Archive classification and management apparatus for scientific research management

Abstract

The present invention relates to the technical field of archive management devices. Disclosed is an archive classification and management apparatus for scientific research management. The archive classification and management apparatus comprises an apparatus main body, a multi-level classified storage module, a paper-electronic association module, an intelligent management and control module and a main control unit, wherein the apparatus main body is of a cabinet structure, and the multi-level classified storage module, the paper-electronic association module and the intelligent management and control module are all integrated in the apparatus main body and are electrically connected to the main control unit; and the multi-level classified storage module is of a physical partition structure, the paper-electronic association module comprises an information identification component and an information read / write component, the intelligent management and control module comprises an identity verification component, an environment monitoring component, an operation recording component and a retrieval component, and the modules operate in coordination by means of the main control unit.

Description

A scientific research management file classification and management device Technical Field

[0001] This invention relates to the field of archival management equipment technology, specifically to an archival classification and management device for scientific research management. Background Technology

[0002] As a crucial carrier of research outcomes, research archives encompass various forms, including paper documents and electronic storage media. Their management quality directly impacts the continuity of research work and the efficiency of results transformation. During the implementation of research projects, archives must be categorized and stored according to multiple dimensions, such as project affiliation, research progress, and document type. Furthermore, they must meet core requirements such as long-term preservation, convenient access, and security and confidentiality, making them a key component of the research management system.

[0003] Existing archival management devices mostly adopt a single cabinet or simple partition design, lacking a dedicated structure for the multi-dimensional classification needs of scientific research archives. This leads to archives from different projects, stages, and types being easily mixed up and difficult to locate quickly. At the same time, the management of paper archives and electronic data is independent and lacks an effective linkage mechanism. When accessing paper archives, the corresponding electronic data cannot be retrieved simultaneously, and vice versa, resulting in low management efficiency. In addition, existing devices generally lack targeted access control, environmental adaptation, and operation traceability functions, making it difficult to meet the confidentiality requirements and full-process management needs of scientific research archives, and posing risks such as archive leakage, damage, and difficulty in tracing. Summary of the Invention

[0004] To address the shortcomings of existing technologies, this invention proposes a scientific research management file classification and management device to solve the aforementioned technical problems.

[0005] A scientific research management archive classification and management device includes: a main body, a multi-level classification storage module, a paper-electronic association module, an intelligent control module, and a main control unit;

[0006] The main body of the device is a cabinet structure. The multi-level classification storage module, paper-electronic association module, and intelligent control module are all integrated within the main body of the device and are electrically connected to the main control unit. The multi-level classification storage module has a physical partition structure. The paper-electronic association module includes an information identification component and an information reading and writing component. The intelligent control module includes an identity verification component, an environmental monitoring component, an operation recording component, and a retrieval component. Each module achieves collaborative operation through the main control unit.

[0007] Furthermore, the multi-level classification storage module includes several levels of physical partitions, each level of partition corresponding to different classification dimensions of scientific research management, and each partition is equipped with an identification component and a locking component, with the identification component marking the corresponding classification information.

[0008] Furthermore, the information identification component of the paper-electronic association module is disposed on the storage medium of the paper archive, and the information identification component contains archive association information;

[0009] The information reading and writing component is installed at the partition entrance of the multi-level classification storage module. It is used to read the associated information of the information identification component and transmit it to the main control unit. The information reading and writing component is also associated with the database storing electronic data.

[0010] Furthermore, when paper archives are accessed or transferred, the information reading and writing component reads the associated information, and the main control unit controls the corresponding archive location information in the database to be updated synchronously.

[0011] When electronic data changes, the database automatically records the changes and binds them to the associated information of the corresponding information identification component.

[0012] Furthermore, the identity verification component of the intelligent control module includes at least one identity recognition structure. The identity verification component pre-stores the user's identity information and the authorized access range of partitions. Only when the user's identity verification is successful will the locking component of the corresponding authorized partition be unlocked, while the unauthorized partitions remain locked.

[0013] Furthermore, the retrieval component of the intelligent control module includes an interactive display structure and a retrieval program, which supports query operations based on multiple retrieval conditions.

[0014] After the search is completed, the interactive display shows the physical storage location of the file and the associated electronic data information, while the corresponding partition's identification component emits a prompt signal.

[0015] Furthermore, the environmental monitoring component of the intelligent control module includes an environmental parameter acquisition structure, an environmental adjustment structure, and an alarm structure;

[0016] The environmental parameter acquisition structure is used to collect the environmental data stored inside the main body of the device and transmit it to the main control unit. When the environmental data exceeds the preset range, the main control unit controls the environmental adjustment structure to start adjustment, and at the same time controls the warning structure to issue a warning signal.

[0017] Furthermore, the operation recording component of the intelligent control module is used to record operations such as accessing, viewing, modifying, and transferring files. The recorded content includes the operator's identity information, operation time, and operation object.

[0018] The operation log component is also equipped with a log storage structure for storing operation records and supporting the export and auditing of these records.

[0019] Furthermore, the intelligent control module also includes a security component, which includes a data encryption structure and an anti-illegal operation structure;

[0020] The data encryption structure is used to encrypt the electronic data and associated information of information identification components in the database. The anti-illegal operation structure is installed in key positions of the main body of the device and the multi-level classification storage module. When unauthorized disassembly or access is detected, an alarm signal is automatically triggered.

[0021] Furthermore, the device body has a movable component at the bottom and a heat dissipation structure at the top;

[0022] Each partition of the multi-level classification storage module is equipped with an adjustable partition structure to accommodate files and electronic media of different sizes.

[0023] The main control unit is also equipped with a data transmission interface, which supports local import and export of electronic data and cloud synchronization.

[0024] The invention employing the above technical solution has the following advantages:

[0025] This invention, through the physical partitioning design of a multi-level classification storage module, enables the orderly storage of scientific research archives in multiple dimensions, solving the problems of chaotic classification and inconvenient positioning in existing devices. By utilizing the information identification and read / write components of the paper-electronic association module, it establishes a connection between paper archives and electronic data, breaking down the management barriers of paper-electronic separation and improving the continuity of archive retrieval and use. Combined with the identity verification, environmental monitoring, operation recording, and retrieval components of the intelligent control module, it meets the confidentiality requirements of scientific research archives while achieving adaptive protection of the storage environment, full traceability of operational behavior, and rapid retrieval of archives. This effectively avoids risks such as archive leakage, damage, and difficulty in tracing, comprehensively improving the standardization, security, and efficiency of scientific research archive management. Attached Figure Description

[0026] To more clearly illustrate the specific embodiments of the present invention, the accompanying drawings used in the specific embodiments will be briefly described below. In all the drawings, the elements or parts are not necessarily drawn to scale.

[0027] Figure 1 is a flowchart of the logic for determining the storage location and evaluating the storage priority in a scientific research management archive classification and management device of the present invention.

[0028] Figure 2 is a flowchart of the logic for determining the storage location and evaluating the storage priority in a scientific research management archive classification and management device of the present invention. Detailed Implementation

[0029] The embodiments of the technical solution of the present invention will now be described in detail with reference to the accompanying drawings. These embodiments are merely illustrative of the technical solution of the present invention and are therefore intended to limit the scope of protection of the present invention.

[0030] As shown in Figures 1 and 2, a scientific research management archive classification and management device of the present invention includes: a device body, a multi-level classification storage module, a paper-electronic association module, an intelligent control module, and a main control unit;

[0031] The main body of the device is a cabinet structure, and the multi-level classification storage module, paper-electronic association module, and intelligent control module are all integrated within the main body of the device and electrically connected to the main control unit. The multi-level classification storage module has a physical partition structure, the paper-electronic association module includes information identification components and information reading and writing components, and the intelligent control module includes identity verification components, environmental monitoring components, operation recording components, and retrieval components. Each module achieves collaborative operation through the main control unit.

[0032] Specifically, the core architecture of the scientific research management archive classification management device in this embodiment follows the design logic of "modular integration + main control unit collaboration", and the whole includes five core parts: the main body of the device, multi-level classification storage module, paper-electronic association module, intelligent control module and main control unit.

[0033] The main unit serves as the mounting carrier for all functional modules, employing a closed cabinet structure to ensure the security of archive storage. The multi-level classification storage module provides physical storage space for archives, adapting to the multi-dimensional classification needs of scientific research archives through hierarchical partitioning. The paper-electronic association module enables the linkage between paper archives and electronic data, breaking down the management barriers of paper-electronic separation. The intelligent control module covers core control functions such as identity verification, environmental monitoring, operation traceability, and retrieval, meeting the needs for secure and efficient management of scientific research archives. The main control unit, as the "central nervous system" of the entire device, achieves signal transmission and command scheduling with the other four modules through electrical connections, ensuring coordinated operation of all modules and forming an integrated closed loop for scientific research archive management encompassing "storage-association-control."

[0034] The specific connection relationships are as follows: the multi-level classification storage module is integrated into the main body of the device through bolt fixing, slot embedding, etc., and its locking component is connected to the authentication component of the intelligent control module through wires; the information reading and writing component of the paper-electronic association module is embedded in the partition entrance of the multi-level classification storage module, and communicates bidirectionally with the main control unit through data transmission lines, and the information reading and writing component establishes a connection with the database storing electronic data through a network interface; the authentication component, environmental monitoring component, operation recording component, and retrieval component of the intelligent control module are all electrically connected to the main control unit through wires, and the signal output terminal of each component is connected to the signal input terminal of the main control unit, and the instruction output terminal of the main control unit is connected to the control input terminal of each component; the main control unit is fixedly installed on the top inner side of the main body of the device, and the wires of each module are arranged through reserved wiring holes to ensure that the overall structure of the device is compact and the wiring is standardized.

[0035] In this embodiment, the multi-level classification storage module includes several levels of physical partitions. Each level of partition corresponds to different classification dimensions of scientific research management, and each partition is equipped with an identification component and a locking component. The identification component is labeled with the corresponding classification information.

[0036] Specifically, the multi-level classification storage module adopts a "three-dimensional hierarchical partitioning" design. The core principle is based on the core classification dimensions of scientific research management (topic affiliation, research stage, and archive type). Through the hierarchical division of physical space, the archives are classified and stored in an orderly manner. Its structure is adapted to the management characteristics of scientific research archives, which are "one type of topic corresponds to multiple stages, and one stage corresponds to multiple types".

[0037] In practical implementation, the hierarchical partitioning of the multi-level classification storage module is formed within the main body of the device by removable partitions. The size of each level partition can be preset according to the specifications of common scientific research archives (such as A4 paper documents, standard USB flash drives, external hard drives, etc.), while reserving adjustable space. The first level is the project partition, evenly divided along the width of the main body of the device. Each project partition corresponds to one scientific research project, and a label (using waterproof paper labels) is affixed to the inner wall of the partition, indicating the project name, project number, and other basic information. The second level is the stage partition, divided along the height of each project partition by horizontal partitions, corresponding to the four core stages of a scientific research project: project initiation, implementation, completion, and archiving. The label of each stage partition indicates the stage name and the corresponding time range. The third level is the type partition, divided along the depth of each stage partition by vertical partitions, corresponding to the four core archive types: raw data, experimental reports, approval documents, and electronic media. The label indicates the archive type and the corresponding storage specifications.

[0038] Meanwhile, each type of partition is equipped with a locking mechanism (using an electromagnetic lock). The control terminal of the electromagnetic lock is electrically connected to the main control unit. Only after the user's identity is verified can the electromagnetic lock of the corresponding authorized partition be unlocked. Unauthorized partitions remain locked to ensure the security of the files. In addition, each type of partition also has an adjustable partition structure (using sliding partitions). By adjusting the spacing between the partitions, it can accommodate different sizes of paper files (such as A3 drawings, folded reports) and electronic media (such as high-capacity portable hard drives, CD cases), improving the versatility of the device.

[0039] In this embodiment, the information identification component of the paper-electronic association module is disposed on the storage medium of the paper archive, and the information identification component contains archive association information;

[0040] The information reading and writing component is installed at the partition entrance of the multi-level classification storage module. It is used to read the associated information of the information identification component and transmit it to the main control unit. The information reading and writing component is also associated with the database storing electronic data.

[0041] In this embodiment, when paper archives are accessed or transferred, the information reading and writing component reads the associated information, and the main control unit controls the corresponding archive location information in the database to be updated synchronously.

[0042] When electronic data changes, the database automatically records the changes and binds them to the associated information of the corresponding information identification component.

[0043] Specifically, the core design principle of the paper-electronic association module is to establish a unique association between paper archives and electronic data through a logical chain of "information identification - information reading - data binding" to achieve synchronous management of the two. Its core components include information identification components and information reading and writing components.

[0044] In practice, the information identification component uses RFID electronic tags. These tags have a built-in read / write chip and are placed inside the storage medium (file bag or file box) of the paper archives. The tag contains archive-related information, which is generated using the rule "Project Number - Stage Code - Type Code - Archive Serial Number" to ensure that each archive corresponds to a unique code. The information reading and writing component uses an RFID reader, embedded at the entrance of each stage section (i.e., inside the section cabinet door). The signal acquisition end of the RFID reader faces inwards to ensure stable reading of the RFID tag information when the file bag / box enters or leaves the section. The signal output end of the RFID reader connects to the main control unit via a USB data cable and simultaneously establishes a communication connection with a cloud database (or local server database) via an Ethernet interface. The database pre-stores electronic data for each research project (including scanned copies of paper archives, original electronic data, project-related attachments, etc.) and reserves binding fields corresponding to the unique identifier of the archive.

[0045] The workflow is as follows: When a user stores paper files in the corresponding type partition, the file bag / box passes through the RFID reader at the entrance of the partition. The reader reads the unique identification information in the tag and transmits it to the main control unit. The main control unit binds this identification information with the location information of the current partition (topic-stage-type) and sends it to the database. The database automatically associates the unique identifier with the electronic data of the corresponding topic, stage, and type, and updates the storage location information of the file. When the user retrieves the paper file, the RFID reader reads the tag information again, and the main control unit simultaneously sends a "file retrieved" status signal to the database. The database records the retrieval time and operator information. When the electronic data changes (such as supplementing scanned copies or updating experimental data), the database automatically records the changes, the change time, and the operator, and binds it to the corresponding paper file through the unique identifier to ensure that the association between electronic data and paper files is always consistent, realizing integrated paper and electronic management.

[0046] In this embodiment, the identity verification component of the intelligent control module includes at least one identity recognition structure. The identity verification component pre-stores the user's identity information and the authorized access range of partitions. Only when the user's identity verification is successful will the locking component of the corresponding authorized partition be unlocked, while the unauthorized partitions remain locked.

[0047] Specifically, the identity verification component adopts a dual verification structure of "fingerprint recognition + password input." The core principle is to achieve hierarchical control of permissions for different users by pre-storing user identity information and authorization scope. In practice, the identity verification component is installed on the outside of the cabinet door of the main unit and includes a fingerprint collector, a keypad, and a verification indicator light. The fingerprint collector uses an optical fingerprint recognition module and supports storing up to 50 sets of user fingerprint information. The keypad uses waterproof and dustproof keys and supports setting 6-12 digit numeric passwords. The verification indicator light has two states: green (verification successful) and red (verification failed).

[0048] The workflow is as follows: Before use, the user first registers their fingerprint using a fingerprint scanner or enters a password using a keypad. The identity verification component transmits the collected identity information to the main control unit. The main control unit pre-stores the user's identity information (such as name, department, and position) and the corresponding authorized partition range (e.g., the project leader can access all partitions of the corresponding project, while ordinary researchers can only access the raw data and experimental report partitions of the implementation phase). The main control unit compares the collected identity information with the pre-stored information. If the comparison is successful, it controls the electromagnetic lock of the corresponding authorized partition to unlock, and the verification indicator light turns green. If the comparison fails, the electromagnetic lock remains locked, the verification indicator light turns red, and a slight audible and visual warning is emitted through the warning structure (volume ≤60dB to avoid disturbing the surrounding environment).

[0049] In this embodiment, the retrieval component of the intelligent control module includes an interactive display structure and a retrieval program, which supports query operations based on various retrieval conditions.

[0050] After the search is completed, the interactive display shows the physical storage location of the file and the associated electronic data information, while the corresponding partition's identification component emits a prompt signal.

[0051] Specifically, the core design principle of the retrieval component is to achieve rapid file location through the logic of "multi-condition query - information matching - dual prompts". Its core components include an interactive display structure and a retrieval program. In practice, the interactive display structure uses a 10.1-inch touch screen, installed on the outside of the cabinet door of the main unit, adjacent to the identity verification component; the retrieval program is pre-installed in the embedded system of the main control unit, supporting queries based on four search conditions: project code, project name, file type, and unique identifier code, and also supports fuzzy queries.

[0052] The workflow is as follows: After user authentication, the touchscreen automatically lights up, entering the search interface; the user inputs search criteria via touch (e.g., entering the project name "XX Drug Development Project"), and the search program transmits the search criteria to the main control unit, which then sends a query request to the database; the database matches the corresponding file information (including physical storage location, electronic data preview image, file status, etc.) based on the search criteria and feeds the information back to the main control unit; the main control unit controls the touchscreen to display the matched file information, including the specific location of "Project Partition - Stage Partition - Type Partition", the file's unique identifier, and the electronic data preview link (clicking it will jump to the database to view the complete electronic data); simultaneously, the main control unit controls the corresponding partition's identification component to emit a prompt signal (the identification component has a built-in LED light that illuminates blue and flashes continuously for 30 seconds), guiding the user to quickly find the target file.

[0053] In this embodiment, the environmental monitoring component of the intelligent control module includes an environmental parameter acquisition structure, an environmental regulation structure, and an alarm structure;

[0054] The environmental parameter acquisition structure is used to collect the environmental data stored inside the main body of the device and transmit it to the main control unit. When the environmental data exceeds the preset range, the main control unit controls the environmental adjustment structure to start adjustment, and at the same time controls the warning structure to issue a warning signal.

[0055] Specifically, the core design principle of the environmental monitoring component is to ensure the stability of the archive storage environment through the logic of "real-time acquisition - threshold comparison - automatic adjustment / alarm". Its core components include an environmental parameter acquisition structure, an environmental adjustment structure, and an alarm structure. In practice, the environmental parameter acquisition structure uses an integrated temperature and humidity sensor, installed in the center of the device body, to ensure that the acquired temperature and humidity data reflects the environmental status of the entire cabinet; the environmental adjustment structure uses a miniature silent air conditioner (power ≤ 50W), installed at the back of the device body, and connected to the inside of the cabinet through ventilation ducts; the alarm structure uses an audible and visual alarm (installed on the top of the device body) and a remote push module (integrated in the main control unit).

[0056] The workflow is as follows: Temperature and humidity sensors collect real-time temperature and humidity data from inside the device, transmitting the data to the main control unit every 5 minutes. The main control unit stores suitable temperature and humidity ranges in pre-recorded files (set according to file management specifications) and compares the real-time collected data with preset thresholds. If the collected temperature and humidity data exceeds the preset range (e.g., temperature > 25℃ or < 15℃, humidity > 60% or < 45%), the main control unit immediately controls the miniature air conditioner to start and adjusts accordingly (cooling if the temperature is too high, heating if it is too low; dehumidifying if the humidity is too high, humidifying if it is too low). Simultaneously, it controls the audible and visual alarm to issue a warning signal (flashing red light, intermittent beeping sound) and sends a warning message (including abnormal environmental parameters, device location, and warning time) to the administrator's mobile app via a remote push module. When the temperature and humidity data return to the preset range, the main control unit controls the miniature air conditioner to shut down, and the warning signal stops. In addition, the top of the device is equipped with a heat dissipation structure (louvered vents) to work with the miniature air conditioner to achieve air circulation inside the cabinet and improve environmental regulation efficiency.

[0057] In this embodiment, the operation recording component of the intelligent control module is used to record operations such as accessing, viewing, modifying, and transferring files. The recorded content includes the operator's identity information, operation time, and operation object.

[0058] The operation log component is also equipped with a log storage structure for storing operation records and supporting the export and auditing of these records.

[0059] Specifically, the core design principle of the operation recording component is to achieve traceability of file usage by recording the operational behavior of the entire file management process. Its core components include the operation recording module and the log storage structure. In practice, the operation recording module is integrated into the main control unit. By collecting signals from various modules, it records operations such as file access, retrieval, modification, and transfer. The log storage structure uses an SD card (capacity ≥ 64GB), which is inserted into the SD card slot of the main control unit to store operation records.

[0060] The recorded content includes the operator's identity information (obtained through an authentication component), operation time (accurate to the second), operation object (unique file identifier), operation type (access / view / modify / transfer), operation result (success / failure), and corresponding partition information; the storage time is no less than 5 years, and log data can be exported (in Excel format) via the main control unit's USB interface for easy auditing and verification by administrators. In the event of file loss, data leakage, or other problems, the relevant operation behavior can be quickly located and the responsible party identified by querying the operation log.

[0061] In this embodiment, the intelligent control module also includes a security component, which includes a data encryption structure and an anti-illegal operation structure;

[0062] The data encryption structure is used to encrypt the electronic data and associated information of information identification components in the database. The anti-illegal operation structure is installed in key positions of the main body of the device and the multi-level classification storage module. When unauthorized disassembly or access is detected, an alarm signal is automatically triggered.

[0063] Specifically, the core design principle of the security component is to ensure the security of archival information through a dual protection logic of "data encryption + anti-illegal operation". Its core components include a data encryption structure and an anti-illegal operation structure. In practice, the data encryption structure is integrated into the main control unit and uses the AES-256 encryption algorithm to encrypt the electronic data in the database and the associated information in the RFID tags. The encrypted information can only be decrypted by the decryption program of the main control unit, preventing data leakage during transmission or storage. The anti-illegal operation structure includes a vibration sensor and a door magnetic sensor. The vibration sensor is installed on the side wall of the cabinet of the main body of the device, and the door magnetic sensor is installed at the connection between the cabinet door and the cabinet body.

[0064] The workflow is as follows: When someone attempts to illegally disassemble the main body of the device (such as prying open the cabinet or damaging the partition), the vibration sensor detects an abnormal vibration signal and transmits it to the main control unit; when someone attempts to illegally open the cabinet door (forcibly prying open the door without identity verification), the door magnetic sensor detects that the connection between the cabinet door and the cabinet body is broken and transmits a signal to the main control unit; after receiving the above illegal operation signal, the main control unit immediately controls the audible and visual alarm to emit a high-intensity warning signal (volume ≥80dB, light is solid red), and at the same time sends an emergency alarm information (including alarm type, device location, alarm time) to the administrator's mobile APP through the remote push module; if connected to the public safety system, it can also send alarm signals to the local security department simultaneously to achieve rapid response.

[0065] In this embodiment, the device body has a movable component at the bottom and a heat dissipation structure at the top;

[0066] Each partition of the multi-level classification storage module has an adjustable partition structure to accommodate files and electronic media of different sizes.

[0067] The main control unit is also equipped with a data transmission interface, which supports local import and export of electronic data as well as cloud synchronization.

[0068] Specifically, the main control unit uses an ARM Cortex-A7 processor and has a built-in embedded operating system (Linux). Its core function is to realize the signal acquisition, instruction parsing and coordinated scheduling of each module. Its working logic is "receive signal - parse and process - send instruction - feedback result".

[0069] Specifically, the main control unit receives identity information from the identity verification component, tag information from the paper-electronic association module, temperature and humidity data from the environmental monitoring component, and operation signals from the operation recording component. It then parses and processes these data through a built-in program to generate corresponding control commands, which are sent to the locking component, environmental adjustment structure, warning structure, and other execution components. Simultaneously, the processing results are fed back to the interactive display structure of the retrieval component to ensure the orderly operation of the entire device.

[0070] In addition, the main control unit is equipped with two USB ports (supporting USB 3.0) and a network interface (RJ45 interface). The USB ports can be used to import and export operation logs, update the main control unit program, and connect to external storage devices to transfer electronic data. The network interface enables communication between the main control unit and the cloud database, supports cloud synchronization of electronic data, and facilitates information sharing among multiple devices. The bottom of the device has movable components (omnidirectional wheels with braking function). The omnidirectional wheels are made of rubber and have a load-bearing capacity of ≥50kg, facilitating the movement and fixation of the device and adapting to the layout requirements of different research sites.

[0071] The overall workflow of the scientific research management archive classification and management device in this embodiment follows a logical closed loop of "identity verification - archive operation - full-process control - data synchronization":

[0072] Users complete identity verification through the authentication component, and the main control unit unlocks the corresponding authorized partition;

[0073] If storing files, files with RFID tags are placed in the corresponding type partition. The information reading and writing unit reads the tag information, and the main control unit controls the database to complete the paper-electronic association and location information update. If retrieving files, the search unit inputs the query conditions to quickly locate the file. When retrieving the file, the information reading and writing unit records the retrieval status.

[0074] The environmental monitoring component monitors the storage environment in real time, and automatically adjusts and alerts if any abnormality occurs.

[0075] The operation logging component records all operations throughout the process and stores them in a log storage structure.

[0076] All electronic data is encrypted using a data encryption structure, and an anti-illegal operation structure prevents unauthorized intrusion in real time.

[0077] After the operation is completed, close the cabinet door, automatically lock the unauthorized partition, and synchronize and update all operation data in the database.

[0078] Through the above implementation methods, the present invention realizes hierarchical classification and storage of scientific research archives, integrated paper and electronic management, and intelligent control of the entire process. It effectively solves the problems of chaotic classification, disconnect between paper and electronic documents, insufficient security protection, and low retrieval efficiency of existing devices, and improves the standardization, security and efficiency of scientific research archive management, thus meeting the actual needs of scientific research management.

[0079] The above embodiments are only used to illustrate the technical solutions of the present invention, and are not intended to limit it. Although the present invention has been described in detail with reference to the foregoing embodiments, those skilled in the art should understand that modifications can still be made to the technical solutions described in the foregoing embodiments, or equivalent substitutions can be made to some or all of the technical features therein. Such modifications or substitutions do not cause the essence of the corresponding technical solutions to deviate from the scope of the technical solutions of the embodiments of the present invention, and they should all be covered within the scope of the claims and specification of the present invention.

Claims

1. A file classification management device for research management, characterized by comprising: include: The device consists of a main body, a multi-level classification storage module, a paper-to-electronics correlation module, an intelligent control module, and a main control unit. The main body of the device is a cabinet structure. The multi-level classification storage module, paper-electronic association module, and intelligent control module are all integrated within the main body of the device and are electrically connected to the main control unit. The multi-level classification storage module has a physical partition structure. The paper-electronic association module includes an information identification component and an information reading and writing component. The intelligent control module includes an identity verification component, an environmental monitoring component, an operation recording component, and a retrieval component. Each module achieves collaborative operation through the main control unit.

2. The file classification management apparatus for research management according to claim 1, wherein The multi-level classification storage module includes several levels of physical partitions. Each level of partition corresponds to different classification dimensions of scientific research management, and each partition is equipped with an identification component and a locking component. The identification component is labeled with the corresponding classification information.

3. The file classification management apparatus for research management according to claim 1, wherein The information identification component of the paper-electronic association module is set on the storage medium of the paper archives, and the information identification component has built-in archive association information; The information reading and writing component is installed at the partition entrance of the multi-level classification storage module. It is used to read the associated information of the information identification component and transmit it to the main control unit. The information reading and writing component is also associated with the database storing electronic data.

4. The file classification management apparatus for research management according to claim 3, wherein When paper archives are accessed or transferred, the information reading and writing component reads the associated information, and the main control unit controls the corresponding archive location information in the database to be updated synchronously. When electronic data changes, the database automatically records the changes and binds them to the associated information of the corresponding information identification component.

5. The file classification management apparatus for research management according to claim 1, wherein The identity verification component of the intelligent control module includes at least one identity recognition structure. The identity verification component pre-stores the user's identity information and the authorized access range of partitions. Only when the user's identity verification is successful will the locking component of the corresponding authorized partition be unlocked, while the unauthorized partitions remain locked.

6. The file classification management apparatus for research management according to claim 1, wherein The retrieval component of the intelligent control module includes an interactive display structure and a retrieval program, which supports query operations with multiple retrieval conditions. After the search is completed, the interactive display shows the physical storage location of the file and the associated electronic data information, while the corresponding partition's identification component emits a prompt signal.

7. The file classification management apparatus for research management according to Claim 1, wherein The environmental monitoring component of the intelligent control module includes an environmental parameter acquisition structure, an environmental regulation structure, and an alarm structure. The environmental parameter acquisition structure is used to collect the environmental data stored inside the main body of the device and transmit it to the main control unit. When the environmental data exceeds the preset range, the main control unit controls the environmental adjustment structure to start adjustment, and at the same time controls the warning structure to issue a warning signal.

8. The file classification management apparatus for research management according to claim 1, wherein The operation recording component of the intelligent control module is used to record operations such as accessing, viewing, modifying, and transferring files. The recorded content includes the operator's identity information, operation time, and operation object. The operation log component is also equipped with a log storage structure for storing operation records and supporting the export and auditing of these records.

9. The file classification management apparatus for research management according to Claim 1, wherein The intelligent control module also includes a security component, which includes a data encryption structure and an anti-illegal operation structure. The data encryption structure is used to encrypt the electronic data and associated information of information identification components in the database. The anti-illegal operation structure is installed in key positions of the main body of the device and the multi-level classification storage module. When unauthorized disassembly or access is detected, an alarm signal is automatically triggered.

10. The file classification management apparatus for research management according to Claim 1, wherein The device has a movable part at the bottom and a heat dissipation structure at the top. Each partition of the multi-level classification storage module is equipped with an adjustable partition structure to accommodate files and electronic media of different sizes. The main control unit is also equipped with a data transmission interface, which supports local import and export of electronic data and cloud synchronization.

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