Scientific research archive data management method of scientific research institute

Abstract

The invention discloses a scientific research archive data management method for a scientific research institute, and belongs to the technical field of archive management. The system solves the problem that existing archive management mainly depends on manual work, and careless mistakes are prone to occurring in the archive management process, the collected scientific research archives of the scientific research institute are classified, numbered and archived and stored in the archive library, a user can quickly search and call the archives conveniently, and then the archives are stored in the archive library according to the identity of the user. Different permissions are distributed to the user, the user can carry out corresponding retrieval and management on the archive according to the distributed permissions, it is ensured that the user carries out corresponding rights on the premise of following the permissions, and therefore the safety of the archive is ensured, abnormal or suspicious conditions of the user are found through real-time monitoring of user behaviors and operation, and the user experience is improved. And measures are taken in time for intervention, so that the safety of the archives can be further ensured, and the confidentiality and integrity of scientific research data are ensured.

Description

Technical Field

[0001] The present invention relates to the technical field of archive management, and in particular to a method for managing scientific research archive data of a scientific research institute. Background Art

[0002] In scientific research institutes, scientific research archives are very important assets, recording a large amount of scientific research results and scientific research activity information.

[0003] However, many scientific research institutes still have a relatively traditional way of managing scientific research archives, which mainly rely on manual processing and have not formed information management. Moreover, mistakes are prone to occur in the archive management process, and there are inaccurate information, inconvenient access, and insufficient security. Therefore, it does not meet the existing needs. In this regard, we propose a scientific research archive data management method for scientific research institutes. Summary of the invention

[0004] The purpose of the present invention is to provide a method for managing scientific research archive data of scientific research institutes. By collecting scientific research archives of scientific research institutes, sorting and archiving the collected scientific research archives, and storing the scientific research archives in the archives, it is convenient for users to access and manage them. By granting different permissions to users of different roles, the security of the archives is ensured. In addition, by monitoring users who access the archives, it can be discovered whether the users are abnormal or suspicious, further ensuring the security of the archives, and solving the problems raised in the above-mentioned background technology.

[0005] To achieve the above object, the present invention provides the following technical solution: a method for managing scientific research archive data of a scientific research institute, comprising the following steps:

[0006] Collect scientific research archives of scientific research institutes, including various documents and materials generated during the process of project establishment and demonstration, research implementation and process management, project completion acceptance, performance evaluation and achievement management;

[0007] Organize the collected scientific research files, including classifying, numbering and archiving them. After the organization is completed, the scientific research files will be stored in the archives;

[0008] Different permissions are granted to users with different roles, and users perform corresponding operations according to the permissions granted, including accessing and managing scientific research archives stored in the archives;

[0009] Monitor users who access the archives and analyze whether there are any abnormal or suspicious situations among the users based on the monitored information.

[0010] Furthermore, scientific research archives of scientific research institutes are collected through a variety of collection methods, wherein the collection methods include scanning, uploading or importing, and the types of scientific research archives collected include text, charts, data, images, audio and video.

[0011] Furthermore, the archive library has the following functions:

[0012] File sorting function: used to classify, number, file and archive the collected scientific research files;

[0013] Archive utilization function: used to provide users with the function of viewing and previewing archives online;

[0014] File search function: used to provide users with the function of searching files by keyword, title or date;

[0015] File export function: used to provide users with the function of downloading files;

[0016] Archive statistics function: used to regularly conduct statistical analysis on scientific research archives stored in the archives, and understand the quantity, type and distribution of scientific research archives through statistical analysis.

[0017] Furthermore, the file arrangement function has the following features:

[0018] Classification: used to classify the collected scientific research archives according to business type, time sequence and importance, including classifying the archives into project demonstration, research implementation, process management and project completion acceptance categories;

[0019] Numbering: used to number the classified scientific research files. The numbers are arranged according to the type and time of the scientific research files.

[0020] Archiving: used to create folders according to numbers and put numbered scientific research files into corresponding folders;

[0021] Archiving: used to store archived scientific research files in the archives.

[0022] Furthermore, the archive statistics function is specifically:

[0023] Archives quantity statistics: Count the total number of scientific research archives under each category in the archives, as well as the changing trend of the total number in each time period, so as to understand the scale and growth rate of scientific research archives in the archives;

[0024] Archive type statistics: According to different classification standards, the number of different types of scientific research archives under each category is counted;

[0025] Archive distribution statistics: Based on the statistical results of the number and type of archives, understand the distribution of scientific research archives in each category.

[0026] Furthermore, different permissions are granted to users of different roles, where users of different roles include managers and ordinary personnel, and permissions include management permissions and ordinary permissions. Management permissions are used to review and manage scientific research archives stored in the archives, and ordinary permissions are only used to review scientific research archives stored in the archives.

[0027] Furthermore, the review and management are specifically:

[0028] Access: It is used for users to view, preview, search, download and export the stored scientific research archives;

[0029] Management: Used to provide users with management functions, including adding, modifying, editing, deleting and creating.

[0030] Furthermore, different permissions are granted to users of different roles, including the following steps:

[0031] Users register for an archive account using their mobile phone number and fill in basic information during registration, including name, mobile phone number, and position information;

[0032] According to the basic information filled in by the user, the user is divided into different roles and given different permissions;

[0033] If the user's role is administrator, then management authority is granted;

[0034] If the user's role is ordinary personnel, ordinary permissions are granted;

[0035] After registration is completed, the user accesses the archive by logging in to the account, and each time the user logs in, the user account is verified by sending a verification code to the mobile phone number filled in during registration.

[0036] Furthermore, monitoring the users accessing the archive includes the following steps:

[0037] Monitor users who access the solution library based on their behaviors and operations;

[0038] Analyze whether there are any abnormal or suspicious situations among users based on the monitored information;

[0039] If a user behaves abnormally or suspiciously, take appropriate measures against the user, such as blocking the user's account;

[0040] The above monitoring process and analysis results are recorded and a report is generated.

[0041] Furthermore, user behaviors and operations are monitored, specifically:

[0042] Record user operations: Record user operations in the archive, including the time, location and frequency of users opening, editing and deleting documents;

[0043] Record user behavior: Monitor whether users have abnormal or suspicious behavior when accessing the archive, such as whether users access the same document multiple times or access a large number of documents in a short period of time.

[0044] Compared with the prior art, the present invention has the following beneficial effects:

[0045] The present invention classifies, numbers and archives the collected scientific research archives and stores them in the archives, which is convenient for users to quickly search and call. Different permissions are assigned to users according to their identities and responsibilities, ensuring that users exercise corresponding rights under the premise of complying with permissions, thereby ensuring the security of the archives. The security of the archives is further guaranteed by real-time monitoring of user behaviors and operations, discovering potential risks and intervening in time, thereby ensuring the confidentiality and integrity of scientific research data. BRIEF DESCRIPTION OF THE DRAWINGS

[0046] Figure 1 The present invention is a flow chart of the scientific research archive data management method of the scientific research institute. DETAILED DESCRIPTION

[0047] The following will be combined with the drawings in the embodiments of the present invention to clearly and completely describe the technical solutions in the embodiments of the present invention. Obviously, the described embodiments are only part of the embodiments of the present invention, not all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.

[0048] In order to solve the existing scientific research archives management is still relatively traditional, mainly relying on manual processing, not forming information management, and the archives management process is prone to omissions, and there are technical problems such as inaccurate information, inconvenient access, and insufficient security, please refer to Figure 1 , this embodiment provides the following technical solutions:

[0049] A method for managing scientific research archive data of a scientific research institute comprises the following steps:

[0050] Collect scientific research archives of scientific research institutes, including various documents and materials generated during the process of project establishment and demonstration, research implementation and process management, project completion acceptance, performance evaluation and achievement management;

[0051] Organize the collected scientific research files, including classifying, numbering and archiving them. After the organization is completed, the scientific research files will be stored in the archives;

[0052] Different permissions are granted to users with different roles, and users perform corresponding operations according to the permissions granted, including accessing and managing scientific research archives stored in the archives;

[0053] Monitor users who access the archives and analyze whether there are any abnormal or suspicious situations among the users based on the monitored information.

[0054] The technical effect of the above content is: collecting scientific research archives of scientific research institutes, classifying, numbering and archiving the collected scientific research archives, and storing them in the archives to facilitate users to quickly find and call them, and then assigning different permissions to users of different roles, so that users can review and manage the archives accordingly according to the assigned permissions, ensuring that users exercise corresponding rights under the premise of complying with the permissions, thereby ensuring the security of the archives, and through real-time monitoring of user behavior and operations, abnormal or suspicious situations of users can be discovered, and timely intervention measures can be taken, thereby further ensuring the security of the archives and protecting the confidentiality and integrity of scientific research data.

[0055] The scientific research archives of scientific research institutes are collected through a variety of collection methods, including scanning, uploading or importing, and the types of scientific research archives collected include text, charts, data, images, audio and video.

[0056] The technical effect of the above content is: in actual application, the scientific research archives of scientific research institutes can be collected through a variety of collection methods, and the collection methods may include but are not limited to scanning, uploading and importing, so that paper documents, electronic documents, pictures, audio, video and other multi-format materials can be collected. By selecting the appropriate collection method based on the actual situation, scientific research archives can be effectively collected.

[0057] Archives, with the following functions:

[0058] File sorting function: used to classify, number, file and archive the collected scientific research files;

[0059] Archive utilization function: used to provide users with the function of viewing and previewing archives online;

[0060] File search function: used to provide users with the function of searching files by keyword, title or date;

[0061] File export function: used to provide users with the function of downloading files;

[0062] Archive statistics function: used to regularly conduct statistical analysis on scientific research archives stored in the archives, and understand the quantity, type and distribution of scientific research archives through statistical analysis.

[0063] The technical effects of the above content are: through the archive organization function, the collected scientific research archives can be classified, numbered, filed and archived, ensuring that each archive has a unique identifier for users to quickly find and call; through the archive utilization function, users can view and preview scientific research archives online; through the archive retrieval function, users can search for scientific research archives based on keywords, titles or dates, so as to quickly locate the required scientific research archives; through the archive export function, users can download scientific research archives, and the export formats include PDF, Word and Excel, etc., for offline reading and use; through the archive statistics function, the scientific research archives in the archives can be statistically analyzed to understand the number, type and distribution of archives, so as to provide a basis for archive management decisions; through the functions provided by the archive, users can fully understand and efficiently use scientific research archive information.

[0064] The file organization function has the following features:

[0065] Classification: used to classify the collected scientific research archives according to business type, time sequence and importance, including classifying the archives into project demonstration, research implementation, process management and project completion acceptance categories;

[0066] Numbering: used to number the classified scientific research files. The numbers are arranged according to the type and time of the scientific research files.

[0067] Archiving: used to create folders according to numbers and put numbered scientific research files into corresponding folders;

[0068] Archiving: used to store archived scientific research files in the archives.

[0069] The technical effect of the above content is: in the classification stage, the collected scientific research archives can be refined, such as dividing the archives into project justification, research implementation, process management and final acceptance, so as to help fully understand the progress of various scientific research activities and facilitate future tracking and evaluation. The scientific research archives can be coded according to their type and time through numbering, so that the management of scientific research archives is more orderly, which is of great significance for improving retrieval efficiency and reducing search costs. The classified and numbered scientific research archives are placed in the corresponding folders to facilitate future search and management. Through the classification, numbering, filing and archiving of scientific research archives, efficient management and utilization of scientific research activities are facilitated.

[0070] Archive statistics functions, specifically:

[0071] Archives quantity statistics: Count the total number of scientific research archives under each category in the archives, as well as the changing trend of the total number in each time period, so as to understand the scale and growth rate of scientific research archives in the archives;

[0072] Archive type statistics: According to different classification standards, the number of different types of scientific research archives under each category is counted;

[0073] Archive distribution statistics: Based on the statistical results of the number and type of archives, understand the distribution of scientific research archives in each category.

[0074] The technical effect of the above content is: by counting the number and total changing trends of scientific research archives under each category in the archives in each time period, we can clearly understand the scale and growth rate of scientific research archives in the archives, thereby providing a scientific basis for the management and optimization of scientific research archives. In addition, by counting the number of various scientific research archives under different classification standards, we can grasp the types and structures of scientific research archives, which is helpful to improve the efficiency of scientific research work. At the same time, by statistically analyzing the distribution of the number of archives, we can discover potential archive management problems and take timely measures to adjust and improve them. Through statistical analysis of scientific research archives, we can better understand the overall situation of scientific research archives and provide strong support for archive management decisions.

[0075] Different permissions are granted to users with different roles, including managers and ordinary personnel. Permissions include management permissions and ordinary permissions. Management permissions are used to review and manage scientific research archives stored in the archives, while ordinary permissions are only used to review scientific research archives stored in the archives.

[0076] Review and management, specifically:

[0077] Access: It is used for users to view, preview, search, download and export the stored scientific research archives;

[0078] Management: Used to provide users with management functions, including adding, modifying, editing, deleting and creating.

[0079] Assigning different permissions to users of different roles includes the following steps:

[0080] Users register for an archive account using their mobile phone number and fill in basic information during registration, including name, mobile phone number, and position information;

[0081] According to the basic information filled in by the user, the user is divided into different roles and given different permissions;

[0082] If the user's role is administrator, then management authority is granted;

[0083] If the user's role is ordinary personnel, ordinary permissions are granted;

[0084] After registration is completed, the user accesses the archive by logging in to the account, and each time the user logs in, the user account is verified by sending a verification code to the mobile phone number filled in during registration.

[0085] The technical effect of the above content is: users can register and create corresponding archive accounts in the system based on their mobile phone numbers. Then the system will divide users into two categories, managers and ordinary personnel, based on their basic information, such as name, mobile phone number and position, and then assign different permissions to them. Managers can view, manage and edit scientific research archives in the archives, and even add, modify, delete and other operations, while ordinary users have more limited permissions and can only view and preview related archives. In addition, when the user logs in, a verification code will be sent to the user's mobile phone number to ensure the security of the user's account, which not only ensures the security of the archives, but also enables users to reasonably use archive resources according to their own responsibilities and needs during use. Based on the above process, different permissions can be assigned to users according to their identities and responsibilities to ensure that users exercise corresponding rights under the premise of complying with permissions, thereby improving the security of the archives.

[0086] Monitoring users accessing the archive includes the following steps:

[0087] Monitor users who access the solution library based on their behaviors and operations;

[0088] Analyze whether there are any abnormal or suspicious situations among users based on the monitored information;

[0089] If a user behaves abnormally or suspiciously, take appropriate measures against the user, such as blocking the user's account;

[0090] The above monitoring process and analysis results are recorded and a report is generated.

[0091] Monitor user behavior and actions, specifically:

[0092] Record user operations: Record user operations in the archive, including the time, location and frequency of users opening, editing and deleting documents;

[0093] Record user behavior: Monitor whether users have abnormal or suspicious behavior when accessing the archive, such as whether users access the same document multiple times or access a large number of documents in a short period of time.

[0094] The technical effect of the above content is: monitoring and analyzing users who access the archives, aiming to discover and deal with possible abnormal or suspicious situations, which can be achieved by tracking the user's behavior and operations in the archives. Once the user is found to have abnormal or suspicious circumstances, measures will be taken immediately, such as banning his account. The monitoring process and analysis results will be recorded in detail and relevant reports will be generated so that managers can trace abnormal users and monitor user behavior and operations in real time, which can effectively protect the information security of the archives, thereby ensuring the confidentiality and integrity of scientific research data.

[0095] It should be noted that when monitoring users who access the archives, it is also necessary to pay attention to the rights of users, avoid infringing on their privacy, and clarify which operations can be monitored and which cannot be monitored. If user privacy issues are involved, the user's privacy rights should be respected, unnecessary monitoring should not be carried out, and ensure that user personal information is properly protected.

[0096] Working principle: Collect scientific research archives of scientific research institutes, classify, number and archive the collected scientific research archives, and store them in the archives for users to quickly find and call. Then, according to the identity and responsibilities of the users, different permissions are assigned to them, so that users can review and manage the archives accordingly according to the assigned permissions, ensuring that users exercise corresponding rights under the premise of complying with the permissions, thereby ensuring the security of the archives. By real-time monitoring of user behavior and operations, discovering potential risks and intervening in time, it can effectively protect the information security of the archives, thereby ensuring the confidentiality and integrity of scientific research data.

[0097] It should be noted that, in this article, relational terms such as first and second, etc. are only used to distinguish one entity or operation from another entity or operation, and do not necessarily require or imply any such actual relationship or order between these entities or operations. Moreover, the terms "include", "comprise" or any other variants thereof are intended to cover non-exclusive inclusion, so that a process, method, article or device including a series of elements includes not only those elements, but also other elements not explicitly listed, or also includes elements inherent to such process, method, article or device.

[0098] While the embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that many changes, modifications, substitutions and variations can be made to the embodiments without departing from the principles and spirit of the invention.

Claims

1. A method for managing scientific research archive data of a scientific research institute, characterized in that: The following steps are involved: Collect scientific research archives of scientific research institutes, including various documents and materials generated during the process of project establishment and demonstration, research implementation and process management, project completion acceptance, performance evaluation and achievement management; Organize the collected scientific research files, including classifying, numbering and archiving them. After the organization is completed, the scientific research files will be stored in the archives; Different permissions are granted to users with different roles, and users perform corresponding operations according to the permissions granted, including accessing and managing scientific research archives stored in the archives; Monitor users who access the archives and analyze whether there are any abnormal or suspicious situations among the users based on the monitored information.

2. A method for managing scientific research archive data of a scientific research institute according to claim 1, characterized in that: The scientific research archives of scientific research institutes are collected through a variety of collection methods, including scanning, uploading or importing, and the types of scientific research archives collected include text, charts, data, images, audio and video.

3. A method for managing scientific research archive data of a scientific research institute according to claim 1, characterized in that: The archive library includes: Used to classify, number, file and archive the collected scientific research files; Used to provide users with the ability to view and preview archives online; Used to provide users with the ability to search for archives by keyword, title or date; Used to provide users with the ability to download archives; It is used to conduct regular statistical analysis on the scientific research archives stored in the archives, and to understand the quantity, type and distribution of scientific research archives through statistical analysis.

4. A method for managing scientific research archive data of a scientific research institute according to claim 3, characterized in that: The file arrangement function has the following features: Classification: used to classify the collected scientific research archives according to business type, time sequence and importance, including classifying the archives into project demonstration, research implementation, process management and project completion acceptance categories; Numbering: used to number the classified scientific research files. The numbers are arranged according to the type and time of the scientific research files. Archiving: used to create folders according to numbers and put numbered scientific research files into corresponding folders; Archiving: used to store archived scientific research files in the archives.

5. A method for managing scientific research archive data of a scientific research institute according to claim 3, characterized in that: The archive statistics function is specifically as follows: Archives quantity statistics: Count the total number of scientific research archives under each category in the archives, as well as the changing trend of the total number in different time periods, so as to understand the scale and growth rate of scientific research archives in the archives; Archive type statistics: According to different classification standards, the number of different types of scientific research archives under each category is counted; Archive distribution statistics: Based on the statistical results of the number and type of archives, understand the distribution of scientific research archives in each category.

6. A method for managing scientific research archive data of a scientific research institute according to claim 1, characterized in that: Different permissions are granted to users with different roles, including managers and ordinary personnel. Permissions include management permissions and ordinary permissions. Management permissions are used to review and manage scientific research archives stored in the archives, while ordinary permissions are only used to review scientific research archives stored in the archives.

7. A method for managing scientific research archive data of a scientific research institute according to claim 6, characterized in that: The review and management are specifically: Access: It is used for users to view, preview, search, download and export the stored scientific research archives; Management: Used to provide users with management functions, including adding, modifying, editing, deleting and creating.

8. A method for managing scientific research archive data of a scientific research institute according to claim 6, characterized in that: Assigning different permissions to users of different roles includes the following steps: Users register for an archive account using their mobile phone number and fill in basic information during registration, including name, mobile phone number, and position information; According to the basic information filled in by the user, the user is divided into different roles and given different permissions; If the user's role is administrator, then management authority is granted; If the user's role is ordinary personnel, ordinary permissions are granted; After registration is completed, the user accesses the archive by logging in to the account, and each time the user logs in, the user account is verified by sending a verification code to the mobile phone number filled in during registration.

9. A method for managing scientific research archive data of a scientific research institute according to claim 1, characterized in that: Monitoring users accessing the archive includes the following steps: Monitor users who access the solution library based on their behaviors and operations; Analyze whether there are any abnormal or suspicious situations among users based on the monitored information; If there is any abnormal or suspicious situation with the user, take appropriate measures against the user; The monitoring process and analysis results are recorded and a report is generated.

10. A method for managing scientific research archive data of a scientific research institute according to claim 9, characterized in that: Monitor user behavior and actions, specifically: Record user operations: Record user operations in the archive, including the time, location and frequency of users opening, editing and deleting documents; Record user behavior: monitor whether users have abnormal or suspicious behavior when accessing the archive.

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