File management system

Abstract

A file management system disclosed by the present invention comprises an information management module, a time threshold module, a repetition analysis module, an interface display module and a search port module, an output end of the information management module is connected with an input end of the time threshold module, an output end of the time threshold module is connected with an input end of the repetition analysis module, and an output end of the repetition analysis module is connected with an output end of the interface display module. The invention relates to the technical field of archive management. According to the archive management system, common archives and important archives are distinguished by arranging the information management module and encrypting part of archive data, and the important archives can be automatically decrypted after identity recognition of a login person, namely, archive information can be reasonably managed and divided, and the archive information can be automatically decrypted in the archive searching process. A large amount of time can be saved, rapid switching can be carried out according to the file consulting authority, the confidentiality of the files is improved, and meanwhile the consulting time can be saved.

Description

Technical Field

[0001] This invention relates to the field of archives management technology, specifically to an archives management system. Background Technology

[0002] Referring to a Chinese patent, a cloud-based archive management system (Publication No.: CN114168529B, Publication Date: 2022.08.05), when authenticating a user using verification information, requires retrieving the user authentication space corresponding to the user account from a pre-stored user authentication table. The system then matches the IP address and MAC address information with the verification information stored in the user authentication space. If the IP address and MAC address of the user's device completely match those of the verification verification information, and multiple types of information in the verification verification information are identical, the user is determined to be the user corresponding to the account. The user is then allowed to access the cloud archive and granted corresponding operating permissions. Simultaneously, a third connection channel is established for the user to connect to the cloud archive, effectively preventing hackers from forcibly connecting to the cloud archive without passing multiple verification steps.

[0003] While the encryption of archives has been greatly enhanced, existing archive management systems have shortcomings. For example, a uniform encryption method requires a decryption process for specific groups of people. Although this ensures privacy, it reduces work efficiency. Furthermore, during the data entry process, different departments may engage in duplicate data entry, resulting in multiple working hours for a single task and significantly reducing work efficiency. Therefore, this invention proposes an archive management system to solve the aforementioned problems. Summary of the Invention

[0004] (a) Technical problems to be solved

[0005] To address the shortcomings of existing technologies, this invention provides an archive management system that solves the problems mentioned in the background section.

[0006] (II) Technical Solution

[0007] To achieve the above objectives, the present invention provides the following technical solution: a record management system, comprising an information management module, a time threshold module, a duplicate analysis module, an interface display module, and a search port module. The output of the information management module is connected to the input of the time threshold module, the output of the time threshold module is connected to the input of the duplicate analysis module, and the output of the duplicate analysis module is connected to the inputs of both the interface display module and the search port module. The information management module manages the content of the record information; the time threshold module deletes records that exceed the time threshold; the duplicate analysis module analyzes duplicate entries; the interface display module displays the record management system interface; and the search port module indexes the record management system.

[0008] As an improved technical solution, the information management module includes a file entry unit, an information classification unit, a data encryption unit, and an identity authentication-free unit. The output end of the file entry unit is connected to the input end of the information classification unit, the output end of the information classification unit is connected to the input end of the data encryption unit, and the output end of the data encryption unit is connected to the input end of the identity authentication-free unit.

[0009] As an improved technical solution, the file entry unit is used to enter file information, the information classification unit is used to classify and store file information, the data encryption unit is used to encrypt part of the file information, and the identity authentication-free unit is used to perform password-free processing for designated login users.

[0010] As an improved technical solution, the identity authentication-free unit includes an information login unit, an identity recognition unit, and an automatic decryption unit. The output end of the information login unit is connected to the input end of the identity recognition unit, and the output end of the identity recognition unit is connected to the input end of the automatic decryption unit.

[0011] As an improved technical solution, the information login unit is used to log in with identity information, the identity recognition unit is used to set a special identity and recognize it after login, and the automatic decryption unit is used to decrypt the login subject with the set special identity.

[0012] As an improved technical solution, the duplicate analysis module includes a content recognition unit, a text analysis unit, a similarity judgment unit, a quantity extension unit, and a list display unit. The output of the content recognition unit is connected to the input of the text analysis unit, the output of the text analysis unit is connected to the input of the similarity judgment unit, the output of the similarity judgment unit is connected to the input of the quantity extension unit, and the output of the quantity extension unit is connected to the input of the list display unit.

[0013] As an improved technical solution, the content recognition unit is used to recognize the text content of the archive, the text analysis unit is used to compare the input text content, and the similarity judgment unit is used to judge the similarity of the text content of the archive.

[0014] As an improved technical solution, when the similarity judgment unit judges the similarity of the text content of the files, the specific method of similarity judgment is as follows: when the similarity is >50%, the files are judged to be similar; otherwise, they are judged to be normal files.

[0015] As an improved technical solution, the quantity extension unit is used to index other files entered on the same day, and the list display unit is used to list and display the contents of other files.

[0016] (III) Beneficial Effects

[0017] This invention provides a file management system. Compared with the prior art, it has the following advantages:

[0018] (1) This file management system, by setting up an information management module, distinguishes between ordinary files and important files by encrypting some file data. For important files, the system can automatically decrypt the files after the login user's identity is identified. This means that the file information can be reasonably managed and divided. During the file search process, a lot of time can be saved. The system can also quickly switch according to the file access permissions, which improves the confidentiality of the files and saves the time of searching.

[0019] (2) The file management system sets a time threshold module to set a time range. Files within the time range can be preserved intact, and files exceeding the set time range will be automatically deleted. Useless files can be automatically processed, ensuring the smooth operation of the file system.

[0020] (3) The file management system has a duplicate analysis module. During the file entry process, duplicate files may be entered due to oversights. When the similarity reaches a certain range, the system will automatically prompt and display the files entered on the same day to ensure that multiple duplicate entries are avoided during the file entry process, thus saving working time. Attached Figure Description

[0021] Figure 1 This is a block diagram of the file management system of the present invention;

[0022] Figure 2 This is a block diagram illustrating the principle of the information management module of the present invention.

[0023] Figure 3 This is a block diagram illustrating the principle of the identity authentication-free unit of the present invention;

[0024] Figure 4 This is a block diagram illustrating the principle of the repeatability analysis module of the present invention.

[0025] In the diagram, 10 is the information management module, 20 is the time threshold module, 30 is the repeatability analysis module, 40 is the interface display module, and 50 is the port lookup module.

[0026] 101-File entry unit, 102-Information classification unit, 103-Data encryption unit, 104-Identity authentication-free unit;

[0027] 1041 - Information Login Unit, 1042 - Identity Recognition Unit, 1043 - Automatic Decryption Unit;

[0028] 301-Content Recognition Unit, 302-Text Analysis Unit, 303-Similarity Judgment Unit, 304-Quantity Extension Unit, 305-List Display Unit. Detailed Implementation

[0029] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.

[0030] Please see Figures 1-4 The present invention provides three technical solutions:

[0031] Example 1: A record management system includes an information management module 10, a time threshold module 20, a duplicate analysis module 30, an interface display module 40, and a search port module 50. The output of the information management module 10 is connected to the input of the time threshold module 20, the output of the time threshold module 20 is connected to the input of the duplicate analysis module 30, and the output of the duplicate analysis module 30 is connected to the inputs of both the interface display module 40 and the search port module 50. The information management module 10 is used to manage the content of record information; the time threshold module 20 is used to delete records that exceed the time threshold; the duplicate analysis module 30 is used to analyze duplicate entries; the interface display module 40 is used to display the record management system interface; and the search port module 50 is used to index the record management system.

[0032] In this embodiment of the invention, the information management module 10 includes a file entry unit 101, an information classification unit 102, a data encryption unit 103, and an identity authentication exemption unit 104. The output of the file entry unit 101 is connected to the input of the information classification unit 102, the output of the information classification unit 102 is connected to the input of the data encryption unit 103, and the output of the data encryption unit 103 is connected to the input of the identity authentication exemption unit 104. The file entry unit 101 is used to enter file information, the information classification unit 102 is used to classify and store file information, the data encryption unit 103 is used to encrypt some file information, and the identity authentication exemption unit 104 is used to perform password exemption processing for designated users. The identity authentication exemption unit 104 includes an information login unit 1041, an identity recognition unit 1042, and an automatic decryption unit 1043. The output of the information login unit 1041 is connected to the input of the identity recognition unit 1042, and the output of the identity recognition unit 1042 is connected to the input of the automatic decryption unit 1043. The information login unit 1041 is used to log in with identity information, the identity recognition unit 1042 is used to set a special identity and recognize it after login, and the automatic decryption unit 1043 is used to decrypt the login subject with the set special identity.

[0033] In this embodiment of the invention, the duplicate analysis module 30 includes a content recognition unit 301, a text analysis unit 302, a similarity judgment unit 303, a quantity extension unit 304, and a list display unit 305. The output of the content recognition unit 301 is connected to the input of the text analysis unit 302, the output of the text analysis unit 302 is connected to the input of the similarity judgment unit 303, the output of the similarity judgment unit 303 is connected to the input of the quantity extension unit 304, and the output of the quantity extension unit 304 is connected to the input of the list display unit 305. The content recognition unit 301 is used to recognize the text content of the file, the text analysis unit 302 is used to compare the input text content, and the similarity judgment unit 303 is used to judge the similarity of the text content of the file. When the similarity judgment unit 303 judges the similarity of the text content of the file, the specific method of similarity judgment is as follows: when the similarity is > 50%, the file is judged as similar; otherwise, it is judged as a normal file. The quantity extension unit 304 is used to index other files entered on the same day, and the list display unit 305 is used to display the contents of other files in a list.

[0034] Example 2: A record management system includes an information management module 10, a time threshold module 20, a duplicate analysis module 30, an interface display module 40, and a search port module 50. The output of the information management module 10 is connected to the input of the time threshold module 20, the output of the time threshold module 20 is connected to the input of the duplicate analysis module 30, and the output of the duplicate analysis module 30 is connected to the inputs of both the interface display module 40 and the search port module 50. The information management module 10 is used to manage the content of record information; the time threshold module 20 is used to delete records that exceed the time threshold; the duplicate analysis module 30 is used to analyze duplicate entries; the interface display module 40 is used to display the record management system interface; and the search port module 50 is used to index the record management system.

[0035] In this embodiment of the invention, the information management module 10 includes a file entry unit 101, an information classification unit 102, a data encryption unit 103, and an identity authentication exemption unit 104. The output of the file entry unit 101 is connected to the input of the information classification unit 102, the output of the information classification unit 102 is connected to the input of the data encryption unit 103, and the output of the data encryption unit 103 is connected to the input of the identity authentication exemption unit 104. The file entry unit 101 is used to enter file information, the information classification unit 102 is used to classify and store file information, the data encryption unit 103 is used to encrypt some file information, and the identity authentication exemption unit 104 is used to perform password exemption processing for designated users. The identity authentication exemption unit 104 includes an information login unit 1041, an identity recognition unit 1042, and an automatic decryption unit 1043. The output of the information login unit 1041 is connected to the input of the identity recognition unit 1042, and the output of the identity recognition unit 1042 is connected to the input of the automatic decryption unit 1043. The information login unit 1041 is used to log in with identity information, the identity recognition unit 1042 is used to set a special identity and recognize it after login, and the automatic decryption unit 1043 is used to decrypt the login subject with the set special identity.

[0036] Example 3: Example 1: A record management system includes an information management module 10, a time threshold module 20, a duplicate analysis module 30, an interface display module 40, and a search port module 50. The output of the information management module 10 is connected to the input of the time threshold module 20, and the output of the time threshold module 20 is connected to the input of the duplicate analysis module 30. The outputs of the duplicate analysis module 30 are connected to the inputs of both the interface display module 40 and the search port module 50. The information management module 10 is used to manage the content of record information; the time threshold module 20 is used to delete records that exceed the time threshold; the duplicate analysis module 30 is used to analyze duplicate records; the interface display module 40 is used to display the record management system interface; and the search port module 50 is used to index the record management system.

[0037] Furthermore, any content not described in detail in this specification is existing technology known to those skilled in the art.

[0038] It should be noted that, in this document, relational terms such as "first" and "second" are used only to distinguish one entity or operation from another, and do not necessarily require or imply any such actual relationship or order between these entities or operations. Furthermore, the terms "comprising," "including," or any other variations thereof are intended to cover non-exclusive inclusion, such that a process, method, article, or apparatus that comprises a list of elements includes not only those elements but also other elements not expressly listed, or elements inherent to such process, method, article, or apparatus.

[0039] Although embodiments of the invention have been shown and described, it will be understood by those skilled in the art that various changes, modifications, substitutions and alterations can be made to these embodiments without departing from the principles and spirit of the invention, the scope of which is defined by the appended claims and their equivalents.

Claims

1. A record management system, characterized in that: It includes an information management module (10), a time threshold module (20), a repeatability analysis module (30), an interface display module (40), and a search port module (50). The output of the information management module (10) is connected to the input of the time threshold module (20), the output of the time threshold module (20) is connected to the input of the repeatability analysis module (30), and the output of the repeatability analysis module (30) is connected to the input of both the interface display module (40) and the search port module (50). The information management module (10) is used to manage the content of the archive information; the time threshold module (20) is used to delete archives that exceed the time threshold; the duplicate analysis module (30) is used to analyze the archives that are entered repeatedly; the interface display module (40) is used to display the archive management system interface; and the search port module (50) is used to index the archive management system.

2. The document management system according to claim 1, characterized in that: The information management module (10) includes a file entry unit (101), an information classification unit (102), a data encryption unit (103), and an identity authentication-free unit (104). The output end of the file entry unit (101) is connected to the input end of the information classification unit (102), the output end of the information classification unit (102) is connected to the input end of the data encryption unit (103), and the output end of the data encryption unit (103) is connected to the input end of the identity authentication-free unit (104).

3. The document management system according to claim 2, characterized in that: The file entry unit (101) is used to enter file information, the information classification unit (102) is used to classify and store file information, the data encryption unit (103) is used to encrypt part of the file information, and the identity authentication-free unit (104) is used to perform password-free processing for the designated login user.

4. The document management system according to claim 3, characterized in that: The identity authentication-free unit (104) includes an information login unit (1041), an identity recognition unit (1042), and an automatic decryption unit (1043). The output of the information login unit (1041) is connected to the input of the identity recognition unit (1042), and the output of the identity recognition unit (1042) is connected to the input of the automatic decryption unit (1043).

5. The document management system according to claim 4, characterized in that: The information login unit (1041) is used to log in with identity information, the identity recognition unit (1042) is used to set a special identity and recognize it after login, and the automatic decryption unit (1043) is used to decrypt the login subject with the set special identity.

6. The document management system according to claim 1, characterized in that: The duplicate analysis module (30) includes a content recognition unit (301), a text analysis unit (302), a similarity judgment unit (303), a quantity extension unit (304), and a list display unit (305). The output of the content recognition unit (301) is connected to the input of the text analysis unit (302), the output of the text analysis unit (302) is connected to the input of the similarity judgment unit (303), the output of the similarity judgment unit (303) is connected to the input of the quantity extension unit (304), and the output of the quantity extension unit (304) is connected to the input of the list display unit (305).

7. The document management system according to claim 6, characterized in that: The content recognition unit (301) is used to recognize the text content of the archive, the text analysis unit (302) is used to compare the input text content, and the similarity judgment unit (303) is used to judge the similarity of the text content of the archive.

8. The document management system according to claim 7, characterized in that: When the similarity judgment unit (303) judges the similarity of the text content of the archive, the specific method of similarity judgment is as follows: when the similarity is >50%, the archive is judged to be similar; otherwise, it is judged to be normal.

9. The document management system according to claim 6, characterized in that: The quantity extension unit (304) is used to index other files entered on the same day, and the list display unit (305) is used to list and display the contents of other files.

Images