Monitoring system and method for project management for obtaining status, projection and simulation based on parameter interaction

Abstract

The invention relates to a system and method designed to monitor and analyze human, financial and material resources within industrial environments, providing real-time data collection and advanced analytics to assess the current state of the project, project future scenarios and simulate interactions between various parameters. The goal of the application is to provide a centralized, comprehensive view of the current status of the project, monitoring the total use of resources (workers, materials, tools), financial status, warehouse status and simulating the future state of the project based on current dynamics, thereby eliminating data fragnentation and contributing to greater reliability. These simulations help determine whether the project will be completed within the planned time frame and with the planned resources, enabling informed decision-making and the detection of problem areas and possible anomalies, which leads to more efficient time and resource management during project implementation.

Description

[0001] MONITORING SYSTEM AND METHOD FOR PROJECT MANAGEMENT FOR OBTAINING STATUS, PROJECTION AND SIMULATION BASED ON PARAMETER INTERACTION

[0002] 1. TECHNICAL FIELD

[0003] This invention represents a comprehensive system and method designed for monitoring and analyzing human, financial, and material resources within industrial environments, which is done by collecting real-time data and advanced analytics to assess the current state, project future scenarios, and simulate interactions between various parameters, thereby optimizing resource allocation and improving decision-making efficiency.

[0004] The initial assumption of this computer-implemented system and method is that every project has constraints (plans) in terms of resources and the time frame in which it is planned to complete it, or achieve a certain goal.

[0005] Therefore, the success of the project can be monitored through two parameters: actual compared to planned resource consumption, and the dynamics of project execution compared to its execution plans. In addition, the system and method presented here also offers the possibility of managing the quality of work on the project by making it possible to know who installed each installed material and when, and who accepted the work and when. In this way, a simple framework is provided through which it is possible to find and eliminate unwanted effects.

[0006] The solution presented here is not limited to one specific industry area, but is applicable to any project that has defined resources, a planned completion time, and its execution can be monitored using one or more parameters.

[0007] According to the international classification (.(PC), it is classified as: G06Q

[0008]

[0009] The main disadvantages of fee current state of the technology:

[0010]

[0011] » Possibility of partial data synchronization,

[0012] • Data repetition,

[0013] • Data verification issues,

[0014] « Invalidity of the current state and inconsistency between the client and server sides.

[0015]

[0016] ae • Inventory management,

[0017]

[0018] the project area, and they cannot make a true assessment as to whether the data that has reached diem is completely correct or not, which leads to the need for another level of verification of that data before entry, and this significantly slows down, makes it more expensive, but also increases the chance of errors to the entire procedure.

[0019] On the other hand. Plan Radar is a solution that deals with user interactions within the project and specializes in the day-to-day operational dynamics of the project, which essentially means the assignment of tasks related to corrections and modifications on the project, and the communication involved with marking problematic points on the project plan, from which it follows that this solution is not used tor the tasks covered by the computer-implemented system and method described in this document.

[0020] From the above examples, it can be concluded that, although there are currently application solutions for individual groups of parameters that more or less fit in terms of their functionality, their mutual integration is most often almost impossible without overwriting or partial copying of date, as a result of which errors occur that are very difficult later discover. Also, each, of these software solutions has its own rules of use that the operator who uses it must know, and as most projects are essentially different to their structure, the solutions often have to be changed, which leads to additional costs for the companies themselves through the training of existing or the eventual hiring of additional staff.

[0021] Also, there is the problem of security of non-centralized data, both from unauthorized access, and possible loss due to operator errors, hardware failures and similar problems.

[0022] In other words, the current listed solution that exists on the market lacks an assessment of the comprehensive status of the project.

[0023] 4„ SUMMARY OF 'HIE INVENTION

[0024] In order to enable the rapid arrival of relevant data from the field and to enable an overview of the project status in almost real time, the system enables data to come directly from employees, foremen or their bosses, without the need for re-processing by specialized persons. This approach implies maximum efficiency and simplicity in the process of data collection and verification. Therefore, the computer-implemented system and method presented here is guided by the basic idea of simplicity and efficiency when it comes to collecting and verifying the aforementioned data, which sets the following tasks:

[0025] a. The system and method of resource monitoring for project management according to this invention, compared to the previous state, ensures adaptability for people with low computer literacy

[0026] Data entry and verification are easy for users with different levels of technical literacy. As a result, the possibility of errors is reduced and timely input is ensured.

[0027] b. The system and method of resource monitoring for project management, according to this invention, compared to the previous state, ensures input speed and minimal disruption of basic tasks

[0028]

[0029] 5. DESCRIPTION OF THE INVENTION

[0030]

[0031]

[0032]

[0033] • Price of installation material per unit of measurement -- represents the price of installing a particular material per unit of measurement. This material may consist of none, one or more basic materials whose installation is performed within one work at a common price.

[0034] In order to effectively monitor and simulate the flow of the project, the following parameters must be added:

[0035] • Total amount of reference materials --- represents the total amount of installation or basic materials needed to complete the project,

[0036] • Term plan (or plans) -■ planned time for the execution of certain works or the complete project.

[0037] 3. The system and method of resource monitoring for project management, according to this invention, compared to the previous state introduces step no. 3 which refers to the calculation of the current state and the simulation of the project flow.

[0038] Based on the above data, using statistical methods, the current status of the project can be calculated, more precisely, how much has been done, how much is left, what is the cost of the work so far, how it looks in relation to the term plan, while more advanced analytics can simulate how the project will proceed if the above dynamics continue or change.

[0039] 4. The system and method of resource monitoring for project management, according to this invention, compared to the previous state introduces step no. 4 which relates to the identification of problem areas of the project.

[0040] Additionally, it is possible to identify problem areas of the project by reviewing the parts where the most overhead hours are required. It is also possible to estimate the time and financial cost of certain changes to the project (through the time and financial costs required for assembly and disassembly of components).

[0041] 5. The system and method of resource monitoring for project management, according to this invention, compared to the previous state introduces step no. 5 which relates to productivity optimization and material tracking.

[0042] Since the system and method records the complete chronology of the works, it is possible to know exactly who did what and where, and how much material was used for it. In addition, whether the work is waiting to be accepted, accepted, partially accepted, or rejected, and when it was verified and by which user, which enables an insight into possible problems in the quality of work execution, as well as their verification.

[0043] Also, each employee (or company) justifies (repays) their borrowing of basic materials through the installation of installation materials, by returning new or returning materials for recycling, which enables the creation of an efficient framework for monitoring the status of materials and the need for their procurement.

[0044] The model enables the identification of unproductive employees (or a group of them), as well as the possibility of a timely reaction and insight into the reasons for the decrease in productivity. It is easier to see the parts of the project with difficult working conditions that require more attention or more resources.

[0045] An important feature of the method presented here is the ability to easily track the quantities of materials within their packages using a QR code that is unique to each package of materials and is printed and pasted on the same by the warehousekeeper. When issuing part of the package of materials, the warehousekeeper scans its QR code and the required quantity will be updated for the specified package of materials, whether it is an input or output value.

[0046] 6. APPLICATION METHODS

[0047] 6.1 The invention is used in various industries to obtain information from the field.

[0048] 6.2 The invention is used to coordinate the execution of the project in accordance with the planned resources and to control the quality of the work performed on the project.

[0049] 6.3 The invention is used to display the actual situation based on basic information coming from the field from the employees themselves.

[0050] 6.4 The direct user of the invention is the main investor / main contractor, and the indirect subcontractors.

[0051] 6.5 It is necessary to have a known quantity of one or more materials, a known budget, a known time frame and defined users with appropriate access rights to the system. In addition to the above, it is necessary to have known prices for installation materials, prices for basic materials, their quantities, prices for worker hours. From the staff, it is necessary to have one or more people who can take and return materials, the amount of a specific job and working hours, and one or more people who verify the specified data.

[0052] 6.6 The system allows direct data entry by project employees and warehousekeeper, and existing staff perform both data entry and verification, with minimal training as needed. Additional trained employees are not required.

[0053] 6.7 The field report undergoes three levels of verification: application control that ensures the quality of the input, physical verification of the actual condition, and final acceptance, partial acceptance, or rejection of the data by the responsible person, with application control ensuring the entry of correct data through identifiers such as, for example, cabinet, fuse, and location labels, with the possibility of using unique QR codes for automatic retrieval of information about materials. Using a QR code, unique for each element, enables rapid tracking of materials and reduces the risk of errors, which further facilitates physical verification and the final decision on acceptance, partial acceptance or rejection of data. The verified data is entered into the system for further automatic processing.

[0054] 6.9 Storing data in a system database provides a centralized record of all relevant information on materials, working hours and work performed. This ensures easy retrieval and updating of data, thereby increasing the accuracy of records, facilitating performance analysis and enabling informed decision-making in real time.

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[0056]

[0057] uutematixur oi the state ox caste inatetiats ( w a eauuses t *

[0058] the already described amo te of input, output return and dismantling of materials, the state of Return of Material +

[0059]

[0060] Percentage of mcogni i material = (Quantity of uteogn d material / Total material) * 100

[0061]

[0062] By means of the input values of the amount of material charged, returned material, recognized incorporated material and material for mcyding, the vahres of the amount of incorporated and non- incorporated material are knowa. It is possible to calculate the total price of the same in the following way: Total price of staitedfoou-dnstalltxi material ™ Price of material * Amount of installed / non- installed material

[0063]

[0064]

[0065] relationship in the fb i of the difference in material co mamp on.

[0066]

[0067]

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