A system for calculating revenue, costs, and margin per man-month for project management

Abstract

A system for calculating revenue, costs, and margin per man-month for project management, consisting of: a data acquisition module with a data input interface configured to capture or receive project-related financial data, personnel data, and operating cost data from multiple sources and users; a workforce classification module that includes a classification processor configured to categorize the workforce into overseas employees, domestic employees, and third-party hired employees, and calculates man-months for each category separately based on standard working hours and rest and rotation leave cycles; a central calculation module connected to the data acquisition module and comprising an artificial intelligence processor connected to a memory to perform calculations of revenue, costs and margin, wherein the central calculation module comprises the following: a revenue calculation unit configured to: calculate total revenue from multiple sources, including unit rates, labor costs, subcontract revenue, and material delivery revenue; calculate net revenue by subtracting subcontract and material revenue from total revenue; and determine revenue per man-month by dividing net revenue by the total number of man-months; a cost accounting unit configured to: aggregate direct and indirect costs, including consumables, own personnel costs, personnel rental costs, food and accommodation costs, own equipment and vehicle costs, third-party vehicle and rental costs, fuel costs, general expenses, and depreciation; exclude material costs, subcontracting costs, and financing costs from the cost per man-month calculation; and calculate the cost per man-month by dividing the total costs by the total number of man-months; a margin calculation unit configured to: calculate the gross margin by subtracting total personnel costs from net sales; calculate the net margin by further subtracting financing costs, individual business unit overheads, and corporate overheads from the gross margin; and determine the margin per man-month based on the calculated net margin; a benchmarking analysis module that is connected to the central calculation module and offers the following configuration: regular benchmarking analyses of revenues, margins and costs per man-month on a project basis, comparison of financial key figures of similar projects and multiple locations, and identification of performance deviations, trends and inefficiencies; a reporting module that is connected to the benchmarking analytics module and configured to generate monthly benchmarking reports for management, including rolling forecasts and variance analyses; and A user interface module that is connected to the central calculation module, the benchmarking module, and the data entry module, and is configured to: display calculated results for revenue, cost, and margin per man-month; present benchmarking analysis results and performance metrics; provide input forms for data entry and system configuration; and generate monthly benchmarking reports and rolling forecasts for user review.

Description

AREA OF INVENTION

[0001] This disclosure concerns a system for calculating revenue, costs, and profit margin per person-month for project management. The aim is to enable a comprehensive measurement of project-related revenue and profitability by aggregating all direct and indirect costs associated with project execution. BACKGROUND OF THE INVENTION

[0002] The man-month revenue represents the total revenue generated by the workforce, less any revenue from external services and material deliveries.

[0003] Calculating revenue, costs, and margin per person-month involves aggregating all direct and indirect project delivery costs, including labor, consumables, equipment rental, depreciation, fuel, and other operating expenses necessary to maintain project activities. Standardizing these metrics per person-month allows organizations to accurately estimate project expenditures, optimize resource utilization, and ensure financial control. This approach is particularly valuable for budgeting, cost estimation, contract pricing, performance evaluation, and margin analysis, supporting informed decision-making and effective cost management throughout the project lifecycle.

[0004] However, manual calculation is tedious and time-consuming. Therefore, a computer system is needed to calculate revenue, costs, and margin per person-month for project management purposes. Summary of the invention

[0005] The present disclosure relates to a system for calculating revenue, costs, and profit margin per person-month for project management. The invention presents a comprehensive computer-aided system for calculating revenue, costs, and profit margin per person-month for project management. The system integrates several processing modules with user interface functions for capturing, analyzing, and displaying financial and personnel data. It categorizes the workforce into different employee types, calculates revenue excluding subcontractor and material components, aggregates various cost elements while excluding certain categories, and performs profit margin calculations at several deduction levels. The system includes benchmarking analysis functions for comparing performance across projects and locations, as well as automated reporting and decision support functions.

[0006] This disclosure aims to provide a system for calculating revenue, costs, and margin per person-month for project management. The system comprises: a data collection module with a data entry interface that collects or retrieves project-related financial, personnel, and operating cost data from various sources and users;and a personnel classification module with a classification processor that categorizes the workforce into foreign, domestic, and third-party hired employees and calculates man-months for each category separately, based on standard working hours and rest and rotation leave cycles. The system further includes a central calculation module connected to the data acquisition module, comprising an artificial intelligence processor and memory to calculate revenue, costs, and margin. The central calculation module includes: a revenue calculation unit configured to: calculate total revenue from various sources, including unit rates, labor costs, subcontractor revenue, and material supply revenue; calculate net revenue from subcontractor revenue and material revenue to total revenue; and determine revenue per man-month by dividing net revenue by the total number of man-months.A cost accounting unit configured to aggregate direct and indirect costs, including consumables, own personnel costs, personnel rental costs, food and lodging costs, own equipment and vehicle costs, third-party vehicle and rental costs, fuel costs, general overhead, and depreciation; exclude material costs, subcontractor costs, and financing costs from the calculation of man-month costs; and calculate the cost per man-month by dividing total costs by the total number of man-months; and a margin accounting unit configured to calculate the gross margin by subtracting total personnel costs from net sales; and to calculate the net margin by further subtracting financing costs, business unit overhead, and corporate overhead from gross profit.and determines the margin per man-month based on the calculated net margin. The system includes: a benchmarking analytics module connected to the central calculation module and configured to perform regular benchmarking analyses of man-month revenue, margin, and costs on a project basis; compares financial metrics across similar projects and multiple locations; and identifies performance variances, trends, and inefficiencies; a reporting module connected to the benchmarking analytics module and configured to generate monthly benchmarking reports for management, including rolling forecasts and analyses of variance;and a user interface module connected to the centralized calculation module, the benchmarking module, and the data entry module, configured to display the calculated results for revenue, cost, and margin per man-month, present benchmarking analysis results and performance metrics, provide input forms for data entry and system configuration, and generate monthly benchmarking reports and rolling forecasts for user review.

[0007] One objective of this disclosure is to provide a system for calculating revenue, costs, and margin per man-month for project management.

[0008] Another objective of the present disclosure is to provide a system that is integrated into several processing modules with user interface functions to collect, analyze and display financial and personnel data.

[0009] Another objective of this disclosure is to provide organizations with precise and standardized financial metrics that enable an accurate assessment of project profitability based on individual workforces.

[0010] Another objective of this disclosure is to streamline project financial management processes by automating complex calculations, data aggregations and comparative analyses that would otherwise require extensive manual effort.

[0011] Another objective of this disclosure is to provide management with comprehensive insights and actionable recommendations for workforce planning, resource optimization, and pricing strategies.

[0012] To further clarify the advantages and features of the present disclosure, the invention is explained in more detail with reference to specific embodiments illustrated in the accompanying drawing. This drawing merely shows typical embodiments of the invention and is therefore not to be understood as limiting its scope. The invention is described and explained more precisely and in greater detail with reference to the accompanying drawing. BRIEF DESCRIPTION OF THE FIGURE

[0013] These and other features, aspects, and advantages of the present disclosure will be better understood if the following detailed description is read with reference to the accompanying drawing, in which the same symbols consistently represent the same parts. The following applies: Fig. Figure 1 shows a block diagram of a system for calculating revenue, costs and margin per man-month for project management according to an embodiment of the present disclosure.

[0014] Experts will also recognize that the elements in the drawing are shown for the sake of simplicity and are not necessarily to scale. For example, the flowcharts illustrate the process by highlighting the main steps to enhance understanding of the aspects of this disclosure. Furthermore, with regard to the design of the device, one or more components of the device may be represented in the drawing by conventional symbols, and the drawing may show only the specific details relevant to understanding the embodiments of this disclosure, so as not to clutter the drawing with details that are readily apparent to those skilled in the art after reading this description. DETAILED DESCRIPTION:

[0015] For a better understanding of the inventive principles, reference is made below to the embodiment shown in the drawing, which is described in specific terminology. However, this does not limit the scope of the invention. Changes and further modifications of the illustrated system, as well as further applications of the inventive principles, are possible, as would normally occur to a person skilled in the art in the field of invention.

[0016] It is clear to the person skilled in the art that the preceding general description and the following detailed description are exemplary and explanatory of the invention and are not intended as a limitation of it.

[0017] References in this specification to “an aspect”, “another aspect”, or similar expressions mean that a particular feature, structure, or property described in connection with the embodiment is included in at least one embodiment of the present disclosure. Therefore, occurrences of the expressions “in one embodiment”, “in another embodiment”, and similar expressions in this specification may all refer to the same embodiment, but need not.

[0018] The terms "includes," "include," or other variations thereof are intended to cover non-exclusive inclusion, such that a process or method that includes a list of steps may not only contain those steps but may also include other steps not expressly listed or inherent in such process or method. Likewise, the statement "includes..." in the case of one or more devices, subsystems, elements, structures, or components does not, without further limitations, preclude the existence of other devices, subsystems, elements, structures, components, or additional devices, subsystems, elements, structures, or components.

[0019] Unless otherwise defined, all technical and scientific terms used herein have the same meaning as understood by a person skilled in the art in the field of the invention. The systems, methods, and examples provided herein serve only for illustration and are not to be construed as limitations.

[0020] Embodiments of the present disclosure are described in detail below with reference to the attached drawing.

[0021] The functional units described in this specification are referred to as devices. A device may be implemented in programmable hardware such as processors, digital signal processors, central processing units, field-programmable gate arrays, programmable array logic systems, programmable logic devices, cloud processing systems, or the like. Devices may also be implemented in software for execution by various processor types. An identified device may contain executable code and consist, for example, of one or more physical or logical blocks of computer instructions, which may be organized, for example, as an object, procedure, function, or other construct.However, the executable file of an identified device does not have to be physically stored in the same location, but can consist of different commands stored in different locations which, logically linked together, form the device and fulfill its purpose.

[0022] The executable code of a device or module can consist of one or more instructions and may even be distributed across multiple code segments, different applications, and multiple storage devices. Similarly, operational data within the device can be identified and represented, and organized in any form and data structure. This operational data can be captured as a single data record or distributed across different locations, including various storage devices, and may exist, at least partially, as electronic signals within a system or network.

[0023] References in this description to “a selected embodiment”, “an embodiment”, or “an embodiment” mean that a particular feature, structure, or property described in connection with the embodiment is included in at least one embodiment of the disclosed subject matter. Therefore, the expressions “a selected embodiment”, “in an embodiment”, or “in an embodiment” appearing at different points in this description do not necessarily refer to the same embodiment.

[0024] Furthermore, the described features, structures, or properties can be combined in any way in one or more embodiments. The following description contains numerous specific details to enable a comprehensive understanding of the embodiments of the disclosed subject matter. However, those skilled in the art will recognize that the disclosed subject matter can also be implemented without these specific details or with other methods, components, materials, etc. In other cases, known structures, materials, or processes are not presented or described in detail so as not to obscure aspects of the disclosed subject matter.

[0025] According to the exemplary embodiments, the disclosed computer programs or modules can be executed in a variety of ways, for example, as an application in the memory of a device or as a hosted application running on a server and communicating with the device application or browser via various standard protocols such as TCP / IP, HTTP, XML, SOAP, REST, JSON, and other suitable protocols. The disclosed computer programs can be written in exemplary programming languages ​​that are executed from the device's memory or from a hosted server, such as BASIC, COBOL, C, C++, Java, Pascal, or scripting languages ​​such as JavaScript, Python, Ruby, PHP, Perl, or other suitable programming languages.

[0026] Some of the disclosed embodiments involve or otherwise involve data transmission over a network, for example, the transmission of various inputs or files over the network. The network may include, for example, the Internet, wide area networks (WANs), local area networks (LANs), analog or digital wired and wireless telephone networks (e.g., PSTN, Integrated Services Digital Network (ISDN), mobile networks, and Digital Subscriber Line (xDSL)), radio, television, cable, satellite, and / or other transmission or tunneling mechanisms for data transmission. The network may comprise multiple networks or subnetworks, each containing, for example, a wired or wireless data path. The network may include a circuit-switched voice network, a packet-switched data network, or another network for transmitting electronic communications.For example, the network can include networks based on the Internet Protocol (IP) or the Asynchronous Transmission Mode (ATM) and supporting voice communication via VoIP, Voice over ATM, or other comparable protocols. In one implementation, the network includes a cellular network configured for exchanging text or SMS messages.

[0027] Examples of networks include a Personal Area Network (PAN), a Storage Area Network (SAN), a Home Area Network (HAN), a Campus Area Network (CAN), a Local Area Network (LAN), a Wide Area Network (WAN), a Metropolitan Area Network (MAN), a Virtual Private Network (VPN), an Enterprise Private Network (EPN), the Internet, a Global Area Network (GAN), etc.

[0028] Fig. Figure 1 shows a block diagram of a system (100) for calculating revenue, costs and margin per man-month for project management according to an embodiment of the present disclosure.

[0029] Referring to Fig.1. System (100) comprises: a data acquisition module (102) with a data entry interface configured to capture or retrieve project-related financial, personnel, and operating cost data from multiple sources and users. System (100) further comprises a personnel classification module (104) with a classification processor (104a) that categorizes the workforce into foreign employees, domestic employees, and third-party hired employees, and calculates the person-months for each category separately based on standard working hours and rest and rotation leave cycles. System (100) further comprises a central calculation module (106) connected to the data acquisition module (102) and including an artificial intelligence processor (106a) connected to a memory to perform calculations of revenue, costs, and margin.wherein the central calculation module comprises: a revenue calculation unit (106b) configured to: calculate total revenue from multiple sources, including unit fees, labor costs, revenue from subcontracts, and revenue from material deliveries; calculate net revenue by subtracting subcontractor revenue and material revenue from total revenue; and determine revenue per person-month by dividing net revenue by the total number of person-months; a cost calculation unit (106c) configured to: aggregate direct and indirect costs, including consumables, own labor costs, personnel rental costs, food and lodging costs, own equipment and vehicle costs, third-party vehicle and rental costs, fuel costs, general expenses, and depreciation; exclude material costs,Subcontractor costs and financing costs from the calculation of cost per man-month; and calculating cost per man-month by dividing total costs by the total number of man-months; a margin calculation unit (106d) configured to: calculate the gross margin by subtracting total personnel costs from net sales; calculate the net margin by further subtracting financing costs and the company's vertical overhead from the gross margin; and determine the margin per man-month based on the calculated net margin. The system (100) further includes a benchmarking analysis module (108) linked to the central calculation module (106) and configured to: perform regular benchmarking analyses of sales, margin, and cost per man-month on a project-related basis, compare financial metrics of similar projects and multiple locations, and identify performance variances, trends, and inefficiencies; a reporting module (110),which is connected to the benchmarking analysis module (108) and configured to generate monthly benchmarking reports for management, including rolling forecasts and variance analyses; and a user interface module (112) connected to the central calculation module (106), the benchmarking module (108), and the data entry module (102), and configured to: display calculated results for revenue, cost, and margin per person-month; present benchmarking analysis results and performance indicators; provide input forms for data entry and system configuration; and generate monthly benchmarking reports and rolling forecasts for user review.

[0030] In one embodiment, the workforce classification module (104) is also configured to: calculate man-months separately for employees working abroad based on their specific working time requirements; and calculate man-months separately for domestic employees taking into account rest and rotation leave entitlements; wherein the user interface module is configured to display results of the workforce classification and man-month calculations.

[0031] In one embodiment, the revenue calculation unit (106b) is further configured to: calculate revenue from subcontracting cost-plus agreements by adding a margin to the costs actually incurred by the subcontractors; calculate revenue from subcontracting unit-price agreements by adding a margin to the predefined unit-price costs; and calculate revenue from material supply by adding a margin to the costs associated with purchasing, transporting, and delivering materials; wherein the user interface module is configured to display the results of the revenue calculation and provide input forms for entering revenue data.

[0032] In one embodiment, the cost calculation unit (106c) is further configured to: calculate its own personnel costs based on the company's total costs (CTC), including gross salaries, overtime, insurance, benefits, air travel, and work-related expenses; calculate personnel costs including wages, recruitment fees, visa costs, and allowances for contract workers; and determine the food and lodging costs differentially for permanent accommodation (PAC) and temporary accommodation (TAC); wherein the user interface module is configured to display the results of the cost calculation and to provide input interfaces for cost data entry.The cost accounting unit (106c) is also configured to: record both food and accommodation costs under the category "Food and Accommodation" for employees in permanent accommodation (PAC); record only food costs under the category "Food and Accommodation" for employees in temporary accommodation (TAC); and allocate accommodation and maintenance costs for TAC employees under the categories "General Costs" and "Depreciation".

[0033] In one embodiment, the cost calculation unit (106c) is also configured to calculate the costs of owned equipment and vehicles based on fleet utilization, including the salary costs for the factory team, maintenance, repair, insurance, registration and operating costs; to calculate the costs of vehicles and rentals from third parties, including rental fees, operator fees and service agreements with external providers; and to allocate the fuel costs for vehicles, machinery and power generators based on actual consumption.

[0034] In one embodiment, the cost accounting unit (106c) is also configured to allocate consumables, food and lodging, own equipment and vehicles, third-party vehicles and rentals, fuel, general expenses and depreciation costs over the total man-months, which include both own and third-party hired workers; to calculate the cost of own labor solely on the basis of the man-months performed by directly employed personnel; and to calculate the cost of hired labor separately, taking into account only the man-months associated with third-party hired workers.

[0035] In one embodiment, the benchmarking analysis module (108) is further configured to: separate financial metrics for multi-site projects by site to identify performance variations between different sites; analyze high- and low-margin projects to identify best practices and areas for improvement; perform root cause analyses for projects that exhibit significant variations in key performance indicators (KPIs) per person-month; and identify project-specific conditions that affect variations to enable comparison between projects on a comparable basis, wherein the user interface module is configured to display results of the benchmarking analysis and provide interactive tools for performance comparison.

[0036] In one embodiment, the reporting module (110) is also configured to: generate monthly benchmarking reports including detailed analyses of KPIs per person-month across projects and locations; provide rolling annual forecasts that predict the expected utilization per person-month based on the forecasted requirements and expected workforce; document factors contributing to deviations in KPIs per person-month with systematic analysis for transparency and accuracy; and present results to management for strategies on workforce planning, cost optimization, and resource allocation; wherein the user interface module is configured to display generated reports and provide export functions for management review.

[0037] In one embodiment, the system (100) further comprises a decision support module (114) configured to: recommend corrective actions for projects that are underperforming in terms of utilization per person-month, revenue generation, or contribution margin; suggest reallocation of personnel, productivity-enhancing measures, or contract renegotiation to minimize risk; provide insights for refining pricing strategies for future projects while maintaining profitability; assist management in improving workforce planning and cost control strategies; wherein the user interface module is configured to display decision recommendations and provide interactive tools for implementing corrective actions.

[0038] The present invention relates to a system for calculating revenue, costs, and profit margin per person-month for project management. The system architecture comprises interconnected modules that cover the entire project cost management lifecycle, from data acquisition to decision support. The data acquisition module serves as the basic component and includes a data input interface that systematically captures project-related financial information, personnel data, and operating cost details from various organizational sources. This module ensures comprehensive data collection while maintaining consistency across different project types and locations.

[0039] The personnel classification module, supported by a dedicated primary processor, performs a sophisticated categorization of staff into expatriate employees, domestic employees, and external employees. The module applies differentiated working time standards and implements complex leave cycle calculations, particularly the 14-day rest and rotation schedule for domestic employees. The processing functions enable precise man-month calculations, taking into account varying employment conditions and contractual agreements, thus ensuring accurate personnel utilization metrics.

[0040] Revenue calculation is a crucial analytical component and is managed by a separate processor that handles multiple revenue sources, including unit rates, labor costs, subcontractor agreements, and material delivery revenue. This module performs complex calculations to determine net revenue by systematically excluding subcontractor and material components and applying appropriate margins to cost markup and unit rate agreements. This processing ensures an accurate representation of employee-generated revenue while maintaining a clear separation from other revenue sources.

[0041] The cost calculation module, running on a third processor, aggregates comprehensive cost elements such as consumables, personnel costs, accommodation costs, equipment usage, fuel consumption, and operating overheads. The module employs sophisticated logic to exclude material costs, subcontractor costs, and financing costs that are not directly attributable to personnel deployment. The processing differentiates between various cost categories and applies appropriate allocation methods based on personnel types and project characteristics.

[0042] Margin calculation is performed by a fourth processor, which executes sequential calculations to determine the gross margin. This involves subtracting total personnel costs from net sales. The net margin is then calculated by deducting financing costs, overhead costs for individual business units, and administrative costs. This multi-stage processing provides a comprehensive profitability analysis that reflects the actual project contribution after considering all relevant organizational costs.

[0043] The benchmarking analysis module, supported by a fifth processor, performs sophisticated comparative analyses across projects and locations. It identifies performance deviations, analyzes trends, and provides insights into opportunities for cost efficiency and revenue optimization. Its processing capabilities enable root cause analysis of performance deviations and facilitate comparisons between different project environments.

[0044] The reporting module generates comprehensive monthly benchmarking reports with detailed analyses of key performance indicators per person-month, rolling forecasts, and documentation of variances. These reports provide management with actionable insights for strategic decisions and operational improvements.

[0045] The user interface module offers comprehensive interaction options. It displays calculated results, facilitates data entry via structured forms, and presents analytical insights using interactive tools. This module ensures that users can interact effectively with the system while accessing relevant information for their specific roles and responsibilities.

[0046] The decision support module, supported by a sixth processor, analyzes system outputs and generates recommendations for corrective actions, personnel reallocation, and strategic improvements. This module delivers actionable insights that enable proactive management of project performance and resource utilization.

[0047] In one embodiment, the system is configured to calculate revenue per person-month. This is equal to the total workforce revenue less revenue from subcontracted work (unit rates and cost-plus contracts) and material deliveries. The processor configured to calculate revenue per person-month calculates revenue from subcontracted work and material deliveries by adding the margin to the respective subcontractor and material costs. The user interface is configured to receive this data from the user. This system-performed calculation ensures an accurate representation of total revenue from these activities and effectively captures both workforce-generated revenue and revenue from subcontracted work and materials within the overall project revenue. Total revenue includes revenue from various sources, such as...The unit rate for services rendered, personnel costs for project execution, revenue from subcontracting, and material deliveries are all included. To calculate revenue per person-month, the margin is added to the subcontracting costs to determine the revenue from subcontracting. Subcontracting is performed on a cost-plus basis; the subcontractor is paid the actual costs incurred, such as for labor, materials, and equipment, plus an additional fee agreed upon with the client. Subcontracting revenue (unit rate) refers to the income from subcontracting, where the subcontractor is paid based on a pre-agreed unit rate for specific tasks or services provided. The unit rate is agreed upon in advance and reflects the cost per unit of work, such as per hour, per item, or per square meter, depending on the nature of the project.Material supply revenue refers to the income generated from providing the materials required for a project. This revenue is derived from the cost of supplying raw materials, i.e., components necessary for project execution. It includes the costs of purchasing, transportation, and delivery of the materials to the project site, as well as any associated margin added to the material costs. The processor configured to calculate revenue is set up to determine net revenue by subtracting both subcontracting revenue (from unit price and cost-plus agreements) and material revenue from total revenue. The processor is also configured to calculate revenue per person-month by dividing net revenue by the total number of person-months. This data is retrieved by the user via the user interface module.

[0048] In one embodiment, the system for calculating revenue, costs, and margin per person-month for project management includes a cost calculation unit within the central calculation module. This unit calculates person-month costs by aggregating various categories of operating expenses related to personnel deployment and project execution. The person-month costs calculated by the system represent the total expenditure per worker involved in project activities. Material costs, subcontractor costs, and financing costs are not included, as these are directly related to project deliverables or financing agreements and do not reflect the costs of deploying personnel and internal resources.The cost accounting unit retrieves data from the data acquisition module and processes various cost components, including consumables, internal personnel costs, personnel rental costs, food and accommodation costs, costs for internal equipment and vehicles, third-party vehicles and rentals, fuel consumption, overhead costs, and depreciation. These components together represent the operating expenses for mobilizing, maintaining, and supporting the workforce and resources required for project delivery. Consumables are project-related materials essential for daily operations but not classified as direct materials. These include HSE-related supplies and smaller items to support project tasks.The company's own personnel costs are calculated based on the company's cost-to-contract (CTC) for personnel directly employed by the company, including laborers, foremen, engineers, support staff, and project managers. These costs include gross wages, overtime, insurance, benefits, air travel, and other work-related charges. Personnel costs for temporary or contract workers are calculated separately. They include all expenses such as wages, recruitment fees, visa fees, and allowances for contract workers brought in to handle peak workloads or for special assignments. The system also differentiates between food and lodging costs based on the type of accommodation. For personnel housed in a permanent accommodation camp (PAC), both food and lodging costs are recorded under the "Food and Accommodation" category. This includes expenses for meals, utilities, and other camp services.For individuals residing in a Temporary Accommodation Camp (TAC), only food expenses are recorded in this category. The costs of TAC accommodation and associated maintenance are allocated to general expenses and depreciation to ensure accurate classification and financial tracking. Regarding physical resources, the system calculates the costs of company-owned equipment and vehicles based on fleet utilization. This includes expenses such as plant personnel salaries, maintenance and repairs, insurance, registration fees, and all other operating costs of these assets. These costs are then allocated to projects based on actual usage. Rental costs for third-party vehicles and equipment are calculated taking into account rental fees, operator costs, and service contracts with external providers.These costs are taken into account when internal equipment capacity is insufficient to meet project needs. Fuel consumption is also a significant cost factor and includes diesel, gasoline, or gas for operating project vehicles, construction equipment, and generators. General costs encompass various indirect project-related expenses such as site management, communication services, utilities, licenses, permits, and office supplies that cannot be directly attributed to specific personnel or equipment but are necessary for project continuity. Depreciation costs are systematically applied to the company's own project assets based on their estimated useful life, allowing the system to allocate wear and tear costs proportionally. This excludes company-owned vehicles and equipment, which are billed on a usage-based model.The system calculates the cost per person-month by dividing the aggregated total costs by the total number of person-months. The system ensures clarity and fairness in cost allocation by differentiating between the labor categories involved. Specifically, total costs, including consumables, accommodation, equipment, fuel, and other indirect expenses, are distributed across the total number of person-months for a given period, encompassing both directly employed and externally hired personnel. Internal personnel costs are calculated solely based on the person-months of directly employed staff, who are further subdivided into foreign and domestic employees according to the classification performed by the personnel classification module.

[0049] On the other hand, the costs for employed workers are calculated solely based on the person-months that correspond to those of workers hired from third-party providers. This multifaceted calculation process, made possible by the system's modular architecture, ensures transparency and precision in financial analysis and provides a reliable basis for further benchmarking, margin calculations, and management decision-making.

[0050] In one embodiment, the system for calculating revenue, costs, and margin per person-month includes a margin calculation unit within the central calculation module, specifically designed to evaluate the profitability of each work unit throughout the project. This evaluation is performed through a multi-stage process within the system's calculation logic. The calculation begins with the gross margin and ends with the net margin, each normalized to the work month. The system calculates the gross margin per person-month by subtracting the total labor costs calculated by the cost calculation unit—which include components such as consumables, personnel costs, personnel rental costs, food and accommodation, equipment and vehicle costs, and other operating expenses—from the net revenue generated by the personnel deployment.The net revenue for this calculation comes from the revenue calculation unit, which processes income from unit prices, labor services, subcontractor margins, and material deliveries. Subcontractor and material components are excluded to ensure that revenue reflects the value generated by the workforce. Once the gross margin is determined, the margin calculation unit calculates the net margin through additional financial deductions. The system is configured to deduct financing costs for external loans or credit instruments used for project financing. Next, the overhead costs of each business unit are deducted. These include the operating costs of the respective business unit, including management and support functions within that business unit. Finally, the company's overhead costs are deducted.These encompass the centralized administrative costs of all business units, including departments such as finance, human resources, enterprise resource planning (ERP), information technology (IT), and general administration. The margin calculation unit is configured to determine the net margin per person-month. This reflects the actual profitability after considering direct operating costs, personnel expenses, financing costs, and industry-specific and company-wide overheads. This output, automatically generated by the margin calculation unit and displayed via the user interface module, assists management in evaluating financial efficiency, controlling cost measures, and optimizing staffing and pricing strategies for current and future projects.

[0051] In one embodiment, the system for calculating revenue, costs, and margin per work month includes a benchmarking analytics module integrated with the central calculation module and the reporting and user interface modules. This benchmarking analytics module is configured to regularly perform data-driven evaluations of financial metrics per work month across multiple projects and locations to identify trends, variances, inefficiencies, and opportunities for improvement. The module initiates the benchmarking process by collecting and categorizing revenue, cost, and margin data per work month for each individual project. This data is systematically collected via the data collection module, which communicates with cost control departments and project delivery teams to ensure accuracy and completeness.For projects spanning multiple geographic locations, the module automatically separates financial data by location, enabling performance comparisons between different project sites. This localized data structuring is crucial for identifying site-specific differences in cost efficiency, revenue generation, and employee productivity. Following data collection, the benchmarking analysis module conducts comparative evaluations against a range of similar projects. The system utilizes historical and real-time data to compare revenue, cost, and margin metrics across projects of comparable scope, complexity, and regional origin. Any significant deviations in person-month performance indicators between sites or projects are flagged by the system and trigger detailed root cause analysis.This includes identifying underlying problems such as underutilization of staff, excessive overhead costs, or site-specific inefficiencies. The module also analyzes high- and low-margin projects to extract best practices and identify areas for strategic improvement. The results of the benchmarking analysis are compiled by the reporting module, which generates detailed benchmarking reports monthly. These reports are presented to management and include a comprehensive analysis of the key performance indicators (KPIs) per person-month for all active projects and their respective locations. The system also systematically identifies and documents project-specific factors that contribute to observed deviations. This ensures that performance evaluations are transparent and based on comparable benchmarks.This context-based filtering enables the benchmarking process to isolate and exclude incomparable conditions. This improves the accuracy of performance reviews and personnel evaluations. Furthermore, the reporting module generates rolling forecasts for upcoming project periods. These forecasts predict the anticipated utilization per person-month based on planned staffing levels, evolving project requirements, and budget considerations. The forecasting function enhances the transparency of future resource needs and financial expectations. The benchmarking results generated by the system are directly integrated into the decision support module. This module utilizes analytical insights to support management decision-making regarding workforce planning, cost optimization, and resource reallocation.If inefficiencies in personnel deployment or utilization are identified, the system recommends corrective actions, including personnel reallocation, the implementation of productivity-enhancing measures, or the renegotiation of contract terms to align costs and performance targets. For projects with significant deviations in KPIs per person-month, the module conducts a root cause analysis to identify contributing factors such as schedule delays, unsuitable workforce planning, or inefficiencies in personnel utilization. The decision support module also assists management in developing future pricing strategies and workforce planning models. By integrating benchmarking insights with predictive models, the system ensures that personnel costs remain efficient without compromising project profitability.The generated recommendations and forecasts are accessible via the user interface module. It offers interactive dashboards, detailed reports, and comparative visualizations, thus supporting management review, strategic planning, and informed action across all project portfolios.

[0052] The drawing and the preceding description show examples of embodiments. Those skilled in the art will recognize that one or more of the described elements can be combined to form a single functional element. Alternatively, certain elements can be divided into several functional elements. Elements of one embodiment can be added to another embodiment. For example, the sequence of the processes described here can be changed and is not limited to the manner described here. Furthermore, the actions of a flowchart need not be implemented in the sequence shown; nor does it necessarily have to be performed by all actions. Actions that are not dependent on other actions can also be performed in parallel with the other actions. The scope of the embodiments is in no way limited by these specific examples.Numerous variations are possible, whether explicitly stated in the specification or not, such as differences in structure, dimensions, and material use. The range of embodiments is at least as broad as specified in the following claims.

[0053] Advantages, further benefits, and problem solutions have been described above with reference to specific embodiments. However, the advantages, benefits, problem solutions, and all components that can lead to an advantage, benefit, or solution occurring or becoming more apparent are not to be construed as critical, necessary, or essential features or components of individual or all claims. REFERENCES 100 A system for calculating revenue, costs and margin per man-month for project management. 102 Data Acquisition Module 104 Module for the Classification of the Workforce 104a Classification Processor 106 Centralized Computing Module 106a processor 106b Revenue Calculation Unit 106c Cost calculation unit 106d Margin Calculation Unit 108 Benchmarking Analysis Module 110 Reporting module 112 User interface module 114 Decision Support Module

Claims

[1] A system for calculating revenue, costs and margin per man-month for project management, consisting of: a data acquisition module with a data input interface configured to capture or receive project-related financial data, personnel data, and operating cost data from multiple sources and users; a workforce classification module that includes a classification processor configured to categorize the workforce into overseas employees, domestic employees, and third-party hired employees, and calculates man-months for each category separately based on standard working hours and rest and rotation leave cycles; a central calculation module connected to the data acquisition module and comprising an artificial intelligence processor connected to a memory to perform calculations of revenue, costs and margin, wherein the central calculation module comprises the following: a revenue calculation unit configured to: calculate total revenue from multiple sources, including unit rates, labor costs, subcontract revenue, and material delivery revenue; calculate net revenue by subtracting subcontract and material revenue from total revenue; and determine revenue per man-month by dividing net revenue by the total number of man-months; a cost accounting unit configured to: aggregate direct and indirect costs, including consumables, own personnel costs, personnel rental costs, food and accommodation costs, own equipment and vehicle costs, third-party vehicle and rental costs, fuel costs, general expenses, and depreciation; exclude material costs, subcontracting costs, and financing costs from the cost per man-month calculation; and calculate the cost per man-month by dividing the total costs by the total number of man-months; a margin calculation unit configured to: calculate the gross margin by subtracting total personnel costs from net sales; calculate the net margin by further subtracting financing costs, individual business unit overheads, and corporate overheads from the gross margin; and determine the margin per man-month based on the calculated net margin; a benchmarking analysis module that is connected to the central calculation module and offers the following configuration: regular benchmarking analyses of revenues, margins and costs per man-month on a project basis, comparison of the financial key figures of similar projects and multiple locations, and identification of performance deviations, trends and inefficiencies; a reporting module that is connected to the benchmarking analytics module and configured to generate monthly benchmarking reports for management, including rolling forecasts and variance analyses; and A user interface module that is connected to the central calculation module, the benchmarking module, and the data entry module, and is configured to: display calculated results for revenue, cost, and margin per man-month; present benchmarking analysis results and performance metrics; provide input forms for data entry and system configuration; and generate monthly benchmarking reports and rolling forecasts for user review. [2] System according to claim 1, wherein the workforce classification module is further configured to: calculate man-months separately for employees working abroad based on their specific working hour requirements; and calculate man-months separately for domestic employees taking into account rest and rotation leave entitlements; wherein the user interface module is configured to display results of the workforce classification and man-month calculations. [3] System according to claim 1, wherein the revenue calculation unit is further configured to calculate revenue from subcontracting cost-plus agreements by adding a margin to the costs actually incurred by the subcontractors; to calculate revenue from subcontracting unit-price agreements by adding a margin to predefined unit-price costs; and to calculate revenue from material supply by adding a margin to the costs associated with the purchase, transportation, and delivery of materials; wherein the user interface module is configured to display results of the revenue calculation and to provide input forms for entering revenue data. [4] System according to claim 1, wherein the cost calculation unit is further configured to calculate its own personnel costs based on the company's costs (Cost to Company, CTC), including gross wages, overtime, insurance, social security benefits, air travel and work-related expenses; to calculate personnel rental costs, including wages, recruitment fees, visa costs and allowances for contract workers; and to determine the food and lodging costs differentially for permanent accommodation camps (PAC) and temporary accommodation camps (TAC); wherein the user interface module is configured to display the results of the cost calculation and to provide input interfaces for cost data input. [5] System according to claim 4, wherein the cost accounting unit is further configured to record both the food and accommodation costs for employees in the Permanent Accommodation Camp (PAC) in the category Food and Accommodation; to record only the food costs for employees in the Temporary Accommodation Camp (TAC) in the category Food and Accommodation and to allocate the accommodation facilities and maintenance costs for employees of the TAC to the categories General Expenses and Depreciation. [6] System according to claim 1, wherein the cost calculation unit is further configured to calculate the costs for own equipment and vehicles based on fleet utilization, including the salary costs for the factory team, maintenance, repair, insurance, registration and operating costs; to calculate the costs for vehicles and rentals from third parties, including rental fees, operator fees and service agreements with external providers; and to allocate the fuel costs for vehicles, machinery and power generators based on actual consumption. [7] System according to claim 1, wherein the cost accounting unit is further configured to allocate consumables, food and accommodation, own equipment and vehicles, vehicles and rentals from third parties, fuel, general expenses and depreciation costs over the total man-months, which include both own workforce and workforce hired from third parties; to calculate the cost of own workforce solely on the basis of the man-months performed by directly employed staff; and to calculate the cost of hired staff separately, taking into account only the man-months associated with employees hired from third parties. [8] System according to claim 1, wherein the benchmarking analysis module is further configured to: separate financial key performance indicators (KPIs) for multi-site projects by site to identify performance variations between different sites; analyze projects with high and low margins to identify best practices and areas for improvement; perform root cause analyses for projects that exhibit significant variations in KPIs per person-month; and identify project-specific conditions that affect variations to enable comparison between projects on a comparable basis; wherein the user interface module is configured to display results of the benchmarking analysis and provide interactive tools for performance comparison. [9] System according to claim 1, wherein the reporting module is further configured to: to generate monthly benchmarking reports that include a detailed analysis of KPIs per person-month across projects and locations; to provide a rolling annual forecast that predicts expected utilization per person-month based on forecasted requirements and expected workforce; to document factors contributing to variances in KPIs per person-month, with systematic analysis for transparency and accuracy; and to present the results to management for workforce planning, cost optimization, and resource allocation strategies; with the user interface module configured to display generated reports and provide export functions for management review. [10] System according to claim 1, further comprising: a decision support module configured to recommend corrective actions for projects underperforming in terms of man-month utilization, revenue generation, or contribution margin; suggesting workforce reallocation, productivity improvement measures, or contract renegotiation to minimize risk; providing insights for refining pricing strategies for future projects while maintaining profitability; assisting management in improving workforce planning and cost control strategies; wherein the user interface module is configured to display decision recommendations and provide interactive tools for implementing corrective actions.

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