Access device and access system having the same

Abstract

The application provides an access device and an access system with the same. The access device comprises: a plurality of files; each file is provided with a fourth positioning part; a plurality of file boxes, each of which contains at least one file; each file box is provided with a third positioning part; an access cabinet, which has a plurality of access spaces for placing file boxes; a moving mechanism, at least part of which is movably arranged, and the moving mechanism comprises a first positioning part and a second positioning part; wherein the first positioning part and the third positioning part cooperate with each other and drive the file box to move through the moving mechanism, so as to take out the file box from the access space or place the file box in the access space; or the second positioning part and the fourth positioning part cooperate with each other and drive the corresponding file to move through the moving mechanism, so as to take out the file from the corresponding file box in the access space. The application solves the problem of inconvenient file management in the prior art.

Description

Technical Field

[0001] This invention relates to the field of document management technology, and more specifically, to an access device and an access system having the same. Background Technology

[0002] In the process of handling certain business transactions, banks need to fill out some documents corresponding to those transactions. Although banks are moving towards paperless and digital development, paper documents are still indispensable for important financial transactions. Therefore, the management of paper documents remains crucial.

[0003] Currently, the following problems exist when archiving and retrieving bank paper documents:

[0004] (1) Multiple personnel are needed to organize and manage documents in order to classify and manage a large number of documents. It can be seen that the current document organization is not convenient.

[0005] (2) When obtaining the desired file, it is necessary to manually search through multiple documents. Even if the files are sorted and categorized, it is still difficult to manually find the corresponding client's document from a large number of categorized files, making the search time-consuming, laborious, and inconvenient. Summary of the Invention

[0006] The main objective of this invention is to provide an access device and an access system having the same, so as to solve the problem of inconvenient file management in the prior art.

[0007] To achieve the above objectives, according to one aspect of the present invention, a storage and retrieval device is provided, comprising: a plurality of folders, each folder for storing files, each folder being provided with a fourth positioning part; a plurality of file boxes, each file box containing at least one folder, each file box being provided with a third positioning part; a storage cabinet having a plurality of storage and retrieval spaces for placing file boxes, the plurality of file boxes being arranged in a one-to-one correspondence with the plurality of storage and retrieval spaces; and a moving mechanism, at least a portion of which is movably arranged, the moving mechanism including a first positioning part and a second positioning part; wherein the first positioning part and the third positioning part cooperate to position the corresponding file box, so as to move the file box through the moving mechanism to remove the file box from the storage and retrieval space or place the file box in the storage and retrieval space; or, the second positioning part and the fourth positioning part cooperate to position the corresponding folder, so as to move the corresponding folder through the moving mechanism to remove the folder from the file box in the corresponding storage and retrieval space.

[0008] Furthermore, each access space includes interconnected access grooves and access openings. The moving mechanism includes: a moving module, which includes a moving component that is movably disposed; and a moving tray, on which a first positioning part and a second positioning part are disposed. The moving tray is movably disposed on the moving component to move the moving tray so as to access and retrieve the file box or folder through the access opening.

[0009] Furthermore, the movable tray includes: a first plate segment connected to a movable component, with a first positioning part and a second positioning part both disposed on the first plate segment; and a second plate segment rotatably connected to the first plate segment; wherein, when the movable tray is disposed opposite to the access opening of the access space, and at least a portion of the file box or at least a portion of the folder is located within the access space, the first plate segment and the second plate segment are disposed at an angle of 180°.

[0010] Furthermore, there are multiple first positioning parts and multiple second positioning parts. The multiple first positioning parts are spaced apart along the extension direction of the moving part. Each file box has multiple storage slots for placing folders. The distribution direction of the multiple second positioning parts is the same as the distribution direction of the multiple storage slots. At least part of the fourth positioning part of each folder is located outside the storage slot. The multiple first positioning parts are spaced apart around the multiple second positioning parts. There are multiple third positioning parts in each file box. The multiple third positioning parts are spaced apart around the multiple storage slots. The multiple first positioning parts and the multiple third positioning parts are arranged in a one-to-one correspondence.

[0011] Furthermore, the movable pallet also includes: a rotating shaft, which passes through the first plate segment and the second plate segment, and the first plate segment and the second plate segment rotate around the axis of the rotating shaft; a driving component, which is drivenly connected to the rotating shaft to drive the rotating shaft to rotate; and a fixing component, whose two ends are respectively connected to the driving component and the first plate segment.

[0012] Furthermore, the moving mechanism includes: a housing, which is arranged side by side with the storage cabinet, and the moving module and the moving tray are both arranged inside the housing. The housing has a feeding trough. When storing the document box, the moving tray is located at the feeding trough so that the document box can be placed on the moving tray through the feeding trough. The housing has a connecting opening on the side wall near the storage cabinet, and the access openings of each storage space are connected to the connecting opening.

[0013] Furthermore, the mobile mechanism includes: a first host, which is mounted on the housing and is signal-connected to the mobile module; wherein, after inputting an instruction to the first host, the first host controls the mobile module to store and retrieve files or folders.

[0014] Furthermore, a storage cabinet and a moving mechanism form a set of storage components, and there are multiple storage components, which are arranged sequentially along the first direction.

[0015] Furthermore, the first positioning part, the second positioning part, the third positioning part, and the fourth positioning part are all electromagnets; or, one of the first positioning part and the third positioning part is a first snap-fit ​​structure, and the other of the first positioning part and the third positioning part is a first snap-fit ​​groove, the first snap-fit ​​structure is inserted into the first snap-fit ​​groove, and at least a portion of the first snap-fit ​​structure is movably disposed so that the first snap-fit ​​structure and the first snap-fit ​​groove have a fixed state and a relaxed state; one of the second positioning part and the fourth positioning part is a second snap-fit ​​structure, and the other of the second positioning part and the fourth positioning part is a second snap-fit ​​groove, the second snap-fit ​​structure is inserted into the second snap-fit ​​groove so that the second snap-fit ​​structure and the second snap-fit ​​groove have a fixed state and a relaxed state.

[0016] According to another aspect of the present invention, an access system is provided, comprising: a background processing system including the access device described above; a file storage system including a database and a data processing module interconnected, the database being used to create data folders, the data folders being named the same as the box numbers of the file boxes of the access device; and a front-end processing system including a second host and a camera interconnected, the camera being used to capture image information of the verification form of the folder of the access device and upload the image information to the second host, the second host having a text recognition module to recognize the text content of the image information, the second host being connected to the data processing module to upload the recognized text content to the data processing module, the data processing module storing the text content in the corresponding data folder of the database, and the folder being placed in the file box corresponding to the data folder.

[0017] By applying the technical solution of this invention and according to the above-described configuration, the access device of this application can move the file box via a moving mechanism to store or retrieve the file box from the access cabinet. This facilitates the classification and management of files. After the file box is placed in the access cabinet, the entire file box or a single folder can be selectively retrieved through the cooperation of the first and third positioning parts, or the cooperation of the second and fourth positioning parts. Thus, when certain files are needed, the corresponding folder can be retrieved using the access device, or the entire file box can be retrieved as needed via the moving mechanism, improving the flexibility of the access device and saving time in searching for files. In summary, the access device of this application solves the problem of inconvenient file management in the prior art.

[0018] Furthermore, this application also includes an access system, and the combination of the access system and the storage device has the following effects:

[0019] 1. The folder as a front-end tool has the following effects: 1) The folder has a verification form, which can assist front-end staff in verifying contracts; 2) All files of a single business can be clamped and positioned through the folder to avoid omission of contracts and facilitate summarization and organization; 3) Subsequently, the folder or the entire file box of a single business can be automatically retrieved using electromagnets (first positioning part, second positioning part, third positioning part and fourth positioning part).

[0020] 2. By capturing and extracting document verification forms with a camera, information on single business documents can be quickly entered without manual handwriting, resulting in higher efficiency. Different document verification forms can be created according to different business types, making them widely applicable and highly versatile.

[0021] 3. The file box facilitates centralized storage of files, enabling on-site organization and tidying without the need for repeated file sorting; the unique box number of file box 2 allows for unified management, facilitating classification, retrieval, and storage; the design of the third positioning part of the file box facilitates linkage with the moving mechanism to realize the storage and retrieval of the file box.

[0022] 4. Create a first-level folder (data folder) for each file box in the database of the file storage system, and create second-level folders for each folder in the file box. This further enables edge-level overall management and facilitates the retrieval of the required information by the access system. Attached Figure Description

[0023] The accompanying drawings, which form part of this application, are used to provide a further understanding of the invention. The illustrative embodiments of the invention and their descriptions are used to explain the invention and do not constitute an undue limitation of the invention. In the drawings:

[0024] Figure 1 A schematic diagram of the structure of a folder according to the access device of the present invention is shown;

[0025] Figure 2 A schematic diagram of the structure of a file box according to the access device of the present invention is shown;

[0026] Figure 3 A plan view showing the file box and folder in conjunction with the access device according to the present invention is provided.

[0027] Figure 4 A schematic diagram of the overall structure of an embodiment of the access device according to the present invention is shown;

[0028] Figure 5 A schematic diagram of the internal structure of the moving mechanism of the access device according to the present invention is shown;

[0029] Figure 6 A schematic diagram of the moving tray of the moving mechanism of the access device according to the present invention is shown;

[0030] Figure 7 A schematic diagram of the first process of a moving mechanism delivering a file box into a storage cabinet according to an embodiment of the storage device of the present invention is shown;

[0031] Figure 8 A schematic diagram illustrating the second process of a moving mechanism delivering a file box into a storage cabinet according to an embodiment of the access device of the present invention is shown;

[0032] Figure 9 A schematic diagram of an embodiment of the access system according to the present invention is shown.

[0033] The above figures include the following reference numerals:

[0034] 1. Folder; 11. Lower clipboard; 12. Upper clipboard; 13. Verification form; 14. Fourth positioning section;

[0035] 2. File box; 21. File box body; 22. Front cover; 23. Rear cover; 24. Handle; 211. Divider; 221. Third positioning part; 212. Storage slot;

[0036] 3. Locker; 31. Storage space;

[0037] 4. Moving mechanism; 40. Moving module; 41. Housing; 42. First host; 43. Feeding trough; 44. First guide rail component; 45. Third guide rail component; 46. Moving component; 47. Moving pallet; 471. First plate segment; 472. Second plate segment; 473. Driving component; 474. Fixing component; 4712. First positioning part; 4711. Second positioning part;

[0038] 5. Second host; 50. Camera. Detailed Implementation

[0039] It should be noted that, unless otherwise specified, the embodiments and features described in this application can be combined with each other. The present invention will now be described in detail with reference to the accompanying drawings and embodiments.

[0040] Please refer to Figures 1 to 8This application provides an access device, comprising: a plurality of folders 1, each folder 1 being used to store files, and each folder 1 being provided with a fourth positioning part 14; a plurality of file boxes 2, each file box 2 containing at least one folder 1, and each file box 2 being provided with a third positioning part 221; an access cabinet 3, the access cabinet 3 having a plurality of access spaces 31 for placing file boxes 2, the plurality of file boxes 2 being provided in a one-to-one correspondence with the plurality of access spaces 31; and a moving mechanism 4, at least a portion of the moving mechanism 4 being movably disposed, the moving mechanism 4 including a first positioning part 47. 12 and second positioning unit 4711; wherein, the cooperation of the first positioning unit 4712 and the third positioning unit 221 is to position the corresponding file box 2, so as to drive the file box 2 to move through the moving mechanism 4, so as to take the file box 2 out of the storage space 31 or place the file box 2 in the storage space 31; or, the cooperation of the second positioning unit 4711 and the fourth positioning unit 14 is to position the corresponding folder 1, so as to drive the corresponding folder 1 to move through the moving mechanism 4, so as to take the folder 1 out of the file box 2 in the corresponding storage space 31.

[0041] According to the above-described configuration of the present invention, the access device of this application can move the file box 2 via the moving mechanism 4 to store the file box 2 in the access cabinet 3 or remove the file box 2 from the access cabinet 3. This facilitates the classification and management of files. After the file box 2 is placed in the access cabinet 3, the entire file box 2 or a single folder 1 can be selectively removed through the cooperation of the first positioning part 4712 and the third positioning part 221, or through the cooperation of the second positioning part 4711 and the fourth positioning part 14. Thus, when certain files need to be retrieved, the corresponding folder 1 can be removed via the moving mechanism, or the entire file box 2 can be removed as needed, improving the flexibility of the access device and saving time in searching for files. In summary, the access device of this application solves the problem of inconvenient file management in the prior art.

[0042] In this application, each access space 31 includes an access groove and an access opening that are interconnected. The moving mechanism 4 includes: a moving module 40, which includes a moving component 46 that is movably disposed; a moving tray 47, on which a first positioning part 4712 and a second positioning part 4711 are both disposed. The moving tray 47 is movably disposed on the moving component 46 so that the moving tray 47 can move to access the file box 2 or folder 1 through the access opening.

[0043] Specifically, in order to realize the movement of the movable tray 47, the movable module 40 of this application is a three-axis transfer assembly. The movable module 40 includes a first guide rail component 44 and a third guide rail component 45. The movable component 46 is a second guide rail component. The extension directions of the first guide rail component 44, the second guide rail component, and the third guide rail component 45 are perpendicular to each other. The movable component 46 (second guide rail component) is movably disposed on the third guide rail component 45, and the third guide rail component 45 is movably disposed on the first guide rail component 44. The movable tray 47 is movably disposed on the movable component 46 so that the movable tray 47 can move along the extension direction of the second guide rail component. The first positioning part 4712 and the second positioning part 4711 are both disposed on the movable tray 47 so that the movement of the second guide rail component drives the movable tray 47 to move on the first guide rail component 44 and the third guide rail component 45, and the file box 2 or folder 1 can be stored and retrieved through the access opening.

[0044] like Figure 6 As shown, the movable tray 47 includes: a first plate segment 471, which is connected to the movable component 46, and a first positioning part 4712 and a second positioning part 4711, both of which are disposed on the first plate segment 471; and a second plate segment 472, which is rotatably connected to the first plate segment 471. When the movable tray 47 is positioned opposite the access opening of the access space 31, and at least a portion of the file box 2 or at least a portion of the folder 1 is located within the access space 31, the first plate segment 471 and the second plate segment 472 are positioned at a 180° angle. This configuration prevents interference between the movable tray 47 and the access cabinet 3 during the process of pushing the file box 2 into the access recess, ensuring that the file box 2 is completely pushed into the access recess.

[0045] To ensure a stable fit between the movable tray 47 and the file box 2, this application uses multiple first positioning parts 4712 and multiple second positioning parts 4711. The multiple first positioning parts 4712 are spaced apart along the extension direction of the movable component 46. Each file box 2 has multiple storage slots 212 for placing folders 1. The distribution direction of the multiple second positioning parts 4711 is the same as the distribution direction of the multiple storage slots 212. At least a portion of the fourth positioning part 14 of each folder 1 is located outside the storage slot 212. The multiple first positioning parts 4712 are spaced apart around the multiple second positioning parts 4711. Each file box 2 uses multiple third positioning parts 221. The multiple third positioning parts 221 are spaced apart around the multiple storage slots 212. The multiple first positioning parts 4712 and the multiple third positioning parts 221 are arranged in a one-to-one correspondence.

[0046] To achieve automatic control between the first plate segment 471 and the second plate segment 472 of the movable pallet 47, the movable pallet 47 of this application further includes: a rotating shaft, which passes through the first plate segment 471 and the second plate segment 472, and the first plate segment 471 and the second plate segment 472 rotate around the axis of the rotating shaft; a driving component 473, which is drivenly connected to the rotating shaft to drive the rotating shaft to rotate; and a fixing component 474, whose two ends are respectively connected to the driving component 473 and the first plate segment 471.

[0047] Specifically, the access device of this application further includes a first detection component, which is disposed within the access space 31. The first detection component is used to detect the position of the document box 2. The first detection component is connected to the drive component 473 so that when the document box 2 is pushed into the access groove, after detecting that the document box 2 has moved to a predetermined position, the drive component 473 is activated to make the first plate segment 471 and the second plate segment 472 form a 180° angle before continuing to push the document box 2 into the access groove, thereby preventing interference between the moving tray and the access cabinet. The first detection component is a proximity switch.

[0048] like Figure 4 As shown, the moving mechanism 4 includes: a housing 41, which is arranged side-by-side with the storage cabinet 3. The moving module 40 and the moving tray 47 are both housed within the housing 41. The housing 41 has a feeding trough 43. When storing the document box 2, the moving tray 47 is positioned at the feeding trough 43, allowing the document box 2 to be placed on the moving tray 47 via the feeding trough 43. The side wall of the housing 41 near the storage cabinet 3 has a connecting opening, and the access openings of each storage space 31 are connected to this connecting opening. This arrangement facilitates maintenance of the moving mechanism's internal structure.

[0049] The first guide rail component 44 extends in the same direction as the distribution of the housing 41 and the storage cabinet 3.

[0050] In order to achieve automatic control of the mobile mechanism 4, the mobile mechanism 4 of this application includes: a first host 42, which is installed on the housing 41 and is signal-connected to the mobile module 40; wherein, after inputting a command to the first host 42, the first host 42 controls the mobile module 40 to store and retrieve the file box 2 or folder 1.

[0051] To store more documents, in this application, a storage cabinet 3 and a moving mechanism 4 form a set of storage components. There are multiple storage components, which are arranged sequentially along a first direction. The first direction is the extending direction of the first guide rail component 44.

[0052] Optionally, the first positioning part 4712, the second positioning part 4711, the third positioning part 221, and the fourth positioning part 14 are all electromagnets; or, one of the first positioning part 4712 and the third positioning part 221 is a first snap-fit ​​structure, and the other of the first positioning part 4712 and the third positioning part 221 is a first snap-fit ​​groove, the first snap-fit ​​structure is inserted into the first snap-fit ​​groove, and at least a portion of the first snap-fit ​​structure is movably disposed so that the first snap-fit ​​structure and the first snap-fit ​​groove have a fixed state and a relaxed state; one of the second positioning part 4711 and the fourth positioning part 14 is a second snap-fit ​​structure, and the other of the second positioning part 4711 and the fourth positioning part 14 is a second snap-fit ​​groove, the second snap-fit ​​structure is inserted into the second snap-fit ​​groove so that the second snap-fit ​​structure and the second snap-fit ​​groove have a fixed state and a relaxed state.

[0053] In this application, the first positioning part 4712, the second positioning part 4711, the third positioning part 221, and the fourth positioning part 14 are all electromagnets. Preferably, the first positioning part 4712, the second positioning part 4711, the third positioning part 221, and the fourth positioning part 14 are all strip-shaped electromagnets to ensure a stable connection between the movable tray 47 and the file box 2 or folder 1. When the electromagnets are energized, the first and third positioning parts attract each other, and the second and fourth positioning parts attract each other. The storage and retrieval device also includes a main line and multiple branch lines that are interconnected. The main line is connected to the power supply unit of the first host 42, and the multiple branch lines are respectively connected to the first positioning unit 4712, the second positioning unit 4711, the third positioning unit 221 and the fourth positioning unit 14. Each branch line is provided with a switch component, so that the first host can control the opening and closing of the switch components of each branch line to control the power supply of the first positioning unit 4712, the second positioning unit 4711, the third positioning unit 221 and the fourth positioning unit 14.

[0054] like Figure 1 As shown, folder 1 includes a lower clamping plate 11 and an upper clamping plate 12. Verification form 13 is placed on the upper clamping plate 12, and the document is located between the lower clamping plate 11 and the upper clamping plate 12. The fourth positioning part 14 is connected to both the upper clamping plate 12 and the lower clamping plate 11. The extension direction of the fourth positioning part 14, the extension direction of the lower clamping plate 11, and the extension direction of the upper clamping plate 12 are all the same.

[0055] like Figure 2As shown, the file box 2 of this application includes: a file box body 21, which has a storage space; a front cover 22 and a rear cover 23, which are respectively disposed on both sides of the file box body 21, and both the front cover 22 and the rear cover 23 are provided with a third positioning part 221; a handle 24, on which the box number is engraved, and the two ends of the handle 24 are respectively connected to the front cover 22 and the rear cover 23, so as to facilitate the operation of the file box 2 through the handle 24; and multiple partitions 211, which are spaced apart in the storage space of the file box body 21 to divide the storage space into multiple storage slots 212.

[0056] like Figure 9 As shown, the present invention also provides an access system, comprising: a background processing system, the background processing system including the aforementioned access device; a file storage system, the file storage system including an interconnected database and a data processing module, the database being used to create data folders, the data folders being named the same as the box number of the file box 2 of the access device; and a front-end processing system, the front-end processing system including an interconnected second host 5 and a camera 50, the camera 50 being used to capture image information of the verification form 13 of the folder 1 of the access device and upload the image information to the second host 5, the second host 5 having a text recognition module to recognize the text content of the image information, the second host 5 being connected to the data processing module to upload the recognized text content to the data processing module, the data processing module storing the text content in the corresponding data folder of the database, and the folder 1 being placed in the file box 2 corresponding to the data folder.

[0057] in, Figure 9 The cabinet host is the first host 42 of this application, and the front-end host is the second host 5 of the front-end processing system of this application. The first host 42 includes a storage module and a retrieval module, so that after the storage command is input to the first host, the storage module controls the moving mechanism 4 to move the file box 2 on the moving tray 47 into the storage space 31 (storage groove), or after the first host 42 inputs the retrieval command, the retrieval module controls the moving mechanism 4 to take the file box 2 out of the storage space 31.

[0058] In the specific implementation process of the front-end processing system of this application:

[0059] S1. When a worker uses a new file box 2, the worker manually adds a data folder to the database and names the data folder after the box number.

[0060] S2. The front desk staff selects the appropriate document verification form 13 according to the customer's needs and attaches the verification form 13 to the folder 1. The verification form 13 is a table as shown in Table 1 below, which includes the following information: business type, the box number of the document box 2 into which the verification form 13 is placed, the slot number of the storage slot 212 of the document box 2, the customer's name, contact information, the types of documents required for the business, and whether each document is available.

[0061] Table 1 Document Verification Form

[0062]

[0063] S3. After the staff completes the business, they fill out the verification form 13 and place all the paper documents used in the business in folder 1. The staff checks them one by one and marks them with checkmarks to indicate whether they are present or not.

[0064] S4. After verifying that everything is correct, place the verification form 13 under the camera 50. The camera 50 will take an image of the verification form 13 and upload the image information to the front-end host (second host 5).

[0065] S5, the front-end host (second host 5) has a text recognition module to recognize the image information of the verification form and generate the text content of the verification form in the file;

[0066] S6. The second host 5 uploads the text content of the file verification form to the data processing module. The data processing module extracts the box number and slot number of the file box 2 on the verification form 13, and creates a new individual business file folder in the data folder established in step S1, and names it with the extracted box number and slot number. Then, the text content of the verification form is stored in the individual business file folder.

[0067] S7. Insert the folder 1 along with the paper documents into the predetermined storage slot 212 of the file box 2, with at least a portion of the fourth positioning part 14 of the folder 1 located outside the storage slot 212.

[0068] S8. The data processing module determines whether each of the multiple storage slots 212 of the file box 2 contains folder 1. If yes, proceed to step S1; otherwise, proceed to step S2.

[0069] Furthermore, the first host 42 is connected to the file storage system. The specific implementation process of the background processing system of this application is as follows:

[0070] The working process of the storage module of the first host 42 is as follows:

[0071] (1) After being processed by the front-end processing system, the staff put the file box 2 filled with folder 1 on the moving tray 47 through the feeding slot 43 of the moving mechanism 4. The staff input the box number of the file box 2 into the cabinet host (first host 42). The cabinet host retrieves the relevant information of the data folder of the file box 2. After the staff verifies that it is correct, they input the box storage instruction into the first host 42.

[0072] (2) The storage module of the first host 42 is allocated to the predetermined storage space 31 of the storage cabinet 3. The first host 42 uploads the location of the file box 2 in the storage cabinet 3 to the individual business file folder of the database established in step S6.

[0073] (3) The three-axis transfer assembly (moving module 40) inserts the file box 2 into the corresponding storage space 31 according to the slot number of the storage space 31 of the storage cabinet 3.

[0074] The operation process of the retrieval module of the first host 42 is as follows:

[0075] 1) When the staff enters the keywords for picking up the package (the keywords include the contents of the verification form 13), the data processing module filters out the file information according to the keywords. After selecting the file to be retrieved, the pickup module of the first host controls the moving module 40 to move to the predetermined storage space 31 to retrieve the corresponding folder 1 or file box 2.

[0076] 2) When multiple folders 1 from different file boxes 2 need to be retrieved, the cabinet host (first host 42) sends the slot number of the storage space 31 of the selected file to the retrieval module, and the retrieval module controls the moving module 40 to retrieve each file in sequence.

[0077] As can be seen from the above description, the embodiments of the present invention achieve the following technical effects:

[0078] According to the above-described configuration of the present invention, the access device of this application can move the file box 2 via the moving mechanism 4 to store the file box 2 in the access cabinet 3 or remove the file box 2 from the access cabinet 3. This facilitates the classification and management of files. After the file box 2 is placed in the access cabinet 3, the entire file box 2 or a single folder 1 can be selectively removed through the cooperation of the first positioning part 4712 and the third positioning part 221, or through the cooperation of the second positioning part 4711 and the fourth positioning part 14. Thus, when certain files need to be retrieved, the corresponding folder 1 can be removed through the access device, or the entire file box 2 can be removed as needed through the moving mechanism, improving the flexibility of the access device and saving time in searching for files. In summary, the access device of this application solves the problem of inconvenient file management in the prior art.

[0079] Furthermore, this application also includes an access system, and the combination of the access system and the storage device has the following effects:

[0080] 1. Folder 1, as a front-end tool, has the following effects: 1) Folder 1 has a verification form 13, which can assist front-end staff in verifying contracts; 2) Folder 1 can be used to clamp and locate all files of a single business to avoid omission of contracts and facilitate summarization and organization; 3) Subsequently, using electromagnets (first positioning part, second positioning part, third positioning part and fourth positioning part) can automatically retrieve Folder 1 or the entire file box 2 of a single business.

[0081] 2. By taking pictures of the document verification form 13 with a camera, the information of a single business document can be quickly entered without manual handwriting registration, which is more efficient; different document verification forms can be made according to different business types, which has a wide range of applications and strong versatility.

[0082] 3. File box 2 is convenient for centralized storage of files, and can be organized and sorted on-site at the front desk without the need for repeated file sorting; the unique box number of file box 2 can be used for unified management, making it easy to classify, search, and store; the design of the third positioning part 221 of file box 2 can be linked with the moving mechanism 4 to realize the storage and retrieval of file box 2.

[0083] 4. Create a first-level folder (data folder) for each file box 2 in the database of the file storage system, and create a second-level folder for each folder 1 in file box 2. This further enables edge-level overall management and facilitates the access system to retrieve the required information.

[0084] The above description is merely a preferred embodiment of the present invention and is not intended to limit the invention. Various modifications and variations can be made to the present invention by those skilled in the art. Any modifications, equivalent substitutions, improvements, etc., made within the spirit and principles of the present invention should be included within the scope of protection of the present invention.

Claims

1. An access device, characterized in that, include: Multiple folders (1), each of the folders (1) is used to store files, and each of the folders (1) is provided with a fourth positioning part (14). Multiple file boxes (2), each file box (2) contains at least one folder (1), and each file box (2) is provided with a third positioning part (221). The storage cabinet (3) has multiple storage spaces (31) for placing the file boxes (2), and the multiple file boxes (2) are arranged one-to-one with the multiple storage spaces (31); The moving mechanism (4) is at least partially movably disposed, and the moving mechanism (4) includes a first positioning part (4712) and a second positioning part (4711). The first positioning unit (4712) and the third positioning unit (221) cooperate to position the corresponding file box (2), so that the file box (2) can be moved by the moving mechanism (4) to remove the file box (2) from the access space (31) or place the file box (2) in the access space (31); or, the second positioning unit (4711) and the fourth positioning unit (14) cooperate to position the corresponding folder (1), so that the folder (1) can be moved by the moving mechanism (4) to remove the folder (1) from the file box (2) in the corresponding access space (31).

2. The access device according to claim 1, characterized in that, Each of the aforementioned access spaces (31) includes interconnected access grooves and access openings, and the moving mechanism (4) includes: A mobile module (40) includes a mobile component (46) which is movably disposed; The movable tray (47) has the first positioning part (4712) and the second positioning part (4711) both disposed on the movable tray (47). The movable tray (47) is movably disposed on the movable component (46) so that the movable tray (47) can move to store or retrieve the file box (2) or the folder (1) through the access opening.

3. The access device according to claim 2, characterized in that, The movable tray (47) includes: The first plate segment (471) is connected to the moving part (46), and the first positioning part (4712) and the second positioning part (4711) are both disposed on the first plate segment (471); The second plate segment (472) is rotatably connected to the first plate segment (471); When the movable tray (47) is positioned opposite to the access opening of the access space (31), and at least a portion of the file box (2) or at least a portion of the folder (1) is located within the access space (31), the first plate segment (471) and the second plate segment (472) are positioned at an angle of 180°.

4. The access device according to claim 3, characterized in that, Both the first positioning unit (4712) and the second positioning unit (4711) are multiple. Multiple first positioning parts (4712) are spaced apart along the extension direction of the moving part (46), each of the file boxes (2) has multiple storage slots (212) for placing the folders (1), the distribution direction of multiple second positioning parts (4711) is the same as the distribution direction of multiple storage slots (212), and at least a portion of the fourth positioning part (14) of each folder (1) is located outside the storage slot (212); Multiple first positioning parts (4712) are arranged at intervals around multiple second positioning parts (4711), and each file box (2) has multiple third positioning parts (221). Multiple third positioning parts (221) are arranged at intervals around multiple storage slots (212), and multiple first positioning parts (4712) and multiple third positioning parts (221) are arranged in a one-to-one correspondence.

5. The access device according to claim 3, characterized in that, The movable tray also includes: A rotating shaft passes through the first plate segment (471) and the second plate segment (472), and the first plate segment (471) and the second plate segment (472) rotate about the axis of the rotating shaft; A drive component (473) is connected to the rotating shaft to drive the rotating shaft to rotate; The fixing component (474) is connected at both ends to the driving component (473) and the first plate segment (471), respectively.

6. The access device according to claim 2, characterized in that, The moving mechanism (4) includes: The cabinet (41) is arranged side by side with the storage cabinet (3). The movable module (40) and the movable tray (47) are both arranged inside the cabinet (41). The cabinet (41) has a feeding trough (43). When storing the file box (2), the movable tray (47) is located at the feeding trough (43) so that the file box (2) can be placed on the movable tray (47) through the feeding trough (43). The box (41) has a connecting opening on the side wall near the storage cabinet (3), and the storage opening of each storage space (31) is connected to the connecting opening.

7. The access device according to claim 6, characterized in that, The moving mechanism (4) includes: The first host (42) is mounted on the housing (41) and is signal-connected to the mobile module (40); In this process, after inputting an instruction to the first host (42), the first host (42) controls the mobile module (40) to store or retrieve the file box (2) or the folder (1).

8. The access device according to any one of claims 1 to 7, characterized in that, One of the access cabinets (3) and one of the moving mechanisms (4) form a set of access components, and there are multiple access components, which are arranged sequentially along a first direction.

9. The access device according to any one of claims 1 to 7, characterized in that, The first positioning part (4712), the second positioning part (4711), the third positioning part (221), and the fourth positioning part (14) are all electromagnets; or, One of the first positioning part (4712) and the third positioning part (221) is a first snap-fit ​​structure, and the other of the first positioning part (4712) and the third positioning part (221) is a first snap-fit ​​groove. The first snap-fit ​​structure is inserted into the first snap-fit ​​groove. At least part of the first snap-fit ​​structure is movably disposed so that the first snap-fit ​​structure and the first snap-fit ​​groove have a fixed state and a relaxed state. One of the second positioning part (4711) and the fourth positioning part (14) is a second snap-fit ​​structure, and the other of the second positioning part (4711) and the fourth positioning part (14) is a second snap-fit ​​groove. The second snap-fit ​​structure is inserted into the second snap-fit ​​groove so that the second snap-fit ​​structure and the second snap-fit ​​groove have the fixed state and the relaxed state.

10. An access system, characterized in that, include: A background processing system, wherein the background processing system includes the access device according to any one of claims 1 to 9; The file storage system includes an interconnected database and a data processing module. The database is used to create data folders, and the names of the data folders are the same as the box numbers of the file boxes (2) of the access device. The front-end processing system includes a second host (5) and a camera (50) connected to each other. The camera (50) is used to capture image information of the verification form (13) of the folder (1) of the access device and upload the image information to the second host (5). The second host (5) has a text recognition module to recognize the text content of the image information. The second host (5) is connected to a data processing module to upload the recognized text content to the data processing module. After the data processing module stores the text content in the corresponding data folder of the database, the folder (1) is placed in the file box (2) corresponding to the data folder.

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