Text-based automatic tender document multi-person collaboration preparation method and system

Abstract

The application discloses a kind of based on text automation's tender document multi-person cooperation preparation method and system, it is related to tender document preparation technical field, including according to text automation editor to establish tender document template library, the key fill element in each template is converted into parameter object;According to parameter object to generate tender data parameter list, to each paragraph of tender document is filled automatically, and the content after filling is real-time synchronous display;Based on the tender document after filling, allocate file editing authority for several collaborative users, record the editing operation information of each collaborative user;According to editing operation information to generate file change record, scan the content in change record and carry out annotation, assist the personnel to complete file auditing work, output standardization tender document.The application is through parameter check engine and rule matching method, carries out omnidirectional automation auditing to tender document, and according to the size of change amount carries out ABC three-level classification management, improves auditing efficiency.

Description

Technical Field

[0001] This invention relates to the field of tender document preparation technology, and in particular to a method and system for collaborative preparation of tender documents by multiple people based on text automation. Background Technology

[0002] As core legal documents in government procurement, engineering construction, and material procurement activities, the completeness, standardization, and consistency of bidding documents directly affect the fairness and legality of the bidding process. In practice, bidding documents typically involve multiple drafting departments and responsible persons, with complex structures, numerous parameters, and frequent revisions and reviews, leading to high collaboration difficulty and error rates. Especially in collaborative scenarios involving multiple roles and stages, issues such as inconsistent content versions, frequent editing conflicts, and difficulties in review and traceability are common. This not only delays the efficiency of the bidding process but may also lead to legal risks arising from flawed bidding documents. Furthermore, existing automated bidding document generation tools often focus on initial text generation or keyword extraction, neglecting the subsequent multi-person collaborative editing process and dynamic document management needs. They lack intelligent annotation and review assistance functions for changes to bidding document content, failing to meet the efficiency, standardization, and security requirements of large-scale collaborative drafting scenarios. Therefore, there is an urgent need for an integrated bidding document drafting system that possesses intelligent generation capabilities and supports multi-person collaboration, real-time synchronization, and review and traceability.

[0003] CN117473971A discloses a method and system for automatically generating tender documents based on a procurement text library. This invention extracts core content from a data source containing information such as laws, regulations, and requirements specifications, and combines this with a knowledge graph to enhance logic and consistency, achieving initial automation of text generation. In the post-processing stage, elements such as watermarks and signatures are added to improve professionalism and security. However, this method focuses on the initial text generation process and lacks structured management and collaborative processing capabilities for the generated tender documents, particularly in areas such as multi-person collaborative editing, modification record tracking, and editing permission allocation.

[0004] CN117709866A discloses a method and system for generating tender documents, as well as a computer-readable storage medium. It proposes a technical approach that parses the tender documents and generates a tender document profile, then uses a large language model to automatically generate the tender catalog and main text. While this solution can achieve a relatively complete automated generation process and greatly reduce manual intervention, its technical focus remains on front-end generation. It lacks a permission allocation and change record management mechanism for the subsequent editing process of the tender documents, and it does not introduce collaborative editing tracking and review auxiliary annotation functions. Therefore, it is difficult to cope with the complex needs of multiple users operating simultaneously and dynamically evolving content in practice. Summary of the Invention

[0005] In view of the problems existing in the bidding document preparation system, such as rigid template management, low efficiency in parameter filling, imperfect multi-person collaboration mechanism, chaotic document version management, and cumbersome review process, this invention is proposed.

[0006] Therefore, the problem to be solved by this invention is how to automate parameter filling, support real-time collaborative editing by multiple people, and provide a standardized document review process, thereby improving the efficiency and quality of tender document preparation.

[0007] To solve the above-mentioned technical problems, the present invention provides the following technical solution:

[0008] In a first aspect, embodiments of the present invention provide a method for collaborative drafting of tender documents based on text automation, comprising:

[0009] A library of tender document templates was created using a text automation editor, and key fill-in elements in each template were converted into parameter objects.

[0010] A list of bidding data parameters is generated based on the parameter object, and the paragraphs of the bidding document are automatically filled in. The filled content is then displayed synchronously in real time.

[0011] Based on the filled-in tender document, file editing permissions are assigned to several collaborating users, and the editing operation information of each collaborating user is recorded.

[0012] Based on the editing operation information, a document change record is generated, the contents of the change record are scanned and marked, and the reviewers are assisted in completing the document review work to output standardized bidding documents.

[0013] As a preferred embodiment of the text-based automated collaborative tender document preparation method of the present invention, wherein: the method for establishing the tender document template library,

[0014] A materials list database is created in a text automation editor, wherein the materials list database includes parameters of disconnecting switches, relay protection, transformers, capacitors, cable accessories, reactors, power cables, surge arresters, and combined electrical appliances.

[0015] A tender document template library is generated based on the parameters in the material list database, wherein the tender document template library includes contract text templates and technical specification templates;

[0016] The key elements to be filled in the contract text template and the technical specification template are divided into parameter objects.

[0017] As a preferred embodiment of the text-based automated collaborative tender document preparation method of the present invention, the parameter object includes: goods name elements, specifications and models elements, quantity elements, and technical requirements elements; the step of generating a tender data parameter list based on the parameter object includes:

[0018] Set bidding requirement parameters for the parameter object and import the bidding requirement parameters using Excel. The bidding requirement parameters include bidder qualification requirements, delivery time requirements, warranty period requirements, and payment method requirements.

[0019] Construct the bidding data parameter list based on the bidding requirements parameters, and fill it into the corresponding positions of each paragraph of the bidding document.

[0020] As a preferred embodiment of the text-based automated collaborative tender document preparation method of the present invention, wherein: based on the filled-in tender document, file editing permissions are assigned to several collaborative users, and the editing operation information of each collaborative user is recorded, including:

[0021] Establish a role-permission matrix, where the rows of the role-permission matrix represent user roles and the columns represent operation permissions;

[0022] Based on the role and permission matrix, the tender documents are divided into different editing areas, and corresponding editors and reviewers are assigned to each editing area.

[0023] When an update to the parameters in the tender document is detected, the parameter impact chain is automatically traced, and the associated text blocks are updated synchronously using a transaction mechanism.

[0024] At the same time, record the identity information of collaborative users in chronological order and establish a parameter change event notification center;

[0025] Based on the parameter change event notification center, the editing operation is pushed to the relevant users in real time, and the cascading effect of the parameter change is displayed in a visual way on the operation interface. The editing record is stored in the operation log database.

[0026] As a preferred embodiment of the text-based automated collaborative tender document preparation method of the present invention, the method includes: generating a document change record based on the editing operation information, scanning and annotating the contents of the change record, assisting reviewers in completing the document review work, and outputting a standardized tender document, including:

[0027] Record the editing operations of collaborating users, establish a document review tool, scan for changes, and mark changes to the tender documents;

[0028] Based on the annotated tender documents, the change content is processed according to the review process engine to calculate the document change volume;

[0029] Establish a document review process based on the document change volume, and set up multi-level review nodes;

[0030] The changes are reviewed according to the preset review rules. If the review is approved, the relevant collaborating users are notified of the review results, the file status is updated to "reviewed", and a standardized tender document is output.

[0031] As a preferred embodiment of the text-based automated collaborative tender document preparation method of the present invention, the document review process includes the following steps:

[0032] The parameter verification engine is used to scan all parameters in the tender document, and the data integrity is checked against the tender data parameter list to generate a parameter verification report.

[0033] Based on the parameter integrity check results recorded in the parameter verification report, the tender documents are checked for format compliance using a rule matching method, and the check results are written into a format check report.

[0034] Based on the format check report, the text similarity comparison module is called to compare and analyze the tender document with the templates in the tender document template library, identify deviations and mark them in the comparison and analysis report;

[0035] The comparative analysis report is sent to the corresponding reviewers, who review the deviations and provide their comments.

[0036] Based on the review comments, the bidding documents are automatically revised to generate a revised version of the bidding documents, and the revision content is recorded in the revision record;

[0037] The revised tender document is sent to the superior reviewer for review. Once the review is approved, the collaborating users are notified, and the status of the revised tender document is updated to "review completed".

[0038] As a preferred embodiment of the text-based automated collaborative tender document preparation method of the present invention, the document change volume is hierarchically labeled, including:

[0039] If the amount of file changes is less than or equal to a first preset threshold, the file changes are marked as Grade A changes; if the first preset threshold is less than or equal to a second preset threshold, the file changes are marked as Grade B changes; if the amount of file changes is greater than or equal to the second preset threshold, the file changes are marked as Grade C changes.

[0040] Secondly, embodiments of the present invention provide a collaborative text-based bidding document preparation system for multiple users, comprising:

[0041] The conversion module is used to build a tender document template library based on the text automation editor and convert the key fill-in elements in each template into parameter objects.

[0042] The fill module is used to generate a list of bidding data parameters based on the parameter object, automatically fill in each paragraph of the bidding document, and display the filled content in real time.

[0043] The allocation module, based on the filled-in tender document, assigns file editing permissions to several collaborating users and records the editing operation information of each collaborating user.

[0044] The output module is used to generate a file change record based on the editing operation information, scan the contents of the change record and mark them, assist the reviewers in completing the file review work, and output standardized bidding documents.

[0045] Thirdly, embodiments of the present invention provide a computer device, including a memory and a processor, wherein the memory stores a computer program, wherein: when the computer program instructions are executed by the processor, they implement the steps of the text-based automated multi-person collaborative preparation method for tender documents as described in the first aspect of the present invention.

[0046] Fourthly, embodiments of the present invention provide a computer-readable storage medium having a computer program stored thereon, wherein: when the computer program instructions are executed by a processor, they implement the steps of the text-based automated collaborative preparation method for tender documents as described in the first aspect of the present invention.

[0047] The beneficial effects of this invention are as follows: By establishing a material list database containing parameters of nine categories of power equipment and a standardized template library, combined with a parameter object conversion mechanism, intelligent management and efficient reuse of templates are achieved, effectively reducing the error rate of manual writing; by converting parameter objects into a structured bidding data parameter list and using Excel import to achieve automatic filling, a complete parameterized filling mechanism is established, improving document preparation efficiency and ensuring data consistency; with the help of a multi-person collaboration mechanism based on role-based permission matrix, combined with parameter impact chain tracing and transaction mechanisms, regional management and real-time collaborative editing of bidding documents are achieved, significantly improving multi-person collaboration efficiency and effectively reducing version conflicts; finally, by establishing a document auxiliary review tool integrating parameter verification engine, rule matching, and text similarity comparison technologies, combined with a multi-level review process and an ABC three-level change volume hierarchical management mechanism, intelligent review of bidding documents is achieved, which not only improves review efficiency but also ensures the standardization of documents. Attached Figure Description

[0048] To more clearly illustrate the technical solutions of the embodiments of the present invention, the accompanying drawings used in the description of the embodiments will be briefly introduced below. Obviously, the drawings described below are only some embodiments of the present invention. For those skilled in the art, other drawings can be obtained based on these drawings without creative effort. Wherein:

[0049] Figure 1 This is a flowchart of the multi-person collaborative preparation method for tender documents based on text automation, as shown in Example 1.

[0050] Figure 2 This is a diagram of a document review tool for the text-based automated collaborative preparation method for tender documents, as shown in Example 1. Detailed Implementation

[0051] To make the above-mentioned objects, features and advantages of the present invention more apparent and understandable, the specific embodiments of the present invention will be described in detail below with reference to the accompanying drawings.

[0052] Many specific details are set forth in the following description in order to provide a full understanding of the invention. However, the invention may also be practiced in other ways different from those described herein, and those skilled in the art can make similar extensions without departing from the spirit of the invention. Therefore, the invention is not limited to the specific embodiments disclosed below.

[0053] Secondly, the term "one embodiment" or "embodiment" as used herein refers to a specific feature, structure, or characteristic that may be included in at least one implementation of the present invention. The phrase "in one embodiment" appearing in different places in this specification does not necessarily refer to the same embodiment, nor is it a single or selective embodiment that is mutually exclusive with other embodiments.

[0054] Example 1

[0055] Reference Figures 1-2 This is the first embodiment of the present invention, which provides a method for collaborative preparation of tender documents by multiple people based on text automation, such as... Figure 1 The specific steps shown are as follows:

[0056] S1: Build a tender document template library based on a text automation editor, and convert the key fill-in elements in each template into parameter objects;

[0057] S2: Generate a list of bidding data parameters based on the parameter object, automatically fill in each paragraph of the bidding document, and display the filled content in real time.

[0058] S3: Based on the filled-in tender document, assign file editing permissions to several collaborating users and record the editing operation information of each collaborating user;

[0059] S4: Generate document change records based on editing operation information, scan and annotate the contents of the change records, assist reviewers in completing document review work, and output standardized bidding documents.

[0060] In this embodiment of the application, step S1 includes:

[0061] The steps for establishing a tender document template library include:

[0062] Create a materials list database in a text automation editor. The materials list database includes parameters for disconnecting switches, relay protection, transformers, capacitors, cable accessories, reactors, power cables, surge arresters, and combined electrical appliances.

[0063] A tender document template library is generated based on parameters from the materials list database. The tender document template library includes contract text templates and technical specification templates.

[0064] The key elements to be filled in in the contract text template and technical specification template are divided into parameter objects;

[0065] It should be noted that the parameter objects include the product name element, specification element, quantity element, and technical requirement element.

[0066] In this embodiment of the application, step S2 includes:

[0067] The steps for generating a list of bidding data parameters based on parameter objects include:

[0068] Set the bidding requirement parameters for the parameter object and import them using Excel. The bidding requirement parameters include bidder qualification requirements, delivery time requirements, warranty period requirements, and payment method requirements. Construct a bidding data parameter list based on the bidding requirement parameters and fill it into the corresponding positions in each paragraph of the bidding document.

[0069] Specifically, the automatic filling steps for each paragraph of the tender document also include: parsing the parameter object and generating corresponding text content according to different filling scenarios in the tender document; automatically inserting the generated text content into the specified position in the tender document to achieve automatic application of parameters throughout the entire document from one point of parameter filling; and editing control of the text content of non-parameter filling parts to prevent tampering with the content of each part of the tender document.

[0070] In this embodiment of the application, step S3 includes:

[0071] Establish a role-permission matrix, where rows represent user roles and columns represent operation permissions;

[0072] It should be noted that the specific formula for the role permission matrix is ​​as follows:

[0073]

[0074] Where P is the role permission evaluation value, and its value ranges from [0,1], w i Let a be the weight value of the i-th type of operation. ij The values ​​of the role permission matrix elements are 1 for those with permissions and 0 for those without, λ is the time-lapse coefficient, and t is the time-lapse decay coefficient. j Let m be the duration of the unused privilege j, m be the total number of operation types, and n be the total number of privileges.

[0075] The tender documents are divided into different editing areas based on the role and permission matrix, and corresponding editors and reviewers are assigned to each editing area.

[0076] When an update to the parameters in the tender document is detected, the parameter impact chain is automatically traced, and the associated text blocks are updated synchronously using a transaction mechanism.

[0077] At the same time, record the identity information of collaborative users in chronological order and establish a parameter change event notification center;

[0078] It should be noted that the identity information includes the identity identifier, editing time, editing area, and editing content.

[0079] Based on the parameter change event notification center, the editing operation is pushed to the relevant users in real time, and the cascading effect of the parameter change is displayed in a visual way on the operation interface. The editing record is stored in the operation log database.

[0080] In this embodiment of the application, step S4 includes:

[0081] Record the editing operations of collaborating users, establish a document review tool, scan for changes, and mark changes to the tender documents;

[0082] Furthermore, document verification tools such as Figure 2 As shown, the system includes: permission and role management: developing document review and role permission management functions, and developing corresponding role permissions according to actual management needs; document auxiliary review function: developing a document preparation process engine to adapt to different workflows of construction units in the document preparation process; and developing a document auxiliary review tool to support scanning changes in bidding documents and marking and displaying document changes to facilitate the review work.

[0083] It should be noted that the editing operation includes an operation description, key operation data, the user performing the operation, and the operation time.

[0084] Based on the annotated tender documents, the change content is processed according to the review process engine to calculate the document change volume;

[0085] Specifically, the formula for the amount of document changes is as follows:

[0086]

[0087] Where V represents the amount of file changes, ranging from [0, ∞), γ is the weighting coefficient for the changed content, and β is the weighting coefficient for the operation time. Let i be the number of characters after the i-th segment is changed. Let t be the number of characters in the i-th segment before the change. i Let λ be the time interval between the change of the i-th paragraph and the last modification, λ be the time decay coefficient, u be the number of consecutive changes, k be the number of key data changes, M be the total number of changes, and N be the total number of document paragraphs.

[0088] Furthermore, the document change volume is classified and labeled as follows: if the document change volume is less than or equal to a first preset threshold, the document change content is labeled as a level A change content; if the first preset threshold is less than the document change volume and less than or equal to a second preset threshold, the document change content is labeled as a level B change content; if the document change volume is greater than the second preset threshold, the document change content is labeled as a level C change content.

[0089] It should be noted that Level A changes include, but are not limited to: corrections of typos, punctuation, and paragraph formatting that do not affect the substantive content of the tender documents; Level B changes include, but are not limited to: adjustments of non-critical technical parameters, modifications of non-core commercial terms, and optimization of document structure that have some impact on the tender documents; and Level C changes include, but are not limited to: changes of key technical indicators, modifications of core commercial terms, and additions or deletions of important chapters that have a significant impact on the tender documents.

[0090] Furthermore, the values ​​of the first and second preset thresholds should be set according to the importance of the specific tender document and the sensitivity of the changes. For example, assuming that the calculation formula for the amount of document changes yields a result between 0 and 100, the first preset threshold can be set to 20 and the second preset threshold to 50. In this way, when the amount of document changes is ≤20, the changed content is marked as a Class A change; when 20 < the amount of document changes is ≤50, the changed content is marked as a Class B change; and when the amount of document changes is >50, the changed content is marked as a Class C change.

[0091] Establish a document review process based on the number of document changes, and set up multi-level review nodes;

[0092] Specifically, the document review process includes the following steps: First, use a parameter validation engine to scan all parameters in the tender document, perform a data integrity check against the tender data parameter list, and generate a parameter validation report. Second, based on the parameter integrity check results recorded in the parameter validation report, use a rule matching method to check the format compliance of the tender document and write the check results into a format check report. Third, based on the format check report, call the text similarity comparison module to compare and analyze the tender document with templates in the tender document template library, identify deviations, and mark them in the comparison analysis report. Fourth, send the comparison analysis report to the corresponding reviewers, who will review the deviations and fill in their review comments. Fifth, based on the review comments, automatically revise the tender document to generate a revised version of the tender document and record the revision content in the revision record. Sixth, send the revised version of the tender document to the superior reviewer for review. After the review is passed, notify the collaborating users and update the status of the revised version of the tender document to "review completed."

[0093] The changes are reviewed according to the preset review rules. If the review is approved, the relevant collaborating users are notified of the review results, the file status is updated to "reviewed", and a standardized tender document is output.

[0094] It should be noted that the preset review rules include parameter integrity checks, format standardization checks, text similarity comparisons, tiered review of changed content, feedback and revision of review comments, and review process and status updates.

[0095] Specifically, the audit rules should include the following checks: Parameter integrity check: Audit rules should require a completeness check of all key parameters to ensure all required parameters are filled in and meet the bidding requirements. Auditors must check the parameters against the bidding data parameter list, verifying each parameter's accuracy and generating a parameter verification report. Format compliance check: Audit rules should stipulate a compliance check of the bidding document's format, ensuring the document's layout, font, and paragraph formatting meet standard requirements. Auditors must use rule matching methods to check if the document's format conforms to the preset template requirements and write the results into a format check report. Text similarity comparison: Audit rules should require a text similarity comparison between the bidding document and standard templates in the template library to identify deviations. Auditors must use the text similarity comparison module to analyze the differences between the document and the template and mark the deviations in the comparison analysis report. Tiered review of changes: Audit rules should tier the review of changes based on the amount of document changes. For Level A changes, auditors can conduct a quick review; for Level B changes, a detailed review is required; and for Level C changes, a rigorous review is required, potentially involving multiple levels of review. Audit Feedback and Revision: The audit rules should stipulate that auditors must fill in audit comments during the audit process and revise the tender documents based on the comments; the revised documents must be resent to the superior auditor for review to ensure that all changes meet the requirements. Audit Process and Status Updates: The audit rules should clearly define the audit process, including preliminary review, secondary review, and final review, and specify the auditors and their authority at each stage; after the audit is passed, the document status must be updated to "audited" and relevant collaborating users must be notified.

[0096] Furthermore, this embodiment also provides a text-based automated multi-user collaborative tender document preparation system, including: a conversion module, used to establish a tender document template library based on a text automation editor, and convert key fill-in elements in each template into parameter objects; a filling module, used to generate a tender data parameter list based on the parameter objects, automatically fill in each paragraph of the tender document, and display the filled content synchronously in real time; an allocation module, used to allocate document editing permissions to several collaborative users based on the filled tender document, and record the editing operation information of each collaborative user; and an output module, used to generate a document change record based on the editing operation information, scan the content in the change record and annotate it, assisting reviewers in completing the document review work, and outputting standardized tender documents.

[0097] This embodiment also provides a computer device applicable to a text-based automated collaborative tender document preparation method, including a memory and a processor; the memory is used to store computer-executable instructions, and the processor is used to execute the computer-executable instructions to realize the text-based automated collaborative tender document preparation method proposed in the above embodiment.

[0098] The computer device can be a terminal, comprising a processor, memory, communication interface, display screen, and input devices connected via a system bus. The processor provides computing and control capabilities. The memory includes non-volatile storage media and internal memory. The non-volatile storage media stores the operating system and computer programs. The internal memory provides an environment for the operation of the operating system and computer programs stored in the non-volatile storage media. The communication interface is used for wired or wireless communication with external terminals; wireless communication can be achieved through Wi-Fi, carrier networks, NFC (Near Field Communication), or other technologies. The display screen can be an LCD screen or an e-ink screen. The input devices can be a touch layer covering the display screen, buttons, a trackball, or a touchpad on the computer device's casing, or an external keyboard, touchpad, or mouse.

[0099] In summary, this invention establishes a material list database and standardized template library containing parameters for nine categories of power equipment. Combined with a parameter object conversion mechanism, it achieves intelligent management and efficient reuse of templates, effectively reducing the error rate of manual writing. By converting parameter objects into structured bidding data parameter lists and using Excel import for automatic filling, a complete parameterized filling mechanism is established, improving document preparation efficiency and ensuring data consistency. Utilizing a role-based permission matrix-based multi-person collaboration mechanism, along with parameter impact chain tracing and transaction mechanisms, it achieves regional management and real-time collaborative editing of bidding documents, significantly improving multi-person collaboration efficiency and effectively reducing version conflicts. Finally, by establishing a document-assisted review tool integrating parameter verification engines, rule matching, and text similarity comparison technologies, combined with a multi-level review process and an ABC three-level change volume hierarchical management mechanism, it achieves intelligent review of bidding documents, improving review efficiency while ensuring document standardization.

[0100] Example 2

[0101] Referring to Table 1, which is the second embodiment of the present invention, this embodiment provides a method for collaborative preparation of tender documents by multiple people based on text automation. In order to verify the beneficial effects of the present invention, scientific demonstration is carried out through economic benefit calculation and simulation experiments.

[0102] Specifically, the 220kV substation equipment procurement project of a provincial power company in the first quarter of 2024 was selected as the test object. A power equipment tender document template library was built based on an automated text editor, containing 2847 standard parameter items across 9 equipment categories. Six main types of equipment, including transformers, circuit breakers, and disconnectors, were selected as samples. Twelve staff members from the technical, commercial, and legal departments collaborated to complete the tender document preparation. The testing process was conducted in stages and multiple rounds, with each round lasting 5 working days, resulting in the preparation of 30 tender documents. During the collaboration process, user authorization was tiered through a role-based permission matrix, and document changes were recorded in real time. The system automatically tracked the impact of parameter changes and used a distributed transaction mechanism to ensure data consistency. Simultaneously, based on preset review rules, document changes were quantitatively evaluated and managed hierarchically, establishing a review process.

[0103] Furthermore, as shown in Table 1, statistical analysis of the test data reveals that the method of this invention exhibits significant advantages in several key indicators. Regarding the average time required for document preparation, the traditional method takes an average of 48.5 hours to complete a transformer tender document, while the method of this invention takes only 12.3 hours, representing an efficiency improvement of 74.6%. This efficiency improvement is mainly attributed to the application of automated parameter filling and real-time collaboration mechanisms. In terms of document quality, the parameter consistency index shows that this invention maintains over 92.5% parameter consistency, reducing the error detection rate of the traditional method by approximately 70%.

[0104] Table 1. Comparative Analysis of Efficiency in Collaborative Preparation of Tender Documents for Power Equipment

[0105]

[0106]

[0107] Furthermore, the method of this invention demonstrated relatively stable performance advantages in the preparation of tender documents for different types of equipment. For example, in terms of improving collaboration efficiency, the improvement rate for all six types of equipment remained between 73.3% and 74.6%, indicating that the system has good adaptability and scalability. In the review stage, thanks to the intelligent document change tracking and hierarchical management mechanism, the review time was reduced by an average of about 67%. The comprehensive efficiency indicators show that the method of this invention achieved an overall efficiency improvement of approximately 70% in the preparation of tender documents for various types of equipment.

[0108] Specifically, the data also shows that as the complexity of the equipment decreases, the parameter consistency index of the method of the present invention shows a gradual upward trend, increasing from 92.5% for transformers to 96.1% for surge arresters. This indicates that the method of the present invention has good adaptability when handling tender documents of varying complexity. Simultaneously, the error detection rate also shows a corresponding downward trend, decreasing from 15.8% for transformers to 10.2% for surge arresters, fully demonstrating the outstanding advantages of the method of the present invention in improving document quality.

[0109] Furthermore, the test data strongly confirms the innovativeness and practical value of the method of the present invention in improving the efficiency of tender document preparation, ensuring document quality, and optimizing collaborative processes.

[0110] It should be noted that the above embodiments are only used to illustrate the technical solutions of the present invention and are not intended to limit it. Although the present invention has been described in detail with reference to preferred embodiments, those skilled in the art should understand that modifications or equivalent substitutions can be made to the technical solutions of the present invention without departing from the spirit and scope of the technical solutions of the present invention, and all such modifications or substitutions should be covered within the scope of the claims of the present invention.

Claims

1. A collaborative method for preparing tender documents based on text automation, characterized in that: include, A library of tender document templates was created using a text automation editor, and key fill-in elements in each template were converted into parameter objects. A list of bidding data parameters is generated based on the parameter object, and the paragraphs of the bidding document are automatically filled in. The filled content is then displayed synchronously in real time. Based on the filled-in tender document, file editing permissions are assigned to several collaborating users, and the editing operation information of each collaborating user is recorded. Based on the editing operation information, a document change record is generated, the contents of the change record are scanned and marked, and the reviewers are assisted in completing the document review work and output standardized bidding documents; Record the editing operations of collaborating users, establish a document review tool, scan for changes, and mark changes to the tender documents; Based on the annotated tender documents, the change content is processed according to the review process engine to calculate the document change volume; The specific formula for the amount of document changes is as follows: ； in, This represents the amount of file changes, with a value range of [0, ∞). β is the weighting factor for the content being changed, and β is the weighting factor for the operation time. Let i be the number of characters after the i-th segment is changed. The number of characters in the i-th segment before the change. Let λ be the time interval between the change of the i-th segment and the last modification, and let λ be the time decay coefficient. For the number of consecutive changes, For the number of key data changes, This represents the total number of changes. Total number of paragraphs in the document; Establish a document review process based on the document change volume, and set up multi-level review nodes; The changes are reviewed according to the preset review rules. If the review is approved, the relevant collaborating users are notified of the review results, the file status is updated to the reviewed status, and a standardized tender document is output. The document review process includes the following steps: The parameter verification engine is used to scan all parameters in the tender document, and the data integrity is checked against the tender data parameter list to generate a parameter verification report. Based on the parameter integrity check results recorded in the parameter verification report, the tender documents are checked for format compliance using a rule matching method, and the check results are written into a format check report. Based on the format check report, the text similarity comparison module is called to compare and analyze the tender document with the templates in the tender document template library, identify deviations and mark them in the comparison and analysis report; The comparative analysis report is sent to the corresponding reviewers, who review the deviations and provide their comments. Based on the review comments, the bidding documents are automatically revised to generate a revised version of the bidding documents, and the revision content is recorded in the revision record; The revised tender document is sent to the superior reviewer for review. After the review is approved, the collaborating users are notified, and the status of the revised tender document is updated to the review completed status. The changes to the aforementioned documents are categorized and labeled in a hierarchical manner, including: If the amount of file changes is less than or equal to a first preset threshold, the file changes are marked as Grade A changes; if the first preset threshold is less than or equal to a second preset threshold, the file changes are marked as Grade B changes; if the amount of file changes is greater than or equal to the second preset threshold, the file changes are marked as Grade C changes.

2. The method for collaborative preparation of tender documents based on text automation as described in claim 1, characterized in that: The method for establishing the bidding document template library, A materials list database is created in a text automation editor, wherein the materials list database includes parameters of disconnecting switches, relay protection, transformers, capacitors, cable accessories, reactors, power cables, surge arresters, and combined electrical appliances. A tender document template library is generated based on the parameters in the material list database, wherein the tender document template library includes contract text templates and technical specification templates; The key elements to be filled in the contract text template and the technical specification template are divided into parameter objects.

3. The method for collaborative preparation of tender documents based on text automation as described in claim 2, characterized in that: The parameter objects include cargo name elements, specifications and model elements, quantity elements, and technical requirements elements; The steps for generating a list of bidding data parameters based on the parameter object include: Set bidding requirement parameters for the parameter object and import the bidding requirement parameters using Excel. The bidding requirement parameters include bidder qualification requirements, delivery time requirements, warranty period requirements, and payment method requirements. Construct the bidding data parameter list based on the bidding requirements parameters, and fill it into the corresponding positions of each paragraph of the bidding document.

4. The method for collaborative preparation of tender documents based on text automation as described in claim 3, characterized in that: Based on the completed tender document, file editing permissions are assigned to several collaborating users, and the editing operation information of each collaborating user is recorded, including: Establish a role-permission matrix, where the rows of the role-permission matrix represent user roles and the columns represent operation permissions; Based on the role and permission matrix, the tender documents are divided into different editing areas, and corresponding editors and reviewers are assigned to each editing area. When an update to the parameters in the tender document is detected, the parameter impact chain is automatically traced, and the associated text blocks are updated synchronously using a transaction mechanism. At the same time, record the identity information of collaborative users in chronological order and establish a parameter change event notification center; Based on the parameter change event notification center, the editing operation is pushed to the relevant users in real time, and the cascading effect of the parameter change is displayed in a visual way on the operation interface. The editing record is stored in the operation log database.

5. A text-based automated multi-person collaborative tender document preparation system, based on the text-based automated multi-person collaborative tender document preparation method according to any one of claims 1 to 4, characterized in that: include, The conversion module is used to build a tender document template library based on the text automation editor and convert the key fill-in elements in each template into parameter objects. The fill module is used to generate a list of bidding data parameters based on the parameter object, automatically fill in each paragraph of the bidding document, and display the filled content in real time. The allocation module, based on the filled-in tender document, assigns file editing permissions to several collaborating users and records the editing operation information of each collaborating user. The output module is used to generate a file change record based on the editing operation information, scan the contents of the change record and mark them, assist the reviewers in completing the file review work, and output standardized bidding documents.

6. A computer device comprising a memory and a processor, wherein the memory stores a computer program, characterized in that: When the processor executes the computer program, it implements the steps of the text-based automated multi-person collaborative preparation method for tender documents as described in any one of claims 1 to 4.

7. A computer-readable storage medium having a computer program stored thereon, characterized in that: When the computer program is executed by the processor, it implements the steps of the text-based automated collaborative preparation method for tender documents as described in any one of claims 1 to 4.

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