Fire protection and maintenance data management system

Abstract

The invention belongs to the technical field of data processing, and particularly relates to a fire protection and maintenance data management system which comprises a system server, a digital file used for maintaining fire protection facilities, a standard operation program library and a maintenance plan. The electronic identifier stores or is associated with a unique identity code of the facility; the mobile operation terminal is used for scanning the electronic identifier and acquiring a corresponding standard operation program; a structured maintenance record is generated; the system server is also used for receiving and storing the structured maintenance record; according to the maintenance plan and the completion state of the structured maintenance record, automatically judging whether the facility has missing detection or missing detection, and generating early warning information; and on the basis of all the structured maintenance records, generating a full-process traceable electron with a timestamp and a facility association relationship. According to the method, the maintenance efficiency and quality can be improved, the timeliness and normalization of maintenance work are ensured, missing inspection and missing inspection are prevented, the whole maintenance process can be supervised and traced, and transparent maintenance information is provided for an owner.

Description

Technical Field

[0001] This invention belongs to the field of data processing technology, and specifically relates to a fire protection maintenance data management system. Background Technology

[0002] Currently, fire protection maintenance faces challenges due to the complexity and variety of fire protection systems, their widespread distribution, and the difficulty in supervising outsourced fire protection maintenance companies. These issues lead to the following problems: 1. Low efficiency and difficulty in ensuring thorough fire protection maintenance. Traditional paper-based record-keeping and maintenance work rely entirely on subjective factors such as the technical skills, sense of responsibility, equipment familiarity, and mental state of maintenance personnel. 2. Untimely and non-standardized maintenance work. Failure to conduct professional inspections, tests, and maintenance of fire protection facilities according to national standards results in the inability to guarantee their normal operation. 3. Frequent omissions and missed inspections during maintenance patrols. Monthly maintenance items are often missed or missed, and regular inspections are not conducted according to the maintenance cycle. These projects are also difficult to supervise, posing significant fire safety hazards. 4. Difficulty in supervising and tracing the maintenance process. The existence of fire protection equipment hazards, the timing and details of hazards, and repair requests are difficult to trace and supervise. Furthermore, owners often have only a superficial understanding of the specifics of the maintenance work, lacking effective awareness and understanding. Therefore, this invention proposes a fire protection maintenance data management system. Summary of the Invention

[0003] The purpose of this invention is to provide a fire protection maintenance data management system that can improve maintenance efficiency and quality, ensure the timeliness and standardization of maintenance work, prevent missed inspections, realize the supervision and traceability of the entire maintenance process, and provide transparent maintenance information to the owner.

[0004] The specific technical solution adopted by this invention is as follows:

[0005] A fire protection maintenance data management system, comprising:

[0006] The system server is used to maintain digital archives, standard operating procedures libraries, and maintenance plans for fire protection facilities;

[0007] Electronic identification is physically linked to each fire protection facility, storing or associating with the facility's unique identification code;

[0008] The mobile operation terminal is used to scan electronic tags to obtain a unique identification code and retrieve the corresponding standard operating procedure from the system server. The standard operating procedure includes a series of inspection steps and qualification standards for this type of facility, based on fire protection codes. The mobile operation terminal is also used to guide maintenance personnel to perform operations step by step and to require the recording or uploading of evidence of key inspection items in order to generate structured maintenance records.

[0009] The system server is also used to: receive and store structured maintenance records from mobile operation terminals; automatically determine whether there are any missing or missed inspections of facilities based on the completion status of the maintenance plan and structured maintenance records, and generate early warning information; and generate a fully traceable electronic record with timestamps and facility associations based on all structured maintenance records.

[0010] Preferably, the system server is also connected to an IoT data acquisition module, which is used to collect the facility's operational status data in real time through sensors installed on the fire protection facility; the system server is also used to: compare the operational status data with preset thresholds and generate real-time alarms when the data is abnormal; and perform fusion analysis of the operational status data with the structured maintenance records of the corresponding facility to calculate and output the facility's real-time health score.

[0011] Preferably, the steps performed by the system server to calculate the real-time health score include: obtaining the facility's historical maintenance qualification rate, frequency of hazard occurrence, deviation of operating status data from thresholds, and timely completion rate of maintenance tasks; assigning weights to each indicator and obtaining the health score through a weighted scoring algorithm; and displaying the health score in a visual form on the management terminal interface.

[0012] Preferably, the steps performed by the system server to generate a fully traceable electronic record include:

[0013] A unique traceability code is generated for each maintenance execution process using a hash algorithm. The traceability code is generated by the task ID, facility ID, and timestamp of this task using a hash algorithm.

[0014] The traceability code is linked to the corresponding structured maintenance records, on-site evidence documents, and any related hazard handling records;

[0015] It provides a public query interface, enabling authorized users to query the complete and tamper-proof maintenance chain information by scanning the electronic tag or entering the traceability code.

[0016] The traceability code is generated from the task ID, facility ID, and timestamp of this task using a hash algorithm. The specific steps are as follows: Obtain the elements required to generate the traceability code:

[0017] Task ID: task_id; a unique identifier assigned by the system to this maintenance task.

[0018] Facility ID: facility_id; a unique identifier for this fire protection facility.

[0019] Timestamp: timestamp; the time when the task started execution, accurate to milliseconds, formatted as a string;

[0020] Nonce: A randomly generated string used to increase uniqueness;

[0021] Concatenate the above elements into a string input_string in a specific order;

[0022] Choose a cryptographic hash function to perform a hash operation on the concatenated string to obtain the hash value.

[0023] Convert the hash value to a hexadecimal string, or encode it using Base64, as a traceability code.

[0024] After generation, you can first query the database; if it already exists, then regenerate it.

[0025] Preferably, the process of the mobile operation terminal guiding maintenance personnel includes:

[0026] After scanning the electronic identification, the inspection steps are displayed one by one in a predefined order;

[0027] For each inspection step, verify that the maintenance personnel's input meets the qualification standards, and / or verify that the required supporting documentation has been uploaded;

[0028] The next inspection step is only allowed after the input and evidence in the current step have been verified.

[0029] Preferably, the system server also includes an intelligent task dispatch module, which is used to generate the optimal inspection route and task list for maintenance personnel based on the physical location of the facility, the real-time geographical location of the maintenance personnel, the current task load, and the skill matching degree through a path planning algorithm.

[0030] Preferably, it also includes a visual terminal for owners, used to: receive query requests from owners, which are triggered by scanning electronic tags; obtain and display the digital archives, historical maintenance records, current health status, and information on unclosed hazards of the facility from the system server; the information displayed comes from structured data automatically generated by the system server, rather than reports entered manually.

[0031] The technical effects achieved by this invention are as follows:

[0032] This invention reduces the reliance on individual experience in maintenance work by using mobile terminals and standardized processes, ensuring operational standardization and significantly improving work efficiency and quality. The system automatically generates planned work orders based on national standards and uses an early warning mechanism to urge execution, fundamentally guaranteeing the timeliness and compliance of maintenance work. Electronic check-in and mandatory process guidance ensure "on-site presence" and "complete execution," while the system's backend monitoring module automatically identifies omissions and urges supplementary inspections, effectively eliminating management blind spots. The system records key nodes and data throughout the entire maintenance process, forming a complete electronic archive chain, making any problem traceable and assigning responsibility, greatly facilitating supervision. By granting owners data query permissions, the system enhances their sense of participation and trust, fulfilling their right to know as the responsible party. Attached Figure Description

[0033] Figure 1 This is a system block diagram of a fire protection maintenance data management system according to the present invention;

[0034] Figure 2 This is a schematic diagram of the connection structure between the system server and the IoT data acquisition module of the present invention;

[0035] Figure 3 This is a flowchart of the process executed by the system server of this invention to calculate the real-time health score. Detailed Implementation

[0036] To make the objectives and advantages of this invention clearer, the invention will be specifically described below with reference to embodiments. It should be understood that the following text is merely used to describe one or more specific embodiments of the invention and does not strictly limit the scope of protection specifically claimed by the invention.

[0037] like Figures 1-3 As shown, a fire protection maintenance data management system includes:

[0038] The system server is used to maintain digital archives, standard operating procedures libraries, and maintenance plans for fire protection facilities;

[0039] Electronic identification is physically linked to each fire protection facility, storing or associating with the facility's unique identification code;

[0040] The mobile operation terminal is used to scan electronic tags to obtain a unique identification code and retrieve the corresponding standard operating procedure from the system server. The standard operating procedure includes a series of inspection steps and qualification standards for this type of facility, which are predefined based on national fire protection codes. The mobile operation terminal is also used to guide maintenance personnel to perform operations step by step and to require the recording or uploading of evidence of key inspection items in order to generate structured maintenance records.

[0041] The system server is also used to: receive and store structured maintenance records from mobile operation terminals; automatically determine whether there are any missing or missed inspections of facilities based on the completion status of the maintenance plan and structured maintenance records, and generate early warning information; and generate a fully traceable electronic record with timestamps and facility associations based on all structured maintenance records.

[0042] By combining "electronic identification," "standardized operating procedures based on national standards," and "mandatory process guidance and data collection," a technological closed loop is formed. It is no longer a simple "scan-and-record" process, but rather a technology that enforces the standardization, paperlessness, and immutability of the maintenance process. Based on this, it automatically enables the identification of missed or unseen inspections and full-process traceability, which together solves a series of industry problems such as "non-standard maintenance, easy to miss inspections, and difficult to trace."

[0043] like Figure 2 As shown, preferably, the system server is also connected to an Internet of Things (IoT) data acquisition module, which is used to collect the facility's operational status data in real time through sensors installed on the fire protection facility; the system server is also used to: compare the operational status data with preset thresholds and generate real-time alarms when the data is abnormal; and to perform fusion analysis of the operational status data with the structured maintenance records of the corresponding facility to calculate and output the facility's real-time health score.

[0044] This invention upgrades maintenance from periodic maintenance to real-time monitoring and predictive maintenance. It introduces IoT data as a new, automated data dimension and integrates it with manual maintenance data to form a more comprehensive facility health assessment model.

[0045] like Figure 3 As shown, preferably, the steps performed by the system server to calculate the real-time health score include: obtaining the facility's historical maintenance qualification rate, frequency of hidden dangers, deviation of operating status data from thresholds, and timely completion rate of maintenance tasks; assigning weights to each indicator and obtaining the health score through a weighted scoring algorithm; and displaying the health score in a visual form on the interface of the management terminal.

[0046] Preferably, the steps performed by the system server to generate a fully traceable electronic record include:

[0047] A unique traceability code is generated for each maintenance execution process using a hash algorithm. The traceability code is generated by the task ID, facility ID, and timestamp of this task using a hash algorithm.

[0048] The traceability code is linked to the corresponding structured maintenance records, on-site evidence documents, and any related hazard handling records;

[0049] It provides a public query interface, enabling authorized users to query the complete and tamper-proof maintenance chain information by scanning the electronic tag or entering the traceability code.

[0050] The traceability code is generated from the task ID, facility ID, and timestamp of this task using a hash algorithm. The specific steps are as follows: Obtain the elements required to generate the traceability code:

[0051] Task ID: task_id; a unique identifier assigned by the system to this maintenance task.

[0052] Facility ID: facility_id; a unique identifier for this fire protection facility.

[0053] Timestamp: The time when the task started execution, accurate to milliseconds, formatted as a string, such as "2024-09-29 10:30:45.123".

[0054] Nonce: A randomly generated string used to increase uniqueness and prevent collisions.

[0055] Concatenate the above elements into a single string, input_string, in a specific order. For example:

[0056] input_string=task_id+"|"+facility_id+"|"+timestamp+"|"+nonce;

[0057] Choose a cryptographic hash function to perform a hash operation on the concatenated string to obtain the hash value.

[0058] Convert the hash value to a hexadecimal string, or encode it using Base64, as a traceability code.

[0059] To facilitate identification and processing, this hash value can be combined with other information to form the final traceability code string. For example, it can be prefixed with "FIRE_" and include the date portion of the timestamp, forming a format such as "FIRE_20240929_<hash value>".

[0060] Meanwhile, to ensure the uniqueness of the traceability code, it can be queried in the database after generation. If it already exists, it can be regenerated. Although the probability of hash collision is extremely low, it is almost impossible to repeat after adding a random number. However, this step can be added for absolute security.

[0061] In actual operation, this invention is demonstrated, for example, by the following pseudocode:

[0062] Step 1: Collect elements

[0063] task_id="TASK123456"

[0064] facility_id="FACILITY789"

[0065] timestamp = getCurrentTime() / / Format as "YYYY-MM-DD HH:MM:SS.sss"

[0066] nonce = generateRandomString(8) / / Generate an 8-character random string

[0067] Step 2: Assembling

[0068] input_string=task_id+"|"+facility_id+"|"+timestamp+"|"+nonce

[0069] Step 3: Hash Calculation

[0070] hash_result=SHA256(input_string)

[0071] Step 4: Encoding

[0072] trace_code_hex = toHexString(hash_result) / / Get a 64-bit hexadecimal string

[0073] Step 5: Format

[0074] date_part = formatCurrentTime("YYYYMMDD") / / Extract the date portion from the timestamp, such as "20240929"

[0075] final_trace_code="FIRE_"+date_part+"_"+trace_code_hex

[0076] Step 6: Check for uniqueness;

[0077] Check if final_trace_code exists in the traceability code table of the database. If it exists, return to step 1 to regenerate it. The main task is to regenerate the random number and timestamp, because the task ID and facility ID remain unchanged, so other values ​​need to be changed.

[0078] However, in practical applications, since the task ID itself is unique, and the timestamp is accurate to milliseconds and includes a random number, the probability of duplication is extremely low, so step 6 can be omitted.

[0079] However, for the sake of rigor in the patent description, we can omit the uniqueness check, since the probability of hash collisions is negligible.

[0080] This invention introduces a specific technical means of generating traceability codes using hash algorithms, which ensures the integrity and credibility of data, solves the problems of difficult supervision of the maintenance process and easy data forgery, and provides a reliable technical foundation for owner supervision.

[0081] Preferably, the process of the mobile operation terminal guiding maintenance personnel includes:

[0082] After scanning the electronic identification, the inspection steps are displayed one by one in a predefined order;

[0083] For each inspection step, verify that the maintenance personnel's input meets the qualification standards, and / or verify that the required supporting documentation has been uploaded;

[0084] The next inspection step is only allowed after the input and evidence in the current step have been verified.

[0085] This invention defines a specific human-computer interaction logic based on mandatory, sequential process control. This ensures that maintenance personnel must strictly follow standard procedures and cannot skip or neglect any steps, thus technically guaranteeing the standardization of maintenance.

[0086] Preferably, the system server also includes an intelligent task dispatch module, which is used to generate the optimal inspection route and task list for maintenance personnel based on the physical location of the facility, the real-time geographical location of the maintenance personnel, the current task load, and the skill matching degree through a path planning algorithm.

[0087] Preferably, it also includes a visual terminal for owners, used to: receive query requests from owners, which are triggered by scanning electronic tags; obtain and display the digital archives, historical maintenance records, current health status, and information on unclosed hazards of the facility from the system server; the information displayed comes from structured data automatically generated by the system server, rather than reports entered manually.

[0088] This invention clarifies that the source of information for homeowners is structured data automatically generated by the system, and is directly linked to the electronic identification scanning process. This demonstrates how the system fundamentally solves the problem of opaque homeowner information through its technical architecture, achieving automatic data transmission and transparency.

[0089] In actual operation, for example:

[0090] The system starts running. The administrator on the project management side sets up a year-round fire safety maintenance plan for a commercial complex on the system server. On the 1st of each month, the task management module automatically generates monthly inspection work orders for all fire extinguishers and assigns them to the corresponding maintenance personnel.

[0091] Maintenance personnel receive work orders via a mobile app. Following the app's navigation, they reach the designated location and scan the electronic QR code on the fire extinguisher. The system automatically records the check-in time and location. The app then displays the monthly standard inspection procedure for the fire extinguisher, including: checking if the pressure gauge pointer is in the green zone, checking if the safety pin and seal are intact, checking if the nozzle is clogged, and checking for rust on the cylinder. Maintenance personnel must check off each item as normal or abnormal and upload photos of the inspection results.

[0092] When inspecting fire extinguisher number 105, the pressure gauge was found to be in the red zone. Maintenance personnel used the hazard reporting module in the app, selected "insufficient pressure," took a photo, and clicked "report." The system server's early warning module immediately received this information and sent an alarm message to the project management team and relevant personnel.

[0093] Upon seeing the alarm on the project management platform, the project manager immediately arranged for repairs. After the repairs were completed, the repair personnel also scanned the fire extinguisher's QR code to record the repair process and results. Thus, all data regarding the entire process of discovering and resolving the problem with fire extinguisher #105 was recorded by the system in the data storage and analysis module.

[0094] The homeowner scanned the QR code on the fire extinguisher with their mobile phone, and could clearly see on their inquiry platform: "This fire extinguisher was inspected by maintenance personnel on [Date] and found to have insufficient pressure. It was repaired by another maintenance personnel on [Date]. Current status: Normal." The entire process is transparent and reliable.

[0095] This invention improves efficiency and standardization: by using mobile terminals and standardized processes, it reduces the reliance on personal experience in maintenance work, ensures the standardization of operations, and significantly improves work efficiency and quality.

[0096] This invention ensures timeliness and compliance: the system automatically generates planned work orders based on national standards and urges their execution through an early warning mechanism, fundamentally guaranteeing the timeliness and compliance of maintenance work.

[0097] This invention eliminates missed inspections: electronic check-in and mandatory process guidance ensure "attendance" and "doing things properly," and the system's backend monitoring module can automatically identify missing items and urge supplementary inspections, effectively eliminating management blind spots.

[0098] This invention enables full-process traceability: the system records key nodes and data throughout the maintenance process, forming a complete electronic archive chain, making any problem traceable and assigning responsibility, greatly facilitating supervision.

[0099] This invention enhances homeowners' perception and trust: by granting homeowners access to data queries, it enhances their sense of participation and trust, and fulfills their right to know as responsible parties.

[0100] The above are merely preferred embodiments of the present invention. It should be noted that those skilled in the art can make various improvements and modifications without departing from the principles of the present invention, and these improvements and modifications should also be considered within the scope of protection of the present invention. Structures, devices, and operating methods not specifically described or explained in this invention are implemented according to conventional methods in the art unless otherwise specified or limited.

Claims

1. A fire protection maintenance data management system, characterized in that: include: The system server is used to maintain digital archives, standard operating procedures libraries, and maintenance plans for fire protection facilities; Electronic identification is physically linked to each fire protection facility, storing or associating with the facility's unique identification code; The mobile operation terminal is used to scan the electronic tag to obtain the unique identification code and obtain the corresponding standard operating procedure from the system server. The standard operating procedure includes a series of inspection steps and qualification standards for this type of facility based on fire protection codes. The mobile operation terminal is also used to guide maintenance personnel to perform operations according to the steps and to require the recording or uploading of evidence of key inspection items to generate structured maintenance records. The system server is also used to: receive and store the structured maintenance records from the mobile operation terminal; automatically determine whether there are any missing or missed inspections of the facilities based on the maintenance plan and the completion status of the structured maintenance records, and generate early warning information; Based on all the structured maintenance records, a fully traceable electronic record with timestamps and facility associations is generated.

2. The fire protection maintenance data management system according to claim 1, characterized in that: The system server is also connected to an IoT data acquisition module, which is used to collect real-time operational status data of the facilities through sensors installed on the fire protection facilities; the system server is also used to: compare the operational status data with preset thresholds and generate real-time alarms when the data is abnormal; and perform fusion analysis of the operational status data with the structured maintenance records of the corresponding facilities to calculate and output the real-time health score of the facilities.

3. The fire protection maintenance data management system according to claim 2, characterized in that: The steps performed by the system server to calculate the real-time health score include: obtaining the facility's historical maintenance qualification rate, frequency of hazard occurrence, deviation of the operating status data from the threshold, and timely completion rate of maintenance tasks; assigning weights to each indicator and obtaining the health score through a weighted scoring algorithm; and displaying the health score in a visual form on the interface of the management terminal.

4. The fire protection maintenance data management system according to claim 1, characterized in that: The steps performed by the system server to generate the fully traceable electronic archive include: A unique traceability code is generated for each maintenance execution process. The traceability code is generated by a hash algorithm using the task ID, facility ID and timestamp of this task. The traceability code is linked to the corresponding structured maintenance record, on-site evidence documents, and any associated hazard handling records; A public query interface is provided, enabling authorized users to query the complete and tamper-proof maintenance chain information by scanning the electronic identifier or entering the traceability code.

5. A fire protection maintenance data management system according to claim 4, characterized in that: The traceability code is generated from the task ID, facility ID, and timestamp of this task using a hash algorithm. The specific steps are as follows: Obtain the elements required to generate the traceability code: Task ID: task_id; a unique identifier assigned by the system to this maintenance task; Facility ID: facility_id; a unique identifier for this fire protection facility; Timestamp: timestamp; the time when the task started execution, accurate to milliseconds, formatted as a string; Nonce: A randomly generated string used to increase uniqueness; Concatenate the above elements into a string input_string in a specific order; Choose a cryptographic hash function to perform a hash operation on the concatenated string to obtain the hash value; Convert the hash value to a hexadecimal string, or encode it using Base64, as a traceability code; After generation, you can first query the database; if it already exists, then regenerate it.

6. The fire protection maintenance data management system according to claim 1, characterized in that: The process of the mobile operation terminal guiding maintenance personnel includes: After scanning the electronic identifier, the inspection steps are displayed one by one in a predefined order; For each inspection step, verify that the maintenance personnel's input meets the stated qualification criteria, and / or verify that the required supporting documentation has been uploaded; The next inspection step is only allowed after the input and evidence in the current step have been verified.

7. A fire protection maintenance data management system according to claim 1, characterized in that: The system server also includes an intelligent task dispatch module, which is used to generate the optimal inspection route and task list for maintenance personnel based on the physical location of the facility, the real-time geographical location of the maintenance personnel, the current task load, and the skill matching degree through a path planning algorithm.

8. A fire protection maintenance data management system according to claim 1, characterized in that: It also includes a homeowner visualization terminal, used to: receive query requests from homeowners, which are triggered by scanning the electronic tag; obtain and display the facility's digital archive, historical maintenance records, current health status, and information on unclosed potential hazards from the system server; the displayed information comes from structured data automatically generated by the system server, rather than manually entered reports.

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