Electronic file collection and management system and method

Abstract

The invention particularly relates to an electronic file collection and management system and method. The electronic archive collection and management system comprises a data acquisition module, an archive filing module, an archive four-property detection module, an archive scanning module, an archive OCR module, an archive metadata configuration module, an archive management module and an archive query module. According to the electronic archive collection and management system and method, multi-party archive data sources can be collected, archive storage which is uniform in format, long in storage time, safe and reliable is established, meanwhile, uniform archive query and utilization services are provided for the outside, the problem that archive checking personnel need to check archives in multiple places in the past is solved, and the archive checking efficiency is improved. Transmission of archive information is facilitated, sharing and consulting of the archive information are achieved, and conditions are created for electronic paperless office.

Description

Technical Field

[0001] The present invention relates to the technical field of archive management, and in particular to an electronic archive collection and management system and method. Background Art

[0002] With the development of information technology, archives have been widely used in various fields. Archiving is an important link in the long-term storage and preservation of electronic archives. Archive management is not limited to the management of paper archives, but also includes the management of electronic archives.

[0003] Since there is no unified archiving format for archives for a long time, the current electronic archive storage formats are diverse, which is very unfavorable for document intercommunication and makes it easy for information to be lost when the documents are finally archived and stored. The low utilization rate of archive query and the imperfect archive sharing mechanism limit the rational use of archive resources. With the general trend of paperless office, the importance of electronic archive archiving and archive management is more prominent.

[0004] Based on the limitations of the prior art, the present invention proposes an electronic archive collection and management system and method. Summary of the invention

[0005] In order to make up for the defects of the prior art, the present invention provides a simple and efficient electronic archive collection and management system and method.

[0006] The present invention is achieved through the following technical solutions:

[0007] An electronic archive collection and management system, characterized by comprising a data collection module, an archive archiving module, an archive four-property detection module, an archive scanning module, an archive OCR module, an archive metadata configuration module, an archive management module and an archive query module;

[0008] The data collection module is a unified entry for collecting completed businesses, used to obtain business archive data encrypted using a national secret encryption algorithm, decrypt the data, convert the decrypted archive information into data in an internal unified format, and push it to the message queue;

[0009] The archive archiving module is responsible for consuming the archive business information to be archived in the message queue, and finally storing the archive information in a unified format in a database or file storage system;

[0010] The data acquisition module acquires business archive data in a manner that is not limited to the data docking interface adapted to the business system, but also includes supporting business database table exchange and message queue methods;

[0011] The external system docks with the data collection module through interfaces, library table exchanges, or message queues. After the data collection module receives the archive information encrypted using the national cryptographic algorithm, it decrypts the applicant's basic information, form information, submitted material information, approval process information, and approval result material information to be archived.

[0012] The four-nature detection module for archives is configured with four-nature detection configuration rules, responsible for detecting the authenticity, integrity, availability, and security of archives, and sending the detection results to the archive filing module;

[0013] For archives that do not meet the standards of the four-nature detection rules, the archive filing module notifies the business system in the form of a message and makes a mark, and the business system makes data supplements or archive information supplements in the archive management service;

[0014] The archive scanning module uses a high-speed camera or scanner for image scanning to supplement the missing archive materials of the applicant;

[0015] During the image scanning process, the archive scanning module supports automatic image skew correction, automatic noise reduction processing, and image super-resolution processing, and supports scanning of different file sizes.

[0016] The archive OCR module is responsible for converting material information or scanned images into recognizable text information using the built-in OCR service, extracting keywords from image files, and judging whether there is classified information or identifying keyword information in the document according to custom standards;

[0017] The archive metadata configuration module is responsible for dynamically configuring the archive type and the metadata fields that need to be described for the archive, and associating the archive type with the archive metadata fields to form archive description field information;

[0018] When performing automatic or manual filing operations on archives that have passed the four-nature detection, the archive metadata scheme fields are automatically filled according to the OCR results, and the data of the confirmed archived archives is not allowed to be modified;

[0019] The archive management module is responsible for helping the system administrator customize the warning time limit. When the archive storage period reaches the warning time or the timeout time, it sends a reminder to the administrator that the archive storage period is about to expire or has timed out, and allows the administrator to perform destruction or extension of the warning or overdue archives;

[0020] The archive query module is responsible for providing a shared archive query service for users on the premise of ensuring the security of archive queries and not leaking archive information.

[0021] The archive query module obtains the archive information compression package through a two-layer authentication method of SMS and email;

[0022] After the user scans the QR code of the file, the file query module returns the desensitized information containing the file keywords to the user;

[0023] When the user requests to obtain the detailed file information package, the file query module automatically sends the encrypted file information compressed package to the email address in the applicant's basic information;

[0024] Use the mobile phone number in the applicant's basic information to send the password for decrypting the file compressed package to the file query module to obtain the verification code information;

[0025] Open the file compressed package according to the verification code and record all operation records;

[0026] The file information compressed package includes the applicant's basic information, the list of submitted materials information, the approval process information, the applicant's submitted file attachments and the approval result material form, and all files are attached with a watermark logo to prevent the files from being tampered with.

[0027] An electronic file collection and management method includes the following steps:

[0028] Step S1: The data collection module obtains the business file data encrypted by the national secret encryption algorithm and decrypts the data;

[0029] In the step S1, first clarify the docking method of the encryption key value and the initialization vector iv of the national secret encryption algorithm with the file:

[0030] If the external system docks with the data collection module in the way of interface or message queue, the domestic encrypted file content will be pushed to the data collection module;

[0031] If it docks with the data collection module in the way of library table exchange, the data collection module reads the business shared file library, obtains the processed business data, and returns the file records encrypted by the national secret encryption algorithm;

[0032] The data collection module decrypts the business file data using the encryption key value and the initialization vector iv of the national secret encryption algorithm.

[0033] Step S2: The data collection service calls the file four-nature detection module to detect whether the file information content contains viruses, whether the data content is complete and reliable, whether the electronic file data can be read normally, and whether the materials have viruses;

[0034] The file data that does not meet the security requirements will be notified to the business system in the form of a message, and the data will be refused to be accepted;

[0035] The file data that meets the security requirements is converted into the unified data format within the system, and the converted file data is pushed to the message queue;

[0036] In step S2, the user customizes and adjusts the file four-property detection configuration rules configured in the file four-property detection module according to actual needs. The adjustment items include mandatory attribute items, field types and sizes of attribute items, whitelist IPs of file sources, and configuration of calling the anti-virus software detection interface to meet the security rule settings;

[0037] The detection results of the file four-property detection module are also recorded as part of the archiving reception record.

[0038] Step S3: The file archiving module consumes the file information in the message queue and transfers and stores it in the database and file system;

[0039] In step S3, the file archiving module stores the applicant's basic information, form information, submitted material information, approval process information, and approval result materials in the database, and stores the file attachments in the file system service.

[0040] Step S4: For files that do not meet the material integrity requirements, use a scanner or high-speed camera to supplement the materials; the system administrator customizes and dynamically configures the file types and file metadata scheme fields through the file management module, configures the file storage period and file warning time limit, and customizes the warning time limit and transfer time limit according to business needs, and makes corresponding reminders according to the time limit;

[0041] When the administrator confirms file archiving, the file OCR module automatically performs OCR recognition on the file materials and scanned images, matches the file types, automatically fills the OCR recognition results into the file metadata scheme fields, and automatically generates a unique file number;

[0042] Customize and set the scheduled task service to detect in real time whether the file storage period reaches the warning time or timeout time. When the file storage period is less than the warning time limit, send a warning or timeout message to the administrator, and the administrator determines whether to destroy the file or extend the storage;

[0043] In step S4, during the user's scanning process, the file scanning module uses image processing technology to improve the image output quality, and customizes and performs automatic image skew correction, automatic noise reduction processing, and image super-resolution processing according to user needs.

[0044] Step S5: The file inquiry personnel query the file content according to the file number, personal ID card, or by scanning the QR code. The file query module uses a double-layer authentication method of SMS and email to obtain the file information compressed package, and presents the sensitive information after desensitization to the file inquiry personnel.

[0045] In step S5, the file information compressed package includes the applicant's basic information, submitted material list information, approval process information, applicant-submitted file attachments, and approval result material tables, and all files are attached with watermark identifiers to prevent the files from being tampered with;

[0046] When the user requests to obtain a detailed file information package, the file query module automatically sends the encrypted file information compressed package to the email address in the applicant's basic information;

[0047] Use the mobile phone number in the applicant's basic information to send the password for decrypting the file compressed package to the file query module to obtain verification code information;

[0048] Open the file compressed package according to the verification code and record all operation traces.

[0049] An electronic file collection and management device, characterized in that it includes a memory and a processor; the memory is used to store computer programs, and the processor is used to implement the above method steps when executing the computer programs.

[0050] A readable storage medium, characterized in that a computer program is stored on the readable storage medium, and the computer program implements the above method steps when executed by a processor.

[0051] The beneficial effects of the present invention are: the electronic file collection and management system and method of the present invention can collect multi-source file data, establish a file storage with a unified format, long-term preservation, security and reliability, and at the same time provide unified file query and utilization services externally, eliminating the problem that file searchers needed to search files in multiple places in the past, facilitating the transmission of file information to achieve file information sharing and access, and creating conditions for electronic paperless office. BRIEF DESCRIPTION OF THE DRAWINGS

[0052] In order to more clearly illustrate the technical solutions in the embodiments of the present invention or the prior art, the following will briefly introduce the drawings required for use in the description of the embodiments or the prior art. Obviously, the following drawings are some embodiments of the present invention. For those of ordinary skill in the art, other drawings can be obtained based on these drawings without creative efforts.

[0053] Appendix Figure 1 It is a schematic diagram of the architecture of the electronic file collection and management system of the present invention.

[0054] Appendix Figure 2 It is a schematic diagram of the electronic file collection method of the present invention.

[0055] Appendix Figure 3 It is a schematic diagram of the electronic file collection and management method of the present invention. DETAILED DESCRIPTION OF THE INVENTION

[0056] To enable those skilled in the art to better understand the technical solutions in the present invention, the following will, in conjunction with the embodiments of the present invention, clearly and completely describe the technical solutions in the embodiments of the present invention. Obviously, the described embodiments are only a part of the embodiments of the present invention, rather than all of the embodiments. Based on the embodiments in the present invention, all other embodiments obtained by those of ordinary skill in the art without creative efforts shall fall within the scope of protection of the present invention.

[0057] The electronic file collection and management system includes a data collection module, an archive filing module, a four-nature detection module for archives, an archive scanning module, an archive OCR module, an archive metadata configuration module, an archive management module, and an archive query module;

[0058] The data collection module is the unified entry for collecting completed services, used to obtain business archive data encrypted by the national cryptography encryption algorithm, decrypt the data, convert the decrypted archive information into data in the internal unified format, and push it to the message queue;

[0059] The archive filing module is responsible for consuming the archive business information to be filed in the message queue, and finally stores the archive information in a unified format in the database or file storage system;

[0060] The way for the data collection module to obtain business archive data is not limited to the data docking interface adapted to the business system, but also includes supporting the business database table exchange and the message queue method;

[0061] The external system docks with the data collection module by using an interface, library table exchange, or message queue as the docking method. After receiving the archive information encrypted by the national cryptography encryption algorithm, the data collection module decrypts the applicant's basic information, form information, submitted material information, approval process information, and approval result material information to be filed.

[0062] The four-nature detection module for archives is configured with four-nature detection configuration rules for archives, responsible for detecting the authenticity, integrity, availability, and security of the archives, and sending the detection results to the archive filing module;

[0063] For the archives that do not meet the standards of the four-nature detection rules, the archive filing module notifies the business system in the form of a message and makes a mark, and the business system makes data supplementation or the archive information is supplemented in the archive management service;

[0064] The archive scanning module uses a high-speed camera or scanner for image scanning to supplement the missing archive materials of the applicant;

[0065] During the image scanning process, the archive scanning module supports automatic image rectification, automatic noise reduction processing, and image super-resolution processing, and supports scanning of different file sizes.

[0066] The described file OCR module is responsible for converting material information or scanned images into recognizable text information using the built-in OCR service, extracting keywords of image files. The file OCR module utilizes intelligent tagging services, combines OCR recognition technology to analyze file content and extract features as tags, that is, performs natural language processing on the original files according to text information, analyzes and understands, and automatically outputs feature text to reduce the cost of manual file cataloging. It determines whether there is classified information or identifies keyword information in the document according to custom criteria, such as dates, file numbers, titles, etc. These metadata can be used to mark and classify files, enabling efficient search of file content.

[0067] The described file metadata configuration module is responsible for dynamically configuring file types and the metadata fields that need to be cataloged for files, associating file types with file metadata fields to form file cataloging field information;

[0068] When performing automatic or manual archiving operations on files that have passed the four-property inspection, the file metadata scheme fields are automatically filled according to the OCR results, and the data of the already archived files is not allowed to be modified;

[0069] The described file management module is responsible for helping the system administrator customize and set the warning time limit. When the file storage period reaches the warning time or the timeout time, it sends a reminder to the administrator that the file storage period is about to expire or has timed out, allowing the administrator to perform operations such as destroying or extending the storage of warning or overdue files;

[0070] The described file query module is responsible for providing a shared file query service for users on the premise of ensuring file query security and not leaking file information.

[0071] The described file query module obtains the file information compressed package by means of double-layer authentication of SMS and email;

[0072] After the user scans the file QR code, the file query module returns the desensitized information containing the file keywords to the user;

[0073] When the user requests to obtain the detailed file information package, the file query module automatically sends the encrypted file information compressed package to the email address in the applicant's basic information;

[0074] The password for decrypting the file compressed package is sent to the file query module using the mobile phone number in the applicant's basic information to obtain the verification code information;

[0075] Open the file compressed package according to the verification code, and record all operation traces;

[0076] The file information compression package includes the applicant's basic information, the list information of submitted materials, the approval process information, the attached file of the applicant's submitted documents, and the approval result material form, and all files are attached with a watermark logo to prevent the files from being tampered with.

[0077] The method for collecting and managing the electronic files includes the following steps:

[0078] Step S1: The data acquisition module obtains the business file data encrypted by the national secret encryption algorithm and decrypts the data.

[0079] In the above step S1, first, clarify the docking method of the encryption key value and the initialization vector iv of the national secret encryption algorithm with the file:

[0080] If the external system docks with the data acquisition module in the way of interface or message queue, the domestic encrypted file content will be pushed to the data acquisition module;

[0081] If it docks with the data acquisition module in the way of library table exchange, the data acquisition module reads the business shared file library, obtains the processed business data, and returns the file records encrypted by the national secret encryption algorithm;

[0082] The data acquisition module decrypts the business file data using the encryption key value and the initialization vector iv of the national secret encryption algorithm.

[0083] Step S2: The data acquisition service calls the file four-nature detection module to detect whether the file information content contains viruses, whether the data content is complete and reliable, whether the electronic file data can be read normally, and whether the materials have viruses;

[0084] The file data that does not meet the security requirements will be notified to the business system in the form of a message, and the data will be refused to be accepted;

[0085] The file data that meets the security requirements is converted into the unified data format within the system, and the converted file data is pushed to the message queue; Using the message queue can avoid system crashes caused by overloaded requests and improve the scalability of the system.

[0086] In the above step S2, the user can customize and adjust the file four-nature detection configuration rules configured in the file four-nature detection module according to actual needs. The adjustment items include required attribute items, field types and sizes of attribute items, the whitelist IP of the file source, and configuring the antivirus software detection interface call to meet the security rule settings;

[0087] The detection result of the file four-nature detection module is also recorded as part of the archiving reception record.

[0088] Step S3: The file archiving module consumes the file information in the message queue and transfers and stores it in the database and the file system;

[0089] In step S3, the file archiving module stores the applicant's basic information, form information, submitted material information, approval process information, and approval result materials in the database, and stores the file attachments in the file system service.

[0090] Step S4: For files that do not meet the material integrity requirements, use a scanner or high-speed camera to supplement the materials; the system administrator customizes and dynamically configures the file types and file metadata scheme fields through the file management module, configures the file storage period and file warning time limit, and customizes the warning time limit and transfer time limit according to business requirements, and makes corresponding reminders according to the time limits;

[0091] When the administrator confirms file archiving, the file OCR module automatically performs OCR recognition on the file materials and scanned images, matches the file types, automatically fills the OCR recognition results into the file metadata scheme fields, and automatically generates a unique file number to identify the file;

[0092] Customize and set up the scheduled task service to detect in real time whether the file storage period reaches the warning time or the timeout time. When the file storage period is less than the warning time limit, send a warning or timeout message to the administrator, and the administrator determines whether to destroy the file or extend the storage;

[0093] In step S4, during the user's scanning process, the file scanning module uses image processing technology to improve the image output quality, and customizes and performs automatic image skew correction, automatic noise reduction processing, and image super-resolution processing according to the user's needs.

[0094] Step S5: The file searcher queries the file content according to the file number, personal ID card, or by scanning a QR code. The file query module uses a two-layer authentication method of SMS and email to obtain the file information compressed package, and presents the desensitized sensitive information to the file searcher.

[0095] In step S5, the file information compressed package includes the applicant's basic information, submitted material list information, approval process information, the applicant's submitted file attachments, and the approval result material table, and all files are attached with a watermark logo to prevent the files from being tampered with;

[0096] When the user requests to obtain the detailed file information package, the file query module automatically sends the encrypted file information compressed package to the email address in the applicant's basic information;

[0097] Send the password for decrypting the file compressed package to the file query module using the mobile phone number in the applicant's basic information to obtain the verification code information;

[0098] Open the file compressed package according to the verification code, and record all operation traces.

[0099] Compared with the prior art, the electronic file collection and management system and method have the following characteristics:

[0100] First, it unifies the file data collection entry and supports multiple file data collection methods.

[0101] Using a message queue does not require changing the code or adjusting parameters, simplifies the system expansion and management, and enables the system service to handle sudden traffic, avoiding system crashes caused by requests exceeding the load, and improving the scalability of the system.

[0102] Second, it provides file four-nature detection services to detect the integrity and availability of file attachments and file data, has a file virus scanning function, provides detection for data and file security to be archived, and saves the detection result records.

[0103] Third, for files that fail the integrity detection, missing materials are scanned through a scanner or a high-speed camera, and at the same time, image processing services are provided to improve the image quality and OCR recognition effect.

[0104] Fourth, it automatically OCR-recognizes the content of materials and scanned images, uses intelligent tagging services to extract file keyword information, and automatically fills in the file description metadata fields, reducing manual modification and description.

[0105] Fifth, it uses a scheduled task to detect in real time whether a file is within the warning period or has timed out. For files with warnings or timeouts, the system administrator is notified whether to execute file destruction or file extended storage, improving the management efficiency.

[0106] Sixth, it uses SMS and email methods to obtain the file information compression package, and watermark identifiers are attached to all files in the file compression package, which can prevent illegal copying and tampering of files and ensure the security of files.

[0107] The above-described embodiments are only one of the specific implementation manners of the present invention. Any ordinary changes and substitutions made by those skilled in the art within the scope of the technical solution of the present invention should be included in the protection scope of the present invention.

Claims

1. An electronic file collection and management system, characterized in that: It includes a data collection module, an archive filing module, a four-nature detection module for archives, an archive scanning module, an archive OCR module, an archive metadata configuration module, an archive management module, and an archive query module; The data collection module is the unified entry for collecting completed business. It is used to obtain business archive data encrypted by the national secret encryption algorithm, decrypt the data, convert the decrypted archive information into data in the internal unified format, and push it to the message queue; The archive filing module is responsible for consuming the archive business information to be filed in the message queue and finally storing the archive information in the database or file storage system in a unified format; The four-nature detection module for archives is configured with four-nature detection configuration rules for archives, and is responsible for detecting the authenticity, integrity, availability, and security of the archives, and sending the detection results to the archive filing module; For archives that do not meet the standards of the four-nature detection rules, the archive filing module notifies the business system in the form of a message and makes a mark, and the business system makes data supplementation or the archive information is supplemented in the archive management service; The archive scanning module uses a high-speed camera or scanner for image scanning to supplement the missing archive materials of the applicant; The archive OCR module is responsible for converting the material information or scanned image into recognizable text information using the built-in OCR service, extracting the keywords of the image file, and judging whether it contains classified information or identifying the keyword information in the document according to the custom standard; The archive metadata configuration module is responsible for dynamically configuring the archive type and the metadata fields that need to be described for the archive, and associating the archive type with the archive metadata fields to form archive description field information; When performing automatic or manual filing operations on the archives that have passed the four-nature detection, the archive metadata scheme fields are automatically filled according to the OCR results, and the data of the confirmed filed archives is not allowed to be modified; The archive management module is responsible for helping the system administrator to customize the warning time limit. When the archive storage period reaches the warning time or the timeout time, it sends a reminder that the archive storage period is about to expire or timeout to the administrator, and allows the administrator to perform destruction or extension of the warning or overdue archives; The archive query module is responsible for providing a shared archive query service for users on the premise of ensuring the security of archive query and not leaking archive information.

2. The electronic file collection and management system according to claim 1, characterized in that: The way for the data collection module to obtain business archive data is not limited to the data docking interface adapted to the business system, but also includes supporting the business database table exchange and the message queue method; The external system docks with the data collection module in the form of an interface, library table exchange, or message queue. After receiving the archive information encrypted by the national secret encryption algorithm, the data collection module decrypts the basic information of the applicant, form information, submitted material information, approval process information, and approval result material information to be filed.

3. The electronic file collection and management system according to claim 1, wherein: The archive scanning module supports automatic image correction, automatic noise reduction processing, and image super-resolution processing during the image scanning process, and supports scanning of different file sizes.

4. The electronic file collection and management system according to claim 1, characterized in that: The archive query module obtains the archive information compressed package by using the double authentication method of SMS and email; The archive information compression package includes the applicant's basic information, the list information of submitted materials, the approval process information, the attached file attachments submitted by the applicant, and the approval result material form, and all files are attached with a watermark logo to prevent the files from being tampered with; After the user scans the archive QR code, the archive query module returns the desensitized information containing the archive keywords to the user; When the user requests to obtain the detailed archive information package, the archive query module automatically sends the encrypted archive information compression package to the email address in the applicant's basic information; Use the mobile phone number in the applicant's basic information to send the decryption password of the archive compression package to the archive query module to obtain the verification code information; Open the archive compression package according to the verification code and record all operation records.

5. An electronic file collection and management method, characterized in that: It includes the following steps: Step S1: The data acquisition module obtains the business archive data encrypted by the national secret encryption algorithm and decrypts the data; Step S2: The data acquisition service calls the archive four-nature detection module to detect whether the archive information content contains viruses, whether the data content is complete and reliable, whether the electronic file data can be read normally, and whether the materials have viruses; The archive data that does not meet the security requirements will be notified to the business system in the form of a message and the data will be refused; The archive data that meets the security requirements is converted into the unified data format within the system, and the converted archive data is pushed to the message queue; Step S3: The archive filing module consumes the archive information in the message queue and transfers and stores it in the database and file system; Step S4: For archives that do not meet the material integrity requirements, use a scanner or a high-speed camera to supplement the materials; the system administrator customizes and dynamically configures the archive type and the archive metadata scheme fields through the archive management module, configures the archive storage period and the archive warning time limit, and customizes and sets the warning time limit and the transfer time limit according to business requirements, and makes corresponding reminders according to the time limit; When the administrator confirms the archive filing, the archive OCR module automatically performs OCR recognition on the archive materials and scanned images, matches the archive type, automatically fills the OCR recognition results into the archive metadata scheme fields, and automatically generates a unique archive number; Customize and set the scheduled task service to detect in real time whether the archive storage period reaches the warning time or the timeout time. When the archive storage period is less than the warning time limit, send a warning or timeout message to the administrator, and the administrator determines whether to destroy the archive or extend the storage; Step S5: The archive searcher queries the archive content according to the archive number, personal ID card or by scanning the QR code. The archive query module obtains the archive information compression package in a double-authentication manner of SMS and email, and presents the sensitive information to the archive searcher after desensitization.

6. The electronic file collection and management method according to claim 5, characterized in that: In the said step S1, first clarify the docking method of the encryption key value and initialization vector iv of the national secret encryption algorithm with the archive: If the external system docks with the data acquisition module in the form of an interface or a message queue, the domestically encrypted archive content will be pushed to the data acquisition module; If it docks with the data acquisition module in the form of a library table exchange, the data acquisition module reads the business sharing archive library to obtain the completed business data, and returns the archive records encrypted by the national secret encryption algorithm; The data acquisition module decrypts the business archive data using the encryption key value and initialization vector iv of the national secret encryption algorithm.

7. The electronic file collection and management method according to claim 5, characterized in that: In step S2, the user customizes and adjusts the archive four-property detection configuration rules configured in the archive four-property detection module according to actual needs. The adjustment items include mandatory attribute items, field types and sizes of attribute items, white list IPs of archive sources, and configuring the call of the anti-virus software detection interface to meet the security rule settings. The detection results of the archive four-property detection module are also recorded as part of the archiving reception record.

8. The electronic file collection and management method according to claim 5, characterized in that: In step S3, the archive archiving module stores the applicant's basic information, form information, submitted material information, approval process information, and approval result materials in the database, and stores the file attachments in the file system service.

9. The electronic file collection and management method according to claim 5, characterized in that: In step S4, during the user's scanning process, the archive scanning module uses image processing technology to improve the image output quality, and customizes automatic image skew correction, automatic noise reduction processing, and image super-resolution processing according to the user's needs.

10. The electronic file collection and management method according to claim 5, wherein: In step S5, the archive information compressed package includes the applicant's basic information, submitted material list information, approval process information, applicant-submitted file attachments, and approval result material tables, and all files are attached with watermark identifiers to prevent file tampering. When the user requests to obtain the detailed archive information package, the archive query module automatically sends the encrypted archive information compressed package to the email address in the applicant's basic information. The decryption password of the archive compressed package is sent to the archive query module using the mobile phone number in the applicant's basic information to obtain the verification code information. Open the archive compressed package according to the verification code, and record all operation traces.

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