Intelligent conference room management method and intelligent conference room system

Abstract

A method for intelligent conference room management and an intelligent conference room system are disclosed. The method includes initiating a pre-meeting self-test program via a main control device installed in the conference room. The self-test program includes the following operations: controlling a display device to display a self-test image, and controlling a photographic device to capture a test image corresponding to the self-test image; determining whether the photographic device has an abnormality based on the self-test image and the test image, and controlling a speaker to generate a self-test audio signal and a sound receiving device to receive a sampled audio signal corresponding to the self-test audio signal to generate a test abnormality signal. The abnormality detection signal is then transmitted to an electronic device for notification, thereby eliminating abnormalities in the conference room equipment before the meeting begins. Therefore, the method can be executed through an application program installed with the electronic device, thereby improving the efficiency of conference room control and meeting processes and enhancing the quality of meetings.

Description

Technical Field

[0001] This case relates to a management method and system, and more particularly to an intelligent conference room management method and intelligent conference room system. Background Art

[0002] A comprehensive review of the features of current video conferencing products on the market reveals that successful installation, operation, and troubleshooting require a certain level of technical expertise. For the average user, arriving at a conference room often leaves them at a loss as to how to operate the equipment. Furthermore, even if users are familiar with the equipment's operation, the wide variety of video conferencing products and brands makes it difficult to guarantee proper operation for every meeting. Calling in technicians to troubleshoot issues immediately after a meeting is underway wastes the time of all attendees and creates a negative impression for clients, VIPs, or superiors. Furthermore, existing systems for issuing meeting notifications are cumbersome and often require separate, independent systems. For example, the email system can only issue meeting notifications, while the meeting room reservation system operates independently. These independent systems increase operational inconvenience.

[0003] Therefore, how to improve the efficiency and quality of video conferencing systems is a technical problem faced by technicians in this technical field. Summary of the Invention

[0004] This summary is intended to provide a simplified summary of the present disclosure so that readers can have a basic understanding of the present disclosure. This summary is not a complete overview of the present disclosure and is not intended to identify important / critical elements of the present disclosure or to define the scope of the present disclosure.

[0005] According to one embodiment of the present case, a method for intelligent conference room management is disclosed, which includes initiating a self-test program before a meeting through a main control device installed in the conference room. The self-test program includes automatically testing the photographic device, sound receiving device, speaker, and lighting device installed in the conference room. The self-test program includes the following operations: controlling the display device to display a self-test image, and controlling the photographic device to capture a detection image corresponding to the self-test image. Then, judging whether the photographic device has an abnormality based on the self-test image and the detection image. When it is determined that the photographic device has an abnormality, a test abnormality signal is generated. Furthermore, controlling the speaker to generate a self-test audio signal and controlling the sound receiving device to receive a sampled audio signal corresponding to the self-test audio signal. Judging whether the sound receiving device has an abnormality based on the self-test audio signal and the sampled audio signal, when it is determined that the sound receiving device has an abnormality, a test abnormality signal is generated. Furthermore, transmitting the detection abnormality signal to the electronic device for notification, so that the abnormality of the conference room equipment is eliminated before the meeting begins.

[0006] According to one embodiment, the self-test procedure includes controlling the display device to generate an indication message so that a tester performs an action according to the indication message; and the main control device determines whether a motion signal generated by a motion sensing device installed in the conference room corresponding to the action is received to determine whether there is an abnormality in the motion sensing device.

[0007] According to one embodiment, the self-detection procedure includes controlling the photographic device to capture a panoramic image of the conference room to analyze the ambient brightness and color temperature in the conference room, and controlling the brightness and color temperature of the lighting device to adjust the ambient brightness and color temperature to a target value.

[0008] According to one embodiment, a meeting time and a list of attendees for the conference room are reserved through the electronic device; and when no meeting is reserved for the conference room within a first preparation time before the meeting time, the self-detection program is executed through the main control device to complete abnormality elimination before the meeting starts.

[0009] According to one embodiment, a meeting notice is sent to the electronic devices of all participants at a second preparation time before the meeting time, wherein the second preparation time is less than the first preparation time.

[0010] According to one embodiment, the camera captures an entry time and a user image of the conference room to obtain personal data, and records the personal data and the entry time into meeting status data to update the meeting status of the conference room.

[0011] According to one embodiment, the meeting status data is compared with the attendee list at a third preparation time before the meeting time to send a meeting reminder message to the electronic device of the absentee, wherein the third preparation time is less than the second preparation time.

[0012] According to one embodiment, during the meeting time, the camera device continuously captures the images of the users entering and leaving the meeting room, and the main control device continuously updates the meeting status data based on the personal data of the user images.

[0013] According to one embodiment, during the meeting time, the main control device controls the lighting device according to a motion signal generated by a motion sensing device installed in the meeting room to detect the ambient light source in the meeting room and automatically adjust the brightness of the lighting device.

[0014] According to one embodiment, at a first end reminder time before the end of the meeting time of the conference room, an end reminder message is output on the display device to notify that the available time of the conference room is about to end; and if the conference room has no other meetings scheduled after the end of the meeting time, an option to extend the use of the conference room is output on the display device.

[0015] According to one embodiment, if the conference room has other meetings scheduled after the meeting time, a search is performed to see if there are other available conference rooms; and other idle conference rooms other than the conference room are searched in a database based on an extended usage time to automatically reserve available conference rooms.

[0016] According to another embodiment, a smart conference room system is disclosed, comprising a camera, a sound receiver, a speaker, a lighting device, and a main control device. The main control device is communicatively connected to the camera, sound receiver, speaker, and lighting device. The main control device, the camera, sound receiver, speaker, and lighting device are located in a conference room. The main control device is configured to initiate a self-test process before a meeting to automatically test the camera, sound receiver, speaker, and lighting device. The main control device is configured to control a display device to display a self-test image and to control the camera to capture a test image corresponding to the self-test image. The main control device is then configured to determine whether the camera has an abnormality based on the self-test image and the test image. If an abnormality is determined in the camera, a test abnormality signal is generated. Furthermore, the main control device controls the speaker to generate a self-test audio signal and controls the sound receiver to receive a sampled audio signal corresponding to the self-test audio signal. Based on the sampled audio signal, the sound receiver is determined to have an abnormality. If an abnormality is determined in the sound receiver, a test abnormality signal is generated. Furthermore, the test abnormality signal is transmitted to an electronic device for notification, thereby eliminating any abnormalities in the conference room equipment before the meeting begins.

[0017] According to one embodiment, the main control device is further configured to control the display device to generate an indication message, so that a tester performs an action according to the indication message; and to determine whether a motion signal generated by a motion sensing device installed in the conference room corresponding to the action is received to determine whether there is an abnormality in the motion sensing device.

[0018] According to one embodiment, the main control device is further configured to control the photographic device to capture a panoramic image of the conference room to analyze the ambient brightness and color temperature in the conference room, and to control the brightness and color temperature of the lighting device to adjust the ambient brightness and color temperature to a target value.

[0019] According to one embodiment, the electronic device reserves a meeting time and a list of participants for the conference room; when no meeting is scheduled for the conference room within a first preparation time before the meeting time, the main control device executes the self-detection program to complete abnormality elimination before the meeting starts.

[0020] According to one embodiment, the main control device is further configured to send a meeting notification to the electronic devices of all participants at a second preparation time before the meeting time, wherein the second preparation time is less than the first preparation time.

[0021] According to one embodiment, the photographic device captures an entry time and a user image of the conference room to obtain personal data, and the main control device records the personal data and the entry time into meeting status data to update the meeting status of the conference room.

[0022] According to one embodiment, the main control device is further configured to compare the meeting status data with the attendee list at a third preparation time before the meeting time to send a meeting reminder message to the electronic device of the absentee, wherein the third preparation time is less than the second preparation time.

[0023] According to one embodiment, during the meeting time, the camera device continuously captures the images of the users entering and leaving the meeting room, and continuously updates the meeting status data according to the personal data of the user images through the main control device.

[0024] According to one embodiment, the device further includes: a motion sensing device disposed in the conference room and communicatively connected to the main control device, wherein the motion sensing device is configured to generate a motion signal; wherein the main control device is further configured to control the lighting device to detect the ambient light source in the conference room and automatically adjust the brightness of the lighting device upon receiving the motion signal.

[0025] According to one embodiment, the main control device is further configured to: output an end reminder message on the display device at a first end reminder time before the end of the meeting time of the conference room to notify that the available time of the conference room is about to end; and if the conference room has no other meetings scheduled after the end of the meeting time, output an option to extend the use of the conference room on the display device.

[0026] According to one embodiment, if the conference room has other meetings scheduled after the meeting time, a search is performed to see if there are other available conference rooms; and other idle conference rooms other than the conference room are searched in a database based on an extended usage time to automatically reserve available conference rooms. BRIEF DESCRIPTION OF THE DRAWINGS

[0027] The following detailed description, when read in conjunction with the accompanying drawings, will facilitate a better understanding of the aspects of this disclosure. It should be noted that, due to practical requirements for illustration, the features in the drawings are not necessarily drawn to scale. In fact, the dimensions of the features may be arbitrarily increased or decreased for clarity of discussion.

[0028] Figure 1 A schematic diagram illustrating the configuration of a management system for managing an intelligent conference room system according to some embodiments of the present invention is shown.

[0029] Figure 2 A block diagram of components of an intelligent conference room system according to some embodiments of the present invention is shown.

[0030] Figure 3 A schematic diagram illustrating a flow chart of a conference room intelligent management method according to some embodiments of the present invention is shown.

[0031] Figure 4 A schematic diagram illustrating a flow chart of a conference room intelligent management method according to some embodiments of the present invention is shown.

[0032] Figure 5 A schematic diagram illustrating a flow chart of a conference room intelligent management method according to some embodiments of the present invention is shown.

[0033] Figure 6 A schematic diagram illustrating a flow chart of a conference room intelligent management method according to some embodiments of the present invention is shown.

[0034] Figure 7 A schematic diagram illustrating a flow chart of a conference room intelligent management method according to some embodiments of the present invention is shown.

[0035]

Explanation of symbols

[0036] 10: Management System

[0037] 100: Intelligent conference room system

[0038] 110: Main control device

[0039] 120: Radio receiver

[0040] 130:Photographic Installation

[0041] 140: Speaker

[0042] 150:Lighting device

[0043] 160: Display device

[0044] 170: Motion sensing device

[0045] 180: Communication device

[0046] 200: Gateway

[0047] 300: Electronic devices

[0048] 400: Cloud service server

[0049] 500, 600, 700, 800, 900: Intelligent management method for conference rooms

[0050] S505~S580: Steps

[0051] S605~S630: Steps

[0052] S705~S730: Steps

[0053] S805~S860: Steps

[0054] S905~S955: Steps DETAILED DESCRIPTION

[0055] The following disclosure provides many different embodiments to implement the different features of the present invention. The following describes embodiments of components and arrangements to simplify the present invention. Of course, these embodiments are merely exemplary and are not intended to be restrictive. For example, the use of terms such as "first" and "second" to describe components in the present invention is merely to distinguish between identical or similar components or operations. These terms are not intended to limit the technical components of the present invention, nor are they intended to limit the order or sequence of operations. In addition, the present invention may repeat component symbols and / or letters in each embodiment, and the same technical terms may use the same and / or corresponding component symbols in each embodiment. This repetition is for the purpose of simplicity and clarity, and does not in itself indicate the relationship between the various embodiments and / or configurations discussed.

[0056] Please refer to Figure 1 , which illustrates a configuration diagram of a management system 10 for managing an intelligent conference room system 100 according to some embodiments of the present invention. Figure 1 As shown, the management system 10 includes an intelligent conference room system 100, a gateway 200, an electronic device 300, and a cloud service server 400. The intelligent conference room system 100 is communicatively connected to the gateway 200. The electronic device 300 is communicatively connected to the gateway 200. The gateway 200 is communicatively connected to the cloud service server 400. In some embodiments, the intelligent conference room system 100 is set in each conference room of the enterprise. The management system 10 can include multiple intelligent conference room systems 100, so that each conference room in the enterprise can be configured with a corresponding intelligent conference room system 100. To simplify the description, the subsequent description of this case uses one intelligent conference room system 100 as a representative, and this case is not limited to this.

[0057] In some embodiments, the cloud service server 400 manages conference room equipment maintenance, conference room reservations and scheduling, monitoring the meeting status of each conference room, remote conferencing between conference rooms, and scheduling conference connections for multiple intelligent conference room systems 100. The cloud service server 400 can be a private cloud, public cloud, or hybrid cloud located within an enterprise's intranet. The cloud service server 400 can utilize managed service functions, such as data transmission services and data computing services.

[0058] In some embodiments, the intelligent conference room system 100, gateway 200, electronic device 300, and cloud service server 400 are configured with applications that can perform management operations related to conference rooms. For example, when a user wants to reserve a conference room, they can operate the application on the electronic device 300, such as viewing and selecting available conference rooms and free time slots on the user interface, to perform operations such as reserving, changing, or canceling a conference room.

[0059] In some embodiments, the conference room status data is stored in a storage medium (e.g., a meeting status database) of the cloud service server 400. For example, an application of the electronic device 300 performs conference room-related operations by accessing the conference room status data on the cloud service server 400.

[0060] In some embodiments, the devices of the intelligent conference room system 100 can execute a self-test program so that the management system 10 can monitor the maintenance and management of the intelligent conference room system 100. The self-test program will be described below.

[0061] Please refer to Figure 2 , which illustrates a block diagram of components of an intelligent conference room system 100 according to some embodiments of the present invention. The intelligent conference room system 100 includes a main control device 110, a sound receiving device 120, a camera device 130, a speaker 140, a lighting device 150, a display device 160, a motion sensing device 170, and a communication device 180. Figure 2 As shown, the main control device 110 is electrically or communicatively connected to the sound receiving device 120, the camera device 130, the speaker 140, the lighting device 150, the display device 160, the motion sensing device 170, and the communication device 180. In some embodiments, the components of the intelligent conference room system 100 are installed in the conference room to serve as the necessary devices for users during meetings.

[0062] In some embodiments, the camera 130 may be a 360-degree camera for capturing a panoramic video of each participant in the conference room, such as at a conference table. The speaker 140 may be a microphone array for capturing sounds in the conference room.

[0063] In some embodiments, the intelligent conference room system 100 is connected to the Figure 1 The gateway 200 is connected to the electronic device 300 and the cloud service server 400.

[0064] To facilitate understanding and managing the intelligent conference room system 100, please refer to the following descriptions Figure 2 Components and Figure 3 process.

[0065] Figure 3 A flow chart of a conference room intelligent management method 500 according to some embodiments of the present case is shown. The conference room intelligent management method 500 includes a self-detection program executed when installing components in the conference room to detect whether the devices in these conference rooms have been correctly installed to provide device functions. In some embodiments, after the user makes an appointment to the conference room, before the meeting time starts, the intelligent conference room system 100 will also execute a self-detection program to detect whether the devices in the conference room can provide device functions normally. The purpose of the self-detection program is to provide technical personnel with troubleshooting or assist in checking whether it is correctly installed during the installation phase, or to have the intelligent conference room system 100 perform a self-detection before the meeting starts. If a device function abnormality is detected, a message can be immediately sent to the technical personnel to eliminate the abnormality to ensure that the meeting can proceed at the scheduled time, without the need for the participants to eliminate the abnormality themselves, and to avoid the abnormality elimination program occupying the scheduled meeting time. The self-detection program of the conference room intelligent management method 500 is described in detail in Figure 3 .

[0066] In step S505 , the display device 160 is controlled to display a self-test image, and the photographing device 130 is controlled to capture a detection image corresponding to the self-test image.

[0067] In some embodiments, the display device 160 displays a self-test image, which may include a specific pattern, color ratio, etc. In a normal installation or configuration environment, the camera 130 faces the display device 160. During the test, the camera 130 captures a test image.

[0068] In step S510 , it is determined whether the photographing device 130 has any abnormality according to the self-test image and the detection image.

[0069] In some embodiments, during the process of determining whether the camera device 130 is functioning properly (e.g., whether it is correctly installed, whether the sensor chip is damaged, etc.), the position of the self-test image within the test image is determined to be within a predetermined range. For example, the test image may include the entire or partial self-test image. If the test image only captures a portion of the self-test image and / or the self-test image's position within the test image is outside the predetermined range, the test image is determined to be abnormal, e.g., there is a problem with the installation position of the camera device 160 or it was moved by the user in the previous meeting after installation. In this case, the self-test process determines that the camera device 160 is abnormal. In other embodiments, the self-test process also determines whether the camera device 160 is functioning properly based on the pixel values ​​of the test image. The sensing function of the camera device 160 may vary depending on software settings or the chip's own capabilities. In this embodiment, if the pixel values ​​of the test image further do not meet a predetermined value (e.g., if they do not match the color distribution perceived by the human brain or experience), this indicates that the camera device 160 is abnormal.

[0070] In some embodiments, if the camera device 160 is determined to be abnormal in step S510, step S580 is executed. In step S580, the main control device 110 generates a test abnormality signal and transmits it to the electronic device 300 via the communication device 180. In some embodiments, the test abnormality signal can be a push message sent to the electronic device 300. The push message records information such as the conference room where the abnormal device is located, the equipment item, and the cause of the abnormality. This allows users (e.g., technicians) to clearly obtain the information and quickly troubleshoot the problem at the destination conference room.

[0071] If it is determined in step S510 that the photographing device 160 operates normally, step S515 is executed.

[0072] In step S515, the speaker 140 is controlled to generate a self-test audio signal and the sound receiving device 120 is controlled to receive a sampled audio signal corresponding to the self-test audio signal. In some embodiments, the speaker 140 will first play a preset self-test audio signal (for example, a piece of music, voice, or a combination thereof), and then the sound receiving device 120 will receive a sampled audio signal. When the function of the sound receiving device 120 remains normal, the signal content, signal value, etc. of the sampled audio signal will be the same or similar to the self-test audio signal. Therefore, if the difference between the sampled audio signal and the self-test audio signal is higher than the audio threshold value, it is possible that there is an abnormality in the sound receiving function of the sound receiving device 120. In other embodiments, if an abnormality is detected in the sampled audio signal, it is also possible that there is an abnormality in the playback function of the speaker 140.

[0073] In step S520, a determination is made as to whether the sound receiving device 120 is abnormal based on the self-test audio signal and the sampled audio signal. In some embodiments, if the sound receiving device 120 or the speaker 140 is determined to be abnormal in step S520, step S580 is executed. The description of step S580 is provided above and will not be repeated here for the sake of brevity.

[0074] If it is determined in step S520 that the sound receiving device 120 and the speaker 140 are operating normally, step S525 is executed.

[0075] In step S525, the camera 130 is controlled to capture a panoramic image of the conference room to analyze the ambient brightness and color temperature therein, and the brightness and color temperature of the lighting device 150 are controlled to adjust the ambient brightness and color temperature to a target value. In some embodiments, the panoramic image can be used to analyze the ambient light source in the conference room. For example, if the overall brightness or color temperature of the panoramic image is insufficient and could affect the progress of the meeting, or if the brightness of a portion of the panoramic image is insufficient or the color temperature deviates from the target value, the overall brightness / color temperature of the lighting device 150 is controlled. Alternatively, based on the portion of the panoramic image with insufficient brightness or color temperature deviating from the target value, the location of the conference room in the portion corresponding to the portion of the panoramic image is obtained, and the brightness / color temperature of the lighting device 150 within that location is controlled. It is worth noting that the lighting device 150 includes multiple lighting units, and the brightness and color temperature of each lighting unit can be individually controlled. In step S530, it is determined whether the lighting device 150 has any abnormalities. In some embodiments, if the adjustment result still cannot reach the target value during the aforementioned process of adjusting the brightness and color temperature of one or more lighting units, it means that there is an abnormality in the lighting device 150.

[0076] If the lighting device 150 is determined to be abnormal in step S530, step S580 is executed. The description of step S580 is as shown above, and for the sake of brevity, it will not be repeated here.

[0077] If it is determined in step S530 that the lighting device 150 operates normally, step S535 is executed.

[0078] In step S535, the display device 160 is controlled to generate an instruction message, prompting the tester to perform an action according to the instruction message. The main control device 110 then determines whether it has received a motion signal corresponding to the action generated by the motion sensing device 170 installed in the conference room, thereby detecting whether the motion sensing device 170 is functioning properly. In some embodiments, after installing the motion sensing device 170, a technician may need to test whether the motion sensing device 170 is functioning properly. The technician can trigger the display device 160 to display an instruction message, such as "Please leave the conference room to detect human movement," through the user interface or physical buttons of the main control device 110 or electronic device 300. After viewing the instruction message, the technician leaves the conference room and then reenters it, allowing the motion sensing device 170 to determine whether human movement is detected within the test time. If human movement is detected within the test time, the motion sensing device 170 is determined to be functioning properly.

[0079] After determining whether the motion sensing device 170 is abnormal, if the motion sensing device 170 is determined to be abnormal in step S540, step S580 is executed. The description of step S580 is as shown above, and for the sake of brevity, it will not be repeated here.

[0080] If the motion sensing device 170 is determined to be normal in step S540, then in step S560, the self-test process is completed and the intelligent conference room system enters the standby mode. It is worth mentioning that the four steps of step S505 and step S510, step S515 and step S520, step S525 and step S530, step S535 and step S540 can be executed in any order. The intelligent conference room management method 500 is not limited to Figure 3 The order of steps shown.

[0081] Please refer to Figure 4 , which illustrates a flow chart of a conference room intelligent management method 600 according to some embodiments of the present invention. The conference room intelligent management method 600 is used to detect whether an idle conference room (i.e., not booked) is occupied by a user. To facilitate understanding of the conference room intelligent management method 600, please refer to the following description. Figure 2 Components and Figure 4 process.

[0082] In step S605 , in the idle state, the intelligent conference room system 100 is automatically set to a standby state. In some embodiments, the intelligent conference room system 100 turns off the lighting device 150 and the display device 160 to save energy.

[0083] In step S610, the intelligent conference room system 100 automatically switches to active mode based on a sensing signal generated by the motion sensing device 170. In some embodiments, if a user enters the conference room, the motion sensing device 170 detects a human presence. At this point, the intelligent conference room system 100 automatically activates the lighting device 150, display device 160, and other devices to facilitate the meeting.

[0084] In step S615, the user identity is identified based on the image captured by the camera 130. In some embodiments, the user entering the conference room may not have reserved the conference room, and the identity of the user entering the conference room is identified to determine whether the conference room is in the correct usage schedule.

[0085] In step S620, it is determined whether the user meets the reservation user data. In some embodiments, the reservation user data may be reservation registration data recorded in a database, such as the name of the attendee, employee number, biometrics, meeting name, conference room number, etc. The image of step S615 will be used to compare the biometrics of the attendees in the database, such as facial recognition. If the attendee data is found, it means that the user entering the conference room is the expected case, and step S625 is executed. If the attendee data cannot be found, it means that the user entering the conference room is not the expected case, and step S630 is executed.

[0086] In step S625, the scheduled meeting data is displayed on the display device 160. For example, if the person entering is about to participate in the meeting, the meeting data previously uploaded to the database, such as the meeting schedule, attendee list, and meeting data, is downloaded to the smart conference room system 100 and displayed on the display device 160.

[0087] In step S630, a reminder message of occupying the conference room is displayed on the display device 160. Since all users should abide by the rules, anyone who needs to use the conference room should register for the conference room. In this embodiment, if a user occupies the conference room without making an appointment, this will affect those who really need to use it. Therefore, after a period of time after detecting that the conference room is occupied, the display device 160 will display a reminder message to remind the occupying user to leave as soon as possible or register for use. In other embodiments, if it is continuously detected that the occupying user is still in the conference room, the smart conference room system 100 is forced to switch to sleep mode and turn off the devices in the conference room to save energy waste.

[0088] Please refer to Figure 5, which depicts a flow chart of a conference room intelligent management method 700 according to some embodiments of the present invention. The conference room intelligent management method 700 is used to manage the reservation registration of the conference room. To facilitate understanding of the conference room intelligent management method 700, please refer to the following description. Figure 1 and Figure 2 Components and Figure 5 process.

[0089] In step S705, the application of the electronic device 300 is connected to the cloud service server 400 to read the conference room registration database. In some embodiments, the user can view the registration status of the conference room through the user interface.

[0090] In step S710 , the reservation date and time are input to search for an idle conference room. In some embodiments, the electronic device 300 obtains data from a conference room database for the user to subsequently register.

[0091] In step S715, the conference room number is entered to register. In some embodiments, the user reserves the meeting time and attendee list for the conference room via the electronic device 300. In other embodiments, the user may also directly enter one or more conference room numbers to register for the meeting. For example, for a small meeting, simply registering for one conference room is sufficient. For a large meeting, such as one involving users from different departments, buildings, regions, or countries, multiple conference rooms may need to be reserved for the same meeting.

[0092] In step S720 , the system automatically detects whether the input conference room number is occupied. The management system 10 connects to the intelligent conference room system 100 associated with the conference room number via the conference room number and determines whether the conference room is occupied by checking whether the camera 130 , lighting device 150 , motion sensor 170 , etc. are currently enabled.

[0093] If the conference room is determined to be occupied in step S720, a call is then initiated in step S725 with the intelligent conference room system 100 of the conference room via the electronic device 300 to coordinate whether the user can leave the conference room. In some embodiments, if the user urgently schedules an upcoming meeting, steps S720 and S725 can be used to schedule a conference room and efficiently communicate and coordinate with the people in the conference room. This allows the user who has reserved the conference room to complete the meeting preparations before the meeting begins, without having to waste time walking to the conference room to confirm whether it is occupied.

[0094] If it is determined in step S720 that the conference room is not occupied, the conference room reservation registration is completed in step S730. In some embodiments, the conference data, the list of participants and their contact information can be input at the same time in step S730.

[0095] Please refer to Figure 6 , which illustrates a flow chart of a conference room intelligent management method 800 according to some embodiments of the present case. The conference room intelligent management method 800 is used to automatically manage the procedures before the conference room is used. For example, a user has registered a meeting, its meeting time and attendee list in a conference room on the system. Before the meeting starts, it is generally referred to as before the conference room is used. The conference room intelligent management method of this case is for procedures before each meeting starts, during, and about to end. To facilitate understanding of the conference room intelligent management method 800, please refer to the following description. Figure 1 and Figure 2 Components and Figure 6 process.

[0096] In step S805, a meeting room number and meeting time are reserved in the meeting room database. For example, the meeting room number is M100 and the meeting time is 2020 / 05 / 21, 14:00. The reservation registration procedure is as follows Figure 5 The description will not be repeated here.

[0097] In step S810, a determination is made as to whether the current time has reached a first preparation time before the meeting time. In some embodiments, the first preparation time is 30 minutes. For example, the current time is 1:30 PM on May 21, 2020, and the meeting time is 2:00 PM on May 21, 2020. In step S810, the cloud service server 400 triggers the following process 30 minutes before each meeting.

[0098] In step S815, a determination is made as to whether the conference room is currently in use. In some embodiments, the cloud service server 400 retrieves the conference room number and meeting time from the reservation registration data in the conference room database to determine whether a meeting is currently in progress in the conference room. For example, if the reservation registration data indicates that another meeting is currently in progress in conference room M100, step S820 is executed. If no meeting is currently in progress in conference room M100, step S860 is executed.

[0099] In step S820, a determination is made as to whether the current time has reached a second preparation time before the meeting time. In some embodiments, the second preparation time is 15 minutes. For example, the current time is 13:45 on May 21, 2020, and the meeting time is 14:00 on May 21, 2020. In step S820, the cloud service server 400 triggers the following process 15 minutes before each meeting. In some embodiments, the second preparation time is less than the first preparation time.

[0100] In step S825, a meeting notification reminder is sent to the electronic device 300. For example, the cloud service server 400 can send a notification to the electronic device 300 based on the attendee list recorded during the appointment registration through the application program to remind the attendees of the upcoming meeting.

[0101] In step S830, the meeting status data in the meeting room is updated via the intelligent conference room system 100. In some embodiments, the camera 130 captures an image of the user entering the meeting room and performs image recognition to obtain personal data (for example, by using a pre-established employee database to identify the captured facial image to obtain employee data such as employee ID and contact information). The intelligent conference room system 100 displays the personal data on the display device 160. In some embodiments, the intelligent conference room system 100 records the personal data and entry time in the meeting status data so that other users can query the meeting status.

[0102] It is worth mentioning that step S825 and step S830 can be regarded as a set of steps, which are executed multiple times before the meeting is officially held to issue one or more meeting reminders.

[0103] In some embodiments, the intelligent conference room system 100 sends a meeting reminder message to the absentee's electronic device 300 at a third preparation time, e.g., 5 minutes, before the meeting to notify the attendee of their upcoming absence. The third preparation time is less than the second preparation time.

[0104] Returning to step S815, if there is no meeting going on in the conference room M100, the intelligent conference room system 100 will execute a self-detection program to eliminate abnormalities before the meeting officially begins. The self-detection program is described above. Figure 3 In some embodiments, if the self-detection process is completed without any abnormal problems, the conference room remains closed and step S820 is executed.

[0105] Please refer to Figure 7 , which depicts a flow chart of a conference room intelligent management method 900 according to some embodiments of the present invention. The conference room intelligent management method 900 is used to automatically manage the process of conference room use and termination. To facilitate understanding of the conference room intelligent management method 900, please refer to the following description. Figure 1 and Figure 2 Components and Figure 7 process.

[0106] In step S905, the main control device 110 controls the lighting device 150 based on the motion signal generated by the motion sensor device 170 installed in the conference room to detect the ambient light in the conference room and automatically adjust the brightness of the lighting device 150. In some embodiments, the camera device 130 captures a panoramic image of the conference room (e.g., a 360-degree camera) and uses image stitching technology to stitch all facial images onto the same screen. In some embodiments, users can also share the image via the electronic device 300 to the display device 160, instantly transmitting the information to everyone in the conference room for viewing, making the meeting more streamlined.

[0107] In step S910 , images of users entering / leaving the conference room are captured. In some embodiments, the intelligent conference room system 100 continuously detects the participation status in the conference room and records the users entering / leaving the conference room.

[0108] Step S915: Check whether the current time has reached the first end reminder time before the end of the meeting. In some embodiments, the first end reminder time is 15 minutes. For example, the current time is 2020 / 05 / 21, 3:45 PM, and the scheduled meeting time range is 2020 / 05 / 21, 2:00 PM to 4:00 PM. In some embodiments, if the current time is 15 minutes before the end of the meeting, proceed to step S920.

[0109] In step S920, an end reminder message is displayed. In some embodiments, the intelligent conference room system 100 may output a reminder message on the display device 160 and / or the electronic device 300 15 minutes before the end of the meeting time to remind the participants that the scheduled meeting time in the conference room is about to end and they need to quickly summarize the meeting.

[0110] In step S925, a check is performed to determine whether the current time has reached a second end reminder time before the end of the meeting. The second end reminder time is less than the first end reminder time. In some embodiments, the second end reminder time is 5 minutes. For example, the current time is 3:55 PM on May 21, 2020, and the scheduled meeting time period is 2:00 PM to 4:00 PM on May 21, 2020. In some embodiments, if the current time is 5 minutes before the end of the meeting, step S930 is executed.

[0111] In step S930, it is determined whether the meeting time needs to be extended. In some embodiments, an option to extend the meeting time is displayed on the display device 160. If the meeting does not need to be extended, step S935 is executed.

[0112] In step S935 , the intelligent conference room system 100 enters a dormant state. In some embodiments, as participants gradually leave the conference room, the intelligent conference room system 100 gradually turns off the device power and gradually dims the brightness of the lighting device 150 until it is completely turned off.

[0113] In step S930, if the participant needs to extend the meeting, step S940 is executed. In step S940, it is determined whether the current conference room has been reserved by other users. In some embodiments, the smart conference room system 100 stores reservation registration data locally. The smart conference room system 100 will search for the conference room to see if it has been reserved in the next time based on the current time. For example, if the current time is 2020 / 05 / 21, 15:58, and the conference room used is numbered M100, the smart conference room system 100 will search whether the conference room M100 has been reserved after 2020 / 05 / 21, 16:00. If the conference room is an idle conference room, step S945 is executed.

[0114] In step S945, the smart conference room system 100 automatically registers to extend the currently used conference room. In some embodiments, the smart conference room system 100 registers a meeting time in the local database and / or the conference room database of the cloud service server 400, such as 2020 / 05 / 21, 16:00-17:00. In this way, the meeting time can be automatically extended without the need to perform the above-mentioned Figure 4 The meeting room reservation procedure.

[0115] In step S940, if the conference room is reserved by another user, step S950 is executed. In step S950, other available conference rooms are searched. In some embodiments, the cloud service server 400 searches the conference room database based on the current time. For example, if the current time is 2020 / 05 / 21, 3:58 PM, the cloud service server 400 will search for available conference rooms after 2020 / 05 / 21, 4:00 PM.

[0116] In some embodiments, the cloud service server 400 provides a general search mode and a queue-jumping conference room mode. For example, the cloud service server 400 searches for idle conference rooms based on a priority. The cloud service server 400 can search for idle conference rooms based on the closest conference room and the closest free time (for example, the meeting end time of all conference rooms is 16:30, and the earliest reservation can only be made for the conference room at 16:30). If an available conference room is found, the subsequent meeting time and related meeting data will be copied from the smart conference room system 100 of the first conference room to the smart conference room system of the second conference room according to the idle conference room found by the general search mode, so as to extend the subsequent meeting to the newly registered second conference room. In this way, the step of booking and registering other idle conference rooms in step S955 is completed.

[0117] In other embodiments, the cloud service server 400 may also perform queue-jump registration for a reserved conference room based on the conference level (e.g., the level of the conference content, etc.). During the queue-jump registration process, the user can communicate and coordinate with the smart conference room system of another conference room through the smart conference room system of the first conference room. After the coordination is completed, in queue-jump mode, the subsequent meeting time and related meeting data are copied from the smart conference room system 100 of the first conference room to the smart conference room system of the second conference room that has been queued, thereby extending the subsequent meeting to the newly registered second conference room. In this way, the step of reserving and registering other idle conference rooms in step S955 is completed.

[0118] In some embodiments, a non-transitory computer readable recording medium is provided, which can store a plurality of program codes. The program codes are loaded into a computer readable recording medium. Figure 1 After executing at least one of the smart conference room system 100, the gateway 200, the electronic device 300 and the cloud service server 400, the program code is executed to perform the following Figures 3 to 7 At least one step of the intelligent conference room management method.

[0119] Please refer back Figure 1 The electronic device 300 may be implemented as, but not limited to, a portable electronic device, a mobile device, a tablet computer, a personal digital assistant (PDA), a wearable device, or a notebook computer.

[0120] Please refer back Figure 1, data can be transmitted between the components of the management system 10 through a network, and the network can include a cable network, a wired network, a fiber optic network, a telecommunications network, an intranet, the Internet, a local area network (LAN), a wide area network (WAN), a wireless local area network (WLAN), a metropolitan area network (MAN), a public switched telephone network (PSTN), a Bluetooth network, a ZigBee network, a near field communication (NFC) network or the like or any combination thereof.

[0121] Please refer back Figure 2 The communication device 180 can be implemented as a device supporting Global System for Mobile communication (GSM), Long Term Evolution (LTE), 5th generation mobile networks, Worldwide interoperability for Microwave Access (WiMAX), Wireless Fidelity (Wi-Fi), IEEE 802.11 communication standard technology, Bluetooth technology or wired network.

[0122] In some embodiments, the intelligent conference room system 100 further includes a storage medium (not shown) for storing at least the conference room database. The storage medium may be implemented as, but is not limited to, random access memory (RAM), non-volatile memory (e.g., flash memory, read-only memory (ROM), hard disk drive (HDD), solid state drive (SSD), or optical storage, etc., although the present invention is not limited thereto.

[0123] In summary, the management system, intelligent conference room system, and intelligent conference room management method of this case provide automatic detection of whether the device is operating normally, avoiding users from wasting time troubleshooting problems after the meeting starts, so that participants do not need to worry about the hardware preparation of the conference room, and the technical operation of the conference room equipment is returned to the hands of dedicated technicians. Participants only need to focus on the work content of the meeting rather than the equipment of the conference room itself. In addition, from device connection, device self-detection, conference room reservation and occupancy detection, meeting notification and record, conference room use coordination, etc., only a single tool software is needed to achieve the overall method. Compared with the previous meeting notification using email system, and the maintenance of conference room equipment relying on personnel to check in the conference room, users of this case can execute the above method through the application program of the electronic device, which can improve the efficiency of conference room control and meeting process and enhance the quality of the meeting.

[0124] The above content summarizes the features of several embodiments so that those skilled in the art can better understand the aspects of this invention. Those skilled in the art should understand that the above content can be easily used as a basis for designing or modifying other variations to achieve the same objectives and / or advantages as the embodiments described herein without departing from the spirit and scope of this invention. The above content should be understood as an example of this invention, and the scope of protection should be determined by the claims.

Claims

1. A conference room intelligent management method, characterized in that: include: A pre-meeting self-test process is initiated by a master device installed in a conference room. The self-test process includes automatically testing a camera, a sound receiving device, a speaker, and a lighting device installed in the conference room. The self-test process includes the following operations: controlling a display device to display a self-test image, and controlling the photographing device to capture a detection image corresponding to the self-test image; Determining whether the photographic device has an abnormality based on the self-test image and the detection image, and generating a test abnormality signal when it is determined that the photographic device has an abnormality; Controlling the speaker to generate a self-test audio signal and controlling the sound receiving device to receive a sampled audio signal corresponding to the self-test audio signal; Determining whether the sound receiving device has an abnormality based on the self-test audio signal and the sampled audio signal, and generating the test abnormality signal when it is determined that the sound receiving device has an abnormality; and Transmitting the abnormality detection signal to an electronic device for notification, so that the abnormality of the conference room equipment can be eliminated before a meeting begins; The step of determining whether the photographic device has an abnormality based on the self-test image and the detection image includes: Determining whether the position of the self-test image in the detection image is within a preset range; as well as Determine whether the pixel value of the detection image meets a preset value.

2. The intelligent conference room management method according to claim 1, wherein: The self-test procedure includes controlling the display device to generate an indication message so that a tester performs an action according to the indication message; and the main control device determines whether a motion signal generated by a motion sensing device installed in the conference room corresponding to the action is received to determine whether there is any abnormality in the motion sensing device.

3. The intelligent conference room management method according to claim 1, wherein: The self-detection procedure includes controlling the photographic device to capture a panoramic image of the conference room to analyze the ambient brightness and color temperature of the conference room, and controlling the brightness and color temperature of the lighting device to adjust the ambient brightness and color temperature to a target value.

4. The intelligent conference room management method according to claim 1, wherein: Also includes: Reserving a meeting time and a participant list for the conference room through the electronic device; as well as When no meeting is scheduled for the conference room within a first preparation time before the meeting time, the self-detection program is executed by the main control device to complete abnormality elimination before the meeting starts.

5. The intelligent conference room management method according to claim 4, characterized in that: Also includes: A meeting notice is sent to the electronic devices of all participants at a second preparation time before the meeting time, wherein the second preparation time is less than the first preparation time.

6. The intelligent conference room management method according to claim 5, characterized in that: Also includes: The camera device captures an entry time and a user image of the conference room to obtain personal data, and records the personal data and the entry time into meeting status data to update the meeting status of the conference room.

7. The intelligent conference room management method according to claim 6, characterized in that: Also includes: The meeting status data is compared with the attendee list at a third preparation time before the meeting time to send a meeting reminder message to the electronic device of the absentee, wherein the third preparation time is less than the second preparation time.

8. The intelligent conference room management method according to claim 7, characterized in that: Also includes: During the meeting time, the camera device continuously captures the images of the users entering and leaving the meeting room, and the main control device continuously updates the meeting status data according to the personal data of the user images.

9. The intelligent conference room management method according to claim 7, wherein: Also includes: During the meeting time, the main control device controls the lighting device according to a motion signal generated by a motion sensing device installed in the meeting room to detect the ambient light source in the meeting room and automatically adjust the brightness of the lighting device.

10. The intelligent conference room management method according to claim 4, wherein: Also includes: At a first end reminder time before the end of the meeting time of the conference room, outputting an end reminder message on the display device to notify that the available time of the conference room is about to end; as well as If the conference room has no other meeting scheduled after the meeting time ends, an option of extending the use of the conference room is output on the display device.

11. The intelligent conference room management method according to claim 10, wherein: Also includes: If the conference room has other meetings scheduled after the meeting time, search for other available conference rooms; The method searches a database for other idle conference rooms other than the conference room according to an extended use time, so as to automatically reserve an available conference room.

12. An intelligent conference room system, characterized in that: include: a photographic device; a radio receiving device; a loudspeaker; a lighting device; as well as a main control device communicatively connected to the camera, the sound receiving device, the speaker, and the lighting device, wherein the main control device, the camera, the sound receiving device, the speaker, and the lighting device are located in a conference room, wherein the main control device is configured to initiate a self-testing process before a meeting to automatically test the camera, the sound receiving device, the speaker, and the lighting device, wherein the main control device is configured to: controlling a display device to display a self-test image, and controlling the photographing device to capture a detection image corresponding to the self-test image; Determining whether the photographic device has an abnormality based on the self-test image and the detection image, and generating a test abnormality signal when it is determined that the photographic device has an abnormality; Controlling the speaker to generate a self-test audio signal and controlling the sound receiving device to receive a sampled audio signal corresponding to the self-test audio signal; Determining whether the sound receiving device has an abnormality based on the self-test audio signal and the sampled audio signal, and generating the test abnormality signal when it is determined that the sound receiving device has an abnormality; and Transmitting the abnormality detection signal to an electronic device for notification, so that the abnormality of the conference room equipment can be eliminated before a meeting begins; The step of determining whether the photographic device has an abnormality based on the self-test image and the detection image includes: Determining whether the position of the self-test image in the detection image is within a preset range; as well as Determine whether the pixel value of the detection image meets a preset value.

13. The intelligent conference room system according to claim 12, wherein: The main control device is also configured to control the display device to generate an indication information, so that a tester performs an action according to the indication information; and determine whether a motion signal generated by a motion sensing device set in the conference room corresponding to the action is received to determine whether there is any abnormality in the motion sensing device.

14. The intelligent conference room system according to claim 12, wherein: The main control device is also configured to control the photographic device to capture a panoramic image of the conference room to analyze the ambient brightness and color temperature in the conference room, and to control the brightness and color temperature of the lighting device to adjust the ambient brightness and color temperature to a target value.

15. The intelligent conference room system according to claim 12, wherein: The electronic device reserves a meeting time and a participant list for the conference room; When no meeting is scheduled for the conference room within a first preparation time before the meeting time, the main control device executes the self-detection program to eliminate abnormalities before the meeting starts.

16. The intelligent conference room system according to claim 15, wherein: The main control device is further configured to send a meeting notice to the electronic devices of all participants at a second preparation time before the meeting time, wherein the second preparation time is less than the first preparation time.

17. The intelligent conference room system according to claim 16, wherein: The photographic device captures an entry time and a user image of the conference room to obtain personal data, and the main control device records the personal data and the entry time into meeting status data to update the meeting status of the conference room.

18. The intelligent conference room system according to claim 17, wherein: The main control device is further configured to compare the meeting status data with the attendee list at a third preparation time before the meeting time to send a meeting reminder message to the electronic device of the absentee, wherein the third preparation time is less than the second preparation time.

19. The intelligent conference room system according to claim 18, wherein: During the meeting time, the camera device continuously captures the images of the users entering and leaving the meeting room, and continuously updates the meeting status data according to the personal data of the user images through the main control device.

20. The intelligent conference room system according to claim 18, wherein: Also includes: a motion sensing device disposed in the conference room and communicatively connected to the main control device, wherein the motion sensing device is configured to generate a motion signal; The main control device is further configured to control the lighting device to detect the ambient light source in the conference room and automatically adjust the brightness of the lighting device when receiving the action signal.

21. The intelligent conference room system according to claim 15, wherein: The master control device is also configured to: At a first end reminder time before the end of the meeting time of the conference room, outputting an end reminder message on the display device to notify that the available time of the conference room is about to end; as well as If the conference room has no other meeting scheduled after the meeting time ends, an option of extending the use of the conference room is output on the display device.

22. The intelligent conference room system according to claim 21, wherein: If the conference room has other meetings scheduled after the meeting time, a search is performed to see if there are other free conference rooms. The search is performed in a database based on an extended usage time to search for other free conference rooms other than the conference room, so as to automatically reserve the available conference room.

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