B's name and address.

[0031] Furthermore, when providing documents containing personal information, such as invoices for school supplies or health examination reports, to children who have not registered an account, the printed documents must be enclosed in envelopes with the names of the children printed on them. For example, if there are multiple children, this requires the printing and enclosing instructions to be entered for each child individually, or the names of the children to be included in the data names of the documents to be printed. However, even with this, documents can still be delivered to the wrong address due to incorrect operation.

[0032] The present invention will be outlined below with reference to the drawings.

[0033] FIG. 1 is a diagram (part 1) showing an example of an overview of the inclusion system 1. A staff member operates a staff terminal device 40 (described below) to create documents 1 and 2 to be distributed to children. The created documents are stored in a memory area of ​​the inclusion support device 10. In FIG. 1, document 1 is stored in created document information 122x of the inclusion support device 10, and document 2 is stored in created document information 122y.

[0034] As in the example shown in FIG. 10, in the example shown in this figure, the parent of Child A has completed account registration for their My Page, while the parent of Child B has not registered an account. The inclusion support device 10 creates My Pages for all children belonging to the school, regardless of whether they have registered an account. In other words, My Pages are created not only for Child A, who has registered an account, but also for Child B, who has not registered an account.

[0035] If Child A and Child B are the recipients of Document 1 and Document 2, Document 1 and Document 2 are stored in the My Page document information 123 of Child A and Child B. In this embodiment, Child B, who has not registered an account, cannot view My Page at this point.

[0036] When providing a document to a child who has not registered an account, the enclosing support device 10 refers to the child's My Page document information 123, extracts the provided document, and notifies the enclosing device 20. The enclosing support device 10 also notifies the enclosing device 20 of the name and address of the child who has not registered an account. The enclosing device 20 prints the document included in the notification, encloses it in an envelope on which the child's name and address are printed, and seals it.

[0037] FIG. 2 is a diagram (part 2) showing an example of an overview of the inclusion system 1. In this embodiment, document 1 stored in created document information 122x is stored in the My Page document information 123 of child C and child D, respectively. Also, document 2 stored in created document information 122y is stored in the My Page document information 123 of child C and child D, respectively. If child C and child D do not have accounts registered with their My Pages, the document data is read from the My Pages of child C and child D, respectively, and printed.

[0038] Conventionally, in the enclosing device 20, documents 1 and 2 to be printed are printed for the number of children provided, and then allocated to each child and enclosed in envelopes addressed to each child. In this embodiment, the enclosing support device 10 references each child's My Page document information 123, extracts documents 1 and 2 to be printed, and prints them, so there is no need to allocate the documents to each child after printing, and it is possible to prevent documents from being enclosed in the wrong envelopes.

[0039] 3 is a diagram showing an example of functional blocks of the inclusion system 1. The inclusion system 1 includes an inclusion support device 10, an inclusion device 20, a parent terminal device 30, and a staff terminal device 40. For example, the inclusion support device 10 is directly connected to the inclusion device 20, and is also connected to the parent terminal device 30 and the staff terminal device 40 via a network N.

[0040] The inclusion support device 10 is, for example, a device managed by a provider of an inclusion support service, and is an information processing device such as a server computer or a PC (Personal Computer). The service provider can provide the inclusion support service to multiple schools in parallel. In this case, the inclusion support device 10 is connected to multiple staff terminal devices 40 managed by staff members of the multiple schools so that they can communicate with each other.

[0041] The enclosing support device 10 includes a processing unit 110, a memory unit 120, an input unit 130, an output unit 140, and a communication unit 150. The processing unit 110 performs overall control of the entire enclosing support device 10. The memory unit 120 stores information required for processing by the processing unit 110. The input unit 130 accepts input of information from each input device connected via an input IF (Interface) 14 described below. The output unit 140 outputs information via an output device connected via an output IF 15 described below. The communication unit 150 mediates the transmission and reception of information to and from other devices connected for communication.

[0042] The processing unit 110 includes a document management unit 111, a target child determination unit 112, a print determination unit 113, an enclosure command unit 114, a child information registration unit 115, and a My Page management unit 116. The document management unit 111 receives the designation of a document to be provided to a child and associates it with the child. In the example shown in FIGS. 1 and 2, the document management unit 111 receives the designation of document 1 and document 2 and associates them with child A and child B. The document management unit 111 generates My Page document information 123 (described below) that associates the designated document with the child to whom it is to be provided. The document management unit 111 also associates information indicating whether the document has already been printed and enclosed with the document.

[0043] The target child determination unit 112 determines whether a child satisfies a predetermined condition. As an example, the target child determination unit 112 determines a child who does not have an account registered on My Page as a child who satisfies the condition. A child who satisfies the condition is treated as a child who is the target of an inclusion command. As another example, the target child determination unit 112 determines a child who has attributes included in inclusion request information generated based on an input operation by a staff member as a child who satisfies the condition. The conditions for determining a target child are not limited to this example. For example, a child who does not have an account registered on My Page and has predetermined attributes may be determined to be a child who satisfies the condition.

[0044] The print judgment unit 113 judges a document associated with a child who has been judged by the target child judgment unit 112 to satisfy a predetermined condition as a document to be printed. The print judgment unit 113 judges a document included in the target child's My Page as a document associated with a child who satisfies the condition as a document to be printed. The print judgment unit 113 also judges a document that has not been printed at the time of receiving an inclusion request as a document to be printed. The print judgment unit 113 may also judge a document to be printed based on a period determined using an inclusion request.

[0045] The enclosing command unit 114 receives enclosing request information, which is information indicating an enclosing request. The enclosing request information may include attributes of the child. The enclosing command unit 114 outputs an enclosing command to print the document to be printed and enclose it in an envelope addressed to the child who meets predetermined conditions. The enclosing command unit 114 identifies the name and address of the child who the target child determination unit 112 determines meets the predetermined conditions. As an example, the enclosing command unit 114 outputs an enclosing command to print the address of the identified child on an envelope and enclose the document to be printed, which is a document included in the child's personal page, in the envelope. As another example, the enclosing command unit 114 outputs an enclosing command to print the address of the identified child on part of the document to be printed and enclose it in an envelope, such as an envelope with a window, where the printed address is visible.

[0046] The enclosing command unit 114 also outputs an enclosing command so that the envelopes containing the documents to be printed are arranged in a predetermined order contained in the child information 121, which will be described later, regarding the multiple children. The enclosing command output by the enclosing command unit 114 is transmitted to the enclosing device 20.

[0047] The child information registration unit 115 accepts a request to register the child's account information, and registers the account information in the child information 121, which is information about the child. The account information includes an ID and a password in the child information 121.

[0048] When the My Page management unit 116 receives a viewing request from the parent / guardian terminal device 30 that identifies a child whose account information is registered, it displays the document included in the child's My Page document information 123 on the My Page screen. The My Page may be displayed by a browser program provided by the inclusion support device 10, or by an application program installed on the parent / guardian terminal device 30.

[0049] The storage unit 120 includes child information 121, created document information 122, and My Page document information 123. The child information 121 is information about multiple children, and includes information indicating whether an account has been registered. The created document information 122 is information about documents to be presented to children. The My Page document information 123 is information that associates documents included in My Page for each child.

[0050] The enclosing device 20 is a device having a printing mechanism, an enclosing mechanism into an envelope, and an envelope sealing mechanism. The enclosing device 20 includes a control unit 210 and a communication unit 250. The control unit 210 controls the processing in the enclosing device 20. For example, when the control unit 210 receives an enclosing command transmitted from the enclosing support device 10, it prints the document to be printed, which is included in the enclosing command, and encloses it in an envelope addressed to the child identified in the enclosing command. The communication unit 250 mediates the transmission and reception of information to and from the enclosing support device 10.

[0051] The control unit 210 includes a print control unit 211 and an enclosing / sealing control unit 212. The print control unit 211 controls the printing mechanism and prints the document to be printed. In one example, the print control unit 211 prints the address of the target child on an envelope. In another example, the print control unit 211 prints the address of the target child as part of the document to be printed. The enclosing / sealing control unit 212 controls the enclosing mechanism and the sealing mechanism and encloses the document to be printed in an envelope and seals it. Note that in this embodiment, sealing the envelope is not essential, but the example shown below will be described assuming that the envelope is sealed after enclosing.

[0052] The parent terminal device 30 is an information processing device such as a PC, smartphone, or tablet, and is managed by a child or parent. The parent terminal device 30 includes a processing unit 310, an input unit 330, an output unit 340, and a communication unit 350. The processing unit 310 performs overall control of the entire parent terminal device 30. The input unit 330 accepts information input from each input device connected via an input IF. The output unit 340 outputs information via an output device connected via an output IF. The communication unit 350 mediates the transmission and reception of information to and from other devices that are communicatively connected.

[0053] The processing unit 310 includes an account registration request unit 311 and a display information request unit 312. The account registration request unit 311 transmits account registration request information including the child's ID and password to the inclusion support device 10. As a result, the inclusion support device 10 stores information indicating that account registration has been performed in the child information 121. The display information request unit 312 generates information indicating a request to view the My Page based on an input operation from the child or guardian, and transmits the information to the inclusion support device 10. The display information request unit 312 displays screen information of the My Page screen obtained as a result of the view request on a display via the output unit 340.

[0054] The staff terminal device 40 is an information processing device such as a PC, smartphone, or tablet, and is managed by school staff including teachers. The staff terminal device 40 comprises a processing unit 410, an input unit 430, an output unit 440, and a communication unit 450. The processing unit 410 performs overall control of the entire staff terminal device 40. The input unit 430 accepts information input from each input device connected via an input IF. The output unit 440 outputs information via an output device connected via an output IF. The communication unit 450 mediates the sending and receiving of information to and from other devices that are communicatively connected.

[0055] The processing unit 410 includes a document creation unit 411. The document creation unit 411 creates a document based on an input operation by a staff member. The document creation unit 411 transmits the created document to the enclosing assistance device 10. As a result, information about the document is stored in created document information 122.

[0056] FIG. 4 is a diagram showing an example of the data structure of child information 121. The child information 121 includes a child ID 121a, a school 121b, a child name 121c, a grade 121d, a class 121e, an attribute 121f, an account registration 121g, an address 121h, and an email address 121i. The child ID 121a is identification information for identifying a child. The school 121b is information for identifying the school to which the child belongs. The child name 121c is a character string indicating the name of the child. The grade 121d is a value indicating the grade to which the child belongs. The class 121e is information for indicating the class to which the child belongs. The attribute 121f is information for identifying the attributes of the child. For example, the attribute 121f is information for identifying the group to which the child belongs, such as the club to which the child belongs or the area to which the child lives.

[0057] Account registration 121g is information indicating whether or not a child has a registered account. For example, if a child has a registered account, account registration 121g is information indicating the child's ID and password. Address 121h is a character string indicating the child's address. Email address 121i is information specifying the child's email address. If the child is contacted by a method other than email, email address 121i does not have to be an email address, and can be information indicating the child's contact information.

[0058] The records of the child information 121 are arranged in a predetermined order, for example, in the order of the child's attendance number.

[0059] 5 is a diagram showing an example of the data structure of the created document information 122. The created document information 122 includes a document ID 122a, a document name 122b, and a storage location 122c. The document ID 122a is identification information that identifies the document. The document name 122b is a character string that indicates the name of the document. The storage location 122c is information that identifies the storage location of the document. The storage location of the document may be the memory unit 120 of the enclosing support device 10, or may be a storage device (not shown) connected via the network N.

[0060] 6 is a diagram showing an example of the data structure of My Page document information 123. My Page document information 123 includes a My Page ID 123a, a child ID 123b, a document ID 123c, a creation date and time 123d, a print flag 123e, and a view flag 123f. My Page ID 123a is identification information that identifies a My Page. Child ID 123b is identification information that identifies a child who has a My Page. Document ID 123c is identification information that identifies a document provided to a child. Creation date and time 123d is information that indicates the creation date and time of the document.

[0061] The print flag 123e is information indicating whether the document specified by the document ID 123c has already been printed when providing a document to a child who does not have a registered account. The view flag 123f is information indicating whether the document specified by the document ID 123c has already been viewed via My Page when providing a document to a child who has a registered account. Note that the My Page document information 123 does not necessarily have to have the view flag 123f.

[0062] In addition, each record in the My Page document information 123 is generated for each document provided to a child. Therefore, when multiple documents are provided to a child, multiple records are generated for one combination of My Page ID 123a and child ID 123b, and each record is assigned a document ID 123c.

[0063] 7 is a diagram showing an example of the hardware configuration of the inclusion support device 10. The inclusion support device 10 includes a calculation device 11, a memory 12, an external storage device 13, an input IF 14, an output IF 15, and a communication IF 16, and each component is connected by a bus.

[0064] The arithmetic unit 11 is a calculation device such as a CPU (Central Processing Unit), and executes processing according to a program recorded in the memory 12 or the external storage device 13. In the inclusion assistance device 10, processing is performed by the arithmetic unit 11 that operates according to a program read onto the memory 12 or the external storage device 13. Each processing unit constituting the processing unit 110 realizes its respective function by the arithmetic unit 11 executing a program.

[0065] The memory 12 is a storage device such as RAM (Random Access Memory) or flash memory, and functions as a storage area from which programs and data are temporarily read. The external storage device 13 is a writable and readable storage medium and storage media drive, such as an HDD (Hard Disk Drive), CD-R (Compact Disc-Recordable), or DVD-RAM (Digital Versatile Disk-Random Access Memory).

[0066] The input IF 14 is an interface connected to an input device such as a mechanical key or a touch panel, and is used to receive operation signals from the input device. The output IF 15 is an interface for outputting information to an output device built into or connected to the enclosing support device 10. The communication IF 16 is an interface for connecting the enclosing support device 10 to a network N and a bus, and is connected to a communication device such as a LAN (Local Area Network) card. The function of the communication unit 150 is realized by the communication IF 16. The enclosing support device 10 may have a storage medium drive device (not shown) and may input and output information from portable media.

[0067] The hardware configurations of the guardian terminal device 30 and the staff terminal device 40 are the same as that of the inclusion support device 10, and therefore a description thereof will be omitted.

[0068] FIG. 8 is a flowchart showing an example of a My Page storage process. The process of this flowchart is executed in the inclusion support device 10. Before the start of this flowchart, the document creation unit 411 of the staff terminal device 40 creates a document to be provided to the child based on the input operation of the staff member. The process of this flowchart is started, for example, when the inclusion support device 10 receives information specifying a document from the staff terminal device 40. The document management unit 111 uses the received information to create a new record in the created document information 122.

[0069] First, the document management unit 111 identifies a target document using information received from the staff terminal device 40 (step S11). That is, the document management unit 111 identifies the document specified on the staff terminal device 40 as the target document.

[0070] Next, the document management unit 111 determines whether or not an attribute or a child is specified (step S12). Specifically, the document management unit 111 determines whether or not the information transmitted from the staff terminal device 40 includes information that identifies the attribute of the child to whom the document is provided, or information that identifies the child.

[0071] If the document management unit 111 determines that no attribute or child is specified ("NO" in step S12), it extracts all children in the school (step S13). Specifically, the document management unit 111 refers to the school information related to the school to which the staff terminal device 40 belongs, which is stored in an area (not shown) of the storage unit 120, and identifies the school to which the staff terminal device 40 that sent the information specifying the document belongs. The document management unit 111 refers to the child information 121, and extracts records that include the identified school in school 121b as records of children to whom the document is to be provided.

[0072] If the document management unit 111 determines that an attribute or a child is specified ("YES" in step S12), it extracts the corresponding child (step S14). Specifically, as in step S13, the document management unit extracts records of the child information 121 that include the school to which the staff terminal device 40 belongs in the school 121b. If the document management unit 111 determines that an attribute is specified, it extracts, from the records of the child information 121 that have already been extracted, records that include information related to the specified attribute in the attribute 121f, as records of the child to whom the document is to be provided. Note that, when the document management unit 111 receives a specification of the grade or class to which the child belongs, it may extract records in the child information 121 that have the related grade 121d or class 121e.

[0073] When the document management unit 111 determines that it has accepted the designation of a child, it extracts, from the records of the child information 121 that include the school to which the staff terminal device 40 belongs in school 121b, a record that includes information identifying the designated child in child ID 121a, as the record of the child to whom the document is to be provided.

[0074] After step S13 or step S14, the document management unit 111 stores the target document in the My Page of the extracted child (step S15). Specifically, the document management unit 111 extracts the child ID 121a included in the record of the child information 121 extracted in step S13 or step S14. The document management unit 111 references the My Page document information 123 and extracts the My Page ID 123 associated with the extracted child ID. The document management unit 111 generates a new record of the My Page document information 123 having the extracted My Page ID 123a and child ID 123b. For the generated new record, the document management unit 111 adds the document ID of the created document information 122 generated before the start of this process to the document ID 123c, and specifies the creation date and time of the document to add it to the creation date and time 123d. As a result, new records are generated in the My Page document information 123 in the same number as the number of children extracted in step S13 or step S14.

[0075] Next, the My Page management unit 116 extracts children who have registered accounts (step S16). Specifically, the My Page management unit 116 extracts, from the records of the child information 121 extracted in step S13 or step S14, records in which the account registration 121g is information indicating that an account is registered, as records related to children who present documents via My Page.

[0076] Next, the My Page management unit 116 sends information indicating the target document to the extracted child (step S17). Specifically, the My Page management unit 116 generates an email including information indicating the target document stored in My Page in step S15, and sends it to the email address 121i included in the record extracted in step S16. In other words, information indicating that the document has been stored in My Page is sent to each child who has a registered account. Thereafter, the processing unit 110 ends the processing of this flowchart.

[0077] FIG. 9 is a flowchart showing an example of an enclosing and sealing support process. The process of this flowchart is executed by the enclosing support device 10. The process of this flowchart is started, for example, when the enclosing support device 10 receives enclosing request information transmitted from the staff terminal device 40. The enclosing request information includes information specifying the school to which the staff terminal device 40 belongs. The enclosing request information may also store information indicating the grade of the child requesting the enclosing and information indicating their attributes. In addition, the process of this flowchart may be executed, for example, periodically for a specified school.

[0078] First, the inclusion command unit 114 extracts a child corresponding to the inclusion request (step S21). Specifically, the inclusion command unit 114 extracts a child using information included in the inclusion request information received from the staff terminal device 40 before starting this process. For example, the inclusion command unit 114 extracts a record of the child information 121 that includes information identifying the school to which the staff terminal device 40 belongs in the school 121b field as the record of the child corresponding to the inclusion request. Also, for example, if the inclusion request information includes information indicating the school grade of the child, the inclusion command unit 114 extracts a record of the child information 121 that includes the school to which the staff terminal device 40 belongs in the school 121b field as the record of the child corresponding to the inclusion request, which includes the school grade in the school grade 121d field as the record of the child corresponding to the inclusion request. For example, if the inclusion request information includes information indicating the child's attributes, the inclusion command unit 114 extracts, from the records of the child information 121 that include the school to which the staff terminal device 40 belongs in school 121b, a record that includes the specified attribute in attribute 121f as the child's record corresponding to the inclusion request.

[0079] Next, the insertion command unit 114 sorts the child information 121 (step S22). Specifically, the insertion command unit 114 sorts each record of the child information 121 extracted in step S21 in a predetermined order. For example, the insertion command unit 114 rearranges the extracted records of the child information 121 in order of attendance number so that the sealed envelopes are arranged in order of attendance number.

[0080] Next, the inclusion command unit 114 identifies one of the children who has not yet been identified as a processing target according to the order of the child information 121 (step S23). Specifically, the inclusion command unit 114 identifies one of the records of the child information 121 that has not yet been identified as a processing target, among the records of the child information 121 sorted in step S22, as a processing target according to the order after sorting. That is, among the records of the child information 121, the record with the youngest processing order is identified as a processing target.

[0081] Next, the inclusion command unit 114 determines whether an account has been registered (step S24). Specifically, the inclusion command unit 114 determines whether an account has been registered by referring to the account registration 121g of the record of the child information 121 identified as the processing target in step S23. If an account has been registered ("YES" in step S24), the document can be viewed on My Page, and the inclusion command unit 114 proceeds to step S29.

[0082] If it is determined that no account is registered ("NO" in step S24), the enclosing command unit 114 generates an enclosing command to print the address of the target child on an envelope (step S25). Specifically, the enclosing command unit 114 generates information indicating an enclosing command to print the address 121h and the child's name 121c included in the record of the child information 121 identified in step S23 on an envelope. Note that if mailing is not performed, the enclosing command does not need to include the address. Furthermore, if an envelope with a window is used, instead of an enclosing command to print the address on the envelope, an enclosing command to print the address on part of the document to be printed is generated.

[0083] Next, the printing judgment unit 113 extracts a document to be printed from the My Page of the target child (step S26). Specifically, the printing judgment unit 113 extracts a record of the My Page document information 123 that includes the child ID included in the record of the child information 121 identified in step S23. As an example, the printing judgment unit 113 extracts, from the extracted records of the My Page document information 123, a record that has a print flag 123e that has not yet been printed, as a record of the document to be printed.

[0084] As another example, the printing judgment unit 113 extracts records to be printed based on a period determined using the enclosing request. The printing judgment unit 113 extracts documents created within a predetermined period prior to the time the enclosing request was received, using the creation date and time 123d of the MyPage document information 123. The printing judgment unit 113 handles the extracted records of the MyPage document information 123 as records of documents to be printed.

[0085] The printing judgment unit 113 may extract, as the document to be printed, a record of the MyPage document information 123 relating to a document created in the current month (or the previous month) that includes the time when the enclosing request was received. The printing judgment unit 113 may also extract, as the document to be printed, a document created during the period specified in the enclosing request. Specifically, the printing judgment unit 113 treats, as the record of the document to be printed, a MyPage document information 123 record whose creation date / time 123d falls within the period specified in the enclosing request.

[0086] Next, the enclosing command unit 114 outputs an enclosing command (step S27). Specifically, the enclosing command unit 114 includes information indicating the document to be printed extracted in step S26 in the enclosing command generated in step S25 and sends it to the enclosing device 20. As a result, the enclosing device 20 prints the child's name and address included in the enclosing command on an envelope, and also prints the document to be enclosed. The enclosing device 20 encloses the document in the envelope and seals it. Alternatively, the enclosing device 20 prints the document to be enclosed, prints the child's name and address on part of the document, and then encloses and seals it in a window envelope.

[0087] Next, the mypage management unit 116 changes the print flag of the mypage document information 123 (step S28). Specifically, the mypage management unit 116 changes the print flag 123e of the record of the mypage document information 123 extracted in step S26 to information indicating that printing has been performed.

[0088] After step S28 or in step S24, if it is determined that an account has been registered (if "YES" in step S24), the inclusion command unit 114 determines whether or not all of the extracted children have been identified as processing targets (step S29). Specifically, the inclusion command unit 114 determines whether or not all of the children extracted in step S21 have been identified as processing targets in step S23. If it is determined that all of the extracted children have been identified as processing targets (if "YES" in step S29), the inclusion command unit 114 ends the processing of this flowchart.

[0089] If the inclusion command unit 114 determines that all of the extracted children have not been identified as processing targets (if the answer is "NO" in step S29), that is, if there are children among the children extracted in step S21 who have not yet been identified as processing targets in step S23, the inclusion command unit 114 transitions the processing to step S23.

[0090] As described above, this embodiment allows for efficient document enclosing and sealing by extracting children who have not registered an account to view their My Page. Furthermore, because the document to be printed is identified from the target child's My Page, there is no need to distribute the printed materials to multiple children after printing, preventing incorrect enclosing due to incorrect operation or the printed sheets sticking together. Furthermore, because the envelopes are arranged in a predetermined order after enclosing, they can be distributed efficiently even when staff distribute envelopes in the classroom.

[0091] In addition, even for children who have not registered an account, documents are stored on their My Page, so even children who register an account after the documents have been provided can view the data of the documents that have already been provided via their My Page.

[0092] Furthermore, the inclusion system 1 of this embodiment can appropriately reissue a document even if the document provided to a child who has not registered an account is lost by the child. In this case, the inclusion command unit 114 of the inclusion support device 10 accepts a reissue request that identifies the child and document to be reissued. In step S23, the inclusion command unit 114 identifies the identified child as the processing target, and in step S25, generates an inclusion command to print the child's name and address on the envelope. Thereafter, in step S26, the print judgment unit 113 extracts the document to be printed from the target child's My Page, and in step S27, outputs an inclusion command including the extracted document. Note that in step S28, the My Page management unit 116 may include information indicating reissue in the print flag 123e of the record in the My Page document information 123.

[0093] As described above, according to the inclusion system 1 of this embodiment, even when a document is reissued, the document can be identified from the target child's personal page, so that documents issued to the target child can be reliably reissued.

[0094] Although the above describes various embodiments and variations of the present invention, the present invention is not limited to the above-described exemplary embodiments and includes various variations. For example, the above-described exemplary embodiments have been described in detail to facilitate understanding of the present invention, and the present invention is not limited to those including all of the components described herein. Furthermore, it is possible to replace part of the components of one exemplary embodiment with the components of another exemplary embodiment. It is also possible to add the components of another exemplary embodiment to the components of one exemplary embodiment. Furthermore, it is also possible to add, delete, or replace part of the components of each exemplary embodiment with other components. Furthermore, some or all of the above-described components, functions, processing units, processing means, etc. may be implemented in hardware, for example, by designing them as integrated circuits. Furthermore, the control lines and information lines in the figures are only those considered necessary for explanation, and are not necessarily all shown. It is also possible to consider that almost all components are interconnected.

[0095] Furthermore, the functional configurations of the above-described enclosing support device 10, enclosing device 20, parent terminal device 30, and staff terminal device 40 are classified according to the main processing content for ease of understanding. The classification method and names of the components do not limit the present invention. As described above, the configurations of the above-described enclosing support device 10, enclosing device 20, parent terminal device 30, and staff terminal device 40 can be classified into more components according to the processing content. Furthermore, one component can be classified to perform even more processes.

[0096] For example, the enclosing support device 10 may have the functions of the staff terminal device 40. In that case, the staff can create documents using the enclosing support device 10. Also, the enclosing device 20 may have the functions of the enclosing support device 10. In that case, the enclosing device 20 can execute the My Page storage process shown in FIG. 8 and the enclosing and sealing support process shown in FIG. 9. [Explanation of symbols]

[0097] 1·2: Enclosure system, 10: Enclosure support device, 11: Calculation device, 12: Memory, 13: External storage device, 14: Input IF, 15: Output IF, 16: Communication IF, 20: Enclosure device, 30: Parent terminal device, 40: Staff terminal device, 50: Server device, 110·310·410: Processing unit, 111: Document management unit, 112: Target child determination unit, 113: Printing determination unit, 114: Enclosure command unit, 115: Child information registration unit, 116: My Page management unit, 120: Memory unit, 121: Child information, 122, 122x, 122y, 222x, 222y: Created document information, 123, 223: My Page document information, 130, 330, 430: Input unit, 140, 340, 440: Output unit, 150, 250, 350, 450: Communication unit, 210: Control unit, 211: Print control unit, 212: Enclosure and sealing control unit, 311: Account registration request unit, 312: Display information request unit, 411: Document creation unit, A, B: Child, N: Network

Claims

1. a document management unit that receives designation of a document to be provided to a child and associates the document with the child; a target child determination unit that determines whether a child satisfies a predetermined condition; a print determination unit that determines that the document associated with the child that satisfies the predetermined condition is a document to be printed; an insertion command unit that outputs an insertion command to print the document to be printed and insert it into an envelope addressed to the child who satisfies the predetermined conditions; An encapsulation system comprising:

2. 10. The containment system of claim 1, a child information registration unit that receives a request to register the child's account information and registers the account information; An inclusion system characterized by comprising a my page management unit that, upon receiving a viewing request identifying the child whose account information is registered, presents the document associated with the child to the child's terminal device.

3. 3. The containment system of claim 2, The inclusion system is characterized in that the target child determination unit refers to child information including information about the child and determines that the child who does not have the account information registered is a child who meets the specified conditions.

4. 4. The containment system of claim 3, the My Page management unit displays the document on a My Page screen displayed on the child's terminal device using the account information; The inclusion system is characterized in that the target child determination unit determines that a child who does not have a registration on the My Page screen is a child who is the target of an inclusion command.

5. 5. The containment system of claim 4, When the target child determination unit receives a reissue request specifying a child, it determines that the child is a child who satisfies the predetermined condition, The enclosing system is characterized in that the print judgment unit judges that the document associated with the child and identified in the reissue request is the document to be printed.

6. 10. The containment system of claim 1, The inclusion system is characterized in that the inclusion command unit prints the address of the child who meets the specified conditions on an envelope and outputs an inclusion command to inscribe the document to be printed that is associated with the child into the envelope.

7. 10. The containment system of claim 1, The enclosing system is characterized in that the enclosing command unit outputs an enclosing command to print the child's address on the document to be printed associated with the child who meets the specified conditions and to enclose the address in an envelope in which it is visible.

8. 10. The containment system of claim 1, the document management unit associates with the document information indicating whether the document has already been printed; The inclusion system is characterized in that the print determination unit determines that the document that has not been printed at the time of receiving the inclusion request is the document to be printed.

9. 9. The encapsulation system of claim 1, 7 or 8, The inclusion system, wherein the print determination unit determines the document to be printed based on a period determined using an inclusion request.

10. 10. The containment system of claim 1, The enclosing system is characterized in that the enclosing command unit outputs the enclosing command so that the envelopes containing the documents to be printed are arranged in a predetermined order contained in the child information for multiple children.

11. 4. The encapsulation system of claim 1 or 3, the inclusion command unit receives an inclusion request including attributes of the child; The inclusion system is characterized in that the target child determination unit refers to child information about the child and determines that the child related to the attribute satisfies the specified condition.

12. An encapsulation system including an encapsulation assist device and an encapsulation device, The encapsulation assist device is a document management unit that receives designation of a document to be provided to a child and associates the document with the child; a target child determination unit that determines whether a child satisfies a predetermined condition; a print determination unit that determines that the document associated with the child that satisfies the predetermined condition is a document to be printed; an enclosing command unit that outputs an enclosing command to the enclosing device, the enclosing command specifying the document to be printed and the child who satisfies the predetermined condition; The encapsulation device An enclosing system characterized by comprising a control unit that, when receiving the enclosing command, prints the document to be printed and encloses it in an envelope addressed to the child specified in the enclosing command.

13. a document management procedure for accepting a designation of a document to be provided to a child and associating the document with the child; a target child determination procedure for determining whether a child satisfies a predetermined condition; a print determination step of determining that the document associated with the child that satisfies the predetermined condition is a document to be printed; an inserting instruction step of outputting an instruction to print the document to be printed and insert it into an envelope addressed to the child who satisfies the predetermined condition; An encapsulation method comprising:

14. A program for causing an enclosing support device to execute an enclosing support method, a document management procedure for accepting a designation of a document to be provided to a child and associating the document with the child; a target child determination procedure for determining whether a child satisfies a predetermined condition; a print determination step of determining that the document associated with the child that satisfies the predetermined condition is a document to be printed; an inserting instruction step of outputting an instruction to print the document to be printed and insert it into an envelope addressed to the child who satisfies the predetermined condition; A program characterized by causing a program to be executed.

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