A cross-regional electronic self-service access system for paper archives

Abstract

The present invention belongs to the field of digital archive management technology, and specifically relates to an electronic cross-regional self-service access system for paper archives, including an inquiry terminal, a digital archive resource management system, a wireless network and a network server cluster. The inquiry terminal and the digital archive resource management system are connected to each other via a wireless network; the network server cluster is used to provide hardware support for the digital archive resource management system during operation, and the network server cluster includes a network server, a storage server and an application server. The digital archive resource management system includes: a user login module, an open archive management module, a controlled archive management module, an application module and an access approval module. Using this solution, paper archive materials can be converted into electronic form and stored in a storage server, which can effectively preserve the archive materials and will not take up too much space; and access to archives is freed from the limitation of distance, and cross-regional access to archives can be achieved, which is very convenient.

Description

Technical Field

[0001] The present invention belongs to the technical field of digital archive management, and in particular relates to an electronic cross-regional self-service reading system for paper archives. Background Art

[0002] Archives refer to various forms of original records directly generated by people during various social activities, which have preservation value. Archives are an important information resource, and for work or other purposes, it is often necessary to search for specific archives. Currently, most companies face the following problems with the storage and use of archives: archival materials are mainly stored on paper media, which are easily damaged over time. Furthermore, they are inconvenient to search for, and require a large amount of space. An increasing number of companies are now storing archives electronically. This typically involves converting archival materials into electronic form and then storing them on high-capacity storage devices. When searching for archives, the files are retrieved using these devices. While this approach effectively addresses the issues of easy damage to paper materials and the large storage space required, it also has drawbacks: archives are stored in specific locations and cannot be shared in a specific way, which limits their utilization and the convenience of archive searches. For example, if a company's branch needs to access archival materials at headquarters, it must go to the headquarters, which is very inconvenient. Summary of the Invention

[0003] The present invention aims to provide an electronic cross-regional self-service access system for paper archives to solve the problems of inconvenient archive search and low archive utilization rate.

[0004] To achieve the above-mentioned object, the present invention provides a cross-regional electronic self-service access system for paper archives, comprising a query terminal, a digital archive resource management system, a wireless network, and a network server cluster. The query terminal and the digital archive resource management system are connected to each other via the wireless network. The query terminal is used to provide hardware support for logging into the digital archive resource management system. The network server cluster is used to provide hardware support for the operation of the digital archive resource management system. The network server cluster includes a network server for networking, a storage server for storing archive data, and an application server for coordinating the work of the network servers.

[0005] The digital archive resource management system includes:

[0006] User login module, used to verify user login information;

[0007] Open archive management module, used to manage open archives that can be viewed by any user;

[0008] The controlled file management module is used to manage the controlled files that can be reviewed after approval;

[0009] Application module, used to submit an application for access to controlled files;

[0010] The access approval module is used to review applications for accessing controlled files. After passing the review, a query code will be provided. By entering the query code, you can enter the controlled file management module to access the controlled files.

[0011] The beneficial effects of this solution are:

[0012] 1. Archives are divided into open archives and controlled archives according to their importance and confidentiality. Approving applications for accessing controlled archives through the access approval module can ensure that different types of archives can be reasonably used and help avoid inappropriate disclosure of important archival materials.

[0013] 2. Converting paper archival materials into electronic data and storing them on storage servers effectively preserves archival materials without taking up excessive storage space. Using a query terminal to log in to the digital archival resource management system, users can access open and controlled archives according to their permissions. This eliminates the limitations of distance and enables cross-regional access, revitalizing archival resources and improving archive utilization. Furthermore, archival materials can be effectively preserved without taking up excessive space. Furthermore, accessing archives is no longer restricted by distance, enabling cross-regional access, which is very convenient and has important implications for improving office efficiency and administrative service capabilities.

[0014] Optionally, the user login module uses an account and password for identity authentication.

[0015] Optionally, the query terminal includes a computer PC and a mobile terminal. Computer PC and mobile terminals are widely popular, and using a computer PC or a mobile terminal as a query terminal makes querying convenient.

[0016] Optionally, the inquiry terminal is an inquiry machine, which includes an inquiry machine body, a touch screen arranged on the inquiry machine body, a protective film forming a closed loop and two relatively arranged one-way moving mechanisms; a cleaning chamber for containing cleaning liquid is provided in the inquiry machine body, and an adjusting roller for adjusting the tension of the protective film and a wiping part for drying the protective film are provided in the cleaning chamber; two through ports connected to the cleaning chamber are provided on the inquiry machine body, and the two through ports are respectively located on opposite sides of the touch screen, and the protective film passes through the through ports and is sleeved on the touch screen and the adjusting roller; a sliding cover for protecting the touch screen is slidably connected to the inquiry machine body, and the sliding cover is located above the protective film. When the sliding cover is opened, the one-way moving mechanism moves the protective film.

[0017] When the kiosk is not in use, the sliding cover covers the touch screen, preventing foreign matter from contaminating the touch screen and maintaining its sensitivity. When the kiosk is needed, the sliding cover is opened. During this process, the one-way moving mechanism moves the protective film along with it. The protective film originally covering the touch screen enters the cleaning chamber for cleaning. The protective film, cleaned by the cleaning chamber and dried by the wiping unit, is then covered on the touch screen, ensuring that the user contacts the clean protective film when performing input operations on the touch screen. This ensures that input sensitivity is maintained while providing a better input experience for the user.

[0018] Optionally, the one-way moving mechanism includes a slide groove opened on the inquiry machine body, an iron block slidably connected to the slide groove and an electromagnet that can contact the iron block, the electromagnet is provided on the slide cover, the slide groove is located on one side of the touch screen and below the protective film; a card slot forming a closed loop is opened on the inquiry machine body, the card slot is connected to the slide groove, and a protrusion slidably connected to the card slot is provided on the iron block; when the protrusion is engaged in the lower part of the card slot, the iron block is completely placed in the slide groove, and when the protrusion is engaged in the upper part of the card slot, the upper part of the iron block extends out of the slide groove and can contact the electromagnet; a proximity switch for controlling the power on and off of the electromagnet is provided on the inquiry machine body; the range of movement of the iron block is the same as the range of movement of the slide cover. When the slide cover is opened to the limit position, the slide cover contacts the proximity switch, the electromagnet is de-energized and loses its magnetic force, and the protrusion moves to the end of the card slot and enters the lower part of the card slot.

[0019] When the slider remains closed, the electromagnet is energized. The magnet's magnetic attraction maintains contact between the iron block and the electromagnet, clamping the protective film between them. When the user needs to input something on the touchscreen, they slide the slider open. The iron block and the electromagnet work together to pull the protective film, which then moves with the slider. During this process, the protective film originally covering the touchscreen gradually enters the cleaning chamber and is cleaned. After being cleaned in the cleaning chamber and dried by the wiping unit, the protective film gradually covers the touchscreen. When the slider is fully opened, it contacts the proximity switch, de-energizing the electromagnet and simultaneously causing the protrusion to move to the end of the slot. At this point, the magnet's magnetic attraction is lost, and gravity forces the iron block downward, allowing it to rest completely within the slot, dropping the protrusion to the bottom of the slot. Since the iron block is fully within the slot, it does not lift the protective film upward. Adjusting rollers ensure that the protective film adheres perfectly to the touchscreen, ensuring normal operation. After the user completes operating the touch screen, they slide the cover closed. After the cover has moved a short distance, the cover is no longer in contact with the proximity switch. The electromagnet is now energized, and the electromagnet again attracts the iron block, which then moves with it. Since the protrusion is now locked in the lower portion of the slot, the iron block is completely contained within the slot, and the iron block and the electromagnet cannot clamp the protective film. Therefore, the protective film remains stationary during the closing process. When the cover is fully closed, the protrusion moves with the iron block to the end of the slot. Attracted by the electromagnet, the iron block moves upward and contacts the electromagnet, clamping the protective film again. The protrusion also moves upward to the upper portion of the slot. In this embodiment, through a clever design, the protective film is restricted to unidirectional movement with the cover during the reciprocating sliding of the cover, ensuring that any position of the protective film has the opportunity to be cleaned by the cleaning chamber. This allows the protective film to remain clean, ensuring input sensitivity when operating the touch screen.

[0020] Optionally, two inner walls of the query machine body are provided with symmetrically arranged strip grooves, a movable block is slidably connected to the strip grooves, and an elastic member connected to the movable block is provided on the strip grooves; a connecting rod is connected between the two movable blocks, and the adjusting roller is rotatably connected to the connecting rod. This arrangement ensures that the adjusting roller has a certain amount of free movement, so that the adjusting roller can adjust the tension of the protective film.

[0021] Optionally, the wiping portion includes two symmetrically arranged drying blocks, which are in contact with different surfaces of the protective film respectively. BRIEF DESCRIPTION OF THE DRAWINGS

[0022] Figure 1 This is a schematic diagram of the structure of a cross-regional self-service electronic paper archive access system in Example 1 of the present invention;

[0023] Figure 2This is a schematic diagram of the structure of the query machine in the left direction in the second embodiment of the present invention;

[0024] Figure 3 A top view of the query machine in the second embodiment of the present invention;

[0025] Figure 4 It is a cross-sectional view of the chute in the query machine;

[0026] Figure 5 for Figure 4 Cross-sectional view along the BB direction. DETAILED DESCRIPTION

[0027] The following is further described in detail through specific implementation methods:

[0028] The figure marks in the drawings of the specification include: query machine body 10, cleaning chamber 11, slide 12, through port 13, card slot 14, slide cover 20, electromagnet 21, connecting block 22, touch screen 30, protective film 40, drying block 41, mounting bracket 42, connecting rod 50, adjusting roller 51, iron block 60, protrusion 61, proximity switch 70.

[0029] Example 1

[0030] This embodiment is basically as Figure 1 As shown: A paper archive electronic cross-regional self-service access system includes a query terminal, a digital archive resource management system, a wireless network and a network server cluster. The query terminal and the digital archive resource management system are connected to each other via a wireless network. Here, the wireless network can be a wireless network of any known protocol. Of course, if conditions permit, a wired network connection is also possible. The query terminal is used to provide hardware support for logging into the digital archive resource management system. Users can enter the digital archive resource management system anytime and anywhere through the networked query terminal. In this embodiment, the query terminal includes a computer PC and a mobile terminal. Computer PCs and mobile terminals are widely popular, and using computer PCs and mobile terminals as query terminals makes querying convenient. The network server cluster is used to provide hardware support for the operation of the digital archive resource management system. The network server cluster includes a storage server, a network server for networking and an application server that coordinates the work of the network server. The storage server is used to store archival materials converted from paper archival materials into electronic form.

[0031] The digital archive resource management system includes a user login module, an open archive management module, a controlled archive management module, an application module, and a review and approval module. The user login module is used to verify user login information, and the user login module uses an account and password for identity authentication. The open archive management module is used to manage open archives that can be reviewed by any user; the controlled archive management module is used to manage controlled archives that can be reviewed after approval. The division of open archives and controlled archives can be determined according to the importance and confidentiality of the archives. The application module is used to submit an application for reviewing controlled archives. When a user needs to review a controlled archive, he / she applies on the application module. The review and approval module is used to review applications for reviewing controlled archives. After passing the review, a query code is provided. Entering the query code allows the user to enter the controlled archive management module to review the controlled archive.

[0032] In practice, for example, a city may consist of several districts, each managing its own archives. This makes it difficult to access each other's archives online, and the municipal company is unable to access them in a timely manner. By setting up a server and system at the municipal company, all district archives can be digitized or directly uploaded to the municipal company's archive management system through an interface, enabling centralized management and shared access across districts. At the same time, authorized public access to certain public archives is available in the business hall, effectively preserving archival materials without taking up excessive space. Furthermore, access to archives is no longer restricted by distance, enabling cross-district access, which is very convenient.

[0033] Example 2

[0034] The difference between this embodiment and the first embodiment is that the query terminal in this embodiment is a query machine, such as Figure 2 、 Figure 3 As shown, the inquiry machine includes an inquiry machine body 10, a touch screen 30 mounted on the inquiry machine body 10, a protective film 40 forming a closed loop, and two relatively arranged one-way moving mechanisms. A cleaning chamber 11 for holding cleaning liquid is provided in the inquiry machine body 10. An adjusting roller 51 and a wiping portion for drying the protective film 40 are provided in the cleaning chamber 11. Symmetrical strip grooves are provided on the two inner walls of the inquiry machine body 10. The strip grooves are connected to the cleaning chamber 11. Moving blocks are slidably connected to the strip grooves. An elastic member is connected between the strip grooves and the moving blocks. In this embodiment, the elastic member is a compression spring. A connecting rod 50 is connected between the two moving blocks, and the adjusting roller 51 is rotatably connected to the connecting rod 50. Two openings 13 are provided on the inquiry machine body 10, both of which are connected to the cleaning chamber 11. The two openings 13 are located on opposite sides of the touch screen 30. The protective film 40 passes through the openings 13 and is sleeved on the touch screen 30 and the adjusting roller 51. The adjusting roller 51 is used to adjust the tension of the protective film 40. The wiping portion includes two symmetrically arranged drying blocks 41 (the drying blocks 41 in this embodiment are made of cotton). The drying blocks 41 are fixed in the cleaning chamber 11 through a mounting frame 42. The two drying blocks 41 can contact different surfaces of the protective film 40 respectively.

[0035] A sliding cover 20 is slidably connected to the kiosk body 10. Specifically, two opposing sidewalls of the kiosk body 10 have inverted T-shaped engagement slots, one located on the left and right sides of the touch screen 30. A connecting block 22 is fixed to the sliding cover 20, one side of which engages and moves along the engagement slot. The sliding cover 20 protects the touch screen 30 and is positioned above a protective film 40. When the sliding cover 20 is opened, a unidirectional movement mechanism moves the protective film 40.

[0036] The one-way moving mechanism includes a chute 12, an iron block 60 slidably connected to the chute 12, and an electromagnet 21 that can contact the iron block 60. The chute 12 is provided on the query machine body 10. The chute 12 is located on one side of the touch screen 30 and below the protective film 40. The electromagnet 21 is fixedly mounted on the slide cover 20. Figure 4 As shown, the query machine body 10 is provided with a closed loop slot 14, which is rectangular in this embodiment; the slot 14 is connected to the chute 12, and in this embodiment, slots 14 are provided on both sides of the chute 12. Figure 5 As shown, a protrusion 61 is welded to the iron block 60 and slidably connected to the slot 14. The upper portion of the slot 14 can be set higher than the lower portion, so that when the protrusion 61 is engaged with the upper portion of the slot 14, the iron block 60 still has some space to move up and down. When the protrusion 61 is engaged with the lower portion of the slot 14, the iron block 60 is completely placed in the chute 12, and the iron block 60 does not contact the protective film 40 or the electromagnet 21. At this time, the protective film 40 is completely attached to the touch screen 30. When the protrusion 61 is engaged with the upper portion of the slot 14, the upper portion of the iron block 60 extends out of the chute 12 and can contact the electromagnet 21. At this time, the iron block 60 and the electromagnet 21 can jointly clamp the protective film 40. The main body 10 of the inquiry machine is equipped with a proximity switch 70 for controlling the power on and off of the electromagnet 21. In this embodiment, the proximity switch 70 is a normally closed type. Under normal circumstances, the proximity switch 70 remains closed, and the electromagnet 21 remains energized. When another object contacts the proximity switch 70, the proximity switch 70 opens, de-energizing the electromagnet 21. The range of movement of the iron block 60 is the same as that of the sliding cover 20. That is, if the sliding cover 20 can reciprocate within a range of 20 cm, the iron block 60 also reciprocates within a range of 20 cm. When the sliding cover 20 is opened to its extreme position (the touch screen 30 is fully opened), the sliding cover 20 contacts the proximity switch 70, and the electromagnet 21 loses power and loses its magnetic force. At this point, the protrusion 61 also moves to the end of the slot 14. Because the electromagnet 21 no longer has an attractive force on the iron block 60, it enters the lower part of the slot 14 under the action of gravity.

[0037] When the kiosk is not in use, the slider 20 remains closed. At this time, the electromagnet 21 is energized, and the iron block 60 remains in contact with the electromagnet 21 due to its magnetic attraction, with the protective film 40 clamped between them. When the user needs to input an operation on the touch screen 30, they slide the slider 20 to open it. The iron block 60 and the electromagnet 21 act together to pull the protective film 40, which then moves with the slider 20. During this process, the protective film 40 originally covering the touch screen 30 gradually enters the cleaning chamber 11 to be cleaned. After being cleaned by the cleaning chamber 11 and dried by the wiping unit, the protective film 40 gradually covers the touch screen 30. When the slide cover 20 is opened to its limit, it contacts the proximity switch 70, and the electromagnet 21 loses power and its magnetic force. Simultaneously, the protrusion 61 moves to the end of the slot 14. Since the electromagnet 21 loses power and its magnetic force, it no longer attracts the iron block 60. Under the action of gravity, the iron block 60 moves downward and is completely located within the slot 12. The protrusion 61 also falls to the bottom of the slot 14. Since the iron block 60 is completely located within the slot 12, it does not lift the protective film 40 upward. Under the action of the adjustment roller 51, the protective film 40 can be completely attached to the touch screen 30, ensuring that the user can operate the touch screen 30 normally. When the user completes operating the touch screen 30, the slide cover 20 is slid closed. After the slide cover 20 has moved a short distance, the slide cover 20 is no longer in contact with the proximity switch 70. At this point, the electromagnet 21 is powered again, and it once again attracts the iron block 60, causing it to move along with the electromagnet 21. Since the protrusion 61 is now engaged with the lower portion of the slot 14 and the iron block 60 is completely within the chute 12, the iron block 60 and the electromagnet 21 cannot clamp the protective film 40. Therefore, the protective film 40 remains stationary during the closing of the sliding cover 20. When the sliding cover 20 is fully closed, the protrusion 61 moves with the iron block 60 to the end of the slot 14. At this time, the iron block 60 moves upward under the attraction of the electromagnet 21 and contacts the electromagnet 21. The iron block 60 and the electromagnet 21 once again clamp the protective film 40, and the protrusion 61 also moves upward to the upper portion of the slot 14.

[0038] The above description is merely an embodiment of the present invention. Common knowledge regarding the specific structure and characteristics of the solution is not described in detail herein. It should be noted that those skilled in the art will be able to make various modifications and improvements without departing from the structure of the present invention. These modifications and improvements should also be considered within the scope of protection of the present invention and will not affect the effectiveness and practicality of the present invention.

Claims

1. A cross-regional electronic self-service access system for paper archives, characterized by: It includes an inquiry terminal, a digital archive resource management system, a wireless network and a network server cluster. The inquiry terminal and the digital archive resource management system are connected to each other through a wireless network. The inquiry terminal is used to provide hardware support for logging into the digital archive resource management system; the network server cluster is used to provide hardware support for the operation of the digital archive resource management system. The network server cluster includes a network server for networking, a storage server for storing archive data and an application server for coordinating the work of the network server; the inquiry terminal includes a computer PC and a mobile terminal; the inquiry terminal is an inquiry machine, and the inquiry machine includes an inquiry machine body, a touch screen provided on the inquiry machine body, a protective film forming a closed loop and two relatively arranged one-way moving mechanisms; a cleaning chamber for containing cleaning liquid is provided in the inquiry machine body, and an adjusting roller for adjusting the tension of the protective film and a wiping part for drying the protective film are provided in the cleaning chamber; two through ports connected to the cleaning chamber are opened on the inquiry machine body, and the two through ports are respectively The protective films are located on opposite sides of the touch screen, and pass through the through-holes and are sleeved on the touch screen and the adjustment roller; a sliding cover for protecting the touch screen is slidably connected to the query machine body, and the sliding cover is located above the protective film. When the sliding cover is opened, the one-way moving mechanism moves the protective film; the moving mechanism includes a slide groove opened on the query machine body, an iron block slidably connected to the slide groove, and an electromagnet that can contact the iron block, and the electromagnet is provided on the slide cover, and the slide groove is located on one side of the touch screen and below the protective film; a card slot forming a closed loop is opened on the query machine body, the card slot is connected to the slide groove, and a protrusion slidably connected to the card slot is provided on the iron block; when the protrusion is engaged with the lower part of the card slot, the iron block is completely placed in the slide groove, and when the protrusion is engaged with the upper part of the card slot, the upper part of the iron block extends out of the slide groove and can contact the electromagnet; a proximity switch for controlling the power on and off of the electromagnet is provided on the query machine body, and when the sliding cover is opened to the limit position, the sliding cover contacts the proximity switch, the electromagnet is powered off and loses its magnetic force, and the protrusion moves to the end of the card slot and enters the lower part of the card slot; The digital archive resource management system includes: User login module, used to verify user login information; Open archive management module, used to manage open archives that can be viewed by any user; The controlled file management module is used to manage the controlled files that can be reviewed after approval; Application module, used to submit an application for access to controlled files; The access approval module is used to review applications for accessing controlled files. After passing the review, a query code will be provided. By entering the query code, you can enter the controlled file management module to access the controlled files.

2. The cross-regional electronic self-service access system for paper archives according to claim 1 is characterized by: The user login module uses account and password for identity authentication.

3. The cross-regional electronic self-service access system for paper archives according to claim 1 is characterized by: There are symmetrically arranged strip grooves on the two inner walls of the inquiry machine body, and a moving block is slidably connected to the strip groove. The strip groove is provided with an elastic part connected to the moving block; a connecting rod is connected between the two moving blocks, and the adjusting roller is rotatably connected to the connecting rod.

4. The cross-regional electronic self-service access system for paper archives according to claim 3 is characterized by: The wiping part comprises two symmetrically arranged drying blocks, which are in contact with different surfaces of the protective film respectively.

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