Enterprise annual meeting literature and art activity whole-process digital management method

Abstract

The invention relates to the technical field of enterprise digital management and activity planning, and discloses a whole-process digital management method for enterprise annual meeting literature and art activities. A demand information collection unit, a data analysis unit, a resource management unit, a program planning unit, a process control unit, a visual monitoring unit, an emergency processing unit and an effect evaluation unit are arranged in the system. A digital management process which runs through demand acquisition, intelligent analysis, resource overall planning, program planning, process control, on-site monitoring, emergency processing and effect evaluation is constructed, so that enterprise annual meeting literature activities are transformed from an experience-dominated traditional mode to a data-driven, precise-collaboration and intelligent-early-warning modernized operation mode; and finally, the problems of unclear requirements, resource mismatching, disordered execution, out-of-control risk and difficulty in effect measurement in the traditional annual preparation are solved.

Description

Technical Field

[0001] This invention relates to the field of enterprise digital management and event planning technology, specifically a method for the full-process digital management of corporate annual meeting cultural and artistic activities. Background Technology

[0002] Currently, the organization and management of corporate annual meeting cultural and artistic activities generally adopts a traditional offline model, heavily relying on manual experience and fragmented communication. Specifically, this manifests in the following ways: activity requirements are collected piecemeal via emails and forms, making systematic analysis and prioritization difficult; program planning and review processes are lengthy, lack transparency, and are disconnected from resource (props, equipment, budget) management, easily leading to resource conflicts or waste; on-site execution relies on paper-based process sheets, walkie-talkies, and manual monitoring, resulting in asynchronous information between departments and delayed and arbitrary responses to emergencies; and activity effectiveness evaluation largely remains at the subjective summary level, lacking quantitative data and closed-loop optimization mechanisms. This fragmented, experience-driven management model suffers from core pain points such as insufficient scientific planning, low execution and collaboration efficiency, weak risk response capabilities, and difficulty in accumulating and reusing experience, failing to meet the increasingly demanding requirements of modern enterprises for activity effectiveness, cultural value, and return on investment. Summary of the Invention

[0003] (a) Technical problems to be solved To address the shortcomings of existing technologies, this invention provides a digital management method for the entire process of corporate annual meeting cultural and artistic activities. It has the advantages of standardized processes, data-driven decision-making, collaborative execution, and closed-loop optimization. It solves the problems of mismatch between needs and resources, disconnect between planning and execution, inefficient on-site collaboration, passive risk response, and inability to quantify and continuously optimize the effects in the traditional management of annual meeting cultural and artistic activities.

[0004] (II) Technical Solution To achieve the above objectives, the present invention provides the following technical solution: a method for full-process digital management of corporate annual meeting cultural and artistic activities, comprising the following steps: Step 1: Establish a digital management platform for the company's annual meeting, which includes a demand information collection unit, a data analysis unit, a resource management unit, a program planning unit, a process control unit, a visual monitoring unit, an emergency handling unit, and an effect evaluation unit. Step 2: In the demand information collection unit, collect data on the basic conditions, core requirements, and compliance boundaries needed for the preparation of the company's annual meeting cultural and artistic activities; Step 3: The data analysis unit receives the data collected by the demand information collection unit and performs three-dimensional intelligent modeling and priority evaluation analysis. Step 4: In the resource management unit, based on the priority evaluation analysis results and the potential hit program list in the popularity preference analysis of the data analysis unit, prepare stage equipment, costumes, props, and gift prizes resources, and realize online application; Step 5: Based on the demand information and resource output results, the program planning unit initiates online program solicitation, multi-dimensional review and dynamic optimization, and generates a final program list with resource tags. Step Six: Based on the final program list, the process control unit executes the entire process of rehearsal scheduling, technical coordination, dress rehearsal, and formal performance in sequence, through process node control, real-time communication, and emergency command issuance. Step 7: In the visualization monitoring unit, the status of the entire process is displayed in real time through a multi-dimensional data dashboard; Step 8: In the emergency response unit, establish a digital emergency response mechanism to achieve intelligent perception, automatic classification, contingency plan matching, and second-level instruction issuance for emergencies; Step 9: Complete the comprehensive evaluation of the entire process in the effect evaluation unit and formulate optimization suggestions.

[0005] Preferably, the data collected by the demand information collection unit in step two includes the company's annual cultural theme, the program intentions and special needs of each department, employee audience preferences, venue hardware limitations, budget range and compliance requirements.

[0006] Preferably, the data analysis unit in step three performs three-dimensional intelligent modeling and priority evaluation analysis as follows: S1.1. Based on the company's annual cultural theme data and the program intention data of each department, conduct demand matching analysis, evaluate the suitability of cultural theme and program type, and select high-match programs to enter the candidate pool. S1.2. Conduct a feasibility analysis based on the budget range data and venue hardware limitation data, assess the budget / venue / human resource carrying capacity, establish a resource constraint model, and eliminate program plans that exceed the carrying capacity. S1.3. Based on employee audience preference data and departmental program intention data, conduct popularity preference analysis, cross-validate the program formats / interaction methods frequently selected by employees, and calculate the audience expectation index for the i-th program type. Identify potential hit shows and niche, risky items.

[0007] Preferably, in step S1.3, a popularity preference analysis is performed based on employee audience preference data and program intention data from each department to calculate the audience expectation index for the i-th program type. The calculation formula is as follows: ; In the formula, This represents the audience expectation index for the i-th program type. This represents the audience preference weight for the i-th program type. Indicates the interaction engagement coefficient. Indicates the scale influence factor. This indicates a special element bonus.

[0008] Preferably, the process of generating the resource-bound digital program list by the program planning unit in step five is as follows: S2.1, Benchmark Setting: Based on the demand matching evaluation results in the data analysis unit and the audience expectation index of the i-th program type in the popularity preference analysis. Establish a basic framework for program information, and set data-driven application admission rules and review standards within the program framework; S2.2 Intelligent Application: Submit scripts, audio and video samples, and a list of personnel and resources. The system will conduct a preliminary check for resource conflicts and a preliminary screening for content compliance. If the submission fails, it will be returned for revision. If it passes, it will enter the review pool. S2.4 Review and Selection: A list of entries will be created to enter the review pool. The review panel will score entries online based on four weights: theme relevance, creativity, entertainment value, and feasibility. The system will automatically calculate the total score and sort the entries, generating shortlist and alternate lists. In cases where there are too many similar programs or the scores are close, the system will automatically provide adaptation and integration suggestions, supporting program leaders to make secondary modifications and submit their entries. S2.4 Finalization and Resource Binding: The planner reviews the results and the system's suggestions, confirms the final program list online, and the system automatically binds each program to the stage equipment, costumes, props, gifts and prizes in the resource management unit, generating a final program list with resource tags.

[0009] Preferably, in step six, the process control unit realizes check-in confirmation, equipment readiness verification, on-site prompts and off-site confirmation through process node control; executes intercom communication, message push reminders and countdown warnings through real-time communication scheduling; and triggers timeout skipping, fault switching, personnel replacement and safety evacuation plans through emergency command issuance.

[0010] Preferably, in step seven, the visualization monitoring unit displays real-time program progress, resource availability status, on-site interactive heat map, and emergency event indicator lights through a multi-dimensional data dashboard. All data is refreshed in real time through a graphical interface, and it also supports large-screen projection and mobile viewing, enabling synchronization of information between the command team, executors, and actor representatives.

[0011] Preferably, in step eight, the emergency response unit establishes a digital emergency response mechanism and classifies emergency situations, specifically as follows: (1) When a sudden failure is detected in the main sound system, lighting or LED screen within 30 minutes before the performance and the backup equipment cannot be activated immediately, Level 1 emergency handling shall be carried out. (2) When it is detected that the actors of key programs have not checked in on the system 15 minutes before the start of the performance and are unreachable by phone, a level 2 emergency response shall be initiated; (3) When it is detected that the actual performance time of a single program exceeds the scheduled time by 15-30%, a level-two emergency response shall be initiated; (4) When it is detected that the key props required for the program have not been located and checked in backstage 5-10 minutes before going on stage, a level 3 emergency procedure shall be carried out.

[0012] Preferably, in step nine, the effect evaluation unit calculates the comprehensive score of the annual meeting's cultural and artistic activities. To assist in the evaluation of the effectiveness of the entire process, its calculation formula is as follows: ; In the formula, , These represent the actual number of programs completed as planned and the total number of programs in the final program list, respectively. *100% indicates program completion rate. , These represent the actual total duration of the activity and the planned total duration, respectively. Indicates the precision of time control. Indicates the basic execution score. , , and These represent the number of participants in the vote, the number of people who sent bullet comments, the number of people who participated in the lucky draw, and the total number of employees, respectively. Indicates audience perception score. , These represent the number of programs involving cross-departmental collaboration and the total number of programs, respectively. This indicates the proportion of programs involving cross-departmental collaboration. , These represent the number of cooperating departments and the total number of departments in the company, respectively. Indicates organizational depth rating. The score represents the breadth of organizational collaboration, defined by the proportion and depth of cross-departmental collaborative programs. , , These represent the corresponding weights of the basic execution score, the audience perception score, and the organizational collaboration breadth score, respectively.

[0013] Preferably, the effect evaluation unit is based on the comprehensive score of the annual meeting's cultural and artistic activities. By combining the scores of various sub-indicators, a multi-dimensional attribution analysis is conducted to generate data-driven optimization suggestions for the next round, specifically: (1) When When the score is less than 80 and the basic execution score of the sub-indicator is less than 85, the system will automatically analyze that it is due to insufficient program completion rate or excessive deviation in time control precision. (2) When When the score is less than 85 and the audience perception score of the sub-indicator is less than 80, the system will further break down the participation data of voting, bullet comments and lottery. (3) When When the score is less than 75 and the sub-indicator organizational collaboration breadth score is less than 70, the system will identify specific shortcomings in the breadth of cooperation coverage or the depth of program cooperation.

[0014] Compared with existing technologies, this invention provides a method for the full-process digital management of corporate annual meeting cultural and artistic activities, which has the following beneficial effects: 1. This invention transforms vague and subjective creative needs into quantifiable and analyzable structured data by constructing a structured demand information collection unit and a three-dimensional intelligent modeling data analysis unit. Based on cultural fit, resource feasibility, and audience popularity, it performs intelligent evaluation and priority ranking, thereby ensuring that the planning scheme accurately aligns with corporate strategy, resource constraints, and employee preferences from the source, and improving the scientific nature of the planning and the first-time pass rate.

[0015] 2. This invention achieves online, visual, and intelligent management and control of the entire process from program selection, resource binding, rehearsal scheduling to on-site execution by digitally connecting and coordinating program planning, resource management, process control, visual monitoring, and emergency handling units. This breaks down departmental barriers, enables real-time information synchronization across positions, enforces the execution of key nodes, and provides intelligent classification and second-level contingency plan response to emergencies, thereby significantly improving on-site execution efficiency, collaboration level, and overall process resilience.

[0016] 3. This invention incorporates a comprehensive score from the annual meeting's cultural and artistic activities. The formula uses this numerical range to conduct a multi-dimensional, data-driven comprehensive evaluation and attribution analysis of the execution efficiency, audience perception, and organizational synergy of the entire event process. It also automatically generates targeted optimization suggestions, upgrading the event effect evaluation from subjective summary to objective measurement, and forming a complete data closed loop of "planning-execution-evaluation-optimization". This enables the system to drive the continuous accumulation and iteration of event management experience, and continuously improve the overall quality and return on investment of corporate annual meetings. Attached Figure Description

[0017] Figure 1 This is a flowchart illustrating the execution process of the method of the present invention. Detailed Implementation

[0018] The technical solutions of the embodiments of the present invention will be clearly and completely described below with reference to the accompanying drawings. Obviously, the described embodiments are only some embodiments of the present invention, and not all embodiments. Based on the embodiments of the present invention, all other embodiments obtained by those skilled in the art without creative effort are within the scope of protection of the present invention.

[0019] Please see Figure 1 A digital management method for the entire process of corporate annual meeting cultural and artistic activities includes the following steps: Step 1: Establish a digital management platform for the company's annual meeting, which includes a demand information collection unit, a data analysis unit, a resource management unit, a program planning unit, a process control unit, a visual monitoring unit, an emergency handling unit, and an effect evaluation unit. Step 2: In the demand information collection unit, collect data on the basic conditions, core requirements, and compliance boundaries needed for the preparation of the company's annual meeting cultural and artistic activities; Step 3: The data analysis unit receives the data collected by the demand information collection unit and performs three-dimensional intelligent modeling and priority evaluation analysis. Step 4: In the resource management unit, based on the priority evaluation analysis results (budget / venue constraint model) of the data analysis unit and the potential hit program list in the popularity preference analysis, prepare stage equipment, costumes, props, gifts, prizes and other resources, and realize online application and tracking. Step 5: Based on the demand information and resource output results, the program planning unit initiates online program solicitation, multi-dimensional review and dynamic optimization, and generates a final program list with resource tags. Step Six: Based on the final program list, the process control unit executes the entire process of rehearsal scheduling, technical coordination, dress rehearsal, and formal performance in sequence, through process node control, real-time communication, and emergency command issuance. Step 7: In the visualization monitoring unit, the status of the entire process is displayed in real time through a multi-dimensional data dashboard; Step 8: Establish a digital emergency response mechanism within the emergency response unit to ensure that the performance process is not affected; Step 9: In the effectiveness evaluation unit, complete the full-process effectiveness evaluation through quantitative indicators and form feasible optimization suggestions.

[0020] Specifically, the data collected by the demand information collection unit in step two includes: (1) The company’s annual cultural theme, including annual strategic keywords, brand value orientation, annual chronology, core spirit of the leader’s speech and key points of employee care; (2) Program intentions (type / number of people / duration) and special needs (such as cross-departmental cooperation, guest performances, etc.) of each department, including the type of program to be submitted by the department (singing and dancing / skits / recitation / instrumental music, etc.), the range of the number of participants, the estimated performance duration, whether the company's senior management / customers / family members need to participate, cross-departmental cooperation intentions and special props or technical support needs; (3) Employee audience preferences (collected through online questionnaires), including program type preference ranking, participation in interactive sessions, tolerance for duration, attention to award ceremonies, preference for lucky draw formats, and demand during catering and tea breaks; (4) Venue hardware limitations (size / equipment parameters), including stage depth / width / height dimensions, LED screen resolution and size, basic lighting and sound configuration, number of people in the waiting area, number of audience seats and backstage changing / prop storage space conditions; (5) Budget range, including the total budget limit, budget for individual programs (props / costumes / external teachers), venue rental / setup costs, budget for prizes and gifts, and the proportion of emergency reserve funds; (6) Compliance requirements (content review standards), including screening for politically sensitive words, corporate culture compatibility, intellectual property protection standards, security risk assessment standards and key points for content review of live streaming platforms.

[0021] The advantage is that by collecting needs in a structured and multi-dimensional way, subjective and scattered ideas and desires can be transformed into comprehensive, objective and analyzable structured data from the source.

[0022] Specifically, the data analysis unit's three-dimensional intelligent modeling and priority evaluation analysis process in step three is as follows: S1.1. Based on the company's annual cultural theme data and the program intention data of each department, conduct demand matching analysis, evaluate the suitability of cultural theme and program type, generate theme fit score (0-100 points), and select high-match programs to enter the candidate pool. S1.2. Conduct a feasibility analysis based on the budget range data and venue hardware limitation data, assess the budget / venue / human resource carrying capacity, establish a resource constraint model, and eliminate program plans that exceed the carrying capacity. S1.3. Based on employee audience preference data and departmental program intention data, conduct popularity preference analysis, cross-validate the program formats / interaction methods frequently selected by employees, and calculate the audience expectation index for the i-th program type. Identify potential hit shows and niche, risky items; Complete the preliminary planning of the company's annual meeting cultural and artistic activities that meet the company's needs, are feasible and entertaining (including program framework, time allocation and core highlights).

[0023] Specifically, in S1.3, a popularity preference analysis is conducted based on employee audience preference data and program intention data from various departments to calculate the audience expectation index for the i-th program type. The calculation formula is as follows: ; In the formula, denoted as the audience expectation index for the i-th program type, which is the degree of matching between the program application type and the program type preference ranking in the employee questionnaire (0-100 points). This represents the audience preference weight for the i-th program type, i.e., the weight of different program types in employee selection (e.g., 0.35 for song and dance programs, 0.25 for language programs, etc.). This represents the interaction participation coefficient, which is the product of the number of pre-planned interactive segments in the program and the employee interaction participation survey value. This represents the scale impact factor, which is the positive impact of the number of performers on audience appeal (typically 1.0 for 10-20 people, decreasing beyond that). This indicates a special bonus, specifically whether the program includes eye-catching elements such as high-level participation or cross-industry collaboration (0-20 points), used to identify potential hit programs and low-risk, niche programs.

[0024] The advantages are: the introduction of a quantitative expectation value index formula transforms the vague audience preference into specific data indicators. This formula comprehensively considers the basic popularity of the program type, interactive design, scale effect, and special highlights, enabling the system to accurately identify programs with high dissemination potential and on-site appeal. This provides a scientific basis for subsequent resource allocation and process arrangement, thereby effectively enhancing the overall participation in company activities.

[0025] Specifically, the process for generating the resource-bound digital program list in step five of the program planning unit is as follows: S2.1, Benchmark Setting: Based on the demand matching evaluation results in the data analysis unit and the audience expectation index of the i-th program type in the popularity preference analysis. Establish a basic framework for program information, and set data-driven application admission rules and review standards within the program framework; S2.2 Intelligent Application: Submit scripts, audio and video samples, and a list of personnel and resources. The system will conduct a preliminary check for resource conflicts and a preliminary screening for content compliance. If the submission fails, it will be returned for revision. If it passes, it will enter the review pool. S2.4 Review and Selection: A list of entries will be created to enter the review pool. The review panel will score entries online based on four weights: theme relevance, creativity, entertainment value, and feasibility. The system will automatically calculate the total score and sort the entries, generating shortlist and alternate lists. In cases where there are too many similar programs or the scores are close, the system will automatically provide adaptation and integration suggestions, supporting program leaders to make secondary modifications and submit their entries. S2.4 Finalization and Resource Binding: The planner reviews the results and the system's suggestions, confirms the final program list online, and the system automatically binds each program to the stage equipment, costumes, props, gifts and prizes in the resource management unit, generating a final program list with resource tags.

[0026] The advantages are: This unit upgrades program planning from scattered offline emails, forms and meetings to a transparent, efficient and traceable online collaborative process. In particular, through system pre-review, data-driven scoring and online dynamic optimization, the system's review efficiency and fairness can be effectively improved. The final program list and digital binding of resources can lay a solid foundation for subsequent accurate execution and cost accounting.

[0027] Specifically, in step six, after receiving the final program list information, the process control unit executes the entire process of rehearsal scheduling, technical integration, dress rehearsal, and formal performance in sequence. It also implements check-in confirmation, equipment readiness verification, on-stage prompts, and off-stage confirmation through process node control. It executes intercom communication, message push reminders, and countdown warnings through real-time communication scheduling. It triggers timeout skips, fault switching, personnel replacement, and safety evacuation plans through emergency command issuance.

[0028] The advantages are: the unit has established a standardized on-site execution process, which eliminates process interruptions caused by human negligence through node control; ensures that instructions are delivered instantly and information is synchronized through integrated real-time communication; and standardizes the response to emergencies through a preset emergency instruction interface. The three execution schemes digitally connect the work of directors, stage managers, technicians and other positions, making the unit a highly efficient and responsive on-site command center.

[0029] Specifically, in step seven, the visualization monitoring unit displays real-time program progress (current / soon / completed programs and countdowns), resource availability status (props / equipment / personnel check-in status), on-site interactive heat map (voting, bullet comments, lottery participation), and emergency event indicator lights (abnormal status warnings) through multi-dimensional data dashboards. All data is refreshed in real time through graphical interfaces (such as Gantt charts, flowcharts, and dynamic dashboards), and also supports large-screen projection and mobile viewing to ensure that the information of the command team, executors, and actor representatives is synchronized.

[0030] The advantages are: by transforming complex on-site information into intuitive graphics and charts, the threshold for understanding and making decisions about system information is greatly reduced; by supporting simultaneous viewing on multiple devices, the information barriers of the system are broken down, and the combination of front-end and back-end, and on-stage and off-stage, enables the front-end and back-end, as well as the stage and the audience, to make judgments and take actions based on the same facts, thereby improving the overall collaborative efficiency and risk prediction capabilities of the system.

[0031] Specifically, in step eight, the emergency response unit establishes a digital emergency response mechanism, which includes: (1) When the main sound system, lighting or LED screen suddenly fails within 30 minutes before the performance and the backup equipment cannot be activated immediately, a first-level emergency response is initiated. The system automatically triggers the emergency plan, skips the current program and switches to the backup interactive game, pushes the fault code and repair instructions to the technical manager at the same time, and sends a new script to the host. (2) When it is detected that the key program actor has not checked in on the system 15 minutes before the start of the performance and is unreachable by phone, a level 2 emergency handling is carried out. The system automatically activates the backup program and adjusts the order of appearance, sends a new timeline to the process control unit, notifies the host to modify the announcement content, and simultaneously starts the personnel replacement contact mechanism. (3) When it is detected that the actual performance time of a single program exceeds the scheduled time by 15-30% (e.g., a 10-minute program exceeds 15 minutes), a level 2 emergency response is carried out: a timeout warning and a prompt music are sent to the stage manager, the host is notified to compress the subsequent interlude time, and the time quota for the lottery / award ceremony is adjusted simultaneously. (4) When it is detected that the key props required for the program have not been located and checked in on the backstage 5-10 minutes before the performance, a level 3 emergency handling is carried out. The system automatically pushes a list of precise location tasks and alternative solutions (such as a backup prop library) to the props team. At the same time, the program manager is notified to simplify the prop usage process, and the program risk is marked as a yellow warning and the offstage monitoring is strengthened.

[0032] The advantages are: by defining different levels of emergency situations in a scenario-based and process-based manner, the system can automatically match contingency plans and accurately push execution instructions, compressing the response time from minutes to seconds, minimizing human judgment delays and communication errors, thereby ensuring that the performance process can still proceed in an orderly and smooth manner under sudden interference.

[0033] Specifically, in step nine, the effectiveness evaluation unit calculates the overall score of the annual meeting's cultural and artistic activities. This assists in the overall effectiveness evaluation and generates actionable optimization suggestions. The calculation formula is as follows: ; In the formula, , These represent the actual number of programs completed as planned and the total number of programs in the final program list, respectively. *100% indicates the program completion rate, reflecting the ability to implement the plan. , These represent the actual total duration of the activity and the planned total duration, respectively. It indicates the precision of time control and reflects the overall time management capability of the process. Indicates the basic execution score. , , and These represent the number of participants in the vote, the number of people who sent bullet comments, the number of people who participated in the lucky draw, and the total number of employees, respectively. Indicates audience perception score. , These represent the number of programs involving cross-departmental collaboration and the total number of programs, respectively. This indicates the proportion of programs involving cross-departmental collaboration. , These represent the number of cooperating departments and the total number of departments in the company, respectively. Indicates organizational depth rating. The score represents the breadth of organizational collaboration, defined by the proportion and depth of cross-departmental collaborative programs. , , These represent the corresponding weights of the basic execution score, the audience perception score, and the organizational collaboration breadth score, respectively.

[0034] Specifically, the effectiveness evaluation unit is based on the overall score of the annual meeting's cultural and artistic activities. By combining the scores of various sub-indicators, a multi-dimensional attribution analysis is conducted to generate data-driven optimization suggestions for the next round, specifically: (1) Optimization of execution process stability: when <80 points and the basic performance score of the sub-indicator ( When the score for a program is less than 85 points, the system will automatically analyze that it is due to insufficient program completion rate or excessive deviation in time control accuracy. It is recommended that when the system is implemented the following year, the following measures be taken: strengthen node rehearsal and real-time management, such as adding a timed rehearsal to the rehearsal of key programs, and setting flexible buffer time nodes and automatic reminders for high-risk programs in the process control unit. (2) Optimization of audience participation: When <85 points and the sub-indicator audience perception score ( When the score for each item is less than 80, the system will break down the participation data for voting, bullet comments, and lucky draws. The following year, it is recommended to design tiered, low-threshold interactive incentives, such as breaking down large-amount lucky draws into multiple rounds of small-amount instant rewards to enhance the sense of continuous participation, or to optimize the online interactive interface and automatically pop up emotional voting prompts (such as liking the moment of emotion) during the climax of the program to increase the frequency of interaction and emotional resonance. (3) Optimization of synergy for organizational effectiveness: when <70 points and the sub-indicator organizational collaboration breadth score ( When the score for a given item is less than 70, the system will identify the breadth of coverage of collaborating departments. / or the depth of program cooperation ( / To address the specific shortcomings, the following year, it is recommended to: establish an annual Best Cross-Industry Collaboration Award and provide seed funding during the planning stage to encourage joint proposals from different departments; at the same time, add a collaboration matching function to the program planning unit to proactively recommend complementary teams to departments that are interested but lack partners.

[0035] The advantages are: by combining the scoring formula with the threshold rules set by the units, the effectiveness of the company's annual meeting activities can be objectively measured, the system can automatically locate the shortcomings, and the generated specific optimization suggestions can be directly linked to the specific links of the next year's planning, forming a complete data closed loop of planning-execution-evaluation-optimization, and ultimately driving the continuous iterative improvement of the quality of the company's annual meeting activities.

[0036] In summary, this invention transforms corporate annual meeting cultural activities from an experience-driven traditional model to a data-driven, precise, collaborative, and intelligently early warning model by constructing a modular digital management platform that integrates demand collection, intelligent analysis, resource coordination, program planning, process control, on-site monitoring, emergency response, and effect evaluation. Ultimately, it solves the problems of unclear demands, resource misallocation, chaotic execution, uncontrolled risks, and difficulty in measuring effects inherent in traditional annual meeting preparations, thereby significantly improving the organizational efficiency, cultural penetration, employee satisfaction, and overall return on investment for company events.

[0037] Although embodiments of the invention have been shown and described, it will be understood by those skilled in the art that various changes, modifications, substitutions and alterations can be made to these embodiments without departing from the principles and spirit of the invention, the scope of which is defined by the appended claims and their equivalents.

Claims

1. A method for full-process digital management of corporate annual meeting cultural and artistic activities, characterized in that, Includes the following steps: Step 1: Establish a digital management platform for the company's annual meeting, which includes a demand information collection unit, a data analysis unit, a resource management unit, a program planning unit, a process control unit, a visual monitoring unit, an emergency handling unit, and an effect evaluation unit. Step 2: In the demand information collection unit, collect data on the basic conditions, core requirements, and compliance boundaries needed for the preparation of the company's annual meeting cultural and artistic activities; Step 3: The data analysis unit receives the data collected by the demand information collection unit and performs three-dimensional intelligent modeling and priority evaluation analysis. Step 4: In the resource management unit, based on the priority evaluation analysis results and the potential hit program list in the popularity preference analysis of the data analysis unit, prepare stage equipment, costumes, props, and gift prizes resources, and realize online application; Step 5: Based on the demand information and resource output results, the program planning unit initiates online program solicitation, multi-dimensional review and dynamic optimization, and generates a final program list with resource tags. Step Six: Based on the final program list, the process control unit executes the entire process of rehearsal scheduling, technical coordination, dress rehearsal, and formal performance in sequence, through process node control, real-time communication, and emergency command issuance. Step 7: In the visualization monitoring unit, the status of the entire process is displayed in real time through a multi-dimensional data dashboard; Step 8: In the emergency response unit, establish a digital emergency response mechanism to achieve intelligent perception, automatic classification, contingency plan matching, and second-level instruction issuance for emergencies; Step 9: Complete the comprehensive evaluation of the entire process in the effect evaluation unit and formulate optimization suggestions.

2. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: In step two, the demand information collection unit collects data including the company's annual cultural theme, the program intentions and special needs of each department, employee audience preferences, venue hardware limitations, budget range and compliance requirements.

3. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: The data analysis unit in step three performs three-dimensional intelligent modeling and priority evaluation analysis as follows: S1.

1. Based on the company's annual cultural theme data and the program intention data of each department, conduct demand matching analysis, evaluate the suitability of cultural theme and program type, and select high-match programs to enter the candidate pool. S1.

2. Conduct a feasibility analysis based on the budget range data and venue hardware limitation data, assess the budget / venue / human resource carrying capacity, establish a resource constraint model, and eliminate program plans that exceed the carrying capacity. S1.

3. Based on employee audience preference data and departmental program intention data, conduct popularity preference analysis, cross-validate the program formats / interaction methods frequently selected by employees, and calculate the audience expectation index for the i-th program type. Identify potential hit shows and niche, risky items.

4. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 3, characterized in that: In step S1.3, a popularity preference analysis is performed based on employee audience preference data and program intention data from each department to calculate the audience expectation index for the i-th program type. The calculation formula is as follows: ； In the formula, This represents the audience expectation index for the i-th program type. This represents the audience preference weight for the i-th program type. Indicates the interaction engagement coefficient. Indicates the scale influence factor. This indicates a special element bonus.

5. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: The process for generating the resource-bound digital program list in step five is as follows: S2.1, Benchmark Setting: Based on the demand matching evaluation results in the data analysis unit and the audience expectation index of the i-th program type in the popularity preference analysis. Establish a basic framework for program information, and set data-driven application admission rules and review standards within the program framework; S2.2 Intelligent Application: Submit scripts, audio and video samples, and a list of personnel and resources. The system will conduct a preliminary check for resource conflicts and a preliminary screening for content compliance. If the submission fails, it will be returned for revision. If it passes, it will enter the review pool. S2.4 Review and Selection: A list of entries will be created to enter the review pool. The review panel will score entries online based on four weights: theme relevance, creativity, entertainment value, and feasibility. The system will automatically calculate the total score and sort the entries, generating shortlist and alternate lists. In cases where there are too many similar programs or the scores are close, the system will automatically provide adaptation and integration suggestions, supporting program leaders to make secondary modifications and submit their entries. S2.4 Finalization and Resource Binding: The planner reviews the results and the system's suggestions, confirms the final program list online, and the system automatically binds each program to the stage equipment, costumes, props, gifts and prizes in the resource management unit, generating a final program list with resource tags.

6. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: In step six, the process control unit realizes sign-in confirmation, equipment readiness verification, on-site prompts and off-site confirmation through process node control; executes intercom communication, message push reminders and countdown warnings through real-time communication scheduling; and triggers timeout skipping, fault switching, personnel replacement and safety evacuation plans through emergency command issuance.

7. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: In step seven, the visualization monitoring unit displays real-time program progress, resource availability status, on-site interactive heat map, and emergency event indicator lights through a multi-dimensional data dashboard. All data is refreshed in real time through a graphical interface, and it also supports large-screen projection and mobile viewing, enabling synchronization of information between the command team, execution personnel, and actor representatives.

8. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: In step eight, the emergency response unit establishes a digital emergency response mechanism and classifies emergency situations, specifically as follows: (1) When a sudden failure is detected in the main sound system, lighting or LED screen within 30 minutes before the performance and the backup equipment cannot be activated immediately, Level 1 emergency handling shall be carried out. (2) When it is detected that the actors of key programs have not checked in on the system 15 minutes before the start of the performance and are unreachable by phone, a level 2 emergency response shall be initiated; (3) When it is detected that the actual performance time of a single program exceeds the scheduled time by 15-30%, a level-two emergency response shall be initiated; (4) When it is detected that the key props required for the program have not been located and checked in backstage 5-10 minutes before going on stage, a level 3 emergency procedure shall be carried out.

9. The method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 1, characterized in that: In step nine, the effectiveness evaluation unit calculates the overall score of the annual meeting's cultural and artistic activities. To assist in the evaluation of the effectiveness of the entire process, its calculation formula is as follows: ； In the formula, , These represent the actual number of programs completed as planned and the total number of programs in the final program list, respectively. *100% indicates program completion rate. , These represent the actual total duration of the activity and the planned total duration, respectively. Indicates the precision of time control. Indicates the basic execution score. , , and These represent the number of participants in the vote, the number of people who sent bullet comments, the number of people who participated in the lucky draw, and the total number of employees, respectively. Indicates audience perception score. , These represent the number of programs involving cross-departmental collaboration and the total number of programs, respectively. This indicates the proportion of programs involving cross-departmental collaboration. , These represent the number of cooperating departments and the total number of departments in the company, respectively. Indicates organizational depth rating. The score represents the breadth of organizational collaboration, defined by the proportion and depth of cross-departmental collaborative programs. , , These represent the corresponding weights of the basic execution score, the audience perception score, and the organizational collaboration breadth score, respectively.

10. A method for full-process digital management of corporate annual meeting cultural and artistic activities according to claim 9, characterized in that: The effectiveness evaluation unit is based on the overall score of the annual meeting's cultural and artistic activities. By combining the scores of various sub-indicators, a multi-dimensional attribution analysis is conducted to generate data-driven optimization suggestions for the next round, specifically: (1) When When the score is less than 80 and the basic execution score of the sub-indicator is less than 85, the system will automatically analyze that it is due to insufficient program completion rate or excessive deviation in time control precision. (2) When When the score is less than 85 and the audience perception score of the sub-indicator is less than 80, the system will further break down the participation data of voting, bullet comments and lottery. (3) When When the score is less than 75 and the sub-indicator organizational collaboration breadth score is less than 70, the system will identify specific shortcomings in the breadth of cooperation coverage or the depth of program cooperation.

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