Plant file management system, method and equipment and storage medium
By designing the factory file management system, problems such as low file management efficiency and insufficient data security in the existing technology have been solved, centralized file management, remote access, version control and workflow automation have been realized, and management efficiency and data security have been improved.
Patent Information
- Application Number
- CN202311516578.8
- Authority / Receiving Office
- CN · China
- Patent Type
- Applications(China)
- Current Assignee / Owner
- Filing Date
- 2023-11-15
- Publication Date
- 2025-05-16
AI Technical Summary
The prior art has problems such as manual recording and data input in file management, dispersed file storage, insufficient data security, lack of remote access functions, difficulty in version control, inconvenient report generation and data analysis.
A factory file management system is designed, including database management module, electronic file management module, network and remote access module, permission management and access control module, workflow management module, customized and integrated module, security policy and protection measure module. Through the combination of these modules, centralized storage, version control, remote access, permission management, workflow automation and security policy implementation of electronic files is realized.
Improves the efficiency, accuracy and data security of file management, realizes centralized management and remote access of files, simplifies version control and workflow management, and reduces operating costs.
Smart Images
Figure CN120011305A_ABST
Abstract
Description
Technical Field
[0001] The present application relates to the field of file management technology, and in particular to a factory file management system, method, device and storage medium. Background Art
[0002] The document management system is an important part of modern enterprise management, with high value and effectiveness. It establishes a set of standardized document management processes to ensure the orderliness and security of corporate documents. The implementation of the document management system is not only conducive to standardizing work processes and improving work efficiency, but also can improve the level of enterprise informatization and lay the foundation for the sustainable development of enterprises.
[0003] In the past, factories and enterprises may rely mainly on paper documents to manage various production, quality, safety and management information. This may include production process, SOP (standard operating procedure), quality records, maintenance logs, safety regulations, etc. However, paper document management may lead to problems in document archiving, retrieval and sharing. The specific problems are mainly reflected in the following aspects:
[0004] 1) Manual Recording and Data Entry: Previous systems may have relied on manual recording and data entry, which means that employees need to spend a lot of time manually entering information into computers or paper files. This can lead to errors and inefficiencies.
[0005] 2) Local file storage: Files may be stored in different departments, offices or physical locations, which makes file sharing and retrieval complicated.
[0006] 3) Data security issues: Previous systems may have data security issues because paper documents can be easily lost, damaged, or accessed by unauthorized persons.
[0007] 4) Limited remote access: Previous systems may lack remote access capabilities, and employees may need to go to a specific location in person to view or obtain documents.
[0008] 5) Version control issues: Managing different versions of files can be a challenge as it can be difficult to track and manage the update history of the files.
[0009] 6) Report generation and data analysis: Previous systems may lack automatic report generation and data analysis capabilities, requiring a lot of manual work to generate reports and analyze data.
[0010] In summary, how to improve the efficiency, accuracy and data security of document management in order to better manage and utilize documents in the manufacturing and production processes is a difficult problem currently faced. Summary of the invention
[0011] The present application provides a factory document management system, method, device and storage medium, which can improve the efficiency, accuracy and data security of document management, so as to better manage and utilize documents in the manufacturing and production process. The present application provides the following technical solutions:
[0012] In the first aspect, the present application provides a factory document management system, which adopts the following technical solution:
[0013] A factory document management system, comprising:
[0014] A database management module for storing and managing electronic files using a database;
[0015] Electronic document management module, used to manage electronic documents specifically;
[0016] Network and remote access module, which is used to implement remote access using network technology, so that employees can access the system and obtain the required files from different locations;
[0017] Rights management and access control modules for accessing and modifying electronic files using authentication and authorization techniques;
[0018] Workflow management module, which is used to create and manage the workflow of electronic documents using the workflow management system, automate the approval, distribution and signing of documents, and ensure that electronic documents flow in accordance with regulations;
[0019] Customization and integration modules for customizing the system using software development techniques and integrating it with other enterprise applications;
[0020] Security Policies and Protection Measures module, used to implement security policies, including firewalls, anti-virus software, authentication and authorization policies.
[0021] In a second aspect, the present application provides a factory document management system. Based on the above factory document management system, the method includes:
[0022] Use databases to store and manage electronic documents;
[0023] Specially manage the electronic files based on the electronic file management system, and support the version control, approval workflow, retrieval and sharing functions of the electronic files;
[0024] Use network technology to achieve remote access to electronic files, allowing employees to access the system and obtain the required files from different locations;
[0025] Use authentication and authorization technology to enable authorized users to access and modify said electronic files;
[0026] Use workflow management systems to create and manage document workflows, and automate the approval, distribution, and signing of documents;
[0027] Use software development techniques to customize the system and integrate it with other enterprise applications;
[0028] Implement security policies, including firewalls, anti-virus software, authentication, and authorization policies.
[0029] In a specific implementation scheme, the use of network technology to implement the remote access function of electronic files, supporting employees to access the system from different locations and obtain the required files, includes:
[0030] Remote access is achieved using a web-based application.
[0031] In a specific implementation scheme, the use of identity authentication and authorization technology to support authorized users to access and modify electronic files includes:
[0032] Authentication using username and password allows administrators to manage access to resources based on user roles and permissions.
[0033] In a specific implementation scheme, the use of software development technology to customize the system and integrate it with other enterprise applications includes:
[0034] Customization is done using ASP.NET programming language.
[0035] In a specific implementation scheme, the implementation of security policies, including firewalls, anti-virus software, identity authentication and authorization policies, includes:
[0036] Use access control policies and implement regular data backup and disaster recovery plans.
[0037] In a specific implementation scheme, the use of a database to store and manage electronic files includes:
[0038] It allows paper and electronic documents to be managed digitally and all documents to be stored in one electronic database.
[0039] In a specific embodiment, when used for storing electronic files, it also includes:
[0040] Set the department and file type, upload the PDF file and check whether the PDF file is correct;
[0041] Upload the video material after checking that the PDF file is correct;
[0042] The correct PDF file and the video data are stored and synthesized into file data, and the file data supports queryability.
[0043] In a third aspect, the present application provides an electronic device, comprising a processor and a memory; a program is stored in the memory, and the program is loaded and executed by the processor to implement a factory file management method as described in any one of claims 2 to 8.
[0044] In a fourth aspect, the present application provides a computer-readable storage medium, wherein a program is stored in the storage medium, and when the program is executed by a processor, it is used to implement a factory file management method as described in any one of claims 2 to 8.
[0045] In summary, the beneficial effects of this application include at least:
[0046] 1) The system allows for digital management of paper and electronic documents, centrally storing all documents in an electronic database to improve the accessibility and manageability of documents.
[0047] 2) Users can easily and quickly search and retrieve the required files, reducing the search time, while also being able to conveniently share necessary files with others.
[0048] 3) The system can implement version control of files, record the modification history of files, ensure that only approved changes can take effect, and improve the accuracy and consistency of files.
[0049] 4) Employees can access the system remotely and obtain the required documents without having to go to a specific location in person, thereby improving work flexibility.
[0050] 5) Through measures such as access control, permission management and data encryption, the system can ensure the security of files and data and prevent unauthorized access and data leakage.
[0051] 6) Create and manage workflows to ensure that processes such as document approval, distribution and signing are carried out in accordance with regulations, thereby improving the efficiency of the workflow.
[0052] 7) Customized systems usually have flexible customization and scalability to meet the specific needs of different factories and enterprises.
[0053] 8) Use access control policies to ensure that only authorized users can access specific systems, data, and resources, and implement regular data backup and disaster recovery plans to ensure rapid recovery in the event of data loss or damage.
[0054] By using databases to store and manage electronic documents, using electronic document management systems to specifically manage electronic documents, using network technology to achieve remote access, using authentication and authorization technology, using workflow management systems to create and manage document workflows, automating the approval, distribution and signing of documents, using software development technology to customize the system, and implementing security strategies including firewalls, anti-virus software, authentication and authorization strategies, the efficiency, accuracy and data security of document management can be improved to better manage and utilize documents in the manufacturing and production processes.
[0055] The above description is only an overview of the technical solution of the present application. In order to more clearly understand the technical means of the present application and implement it according to the contents of the specification, the following is a detailed description of the preferred embodiments of the present application in conjunction with the accompanying drawings. BRIEF DESCRIPTION OF THE DRAWINGS
[0056] Figure 1 It is a structural block diagram of the factory file management system in the embodiment of the present application.
[0057] Figure 2 This is a schematic diagram of the process of the factory file management method in the embodiment of this application. Figure 1 .
[0058] Figure 3 This is a schematic diagram of the process of the factory file management method in the embodiment of this application. Figure 2 .
[0059] Figure 4 It is a block diagram of an electronic device for factory file management in an embodiment of the present application.
[0060] Figure numerals: 110, database management module; 120, electronic document management module; 130, network and remote access module; 140, authority management and access control module; 150, workflow management module; 160, customization and integration module; 170, security policy and protection measures module. DETAILED DESCRIPTION
[0061] The specific implementation methods of the present application are further described in detail below in conjunction with the accompanying drawings and examples. The following examples are used to illustrate the present application but are not intended to limit the scope of the present application.
[0062] Optionally, the present application uses the factory file management method provided in each embodiment as an example for use in an electronic device, where the electronic device is a terminal or a server. The terminal may be a computer, a tablet computer, etc. This embodiment does not limit the type of electronic device.
[0063] Reference Figure 1 , is a structural block diagram of a factory document management system provided by an embodiment of the present application, the system includes at least the following devices:
[0064] The database management module 110 is used to store and manage electronic files using a database.
[0065] The electronic file management module 120 is used to specifically manage electronic files.
[0066] The network and remote access module 130 is used to implement remote access using network technology, so that employees can access the system from different locations and obtain required files.
[0067] The rights management and access control module 140 is used to access and modify electronic files using identity authentication and authorization techniques.
[0068] The workflow management module 150 is used to use the workflow management system to create and manage the workflow of electronic documents, automate the approval, distribution and signing of documents, and ensure that the electronic documents are circulated in accordance with regulations.
[0069] The customization and integration module 160 is used to customize the system using software development techniques and integrate it with other enterprise applications.
[0070] The security policy and protection measures module 170 is used to implement security policies, including firewalls, anti-virus software, identity authentication and authorization policies.
[0071] Reference Figure 2 , is a flow chart of a factory file management method provided by the above system according to an embodiment of the present application, and the method includes at least the following steps:
[0072] S101. Use a database to store and manage electronic files.
[0073] In implementation, it allows paper documents and electronic documents to be managed digitally, and all electronic documents are centrally stored in an electronic database, thereby improving the accessibility and manageability of documents.
[0074] S102. Electronic files are managed based on the electronic file management system, supporting version control, approval workflow, retrieval and sharing functions of electronic files.
[0075] In practice, through the setting of the electronic document management system, users can easily and quickly search and retrieve the required electronic documents, reducing the search time, and can also conveniently share the necessary documents with others. In addition, electronic document version control can also be implemented to record the modification history of electronic documents, ensuring that only approved changes can take effect, thereby improving the accuracy and consistency of document management.
[0076] S103. Use network technology to implement remote access to electronic files, allowing employees to access the system from different locations and obtain the required files.
[0077] Optionally, a Web-based application is used to implement the remote access function, and other network technologies can also be used to implement the remote access function. This application does not limit the specific network technology.
[0078] During the implementation, employees can access the system remotely and obtain the required documents without having to go to a specific location in person, thereby improving work flexibility.
[0079] S104. Use authentication and authorization technologies to ensure that only authorized users can access and modify electronic files.
[0080] Optionally, a username and password may be used for identity authentication, or other identity authentication methods may be used. This application does not limit the specific identity authentication method.
[0081] In a specific embodiment, administrators are allowed to manage access to resources based on user roles and permissions, ensuring that only authorized users can access and modify files, thereby ensuring data security to a certain extent, ensuring the security of data during transmission and storage as much as possible, and preventing unauthorized access.
[0082] In implementation, measures such as access control, permission management and data encryption can ensure the security of files and data to a certain extent and prevent unauthorized access and data leakage.
[0083] S105. Use the workflow management system to create and manage document workflows, and automate the approval, distribution and signing of documents.
[0084] During implementation, workflows are created and managed to ensure that processes such as document approval, distribution, and signing are carried out in accordance with regulations, thereby improving the efficiency of the workflow.
[0085] S106. Use software development techniques to customize the system to meet specific needs and integrate with other enterprise applications.
[0086] Optionally, the system is customized using the ASP.NET programming language to meet specific needs and integrate with other enterprise applications. Other software development languages may also be used, and this application does not limit the specific software development language.
[0087] In implementation, customized systems usually have flexible customization and scalability to meet the specific needs of different factories and enterprises.
[0088] S107. Implement security policies, including firewalls, anti-virus software, authentication, and authorization policies to protect systems and data.
[0089] Optionally, use access control policies to ensure that only authorized users can access specific systems, data, and resources, and implement regular data backup and disaster recovery plans to ensure rapid recovery in the event of data loss or damage. Other security policies may also be used, and this application does not limit specific security policies.
[0090] It should be noted that the above steps do not have a clear processing order and are in a parallel relationship. The serial numbers are only used to assist understanding.
[0091] In summary, through the combined effect of the above technologies, the factory document management system can achieve various functions and improve the efficiency, security and reliability of document management. In addition, it reduces the use and storage costs of paper documents, improves efficiency, reduces errors and omissions, and thus reduces operating costs.
[0092] In addition, refer to Figure 3 , is a flow chart of a factory file management method in another embodiment, which is used for storing electronic files. The method also includes the following steps:
[0093] S101', set the department and file type, upload the PDF file and check whether the PDF file is correct.
[0094] S102', upload the video material when checking that the PDF file is correct.
[0095] S103', storing the correct PDF file and video data into a composite file data, and the file data supports query.
[0096] Figure 4 4 is a block diagram of an electronic device provided by an embodiment of the present application. The device at least includes a processor 401 and a memory 402.
[0097] The processor 401 may include one or more processing cores, such as a 4-core processor, an 8-core processor, etc. The processor 401 may be implemented in at least one hardware form of DSP (Digital Signal Processing), FPGA (Field-Programmable Gate Array), and PLA (Programmable Logic Array). The processor 401 may also include a main processor and a coprocessor. The main processor is a processor for processing data in the awake state, also known as a CPU (Central Processing Unit); the coprocessor is a low-power processor for processing data in the standby state. In some embodiments, the processor 401 may be integrated with a GPU (Graphics Processing Unit), which is responsible for rendering and drawing the content to be displayed on the display screen. In some embodiments, the processor 401 may also include an AI (Artificial Intelligence) processor, which is used to process computing operations related to machine learning.
[0098] The memory 402 may include one or more computer-readable storage media, which may be non-transitory. The memory 402 may also include a high-speed random access memory, and a non-volatile memory, such as one or more disk storage devices, flash memory storage devices. In some embodiments, the non-transitory computer-readable storage medium in the memory 402 is used to store at least one instruction, which is used to be executed by the processor 401 to implement the factory file management method provided in the method embodiment of the present application.
[0099] In some embodiments, the electronic device may further optionally include: a peripheral device interface and at least one peripheral device. The processor 401, the memory 402 and the peripheral device interface may be connected via a bus or a signal line. Each peripheral device may be connected to the peripheral device interface via a bus, a signal line or a circuit board. Schematically, the peripheral devices include but are not limited to: a radio frequency circuit, a touch display screen, an audio circuit, and a power supply.
[0100] Of course, the electronic device may also include fewer or more components, which is not limited in this embodiment.
[0101] Optionally, the present application also provides a computer-readable storage medium, in which a program is stored, and the program is loaded and executed by a processor to implement the factory file management method of the above method embodiment.
[0102] Optionally, the present application also provides a computer product, which includes a computer-readable storage medium, in which a program is stored, and the program is loaded and executed by a processor to implement the factory file management method of the above method embodiment.
[0103] The technical features of the above embodiments may be combined arbitrarily. To make the description concise, not all possible combinations of the technical features in the above embodiments are described. However, as long as there is no contradiction in the combination of these technical features, they should be considered to be within the scope of this specification.
[0104] The above embodiments only express several implementation methods of the present application, and the descriptions thereof are relatively specific and detailed, but they cannot be understood as limiting the scope of the invention patent. It should be pointed out that, for a person of ordinary skill in the art, several variations and improvements can be made without departing from the concept of the present application, and these all belong to the protection scope of the present application. Therefore, the protection scope of the patent of the present application shall be subject to the attached claims.
Claims
1. A factory document management system, characterized in that: include: A database management module (110), used to store and manage electronic files using a database; An electronic file management module (120), used to specifically manage electronic files; A network and remote access module (130) for implementing remote access using network technology, so that employees can access the system from different locations and obtain required files; a rights management and access control module (140) for accessing and modifying electronic files using authentication and authorization techniques; A workflow management module (150) is used to use a workflow management system to create and manage the workflow of electronic documents, automatically review, distribute and sign documents, and ensure that electronic documents are circulated in accordance with regulations; A customization and integration module (160) for customizing the system using software development techniques and integrating it with other enterprise applications; The security policy and protection measures module (170) is used to implement security policies, including firewalls, anti-virus software, identity authentication and authorization policies.
2. A factory document management method, characterized in that: Based on the factory document management system of claim 1, the method comprises: Use databases to store and manage electronic documents; Specially manage the electronic files based on the electronic file management system, and support the version control, approval workflow, retrieval and sharing functions of the electronic files; Use network technology to achieve remote access to electronic files, allowing employees to access the system and obtain the required files from different locations; Use authentication and authorization technology to enable authorized users to access and modify said electronic files; Use workflow management systems to create and manage document workflows, and automate the approval, distribution, and signing of documents; Use software development techniques to customize the system and integrate it with other enterprise applications; Implement security policies, including firewalls, anti-virus software, authentication, and authorization policies.
3. The factory document management method according to claim 2 is characterized in that: The use of network technology to achieve remote access to electronic files, which enables employees to access the system from different locations and obtain the required files, includes: Remote access using a web-based application.
4. The factory document management method according to claim 2, characterized in that: The use of authentication and authorization technology to support authorized users to access and modify electronic files includes: Authentication using username and password allows administrators to manage access to resources based on user roles and permissions.
5. The factory document management method according to claim 2, characterized in that: The use of software development techniques to customize the system and integrate it with other enterprise applications includes: Customization is done using ASP.NET programming language.
6. The factory document management method according to claim 2, characterized in that: The implementation of security policies, including firewalls, anti-virus software, authentication and authorization policies include: Use access control policies and implement regular data backup and disaster recovery plans.
7. The factory document management method according to claim 2, characterized in that: The use of a database to store and manage electronic files includes: It allows paper and electronic documents to be managed digitally and all documents to be stored in one electronic database.
8. The factory document management method according to claim 2, characterized in that: When used for the storage of electronic documents, this also includes: Set the department and file type, upload the PDF file and check whether the PDF file is correct; Upload the video material after checking that the PDF file is correct; The correct PDF file and the video data are stored and synthesized into file data, and the file data supports queryability.
9. An electronic device, characterized in that: The device includes a processor and a memory; a program is stored in the memory, and the program is loaded and executed by the processor to implement a factory file management method as described in any one of claims 2 to 8.
10. A computer-readable storage medium, characterized in that: The storage medium stores a program, and when the program is executed by the processor, it is used to implement a factory file management method as described in any one of claims 2 to 8.