Schedule management apparatus

Abstract

To provide a schedule management apparatus that can be easily introduced without preparing a dedicated terminal or a plurality of accounts and enables a visitor to check an attendance status of an employee at a reception desk.SOLUTION: A schedule management apparatus for managing status information relating to a plurality of registered registrants, includes: display control means which displays, for each registrant, the status information of each registrant; a portable housing in which the display control means is stored; and a display device which displays the status information according to control of the display control means. The status information is a plurality of predetermined types of states and information relating to a schedule of a registrant. and the display control means displays the status information when the status information is input.SELECTED DRAWING: Figure 2

Description

Technical Field

[0001] The present invention relates to a schedule management device capable of electronically sharing action schedule information.

Background Art

[0002] In organizations such as companies, offices, and schools, action schedule tables using whiteboards, blackboards, etc. have been conventionally used. Each person fills in action schedules such as going out and having visitors, and shares the information. However, when going out, it is not possible to fill in the action schedule, and it is necessary to contact a person in the company by phone or the like and ask them to rewrite it. Also, even though the schedule has been changed, such rewriting may be forgotten, or the information on the action schedule table may remain old without requesting rewriting. That is, the actual situation may not be reflected in the action schedule table in the company.

[0003] A person in the company may be asked by a business partner or the like by phone about the schedule of an employee. If the action schedule table is not appropriately updated, the person in the company will be unable to answer and will be troubled in such a case. Also, there may be trouble such that the return time of the company car is unknown and another schedule cannot be set.

[0004] At the reception desk, when a visitor comes and the presence / absence status of the person being visited is unknown, the person dealing with it will require time and effort for confirmation, and the visitor will also be kept waiting. Also, even if an internal phone number list is placed at the reception desk, if it is not known whether the person is present or not, there will be trouble such that the visitor dials an internal line and, if no one answers, dials another person.

[0005] Therefore, an electronic schedule management system has been proposed. Patent Document 1 describes a travel plan management server that is connected to a GPS system for grasping the position of a GPS-equipped mobile information terminal, receives travel plan information from a person who carries the GPS-equipped mobile information terminal and goes out, edits the travel plan information, and provides a travel plan table thus formed to other terminals. When the current position of the GPS-equipped mobile information terminal provided by the GPS system is at the position of the departure place indicated in the travel plan information of the person carrying the GPS-equipped mobile information terminal, it writes in the travel plan table that the person carrying the GPS-equipped mobile information terminal is at the departure place. When the current position of the GPS-equipped mobile information terminal provided by the GPS system is at the position of the destination indicated in the travel plan information of the person carrying the GPS-equipped mobile information terminal, it writes in the travel plan table that the person carrying the GPS-equipped mobile information terminal is at the destination. When the current position of the GPS-equipped mobile information terminal provided by the GPS system is different from both the departure place and the destination position indicated in the travel plan information of the person carrying the GPS-equipped mobile information terminal, it writes in the travel plan table that the person carrying the GPS-equipped mobile information terminal is in transit. The travel plan management server is described.

[0006] Further, Patent Document 2 describes a server device for managing a travel plan table indicating the travel plans of each person, comprising information acquisition means for acquiring, at predetermined time intervals, operation mode information indicating the type of operation mode of each mobile phone owned by each person, and travel plan table update means for determining corresponding travel plan contents according to the type of operation mode indicated by the operation mode information acquired by the information acquisition means and reflecting the contents in the corresponding column on the travel plan table. The server device is described.

[0007] In a conventional schedule management system, it is common practice to provide an account for each person registering a schedule, and in many cases, the number of accounts is the billing unit. For the introducing company, when the number of people increases, it is necessary to newly purchase the number of accounts, or conversely, when the number of people decreases, it is necessary to reduce the number of accounts to cut expenses, and the management is complicated. Furthermore, when there are multiple accounts, an ID is required for each account, and accordingly, an individual password is also required. The system administrator also needs to manage them.

Prior Art Documents

Patent Documents

[0008]

Patent Document 1

Patent Document 2

Summary of the Invention

Problems to be Solved by the Invention

[0009] In the conventional action schedule management method, it is necessary to prepare dedicated terminal devices and individual accounts, and there is a problem that the hurdle for introduction is high even if one wants to use them. The present invention has been made to solve the above problems, and an object thereof is to provide a schedule management device that can be introduced without preparing dedicated terminals or multiple accounts.

Means for Solving the Problems

[0010] The present invention is a device for managing status information regarding a plurality of registered users, comprising display control means for displaying the status information of each registered user, and a display device for displaying the status information in accordance with the control of the display control means, wherein the status information is a plurality of predetermined types of states and is information regarding the schedule of the registered user, and the display control means displays the status information when the status information is input, and is a schedule management device.

[0011] Preferably, it further comprises a portable housing, and the display control means is stored in the housing.

[0012] Preferably, it further comprises schedule input means for selectively inputting status information.

[0013] Preferably, the status information is displayed by icon images.

[0014] It may further be provided with a camera, and the video of the camera can be displayed by the display control means.

[0015] It may further be provided with a human presence sensor that senses the approach of a person by infrared rays, and when the human presence sensor senses the approach of a person, it may display the video of the camera and issue a notification.

[0016] The camera is a face recognition camera that authenticates the face of a pre-registered registrant, and when the face is recognized, the status information of the registrant can be input.

[0017] It is preferable that it can be logged in by inputting only a password and is operated with a single account.

Advantages of the Invention

[0018] According to the scheduling management device of the present invention, there is no need to prepare special terminals or accounts for registered members, and it is possible to share action schedules more easily than in the prior art.

Brief Description of the Drawings

[0019]

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Embodiment for Carrying Out the Invention

[0020] An example of the implementation of the schedule management device and system of the present invention will be described with reference to the drawings. For convenience, the following description assumes the case where the present invention is introduced into a general company, but it can be similarly implemented in various organizations such as schools and government offices.

[0021] Figure 1 is the login screen that is first displayed when accessing the schedule management device. When accessing the preset Internet address (URL) of the schedule management device using a web browser or the like, a password input field and a login button are displayed. Enter the predetermined password in the password input field and press the login button to log in to the schedule management device. That is, by simply distributing the address and password, all employees can easily access and log in to the system. Note that it can be a private web page and no password can be set.

[0022] A unique URL is set for each introduction destination in the schedule management device. Note that the company intending to introduce this system can also prepare its own URL and set it.

[0023] Figure 2 is the screen of the action schedule table for employees that is displayed when accessing with a terminal having a large screen width such as a PC or a tablet. When logging in to the schedule management system, a schedule management table showing the schedules of all employees in a row is displayed. This schedule management table is for employees and is used for each employee to confirm each other's schedules. One row represents the schedule of one person, and the schedules of all employees can be viewed by scrolling vertically. Of course, it can also be in a form where each person is displayed in a column and scrolled horizontally. Also, it is preferable that each person is grouped by department.

[0024] In each row, the items "Schedule", "Department", "Name", "Extension", "Destination", "Expected Return Time", "Body Temperature", and "Remarks" are arranged from left to right. Further to the right of these, four schedule switching buttons are arranged. Note that the items are not limited to these, the order of arrangement does not have to be the same as the illustrated example, and the number of schedule switching buttons can be three or less, or five or more.

[0025] Hereinafter, each item will be explained in order from the left. The "Schedule" item shows the current schedule, and the schedule status corresponding to the schedule switching button pressed immediately before is displayed as an icon. By looking at this item, one can immediately understand the current schedule of the person in that row. The icon image of the schedule status may be displayed at the top of the page or the like as a legend.

[0026] "Department", "Name", and "Extension" are personal information of each registrant, and the information entered when registering employees is displayed. The "Department" item indicates the department to which the person in that row belongs. Each person is grouped by department according to this department name. This is useful when searching for an individual to be confirmed. Also, there is a "Department Selection" button in the upper right corner of the screen. When the Department Selection button is pressed, each department name is displayed in a pull-down menu. When a specific displayed department name is further pressed, the list scrolls to the top (the topmost) person in that department. That is, it is possible to jump to the row group of the target department.

[0027] The "Name" item is the personal name of the registered person. If the full name is registered when registering an employee, the full name will be displayed, and if only the surname is registered, only the surname will be displayed. It is also possible to register the surname and given name separately. The "Extension" item is the extension phone number assigned to each person. This is suitable for use when checking the schedule and making a call if the person is present. Also, if each person is provided with a mobile phone, the mobile phone number can also be used.

[0028] The "Destination" item refers to the place to visit or the location when going out. By entering information when inputting the planned outing described later, the destination will be displayed in this column. That is, when the "Schedule" icon is set to "Going Out", by checking this "Destination" column, you can immediately know where you are going out. Note that it is also possible to adopt a format that allows multiple destinations to be entered. The "Scheduled Return" item is the scheduled return time. Similar to the aforementioned destination, by entering the scheduled return time when "Going Out", the entered time will be displayed. If not returning to the company, it can also be displayed as "Return Direct". That is, by looking at this column, you can know when you are scheduled to return (or if you are not returning).

[0029] The "Body Temperature" item is the body temperature of each person. It is a column for entering the body temperature measured regularly (for example, every morning). It can be used to check the health status of employees. When the cursor is placed over (mouse over), a tooltip will be displayed so that you can know the entry date and time, which is suitable for confirming whose information it is. Also, the numerical values measured by the thermal camera described later can be recorded each time they are measured. If it is set to be erased at a fixed time every day (for example, 5:00 am), old information more than 24 hours ago will not be displayed, and only the body temperature of that day can be accurately shared.

[0030] The "Remarks" item is a remarks column. Necessary items can be freely entered as appropriate. For example, the summary of going out, the fact of going directly to the destination without coming to the company, the fact of planning to go out in a few hours, etc. can be written to facilitate information sharing.

[0031] The schedule switch button for switching the schedule status of each person will be explained. It is a push button that can be selectively selected, and the icon corresponding to the last button pressed will be displayed in the column of the "Schedule" item. In the embodiment, it is a text button, but it is not limited to this, and it may also be a radio button with a round selection icon beside or below it.

[0032] When the "Present" button is pressed, a present icon (e.g., a figure of sitting at a desk) will be displayed in the schedule column. It is used to indicate that one is in the company. It is advisable to press it when arriving at the company or when returning from being out. When the "Out" button is pressed, an out icon (e.g., a figure of walking) will be displayed in the schedule column. It is used to indicate that one is out and not in the company at present. It is advisable to press it when leaving the company after arriving or when going directly from home to a site, etc. When changing the visiting place or the scheduled return time during being out, press the "Out" button again, then a pop-up window described later will open and the schedule can be changed.

[0033] When the "Go Home" button is pressed, a go-home icon (e.g., a figure of a house) will be displayed in the schedule column. It is used to indicate that one has already left work and is not in the company. It is advisable to press it when finishing work and leaving the company or when returning directly from the visiting place. When the "Off" button is pressed, an off icon (e.g., a figure of sleeping) will be displayed in the schedule column. It is used to indicate that one is not at work and is absent on that day.

[0034] Furthermore, appropriate schedule switching buttons and corresponding icons can be provided as needed according to the introduction destination, such as "Away from Desk".

[0035] The three buttons of "Present", "Go Home", and "Off" can also be set so that they cannot be pressed continuously. That is, after pressing one button once, the pressing operation of that button is invalid until another button is pressed. By making the color of the previously pressed button lighter to indicate that it cannot be pressed, the current schedule can be known in the button column, and the operability can be improved by making the available buttons clear. Note that since the "Out" button may be used to change the visiting place or the scheduled return time, it is better to set it to be continuously pressable.

[0036] It is also possible to provide an item and a checkbox for "staying in the office". A checkbox can be provided next to the schedule column. If you check this box, on the screen for visitors described later, the person in the row with the check can be set not to be displayed as present. This can be used when you are busy and unable to handle visitors even if they come.

[0037] Figure 3 is an input screen for the schedule of going out. When the "Go Out" button is pressed, a pop-up window for entering detailed schedules opens. At the upper part inside the window, personal names etc. for identifying the target to be entered are displayed, and below that there are items such as "Destination of Visit", "Scheduled Return to Office", "Body Temperature", and "Remarks" as input fields. When each item is appropriately entered and the "Determine" button is pressed, the "Go Out" schedule can be entered. That is, when going out, information such as the destination of the visit and the scheduled return time can be entered and shared. When entering the "Destination of Visit", what was entered previously can be displayed as a history and may be selectable and entered with one click. This is suitable when there are destinations that are visited frequently.

[0038] A "Direct Return" button can also be provided in the column for "Scheduled Return to Office". When not returning to the office, simply pressing this button allows for the entry of "Direct Return" and the operation becomes simple. Similarly, a "Direct Trip" button can be provided in the "Remarks" column. Of course, it is also possible to enter only the "Go Out" schedule without entering each item. For example, when the scheduled return time is unknown, leave the "Scheduled Return to Office" blank and enter that fact in the "Remarks" column.

[0039] The column for "Alcohol Check" is an item that needs to be filled in when using the company vehicle. There are switching buttons for "Before Riding" and "After Riding" at the upper part, and the input fields for each time are displayed in the manner of tab switching. Below that, the items of "Roll Call Method", "Use of Alcohol Detector", "Presence of Alcohol Odor", "Status of Illness / Fatigue etc.", "Status of Daily Inspection", "Others", and "Roll Call Executor" are lined up.

[0040] The "calling method" includes face-to-face calling directly with the user and non-face-to-face calling using a smartphone or the like for video calls, etc., and the difference is to be filled in. It may also be selectable from a pull-down menu. The "use of alcohol detector" indicates whether an inspection was carried out using an alcohol checker with ○, ×, etc. The "presence or absence of alcohol smell" indicates the presence or absence of alcohol smell on the user with ○, ×, etc. For the "status of illness, fatigue, etc.", the results of the physical examination of the user's illness, fatigue, etc. on that day are to be filled in. The "status of daily inspection" is to fill in the results of the daily inspection of the vehicle before departure. This column is only displayed on the input screen of "before boarding". "Others" is a remarks column. Necessary matters can be freely filled in as appropriate. For the "inspection executor", the personal name of the inspector who carried out the alcohol check is to be filled in. Of course, it may also be selectable from a pull-down menu.

[0041] An input field for the password can also be provided. By setting that the vehicle cannot be "started for use" unless the password known only to the inspection executor is entered here, it is possible to ensure that the alcohol check is carried out. Also, by setting that the results of the entered alcohol check are to be stored for more than one year, it is possible to comply with the obligation of alcohol checks stipulated by the Road Traffic Law.

[0042] By each person performing the operations described so far, each person's schedule is input and updated, and the information on the action plan can be shared. Since the operation of changing the schedule can be done as long as one can access the predetermined address (URL) as described above, it can be done as long as there is a terminal (smartphone, tablet, notebook computer, etc.) connected to the Internet anywhere. That is, even if one is not at one's desk or outside the company, the schedule can be rewritten as appropriate, making it easy to reflect the actual situation.

[0043] Even if you don't have a terminal that can browse the web, or even if you have one but can't connect to the Internet, you can request other employees to change the schedule by phone or the like. For example, the person who has been informed of the change plan by the person who is out can press the "Out" button in the row of the person who is out, rewrite the "Visiting Destination" and "Scheduled Return Time", and press "Determine" to display the changed schedule.

[0044] Figure 4 is a screen displaying a pull-down menu for department selection. As described above, when you press the department name, you can scroll the schedule table to the row of the person belonging to that department. In addition, an item of "Facility" can be further provided under each department. When you press "Facility", it will transition to a table in which facilities shared by employees such as meeting rooms and company cars are displayed for each row.

[0045] Figure 5 is a screen displaying a facility list. In each row of the facility list, the items of "Schedule", "Name", "Extension", "User", "Scheduled End Time", and "Remarks" are arranged from left to right. Further, two schedule switching buttons are arranged side by side on the right. Note that the items are not limited to these.

[0046] The "Schedule" item indicates whether it is currently in use. If the "Use Start" button is pressed, it will be displayed as "In Use", and if "End" is pressed, it will be displayed as "Available". Of course, it may be displayed with an icon.

[0047] "Name" is the name of the facility. It is advisable to give a name that can distinguish each room or vehicle. "Extension" is the extension number of the internal line phone assigned to that facility. It is advisable to record the extension number of the room where a phone is installed, such as a meeting room.

[0048] "User" displays the name of the person using the facility. It is not limited to personal names, and when used by a department or team, etc., that name may be used. "Scheduled End" is the time of the scheduled end. By entering the time of the scheduled end at "Start of Use", the entered time will be displayed. That is, by looking at this column, you can know when it is scheduled to end.

[0049] Figure 6 is the input screen displayed when starting to use the facility. When you press the "Start of Use" button, a pop-up window for entering detailed schedules will open. There are items such as "User", "Scheduled End", and "Remarks" as input fields. In the "User" field, enter the personal name of the user, etc., and in the "Scheduled End" field, enter the time of the scheduled end.

[0050] By filling in each of the above items and pressing the "OK" button, each facility can be "started to be used". If you press the "Start of Use" button again during use, the pop-up window will open again and you can change the schedule. If you press the "End" button during use, the entered contents of each item of "User", "Scheduled End", and "Remarks" will disappear and the "Schedule" will return to "Available". Note that the records of facility use should be retained for a certain period (for example, one month).

[0051] Figure 7 is the screen when the "For Employees" list is displayed on a terminal with a small screen width such as a smartphone. Considering the visibility when displayed on a terminal with a small monitor such as a smartphone, it is possible to display in a single column instead of row display. It should be automatically switched when the width of the terminal is below a preset threshold value.

[0052] At the bottom of the action schedule, there are screen switching buttons for "For Employees", "Employee List", "For Visitors", "For Administrators", and "Camera" to switch between each display screen described later. The list display shown in Figures 2 to 7 is "For Employees". Of course, the arrangement of the screen switching buttons is not limited to this, and they may be arranged in other places such as the upper part, or may be in the form of a pull-down menu, etc.

[0053] Figure 8 is a panel display for in-house use. When the screen switching button for "Employee List" is pressed, a screen is displayed that lists all employees or all employees in a department. The "Employee List" screen is for checking schedules. By installing a large monitor in a visible location for each person within the company to display this screen, it is possible to check whether a person is present or not without accessing the schedule management system on each person's terminal. Also, the color of each person's panel may change in conjunction with the schedule status.

[0054] Figure 9 is a panel display for "visitors". When the screen switching button for "visitors" is pressed, a screen is displayed that lists all employees or all employees in a department. The name of each employee is displayed on the panel together with the extension number. The panel of a present employee is displayed prominently, and the panel of an absent employee is displayed faintly. By installing the reception terminal (monitor) on which this screen is displayed at the reception or the like, it is possible to convey the presence or absence status of employees to visitors.

[0055] Also, when a person is out, it is also possible to display the scheduled return time and the fact of immediate return. When a person is on vacation, it is advisable to display that fact. Further, when the "At Home" box is checked on the "Employee" screen, even if the person is present, they will be displayed as absent on the "Visitor" screen.

[0056] Figure 10 is an overall configuration diagram showing the entire schedule management system. The present invention is an electronic schedule management system for browsing and entry using an in-house terminal such as a personal computer or a mobile terminal such as a smartphone connected to a reservation management device 1. Further, it can be browsed from a display terminal such as a monitor or a reception terminal. A personal computer, a smartphone, etc. function as an input device and a display device. The in-house terminal, the mobile terminal, and the display terminal are connected via the Internet, and the reception terminal is directly connected to the schedule management device by a cable or the like. Of course, the reception terminal can also be connected via the Internet.

[0057] Figure 11 is a detailed configuration diagram of the schedule management system. The scheduling management device 1 includes a scheduling management arithmetic processing unit 11 and a scheduling management storage unit 12. The scheduling management arithmetic processing unit 11 performs each arithmetic process and consists of an enrolled person registration means 111, a schedule input means 112, and a display control means 113. The scheduling management storage unit 12 stores each information and consists of an enrolled person storage unit 121, a schedule storage unit 122, a photo storage unit 123, and a body temperature storage unit 124.

[0058] The enrolled person registration means 111 registers employees in the enrolled person storage unit 121. This corresponds to the department name, name, extension number, etc. mentioned above. The schedule input means 112 inputs the status information of the schedule into the schedule storage unit 122. This corresponds to schedule switching buttons such as "In seat", "Out", "Return home", "Holiday". The display control means 113 displays the status information on the display device.

[0059] The scheduling management arithmetic processing unit 11 and the scheduling management storage unit 12 are housed in one housing. This housing is of a portable size and can be installed at any place within the company such as the reception desk.

[0060] The input device 2 and the display device 3 are terminals capable of input and display such as each person's personal computer or smartphone. Through these, access the scheduling management system and perform schedule switching operations and browsing. The reception terminal can display and browse the "For visitors" screen.

[0061] Furthermore, a camera 4, a human presence sensor 5, a thermal camera 6, a card reader 7, etc. can be connected to the scheduling management device 1. When the camera 4 is connected, by switching to "Camera" with the schedule switching button, the video of the camera can be displayed. The human presence sensor 5 is an infrared sensor. By installing the human presence sensor 5 where people pass by such as at the reception desk, it is possible to notify that a visitor or the like has come. As a method of notification, it is possible to notify by email or a message app, or to turn on a lamp. Also, if both the camera 4 and the human presence sensor 5 are available, it is possible to issue a notification with an image (picture).

[0062] When a visitor or the like is detected by the human sensor 5, a message can also be issued in characters or voice. For example, "Welcome." or "Please pick up the receiver and press the extension number of the person in charge." etc. Furthermore, when a visitor or the like is detected, the screen of the reception terminal can be switched to "for visitors", and arbitrary images or the like can be played when no detection is made.

[0063] The camera 4 and the human sensor 5 can also be provided in the housing. That is, by placing the schedule management device 1 equipped with the camera 4 and the human sensor 5 at the reception or the like, it is possible to easily respond to visitors.

[0064] Furthermore, face recognition can also be performed from the video captured by the camera 4. By registering the faces of employees by the in-house registration means 111, when the registered employees come to the company and appear in the camera 4, the status information can be automatically switched to "present".

[0065] The thermal camera 6 is a camera equipped with a far-infrared sensor capable of measuring the surface temperature. The temperature measured simultaneously with the "present" input by face recognition can also be automatically input into the "body temperature" column. The camera 4 and the thermal camera 6 can also be combined into one device.

[0066] The card reader 7 is a device that can read a card equipped with an IC chip, a two-dimensional code, or the like. By reading an employee ID card or the like with an IC chip or the like, the "present" status can be automatically input in the same way as in the case of face recognition.

[0067] The arrangement of the buttons on the screen (differentiating left and right) etc. is not limited to the illustrated example and can be appropriately changed as a design matter. The information input method can also be appropriately changed such as free description or selection type.

Industrial Applicability

[0068] According to the schedule management device of the present invention, it is suitable for organizations with many visitors and going out, and the action schedule can be relatively easily digitized and can be used industrially.

Description of Symbols

[0069] 1 Scheduling Management Device 11 Scheduling Management Arithmetic Processing Unit 111 Enrollee Registration Means 112 Scheduling Input Means 113 Display Control Means 12 Scheduling Management Memory Unit 121 Enrollee Memory Unit 122 Scheduling Memory Unit 123 Photo Memory Unit 124 Body Temperature Memory Unit 2 Input Device 3 Display Device 4 Camera 5 Human Presence Sensor 6 Thermal Camera 7 Card Reader

Claims

1. In a device for managing status information regarding a plurality of registered users, display control means for displaying the status information of the registered users for each registered user; a display device for displaying the status information in accordance with the control of the display control means, wherein the status information is a plurality of predetermined types of statuses and is information regarding the schedules of the registered users, and the display control means displays the status information when the status information is input. A schedule management device.

2. Further comprising a portable housing, wherein the display control means is stored in the housing, The schedule management device according to claim 1.

3. Further comprising schedule input means capable of selectively inputting the status information, The schedule management device according to claim 2.

4. The status information is displayed by an icon image, The schedule management device according to claim 3.

5. Further comprising a camera, wherein the display control means can display the video of the camera, The schedule management device according to claim 2.

6. Further comprising a human presence sensor that senses the approach of a person by infrared rays, and when the human presence sensor senses the approach of a person, it displays the video of the camera and issues a notification, The schedule management device according to claim 5.

7. The camera is a face recognition camera that authenticates the faces of pre-registered users, and when a face is recognized, the status information of the registered user is input, The schedule management device according to claim 5.

8. It can be logged in by inputting only a password and is operated with a single account, The schedule management device according to claim 2.

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