Salary outsourcing processing system for professional or the like

Abstract

To provide a salary outsourcing processing system capable of protecting legal systems of government agencies on a salary, etc., and achieving efficient company salary processing while observing laws which change often in addition to full knowledge and deep deliberation of working regulations and pay regulations of companies.SOLUTION: A salary outsourcing processing system 1 confirms a Web statement on a Web on a salary payment day and draws the salary from a bank account by the outsourcing headquarters 2, a partner 12, and a computer terminal 31 of an employee 30 of a counselor destination and client 22 by a series of operations which use a computer system 3 of the outsourcing headquarters 2. a computer system 13 of a partner 12 commissioned to outsourcing on salary specification processing from the outsourcing headquarters 2, and a database 50 common to the computer system 23 of the counselor destination and client 22.SELECTED DRAWING: Figure 1

Description

[Technical Field]

[0001] This invention relates to a payroll outsourcing processing system, and more specifically to a payroll outsourcing processing system that is capable of realizing efficient corporate payroll processing while thoroughly understanding and carefully considering the company's work regulations and payroll rules, adhering to the legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws. [Background technology]

[0002] In the past, corporate payroll processing typically involved a person using a PC payroll application to compile attendance data after the closing date (in accordance with company rules), then either entering the data into the PC payroll application or accepting it as attendance data, and then entering allowances and deductions that change each month as stipulated in the payroll regulations.

[0003] After making sure that health insurance, employee pension insurance, employment insurance, withholding income tax, and local taxes are accurately deducted, employees are given pay slips and the net amount (take-home pay) is paid on the payday determined by the salary regulations each month (or the day before the holiday if the payday falls on a holiday).

[0004] Furthermore, the employer will receive the deductions for health insurance, employee pension insurance, employment insurance, withholding income tax, and local taxes on the payment date, and the withholding income tax and local taxes will be paid on the 10th of the following month (or the day after the holiday if the 10th is a holiday). Health insurance and employee pension insurance, including the company's contribution, will be paid by transfer from the company's registered bank account at the end of the month (or the day after the holiday if the end of the month is a holiday).

[0005] Payroll processing is thus a complex task that is difficult to manage, surrounded by various government agencies and where insurance rates and tax laws change every year.

[0006] In other words, it is a highly specialized job that not everyone can do, but the reality is that because it is a back office (indirect work) job, it is difficult to evaluate.

[0007] Payroll processing is not only a complex job that involves many government agencies, but also involves labor costs that must not be mishandled.

[0008] Patent document 1 proposes a business outsourcing system that includes a server system managed by a third-party organization, a management terminal operated by the client, and a client terminal operated by the client, and is configured so that when a specific application is to be used on the client terminal, the application is executed only on the server system.

[0009] However, in the case of the outsourcing system in Patent Document 1, the operation of client terminals is restricted to a server system managed by a third-party organization, and it does not include any elements that would allow for efficient corporate payroll processing while thoroughly understanding and considering the company's work rules and pay regulations, adhering to the legal systems of various government agencies (Labor Standards Inspection Office, Japan Health Insurance Association, Pension Office, Tax Office, City / Ward / Town / Village Office), and complying with frequently changing laws.

[0010] Specifically, in the short period between the closing date for payroll and the payment date, payroll processing must be completed accurately and quickly while submitting notifications to the Social Insurance Office and Hello Work, as well as notifications for local taxes, etc.

[0011] Payroll management documents include attendance lists, salary payment and deduction lists, notifications to various government agencies (acquisition and loss notifications, separation notices), withholding and local tax payment slips, pay slips, etc., and are a very paper-intensive process. There has long been a demand for a paperless system that allows these documents to be processed and submitted online.

[0012] In reality, outsourcing payroll processing and other tasks to highly specialized professionals helps companies to discover growth potential in their core business, creating win-win relationships that increase efficiency and labor productivity.

[0013] Furthermore, there has long been a demand for Japan to rapidly advance its digitalization by using IT (AI, RPA, BI) to operate companies' human resources, labor, payroll, and government affairs, making them online, networked, and paperless.

[0014] Furthermore, the adoption of IT by local companies will lead to the revitalization of local areas (ending the concentration of people, goods, and money in Tokyo), and back office work (accounting, human resources, payroll, etc.) involves many detailed tasks, creating an environment in which women can play an active role. Invigorating women in Japan in this way is also an essential issue for a developed country. [Prior art documents] [Patent documents]

[0015] [Patent Document 1] Japanese Patent Application Laid-Open No. 2005-242926 Summary of the Invention [Problem to be solved by the invention]

[0016] In view of the above-mentioned conventional situation, the present invention provides a payroll outsourcing processing system that is capable of realizing efficient corporate payroll processing while thoroughly understanding and considering the company's work regulations and payroll rules, adhering to the legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws. [Means for solving the problem]

[0017] The payroll outsourcing processing system of the present invention comprises a computer terminal of a computer system of an outsourcing headquarters having a common database, and a computer terminal of a computer system of the outsourcing headquarters having a common database. Payroll ProcessingThe payroll outsourcing processing system is a payroll outsourcing processing system that connects the computer terminals of the computer system of the partner that is entrusted with outsourcing, the computer terminals of the computer system of the consultant / client that is managed by the partner's computer system, and the computer terminals of the employees via communication lines, and its most important feature is that it is configured so that, through a series of operations that utilize the common database of the outsourcing headquarters' computer system, the partner's computer system, and the consultant / client's computer system, the partners' and employees' computer terminals can check their online statements on the payday and withdraw their pay from their bank accounts. [Effects of the Invention]

[0018] The payroll outsourcing processing system of the invention described in claim 1 can realize and provide efficient corporate payroll processing while thoroughly understanding and considering the company's work rules and payroll regulations, adhering to the legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws.

[0019] According to the payroll outsourcing processing system of the invention described in claim 2, the outsourcing headquarters Payroll Processingand the outsourcing headquarters' computer terminal can provide the partner's computer terminal with business model information, such as partner management, data distribution, user management, log management, and maintenance, online via a communication line, and the partner's computer terminal provides the partner's computer terminal with information on client / consultant management, file sharing, and data distribution, and partner user management, online via a communication line, and the client / consultant's computer terminal performs employee master management, employee management, file sharing, web statements, and user management, and the computer terminals of the outsourcing headquarters, partner, and client / consultant employees can check web statements online on payday and withdraw their pay from their bank accounts, thereby realizing and providing efficient corporate payroll processing with thorough knowledge and consideration of the company's work rules and pay regulations, in accordance with the legal systems of various government agencies regarding payroll, etc., and in compliance with frequently changing laws, just like the invention of claim 1.

[0020] According to the payroll outsourcing processing system of the invention of claim 3, a computer terminal of a computer system of an outsourcing headquarters having a common database, and Payroll Processing A payroll outsourcing processing system that connects the computer terminals of the partner's computer system that is entrusted with outsourcing, the computer terminals of the client's computer system that is managed by the partner's computer system, and the employee's computer terminals by communication lines, and the outsourcing headquarters Payroll ProcessingThe outsourcing of the above is entrusted to the outsourcing headquarters, and the business model information of partner management (uploading and downloading of registration, editing, deletion of partners such as professionals), data return (data distribution to partners), user management (issuance of user management ID and password of headquarters), log management (management of access logs to the system), and maintenance (backup processing) can be provided to the partner's computer terminal online via communication lines from the outsourcing headquarters' computer terminal to the partner's computer terminal, and the partner's computer terminal can then access and share the information of advisory and client management (management of client registration, editing, deletion), file sharing (uploading files for clients), data distribution (data distribution to the advisory and clients), and partner user management (issuance of partner user management ID and password). The outsourcing headquarters, partners, and clients provide online information to their clients and employees via communication lines, and the clients' and employees' computer terminals are responsible for employee master management (managing the registration, editing, and deletion of clients' and clients' employees), employee management (managing each employee's ID and password), file sharing (uploading files for employees), web statements (issuing web statements such as pay slips), and user management (managing clients' and clients' users (employees)). The outsourcing headquarters, partners, and clients' and employees' computer terminals are configured to check web statements online on payday and withdraw their salaries from their bank accounts. This makes it possible to realize and provide efficient corporate payroll processing while being familiar with and carefully considering the company's work rules and pay regulations, adhering to the legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws, just like the invention of claim 1.

[0021] According to the invention described in claim 4, it is possible to realize and provide a payroll outsourcing processing system that not only achieves the effects of the invention described in claim 2 or claim 3, but also enables centralized management of various government processing such as social insurance, employment insurance, withholding income tax, and local taxes. [Brief explanation of the drawings]

[0022] [Figure 1]FIG. 1 is a schematic block diagram showing the overall configuration of a payroll outsourcing processing system according to an embodiment of the present invention. [Figure 2] FIG. 2 is a schematic explanatory diagram showing the organizational structure of the payroll outsourcing processing system according to this embodiment. [Figure 3] FIG. 3 is a schematic explanatory diagram showing the organizational hierarchy of the payroll outsourcing processing system according to this embodiment. [Figure 4] FIG. 4 is a schematic explanatory diagram of the headquarters system of the payroll outsourcing processing system according to this embodiment. [Figure 5] FIG. 5 is a schematic explanatory diagram of a partner system of the payroll outsourcing processing system according to this embodiment. [Figure 6] FIG. 6 is a schematic explanatory diagram of the consulting / client system of the payroll outsourcing processing system according to this embodiment. [Figure 7] FIG. 7 is a schematic explanatory diagram of the employee system of the payroll outsourcing processing system according to this embodiment. [Figure 8] FIG. 8 is a schematic explanatory diagram showing the flow of payroll processing between the advisory / client, partners, and employees in the payroll outsourcing processing system according to this embodiment. DETAILED DESCRIPTION OF THE INVENTION

[0023] The present invention aims to realize and provide a payroll outsourcing processing system that is capable of efficiently processing corporate payroll while thoroughly understanding and carefully considering the company's work regulations and payroll rules, adhering to the legal systems of various government agencies regarding payroll, and complying with laws that are frequently changing. The system is realized by using a computer terminal in a computer system of an outsourcing headquarters that has a common database, and a computer system that is connected to the outsourcing headquarters. Payroll ProcessingA payroll outsourcing processing system that connects the computer terminals of the partner's computer system, the computer terminals of the client's computer system managed by the partner's computer system, and the employee's computer terminals by communication lines, and the outsourcing headquarters Payroll Processing The outsourcing of the above is entrusted to a company, and the outsourcing headquarters' computer terminals are able to provide the business model information, such as partner management, data distribution, user management, log management, and maintenance, to the partners' computer terminals online via communication lines. The partners' computer terminals provide the clients' and clients' information, such as advisory and client management, file sharing, and data distribution, and partner user management, online via communication lines. The clients' and clients' computer terminals perform employee master management, employee management, file sharing, web statements, and user management, and the outsourcing headquarters, partners', and advisory and client's employees' computer terminals are able to check web statements online on the payday and withdraw their salaries from their bank accounts. [Example]

[0024] Hereinafter, a payroll outsourcing processing system 1 according to an embodiment of the present invention will be described in detail with reference to the drawings.

[0025] As shown in FIGS. 1 to 3, the payroll outsourcing processing system 1 of this embodiment includes a computer terminal 4 of a computer system 3 of an outsourcing headquarters 2 that has a common database 50, and Payroll ProcessingThe system connects a computer terminal 14 of a computer system 13 of a partner (single or multiple) 12 to which outsourcing related work is entrusted, a computer terminal 24 of a computer system 23 of a consultant / client (single or multiple) 22 managed by the computer system 13 of the partner 12, and a computer terminal 31 of an employee 30 via a publicly known communication line 10 such as the Internet. As will be described later, the partner 12, the advisory / client 22, and the employees 30 can operate the computer system 3 of the outsourcing headquarters 2 as a portal site (the applicant's portal site is "KeiPay" (a registered trademark of the applicant)).

[0026] FIG. 2 shows the organizational structure of the payroll outsourcing processing system 1 according to this embodiment, and examples of the partners 12 include partners in the legal profession and the human resources department of a multi-store company.

[0027] Examples of the advisory / client 22 include general companies.

[0028] Figure 3 shows the organizational hierarchy of the payroll outsourcing processing system 1 in this embodiment, and is configured to centrally manage all data for the outsourcing headquarters 2, partners 12, consultants / clients 22, and employees 30 based on a common database 50.

[0029] More specifically, as shown in FIG. 4, the outsourcing headquarters 2 may, for example, provide a partner 12 of a legal profession with Payroll ProcessingThe outsourcing of the above is entrusted to the outsourcing headquarters 2, and the business model information, such as partner management (uploading and downloading of registration, editing, and deletion of professional business partners), data return (data distribution to partners), user management (issuance of user management IDs and passwords at the headquarters), log management (management of access logs to the system), and maintenance (backup processing), can be provided to the computer terminal 14 of the partner 12 online via a communication line 10, and the computer terminal 14 of the partner 12 can manage the client and advisory business (management of client registration, editing, and deletion), file sharing (uploading files for clients), data distribution (data distribution to the client and advisory business), as shown in FIG. The outsourcing headquarters 2, partners 12, and employees 30 of the clients / clients 22 are provided with various pieces of information online via the communication line 10, such as employee master management (registration, editing, and deletion of clients / clients' employees), employee management (management of each employee's ID and password), file sharing (uploading files for employees), web statements (issuance of web statements such as pay slips), and user management (management of clients / clients' users (employees)), as shown in FIG. 6. The outsourcing headquarters 2, partners 12, and employees 30 of the clients / clients 22 are configured to check their web statements online on payday and withdraw their salaries from their bank accounts using computer terminals 31, as shown in FIG. 7.

[0030] Next, the flow of payroll processing between the partner 12, the advisory client 22, and the employee 30 will be described with reference to FIG.

[0031] Here, it is assumed that payroll processing is basically carried out by, for example, three operators, A, B, and C.

[0032] The following explanation will be given assuming that this payroll processing is performed by web payment on the 25th of the following month at the end of the working day. The computer terminal 24 of the consulting client 22 stores information on employees 30 joining and leaving the company (master registration), working day and working hour data, and other data. of, Upload using a communication line.

[0033] The computer terminal 14 of the partner 12 processes employee 30 joining and leaving information (master registration) (personnel master maintenance), attendance processing, and payroll processing (employees, etc.) as part of payroll processing after the 10th of the month, and further uploads pay slips (web pay slips) between the 17th and 19th of the month using a communication line.

[0034] Next, the computer terminal 24 of the client 22 downloads the Web pay slip and payroll data as bank transfer data.

[0035] This allows each employee 30 to use a computer terminal 31 to check their statement online on payday and withdraw their salary from their bank account.

[0036] The partner's 12 computer system 13 provides the attendance list, salary payment deduction list, notifications to various government agencies (acquisition / loss notification, separation notice), and withholding / local tax payment slips online to the advisory / client's 22 computer system 23, and the advisory / client 22 processes the notifications to various government agencies (acquisition / loss notification, separation notice), and withholding / local tax payment slips provided by the partner 12, and the advisory / client 22 processes the notifications and payments by the specified dates.

[0037] Next, the flow of payroll processing between the partner 12, the advisory client 22, and the employee 30 will be described with reference to FIG.

[0038] Here, it is assumed that payroll processing is basically carried out by, for example, three operators, A, B, and C.

[0039] In addition, the following explanation of this payroll processing assumes that the end of the attendance period is recorded and payroll is paid online on the 25th of the following month.

[0040] The computer terminal 24 of the advisory / client 22 uploads information (master registration) about employees 30 joining and leaving the company, as well as attendance and fluctuation data, using a communication line.

[0041] The computer terminal 14 of the partner 12 processes employee 30 joining and leaving information (master registration) (personnel master maintenance), attendance processing, and payroll processing (employees, etc.) as part of payroll processing after the 10th of the month, and further uploads pay slips (web pay slips) between the 17th and 19th of the month using a communication line.

[0042] Next, the computer terminal 24 of the consultant / client 22 downloads the Web pay slip and payroll data as bank transfer data.

[0043] This allows each employee 30 to use a computer terminal 31 to check their statement online on payday and withdraw their salary from their bank account.

[0044] The payroll outsourcing processing system 1 according to the present embodiment described above provides the following effects. In other words, the payroll outsourcing processing system 1 according to this embodiment can realize efficient payroll processing while thoroughly understanding and considering the company's work rules and payroll regulations, adhering to the legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws.

[0045] For example, payroll processing time can be reduced to about one-third of normal processing time (e.g., input time that would normally take one hour can be reduced to less than 20 minutes).

[0046] Furthermore, by using the payroll processing manual, even those who are not company employees can achieve versatility and reproducibility with accuracy and speed. Furthermore, as mentioned above, the partners 12, the clients 22, and the employees 30 can operate the computer system 3 of the outsourcing headquarters 2 as a portal site (the applicant's portal site is "KeiPay" (the applicant's registered trademark)), allowing for even more secure data acquisition and other processing.

[0047] It will also enable centralized management of social insurance, employment insurance, withholding income tax, and local taxes handled by various government agencies. [Industrial Applicability]

[0048] The payroll outsourcing processing system according to the present invention is primarily applicable to construction-related companies, but it goes without saying that it can be widely used as a payroll processing system for a wide range of general companies. [Explanation of symbols]

[0049] 1. Payroll outsourcing processing system 2 Outsourcing Headquarters 3. Computer Systems 4 Computer terminals 10. Communication lines 12 Partners 13 Computer Systems 14 Computer Terminals 22 Advisers / Clients 23 Computer Systems 24 computer terminals; 30 employees 31 Computer Terminals 50 Common Database

Claims

1. This is a payroll outsourcing processing system that is capable of realizing efficient corporate payroll processing while thoroughly understanding and considering the company's work rules and payroll regulations, adhering to the various legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws, and is a payroll outsourcing processing system that connects computer terminals of an outsourcing headquarters' computer system equipped with a common database, computer terminals of a partner's computer system that is entrusted with outsourcing of payroll processing by the outsourcing headquarters, computer terminals of computer systems of advisory / client companies managed by the partner's computer system, and computer terminals of employees via communication lines. A payroll outsourcing processing system characterized by being configured so that, through a series of operations utilizing the common database of the outsourcing headquarters' computer system, the partner's computer system, and the consultant / client's computer system, employees of the outsourcing headquarters, partner, and consultant / client can check online statements on the payday and withdraw their pay from their bank accounts using their computer terminals.

2. This is a payroll outsourcing processing system that is capable of realizing efficient corporate payroll processing while thoroughly understanding and considering the company's work rules and payroll regulations, adhering to the various legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws, and is a payroll outsourcing processing system that connects computer terminals of an outsourcing headquarters' computer system equipped with a common database, computer terminals of a partner's computer system that is entrusted with outsourcing of payroll processing by the outsourcing headquarters, computer terminals of computer systems of advisory / client companies managed by the partner's computer system, and computer terminals of employees via communication lines. The outsourcing headquarters entrusts the partner with outsourcing payroll processing, and the outsourcing headquarters' computer terminal can provide the partner's computer terminal with business model information, such as partner management (uploading and downloading partner registration, editing, and deletion), data return (data distribution to partners), user management (issuance of user management IDs and passwords for the outsourcing headquarters), log management (management of access logs to the system), and maintenance (backup processing), via online communication lines; The partner's computer terminal provides the following information to the client / client online via a communication line: client / client management (management of client / client registration, editing, and deletion), file sharing (uploading files for client / client), data distribution (data distribution to clients), and partner user management (issuance of partner user management IDs and passwords); The computer terminals of the clients and advisors are used for employee master management (managing the registration, editing, and deletion of clients and advisors' employees), employee management (managing each employee's ID and password), file sharing (uploading files for employees), web statements (issuing web statements such as pay slips), and user management (managing clients and advisors' users, i.e., employees, The payroll outsourcing processing system is characterized in that it is configured so that employees of the outsourcing headquarters, partners, and consultants / clients can check online statements on the payday and withdraw their pay from their bank accounts using their computer terminals.

3. This is a payroll outsourcing processing system that is capable of realizing efficient corporate payroll processing while thoroughly understanding and considering the company's work rules and payroll regulations, adhering to the various legal systems of various government agencies regarding payroll, etc., and complying with frequently changing laws, and is a payroll outsourcing processing system that connects computer terminals of an outsourcing headquarters' computer system equipped with a common database, computer terminals of a partner's computer system that is entrusted with outsourcing of payroll processing by the outsourcing headquarters, computer terminals of computer systems of advisory / client companies managed by the partner's computer system, and computer terminals of employees via communication lines. The outsourcing headquarters entrusts the outsourcing of payroll processing to a professional partner, and the outsourcing headquarters' computer terminal can provide the business model information, such as partner management (uploading and downloading registration, editing, and deletion of professional partners), data return (data distribution to partners), user management (issuance of user management IDs and passwords by the headquarters), log management (management of access logs to the system), and maintenance (backup processing), to the partner's computer terminal online via a communication line; The partner's computer terminal provides the following information to the client / client online via a communication line: client / client management (management of client / client registration, editing, and deletion), file sharing (uploading files for the client / client), data distribution (data distribution to the client / client), and partner user management (issuance of partner user management IDs and passwords); The computer terminals of the clients and advisors are used for employee master management (managing the registration, editing, and deletion of clients and advisors' employees), employee management (managing each employee's ID and password), file sharing (uploading files for employees), web statements (issuing web statements such as pay slips), and user management (managing clients and advisors' users (employees)). The payroll outsourcing processing system is characterized in that it is configured so that employees of the outsourcing headquarters, partners, and consultants / clients can check online statements on the payday and withdraw their pay from their bank accounts using their computer terminals.

4. The attendance list, salary payment deduction list, notifications to various government agencies (acquisition / loss notification, separation notice), and withholding / local tax payment slips provided from the partner's computer system to the computer system of the advisory / client are provided online, A payroll outsourcing processing system as described in claim 2 or claim 3, characterized in that the advisory / client processes various government notifications (acquisition / loss notifications / separation certificates) and withholding / local tax payment slips provided by the partner.

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