Intelligent archive library integrated management system

Abstract

The invention belongs to the technical field of archive management, and particularly discloses a smart archive library integrated management system. The system comprises an archive information input module, a user information login module, a user archive retrieval module, a user archive sorting module, a user archive confirmation module, a user archive permission confirmation module, a user archive consulting confirmation module, a database and an archive consulting tracking processing terminal. According to the method and the device, the comprehensive retrieval sorting of the associated archives is carried out according to the similarity of the associated archives and the retrieval keywords and the retrieval weights of the retrieval keywords, so that the accurate sorting of the associated archives is realized, and the sorting accuracy of the associated archives is improved; and meanwhile, environment regulation and control judgment is performed according to the archive environment information consulted by the archive entity, and auxiliary regulation and control analysis is performed in combination with a historical environment tracking log, so that the accuracy and adaptability of environment regulation and control are improved, and energy and cost are saved.

Description

Technical Field

[0001] The invention belongs to the technical field of archive management and relates to an integrated management system for a smart archive library. Background Art

[0002] Integrated archive management is an intelligent archive management method that integrates modern information technology. It achieves unified management of electronic archives and physical archives through smart archive platforms and related subsystems, including environmental monitoring, security protection, RFID technology applications, etc., thereby improving the efficiency, security and convenience of archive management.

[0003] At present, the management of archives is mainly carried out through digital management mode, and there are still the following deficiencies: 1. Currently, the related archives are sorted only according to the overall similarity of each search keyword in each related archive, and the weight of each search keyword is not analyzed. The accuracy of the sorting results of each related archive cannot be guaranteed, which leads to a decrease in the accuracy of the sorting of each related archive, resulting in a waste of resources.

[0004] 2. Currently, the environmental control of archives is only carried out according to the set environmental control cycle, and the environmental control cycle is not improved in combination with historical environmental control information. There is a lack of adaptability to environmental control, which increases the risk of archives being damaged. Summary of the invention

[0005] In view of this, in order to solve the problems raised in the above background technology, an integrated management system for smart archives is proposed.

[0006] The purpose of the present invention can be achieved through the following technical solutions: The present invention provides an integrated management system for a smart archive library, including: an archive information entry module, used to enter the content of each stored archive in the archive, each tag-associated retrieval keyword, storage date, placement location and user reference demand level.

[0007] The user information login module is used to record the user login account and the user access level of the user login account when the user logs in to the archive query platform.

[0008] The user profile search module is used to input various search keywords and obtain various search keywords after the user enters the profile query interface.

[0009] The user profile sorting module is used to extract related profiles according to each search keyword to obtain each related profile, and sort the related profiles to obtain sorted related profiles.

[0010] The user profile confirmation module is used to confirm the user profile according to the sorted related profiles to obtain the user demand profile.

[0011] The user profile permission confirmation module is used to confirm the user profile permission based on the user's basic information and user demand profile, and obtain the user profile permission confirmation result.

[0012] The user file access confirmation module is used to send a user file access method confirmation instruction to the user login interface when the user file permission confirmation result is electronic entity combination access, record the file access method selected by the user, and use it as the user file access method. When the user file permission confirmation result is electronic access, electronic access will be used as the user file access method.

[0013] Database for storing the archive's historical environmental tracking logs.

[0014] The archive review tracking and processing terminal is used to send the user's required archives to the user login interface when the user's archive review method is electronic review. When the user's archive review method is physical review, it monitors the archive environment information after the user completes the archive review and makes judgments on the archive environment regulation. When the judgment result is that regulation is required, it confirms the environmental regulation information and performs corresponding control according to the environmental regulation information.

[0015] Furthermore, the extraction of associated archives includes: matching each search keyword with each tag-associated search keyword of each stored archive in the archives once, obtaining each matching archive of the once-matching, and then counting the number of matching archives of the once-matching.

[0016] If the number of matching files in one match is not 0, each matching file in one match is used as each associated file.

[0017] If the number of matching files of the first match is 0, each search keyword is matched with the content of each stored file in the archive for a second match to obtain each matching file of the second match, and then the number of matching files of the second match is counted.

[0018] If the number of matching files of the secondary matching is not 0, each matching file of the secondary matching is used as each associated file.

[0019] If the number of matching files in the secondary match is 0, extract keywords from the contents of each storage file to obtain the keywords of the contents of each storage file, and then form a keyword set for each storage file, recorded as , To store the file number, , and construct a search keyword set based on each search keyword, recorded as .

[0020] Count the text similarities of each stored file , And each stored file whose text similarity is greater than the set reference text similarity is used as each associated file.

[0021] Furthermore, the sorting of the associated archives includes: setting a search weight of each search keyword according to the number of occurrences of each search keyword in each associated archive.

[0022] The search weights of the search keywords in the associated files are summed up, and the sum result is used as the search weight of each associated file.

[0023] According to the retrieval weight of each associated file, each associated file is sorted according to the size of the retrieval weight. If the retrieval weight of two associated files is the same, the storage days of the two associated files are obtained according to the storage date of the two associated files, and a secondary sorting is performed from small to large according to the storage days, and the sorting position of each associated file that is located after the two associated files is shifted back one position in turn, so as to obtain the retrieval ranking of each associated file.

[0024] Furthermore, the setting of the search weight of each search keyword includes: if the number of occurrences of a search keyword in a related file is not 0, then the related file is used as the related file of the search keyword, thereby obtaining the number of related files of the search keyword, and then obtaining the number of related files of each search keyword, which is recorded as , is the serial number of the relevant file, , and the number of associated archives for each search keyword is recorded as .

[0025] The maximum number of occurrences of each search keyword in its related archives is selected and recorded as .

[0026] The total number of occurrences of each search keyword in its related files is averaged to obtain the average number of occurrences of each search keyword, which is recorded as .

[0027] Count the search weights of each search keyword , , The ratio of the number of related files used to set the reference.

[0028] Furthermore, the user profile confirmation includes: if the user does not confirm the profile, extracting the first-ranked related profile from the search ranking of each related profile as the user demand profile.

[0029] If the user confirms the file, the relevant file confirmed by the user will be used as the user demand file.

[0030] Furthermore, the user file permission confirmation includes: taking the user access level of the user login account as the user review level, comparing the review level with the user review demand level of each stored file, and obtaining a comparison result, wherein the comparison result is one of compliant with electronic review, compliant with physical review, and not compliant with review.

[0031] When the comparison result is consistent with the entity review, the electronic entity combination review will be used as the user profile permission confirmation result.

[0032] When the comparison result is consistent with electronic access, physical access will be used as the user profile permission confirmation result.

[0033] When the comparison result is not in compliance with the review, the review will not be allowed as the user profile permission confirmation result.

[0034] Furthermore, the comparison of the reference levels includes: extracting the reference demand level of the user demand file from the user reference demand level of each stored file, and then extracting the electronic reference demand level and the physical reference demand level of the user demand file.

[0035] The entity lookup requirement level is matched and compared with the user lookup level. If the user lookup level is greater than or equal to the entity lookup requirement level, the matching entity lookup is taken as the comparison result.

[0036] The electronic reference requirement level is matched and compared with the user reference level. If the user reference level is higher than or equal to the electronic reference requirement level, the electronic reference compliance is regarded as the comparison result.

[0037] If the user's access level is lower than the electronic access requirement level, non-compliant access will be used as the comparison result.

[0038] Furthermore, the archive environment control judgment includes: extracting temperature, humidity and bacterial content in the air from the archive environment information, and recording them as , and .

[0039] Statistical temperature compliance , , and are the temperature difference and temperature of the reference respectively.

[0040] according to The humidity compliance is obtained by the same statistical method, which is recorded as .

[0041] Statistical bacterial content compliance , , To set the reference bacterial content.

[0042] Statistical environment compliance , , , and are the weights of the set temperature compliance, humidity compliance and bacteria content compliance, respectively. , .

[0043] like If the environmental compliance is greater than or equal to the set reference, then no environmental control will be required as the result of the archives' environmental control judgment; otherwise, environmental control will be required as the result of the archives' environmental control judgment.

[0044] Furthermore, the confirmation of environmental control information includes: The temperature compliance degree less than the set reference is taken as condition 1, The humidity compliance degree that is less than the set reference is taken as condition 2, and The compliance degree of the bacterial content less than the set reference is taken as condition 3, and the control categories and control indicators under each control category are counted based on this.

[0045] The historical environmental tracking logs of the archives are extracted from the database, and then auxiliary control analysis is carried out to obtain auxiliary control indicators. Each control category, the control indicators under each control category and the auxiliary control indicators are used as environmental control information.

[0046] Furthermore, the auxiliary control analysis includes: extracting the temperature monitoring frequency, the temperature value of each temperature monitoring, the humidity control frequency, the control index of each humidity control, the disinfection control frequency and the control index of each disinfection control from the historical environment tracking log of the archives.

[0047] The temperature value of each temperature monitoring is subtracted from the set reference temperature value to obtain the temperature value difference of each monitoring.

[0048] If the temperature difference of a certain monitoring is less than or equal to the set reference temperature difference, then this monitoring is regarded as temperature compliance monitoring, the number of temperature compliance monitoring is counted, and the number of temperature compliance monitoring is compared with the number of temperature monitoring to obtain the temperature compliance monitoring number ratio, which is recorded as .

[0049] like , the temperature monitoring frequency is used as the temperature change monitoring frequency, To set the reference temperature, meet the monitoring number ratio.

[0050] like ,Will The temperature corresponding to each temperature monitoring frequency is matched and compared with the monitoring number ratio to obtain the matching temperature monitoring frequency as the temperature change monitoring frequency, and the temperature change monitoring frequency is used as an auxiliary temperature control indicator.

[0051] According to the analysis method of temperature change monitoring frequency, the humidity change control frequency and disinfection change control frequency are obtained in the same way, and used as auxiliary control indicators of humidity and disinfection respectively.

[0052] Compared with the prior art, the present invention has the following beneficial effects: (1) The present invention performs comprehensive search and sorting of related archives according to the similarity between each related archive and each search keyword and the search weight of each search keyword, thereby avoiding the current deficiency of not analyzing the weight of each search keyword, achieving accurate sorting of each related archive, thereby improving the accuracy of sorting of each related archive and ensuring the effective use of resources.

[0053] (2) The present invention sets the search weight of each search keyword based on the number of relevant archives of each search keyword and the maximum number of occurrences in the relevant archives, thus breaking the current deficiency of only considering the total number of occurrences of each search keyword, avoiding the interference of keyword accumulation, and improving the efficiency and success rate of users' archive query.

[0054] (3) The present invention makes environmental control judgments based on the archives environment information after consulting the archive entities, and conducts auxiliary control analysis in combination with historical environment tracking logs, thereby improving the accuracy of environmental control and improving the adaptability of environmental control, achieving energy and cost savings, while enhancing the long-term protection of archives, thereby reducing the risk of archive damage. BRIEF DESCRIPTION OF THE DRAWINGS

[0055] In order to more clearly illustrate the technical solutions of the embodiments of the present invention, the accompanying drawings required for describing the embodiments will be briefly introduced below. Obviously, the accompanying drawings described below are only some embodiments of the present invention. For ordinary technicians in this field, other accompanying drawings can be obtained based on these accompanying drawings without paying creative work.

[0056] Figure 1 It is a schematic diagram of the connection of each module of the system of the present invention. DETAILED DESCRIPTION

[0057] The following will be combined with the drawings in the embodiments of the present invention to clearly and completely describe the technical solutions in the embodiments of the present invention. Obviously, the described embodiments are only part of the embodiments of the present invention, not all of the embodiments. Based on the embodiments of the present invention, all other embodiments obtained by ordinary technicians in this field without creative work are within the scope of protection of the present invention.

[0058] See also Figure 1 As shown, the present invention provides an integrated management system for a smart archive library, which includes: an archive information entry module, a user information login module, a user archive retrieval module, a user archive sorting module, a user archive confirmation module, a user archive authority confirmation module, a user archive review confirmation module, a database and an archive review tracking processing terminal.

[0059] In the above, the user file retrieval module is respectively connected to the file information entry module, the user information login module and the user file sorting module, the user file sorting module is respectively connected to the file information entry module and the user file confirmation module, the user file authority confirmation module is respectively connected to the file information entry module and the user file review confirmation module, and the user file review confirmation module is also respectively connected to the database and the file review tracking processing terminal.

[0060] The archive information input module is used to input the content of each stored archive in the archive, each tag-related search keyword, storage date, placement location and user reference demand level.

[0061] The user information login module is used to record the user login account and the user access level of the user login account when the user logs in to the archive query platform.

[0062] The user profile search module is used to input and mark various search keywords after the user enters the profile query interface.

[0063] The user profile sorting module is used to extract related profiles according to each search keyword to obtain each related profile, and sort the related profiles to obtain sorted related profiles.

[0064] Exemplarily, the extraction of associated archives includes: matching each search keyword with each tag-associated search keyword of each stored archive in the archives once, obtaining each matching archive of the once-matching, and then counting the number of matching archives of the once-matching.

[0065] If the number of matching files in one match is not 0, each matching file in one match is used as each associated file.

[0066] If the number of matching files of the first match is 0, each search keyword is matched with the content of each stored file in the archive for a second match to obtain each matching file of the second match, and then the number of matching files of the second match is counted.

[0067] If the number of matching files of the secondary matching is not 0, each matching file of the secondary matching is used as each associated file.

[0068] If the number of matching files in the secondary match is 0, extract keywords from the contents of each storage file to obtain the keywords of the contents of each storage file, and then form a keyword set for each storage file, recorded as , To store the file number, , and construct a search keyword set based on each search keyword, recorded as .

[0069] Count the text similarities of each stored file , And each stored file whose text similarity is greater than the set reference text similarity is used as each associated file.

[0070] It should be added that the first match and the second match are direct matches. When the first match is that the search keyword is completely consistent with a certain tag keyword in a certain file, it indicates that this file is a matching file of the first match. When the second match is that the search keyword is completely consistent with the content of a certain file, it indicates that this file is a matching file of the second match.

[0071] Exemplarily, the sorting of the associated archives includes: setting a search weight of each search keyword according to the number of occurrences of each search keyword in each associated archive.

[0072] Furthermore, the setting of the search weight of each search keyword includes: if the number of occurrences of a search keyword in a related file is not 0, then the related file is used as the related file of the search keyword, thereby obtaining the number of related files of the search keyword, and then obtaining the number of related files of each search keyword, which is recorded as , is the serial number of the relevant file, , and the number of associated archives for each search keyword is recorded as .

[0073] The maximum number of occurrences of each search keyword in its related archives is selected and recorded as .

[0074] The total number of occurrences of each search keyword in its related files is averaged to obtain the average number of occurrences of each search keyword, which is recorded as .

[0075] Count the search weights of each search keyword , , The ratio of the number of related files used to set the reference.

[0076] It should be added that the similarity ratio of the search keyword archives is extracted from the archive management technical specification table and used as the ratio of the number of relevant archives for reference. For example, The specific value can be 0.8.

[0077] The search weights of the search keywords in the associated files are summed up, and the sum result is used as the search weight of each associated file.

[0078] The embodiment of the present invention sets the search weight of each search keyword based on the number of related archives of each search keyword and the maximum number of occurrences in the related archives, thus breaking the current deficiency of only considering the total number of occurrences of each search keyword, avoiding the interference of keyword accumulation, and improving the efficiency and success rate of user query archives.

[0079] According to the retrieval weight of each associated file, each associated file is sorted according to the size of the retrieval weight. If the retrieval weight of two associated files is the same, the storage days of the two associated files are obtained according to the storage date of the two associated files, and a secondary sorting is performed from small to large according to the storage days, and the sorting position of each associated file that is located after the two associated files is shifted back one position in turn, so as to obtain the retrieval ranking of each associated file.

[0080] It should be added that the sorting priority of each associated archive is that the priority of retrieval weight is higher than the priority of storage date.

[0081] The embodiment of the present invention performs comprehensive search and sorting of related archives according to the similarity between each related archive and each search keyword and the search weight of each search keyword, thereby avoiding the current deficiency of not analyzing the weight of each search keyword, achieving accurate sorting of each related archive, thereby improving the accuracy of sorting of each related archive and ensuring effective use of resources.

[0082] The user profile confirmation module is used to confirm the user profile according to the sorted related profiles to obtain the user demand profile.

[0083] Exemplarily, the user profile confirmation includes: if the user does not confirm the profile, extracting the first-ranked related profile from the search ranking of each related profile as the user demand profile.

[0084] If the user confirms the file, the relevant file confirmed by the user will be used as the user demand file.

[0085] The user profile permission confirmation module is used to confirm the user profile permission according to the user's basic information and the user demand profile, and obtain the user profile permission confirmation result.

[0086] Exemplarily, the user file permission confirmation includes: using the user access level of the user login account as the user review level, comparing the review level with the user review demand level of each stored file, and obtaining a comparison result, wherein the comparison result is one of compliant with electronic review, compliant with physical review, and not compliant with review.

[0087] In a specific embodiment, the electronic archive contains less sensitive information and is therefore more public, while the physical archive may contain more sensitive information and therefore requires stricter security measures to protect it, and thus the physical access level is set higher than the electronic access level.

[0088] Furthermore, the comparison of the reference levels includes: extracting the reference demand level of the user demand file from the user reference demand level of each stored file, and then extracting the electronic reference demand level and the physical reference demand level of the user demand file.

[0089] The entity lookup requirement level is matched and compared with the user lookup level. If the user lookup level is greater than or equal to the entity lookup requirement level, the matching entity lookup is taken as the comparison result.

[0090] The electronic reference requirement level is matched and compared with the user reference level. If the user reference level is higher than or equal to the electronic reference requirement level, the electronic reference compliance is regarded as the comparison result.

[0091] If the user's access level is lower than the electronic access requirement level, non-compliant access will be used as the comparison result.

[0092] When the comparison result is consistent with the entity review, the electronic entity combination review will be used as the user profile permission confirmation result.

[0093] When the comparison result is consistent with electronic access, physical access will be used as the user profile permission confirmation result.

[0094] When the comparison result is not in compliance with the review, the review will not be allowed as the user profile permission confirmation result.

[0095] The user file access confirmation module is used to send a user file access method confirmation instruction to the user login interface when the user file authority confirmation result is electronic entity combination access, record the file access method selected by the user, and use it as the user file access method. When the user file authority confirmation result is electronic access, electronic access is used as the user file access method.

[0096] The database is used to store the historical environment tracking logs of the archives.

[0097] The archive review tracking and processing terminal is used to send the user's required archive to the user login interface when the user's archive review method is electronic review, and to monitor the archive environment information after the user completes the archive review when the user's archive review method is physical review, and to make an archive environment regulation judgment. When the judgment result is that regulation is required, the environment regulation information is confirmed, and corresponding control is performed according to the environment regulation information.

[0098] Exemplarily, the archive environment control judgment includes: extracting temperature, humidity and bacterial content in the air from the archive environment information, and recording them as , and .

[0099] It should be added that the temperature is the temperature of each archive area monitored by temperature sensors installed in each archive area in the archive, and the maximum temperature is screened out as the temperature of the archive, the humidity is obtained by setting the humidity sensors installed in each archive area in the archive in the same way as the temperature setting, and the bacterial content in the air is obtained by monitoring the microbial monitors installed in each archive area in the archive in the same way as the temperature setting.

[0100] Statistical temperature compliance , , and are the temperature difference and temperature of the reference respectively.

[0101] It should be added that The specific value is extracted from the archive management technical specification table. The set temperature is extracted from the archive management technical specification table, and the difference is made with the reference temperature. The difference is used as the reference temperature difference .

[0102] according to The humidity compliance is obtained by the same statistical method, which is recorded as .

[0103] Statistical bacterial content compliance , , To set the reference bacterial content.

[0104] It should be added that The specific value of is extracted from the archive management technical specification table.

[0105] Statistical environment compliance , , , and are the weights of the set temperature compliance, humidity compliance and bacteria content compliance, respectively. , .

[0106] It should be added that humidity directly affects the durability of paper and other archival materials. High humidity can promote the growth of mold, causing mold and rot in archival materials. Extreme temperatures or drastic changes in temperature may cause materials to become brittle or deformed, but the short-term impact of temperature on archives is less than that of humidity. Bacterial content can cause indirect damage to archival materials and cause biological degradation of materials. Therefore, setting , in order to facilitate analysis, The specific value can be 0.3. The specific value can be 0.5, and The specific value can be 0.2.

[0107] like If the environmental compliance is greater than or equal to the set reference, then no environmental control will be required as the result of the archives' environmental control judgment; otherwise, environmental control will be required as the result of the archives' environmental control judgment.

[0108] Furthermore, the confirmation of environmental control information includes: The temperature compliance degree less than the set reference is taken as condition 1, The humidity compliance degree that is less than the set reference is taken as condition 2, and The compliance degree of the bacterial content less than the set reference is taken as condition 3, and the control categories and control indicators under each control category are counted based on this.

[0109] It should be added that the specific statistical process of counting each control category and the control indicators under each control category is as follows: when condition 1 is met, temperature control will be carried out as the temperature control category, the set reference temperature will be subtracted from the temperature to obtain the temperature difference, and the temperature difference will be used as the control indicator under the temperature control category.

[0110] When condition 2 is met, humidity control will be used as the humidity control category, and the humidity difference will be obtained by subtracting the set reference humidity from the humidity. When the humidity difference is greater than 0, dehumidification will be used as the humidity control type, and when the humidity difference is less than 0, humidification will be used as the humidity control type.

[0111] The humidity difference is matched and compared with the humidity difference corresponding to each humidity control time to obtain the matching humidity control time, and then the humidity control type and the matching humidity control time are used as humidity control indicators under the humidity control category.

[0112] When condition 3 is met, disinfection regulation will be carried out as the disinfection regulation category, the bacterial content will be matched and compared with the bacterial content corresponding to each disinfection level, the matching disinfection level will be obtained, and the matching disinfection level will be used as the regulation indicator under the disinfection regulation category.

[0113] The historical environmental tracking logs of the archives are extracted from the database, and then auxiliary control analysis is carried out to obtain auxiliary control indicators. Each control category, the control indicators under each control category and the auxiliary control indicators are used as environmental control information.

[0114] Furthermore, the auxiliary control analysis includes: extracting the temperature monitoring frequency, the temperature value of each temperature monitoring, the humidity control frequency, the control index of each humidity control, the disinfection control frequency and the control index of each disinfection control from the historical environment tracking log of the archives.

[0115] The temperature value of each temperature monitoring is subtracted from the set reference temperature value to obtain the temperature value difference of each monitoring.

[0116] If the temperature difference of a certain monitoring is less than or equal to the set reference temperature difference, then this monitoring is regarded as temperature compliance monitoring, the number of temperature compliance monitoring is counted, and the number of temperature compliance monitoring is compared with the number of temperature monitoring to obtain the temperature compliance monitoring number ratio, which is recorded as .

[0117] like , the temperature monitoring frequency is used as the temperature change monitoring frequency, To set the reference temperature, meet the monitoring number ratio.

[0118] It should be added that the set temperature is extracted from the archive management technical specification table to meet the monitoring number, according to The analysis method is similar to the analysis to obtain the reference temperature that meets the monitoring number ratio, for example, The specific value can be 0.8.

[0119] like ,Will The temperature corresponding to each temperature monitoring frequency is matched and compared with the monitoring number ratio to obtain the matching temperature monitoring frequency as the temperature change monitoring frequency, and the temperature change monitoring frequency is used as an auxiliary temperature control indicator.

[0120] According to the analysis method of temperature change monitoring frequency, the humidity change control frequency and disinfection change control frequency are obtained in the same way, and used as auxiliary control indicators of humidity and disinfection respectively.

[0121] The embodiment of the present invention makes environmental control judgments based on the archives environment information after consulting the archive entity, and performs auxiliary control analysis in combination with the historical environment tracking log, thereby improving the accuracy of environmental control, improving the adaptability of environmental control, achieving energy and cost savings, and enhancing the long-term protection of archives, thereby reducing the risk of archive damage.

[0122] The above contents are merely examples and explanations of the concept of the present invention. Those skilled in the art may make various modifications or additions to the specific embodiments described or replace them in a similar manner. As long as they do not deviate from the concept of the invention or exceed the scope defined by the present invention, they shall all fall within the protection scope of the present invention.

Claims

1. An integrated management system for smart archives, characterized by: The system includes: The archive information entry module is used to enter the content of each archive stored in the archive, the search keywords associated with each tag, the storage date, the location and the user's access demand level; The user information login module is used to record the user login account and the user access level of the user login account when the user logs into the archive query platform; User profile search module, used for inputting and marking various search keywords after the user enters the profile search interface; A user profile sorting module is used to extract related profiles according to each search keyword to obtain each related profile, and sort the related profiles to obtain sorted related profiles; The user profile confirmation module is used to confirm the user profile according to the sorted related profiles to obtain the user demand profile; The user profile permission confirmation module is used to confirm the user profile permission based on the user's basic information and user demand profile, and obtain the user profile permission confirmation result; The user file access confirmation module is used to send a user file access method confirmation instruction to the user login interface when the user file permission confirmation result is electronic entity combination access, record the file access method selected by the user, and use it as the user file access method. When the user file permission confirmation result is electronic access, electronic access is used as the user file access method; A database to store the archive's historical environmental tracking logs; The archive review tracking and processing terminal is used to send the user's required archives to the user login interface when the user's archive review method is electronic review. When the user's archive review method is physical review, it monitors the archive environment information after the user completes the archive review and makes judgments on the archive environment regulation. When the judgment result is that regulation is required, it confirms the environmental regulation information and performs corresponding control according to the environmental regulation information.

2. The integrated management system for smart archives according to claim 1 is characterized by: The extracting of associated archives includes: Match each search keyword with each tag-associated search keyword of each stored archive in the archives, obtain each matching archive of the one-time match, and then count the number of matching archives of the one-time match; If the number of matching files in one match is not 0, each matching file in one match is used as each associated file; If the number of matching files of the first match is 0, then each search keyword is matched with the content of each stored file in the archives for a second match to obtain each matching file of the second match, and then the number of matching files of the second match is counted; If the number of matching files of the secondary match is not 0, each matching file of the secondary match is used as each associated file; If the number of matching files in the secondary match is 0, extract keywords from the contents of each storage file to obtain the keywords of the contents of each storage file, and then form a keyword set for each storage file, recorded as , To store the file number, , and construct a search keyword set based on each search keyword, recorded as ; Count the text similarities of each stored file , And each stored file whose text similarity is greater than the set reference text similarity is used as each associated file.

3. The integrated management system for smart archives according to claim 2 is characterized by: The step of sorting the associated archives includes: According to the number of occurrences of each search keyword in each associated archive, the search weight of each search keyword is set; Sum the search weights of the search keywords in the associated files, and use the sum result as the search weight of the associated files; According to the retrieval weight of each associated file, each associated file is sorted according to the size of the retrieval weight. If the retrieval weight of two associated files is the same, the storage days of the two associated files are obtained according to the storage date of the two associated files, and a secondary sorting is performed from small to large according to the storage days, and the sorting position of each associated file that is located after the two associated files is shifted back one position in turn, so as to obtain the retrieval ranking of each associated file.

4. The integrated management system for smart archives according to claim 3 is characterized by: The step of setting the search weight of each search keyword includes: If the number of occurrences of a search keyword in a related file is not 0, then the related file is used as the related file of the search keyword, so as to obtain the number of related files of the search keyword, and then obtain the number of related files of each search keyword, which is recorded as , is the serial number of the relevant file, , and the number of associated archives for each search keyword is recorded as ; The maximum number of occurrences of each search keyword in its related archives is selected and recorded as ; The total number of occurrences of each search keyword in its related files is averaged to obtain the average number of occurrences of each search keyword, which is recorded as ; Count the search weights of each search keyword , , The ratio of the number of related files used to set the reference.

5. The integrated management system for smart archives according to claim 3 is characterized by: The user profile confirmation includes: If the user does not confirm the file, the first-ranked related file is extracted from the search ranking of each related file as the user's required file; If the user confirms the file, the relevant file confirmed by the user will be used as the user demand file.

6. The integrated management system for smart archives according to claim 3 is characterized by: The user profile permission confirmation includes: The user access level of the user login account is used as the user review level, and the review level is compared with the user review demand level of each storage archive to obtain a comparison result, wherein the comparison result is one of compliance with electronic review, compliance with physical review, and non-compliance with review; When the comparison result is consistent with the entity review, the electronic entity combination review is used as the user profile permission confirmation result; When the comparison result is in compliance with electronic access, physical access is used as the result of user profile permission confirmation; When the comparison result is not in compliance with the review, the review will not be allowed as the user profile permission confirmation result.

7. The integrated management system for smart archives according to claim 6 is characterized by: The comparison of the reference levels includes: Extracting the reference demand level of the user demand archive from the user reference demand level of each stored archive, and then extracting the electronic reference demand level and the physical reference demand level of the user demand archive; The entity search requirement level is matched and compared with the user search level. If the user search level is greater than or equal to the entity search requirement level, the entity search is considered as the comparison result. The electronic access requirement level is matched and compared with the user access level. If the user access level is higher than or equal to the electronic access requirement level, the electronic access compliance is regarded as the comparison result; If the user's access level is lower than the electronic access requirement level, non-compliant access will be used as the comparison result.

8. The integrated management system for smart archives according to claim 1 is characterized by: The judgment on archives environment regulation includes: The temperature, humidity and bacterial content in the air were extracted from the archives environmental information and recorded as , and ; Statistical temperature compliance , , and are the temperature difference and temperature of the set reference respectively; according to The humidity compliance is obtained by the same statistical method, which is recorded as ; Statistical bacterial content compliance , , To set the reference bacterial content; Statistical environment compliance , , , and are the weights of the set temperature compliance, humidity compliance and bacteria content compliance, respectively. , ; like If the environmental compliance is greater than or equal to the set reference, then no environmental control will be required as the result of the archives' environmental control judgment; otherwise, environmental control will be required as the result of the archives' environmental control judgment.

9. The integrated management system for smart archives according to claim 9 is characterized by: The confirmation of environmental control information includes: Will The temperature compliance degree less than the set reference is taken as condition 1, The humidity compliance degree that is less than the set reference is taken as condition 2, and The degree of compliance of the bacterial content less than the set reference is taken as condition 3, and the control indicators of each control category and each control category are counted accordingly; The historical environmental tracking logs of the archives are extracted from the database, and then auxiliary control analysis is carried out to obtain auxiliary control indicators. Each control category, the control indicators under each control category and the auxiliary control indicators are used as environmental control information.

10. The integrated management system for smart archives according to claim 9 is characterized by: The auxiliary regulation analysis comprises: Extract the frequency of temperature monitoring, the temperature value of each temperature monitoring, the frequency of humidity control, the control index of each humidity control, the frequency of disinfection control, and the control index of each disinfection control from the historical environmental tracking log of the archives; Subtract the temperature value of each temperature monitoring from the set reference temperature value to obtain the temperature value difference of each monitoring; If the temperature difference of a certain monitoring is less than or equal to the set reference temperature difference, then this monitoring is regarded as temperature compliance monitoring, the number of temperature compliance monitoring is counted, and the number of temperature compliance monitoring is compared with the number of temperature monitoring to obtain the temperature compliance monitoring number ratio, which is recorded as ; like , the temperature monitoring frequency is used as the temperature change monitoring frequency, To set the reference temperature to meet the monitoring number ratio; like ,Will The temperature corresponding to each temperature monitoring frequency is matched and compared with the monitoring number ratio to obtain the matching temperature monitoring frequency as the temperature change monitoring frequency, and the temperature change monitoring frequency is used as an auxiliary temperature control indicator; According to the analysis method of temperature change monitoring frequency, the humidity change control frequency and disinfection change control frequency are obtained in the same way, and used as auxiliary control indicators of humidity and disinfection respectively.

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