Archive information intelligent management method

Abstract

The invention relates to an intelligent archive information management method, which is based on big data and is combined with an artificial intelligence and multi-network system structure to realize the integrated work of archiving, retrieval, storage and destruction of archive information. Through use of the artificial intelligence device, full-automatic operation is formed for operations such as archive file storage, retrieval and lending, and compared with existing manual processing, the method is more convenient, safer and more efficient. Meanwhile, compared with a traditional archive management mode, the function of surveying the archive storage place by the intelligent robot is added, information of the archive storage place can be presented for a user more visually and stereoscopically, and a better storage environment is provided for archive files through setting of the user in combination with an intelligent temperature control system.

Description

Technical Field

[0001] The invention belongs to the technical field of information management, and in particular to an intelligent management method for archive information. Background Art

[0002] The preservation of archival documents is closely related to all industries. Some units or groups even set the security level of the archive management department to the highest. It can be seen that the storage of archival documents is not only related to the enterprise, but also to every individual who serves the enterprise.

[0003] The current archive management method mainly relies on manual recording or the use of archive information management systems to enter archive content, and then the physical archive files are transported to the designated storage location based on the entered information for manual classification and shelving. When encountering archive retrieval, the general location of the archive is confirmed by manual query through the record or archive management system, and then the personnel enter the archive storage location to search and retrieve the file. If the archive loan record is not registered in time, it may cause the personnel to query the storage information through the information, while the file at the actual storage location has been borrowed. If the archive loan record is not registered accurately, it is very likely that the storage information of the archive system will not match the storage information of the actual archive file, and it is even more likely to cause the loss of archive files.

[0004] Some companies also have very high requirements for the storage location of archives. In order to store files better and longer, they have strict requirements on the temperature and humidity of the archive room. Although each company has its own means of implementation, most of the information such as archive management and storage is still mainly manpower-based. It is inevitable that subjective and objective factors will interfere with the preservation of archives in the work, which is very likely to cause damage and loss of archives.

[0005] Since the preservation of archive files involves a wide range of content, it takes a huge amount of manpower and time, and the error rate in retrieval and preservation is high, which directly affects the security of archive file preservation. How to store and retrieve archives quickly, efficiently and safely has become a difficult problem. Summary of the invention

[0006] The purpose of the present invention is to overcome the shortcomings of the prior art and propose an intelligent management method for archival information, which combines artificial intelligence and a multi-network system structure based on big data to achieve the integrated work of archiving, retrieving, preserving and destroying archival information.

[0007] The present invention solves the technical problem by adopting the following technical solutions:

[0008] A method for intelligent management of archive information comprises the following steps:

[0009] Step 1: Conduct indoor survey of the archive room to obtain the layout of the archive room;

[0010] Step 2: The file manager confirms the name of the file room, the numbers of each file shelf and file cabinet according to the file room layout result;

[0011] Step 3: The archive administrator sets the archive file storage items according to his / her own needs to form an archive basic information template;

[0012] Step 4: The archive administrator enters the archive file information to be saved according to the set template, or uses auxiliary equipment to scan and enter;

[0013] Step 5: After the information is entered, the archive administrator selects the archive storage location, and the system generates a QR code for the archive file. The user affixes the code to the surface of the archive bag or archive box;

[0014] Step 6: The archive administrator places the archive in the designated location of the archive room as required. After the intelligent robot places the archive file in the designated storage location according to the QR code information of the archive, it automatically connects to the system to change the archive storage status;

[0015] Step 7: The files are retrieved and reviewed;

[0016] Step 8: The file is loaned out;

[0017] Step 9: Return the files;

[0018] Step 10: The system monitors the indoor temperature and humidity of the archives every day and adjusts the indoor temperature and humidity in real time;

[0019] Step 11: The system conducts intelligent analysis of archive information on a daily basis and sends problematic archive information to the archive administrator via SMS or internal email;

[0020] Step 12: The system analyzes the archive storage period in the archives every day. The system automatically records the archive files that have expired. The intelligent robot takes out the archive files that need to be destroyed according to the final screening results of the archive administrator and places them in the designated destruction location.

[0021] Moreover, the specific implementation method of step 1 is: the intelligent robot conducts indoor survey of the archive room, and presents the indoor layout survey results to the archive manager in the form of 2D or 3D images, or the archive manager maps the archive room layout through the system.

[0022] Moreover, the specific implementation method of step 7 is: the user conducts online browsing through the system, or applies for offline browsing, the application informs the system of the archive storage location, the browser arrives at the designated location and generates a browsing number through the system, the intelligent robot automatically goes to the designated location after identification to retrieve the archive, and places it in the designated location for easy browsing. When the archive file is too far away from the browsing location, the system will alarm; after the browsing is completed, the file is returned at the browsing desk, and the intelligent device automatically puts the file back to its original place and records the borrowing details.

[0023] Moreover, the specific implementation method of step 8 is: the lender applies through the system, and after the application is approved, the lender goes to the archive storage location to provide the lending code, and the intelligent robot automatically takes out the relevant archive files and places them in the designated location, and changes the archive storage status in real time.

[0024] Moreover, the specific implementation method of step 9 is: when the archive is returned, the returner places the archive file to the designated location and performs the return operation on the operating table. The intelligent robot automatically places the archive file to the original location, changes the archive storage status in real time, and records the borrowing record.

[0025] Moreover, the specific implementation method of step 10 is: the archive administrator sets the temperature and humidity range of the archive room through the system according to the environmental requirements for the storage of archive files; the intelligent monitoring equipment monitors the temperature and humidity conditions in the archive room in real time through temperature and humidity sensors. When it is lower or higher than the set range, the intelligent device automatically controls the air-conditioning equipment to adjust the temperature and humidity in the archive room, and records the adjustment operation; when the system is abnormal and cannot control the indoor air-conditioning equipment, the intelligent system will alarm and send the abnormal information to the archive administrator via text message or voice call.

[0026] Moreover, the specific implementation method of step 11 is: the system performs intelligent analysis on the archive file information stored in the archive on a daily basis, counts the number of archive file borrowing and lending times, and the archive file information with a high borrowing frequency, and sends information about problems with the archives to the archive administrator via text message or internal email.

[0027] Moreover, the specific implementation method of step 12 is: the system analyzes the preservation period of the archive files in the archives every day, and the system automatically records the archive files that have expired in the system; the archive administrator classifies and processes the files whose preservation period has expired through the system to confirm whether to continue to store them; the intelligent robot takes out the archive files that need to be destroyed based on the processing results of the archive administrator and places them at the designated destruction location.

[0028] The advantages and positive effects of the present invention are:

[0029] The present invention is based on big data and combines artificial intelligence and a multi-network system structure to achieve the integrated work of archival information from archiving, access, preservation and destruction. The present invention uses artificial intelligence equipment to form fully automated operations for archival file preservation, access, lending and other operations, which is more convenient, safe and efficient than existing manual processing. At the same time, compared with the traditional archive management method, this method adds the survey function of the archive storage site by an intelligent robot, which can present the information of the archive storage site to the user in a more intuitive and three-dimensional manner, and combines with the intelligent temperature control system to provide a better storage environment for the archive files through the user's settings. BRIEF DESCRIPTION OF THE DRAWINGS

[0030] Figure 1 Flow chart of the method of the present invention. DETAILED DESCRIPTION

[0031] The present invention is further described in detail below with reference to the accompanying drawings.

[0032] A method for intelligent management of archive information, such as Figure 1 As shown, the following steps are included:

[0033] Step 1: Conduct indoor survey of the archive room to obtain the layout of the archive room.

[0034] Conducting an indoor survey of the archive room to obtain the archive room layout includes: an intelligent robot conducting an indoor survey of the archive room and presenting the indoor layout survey result to the archive manager in the form of 2D or 3D images, or the archive manager mapping the archive room layout through the system.

[0035] The specific implementation method of the intelligent robot conducting indoor survey of the archive room and presenting the indoor layout survey results to the archive manager in the form of 2D or 3D images is as follows:

[0036] Take the intelligent robot equipped with 2D Lidar as an example, and only consider the relationship in the two-dimensional plane. The world coordinate system OW, the robot coordinate system OC, and the radar coordinate system OL. The direction axis of the radar coordinate system is consistent with the robot coordinate system. The radar is mounted on the robot and expressed in the coordinates of the robot coordinate system OC. The position of the radar is (xlc, ylc). Now there is an object point P in the space. The 2D radar measures it (the radar rotates counterclockwise) and obtains the corresponding angle angle and distance dis. Now assume that the angular velocity of the robot is wc and the linear velocity is vc. At time t0, the robot coordinate system OC coincides with the world coordinate system OW. The angle units here are radians and the distance units are meters.

[0037] Now given a set of data, ask what the coordinates of the object point P in the world coordinate system OW are at time t1: angle, dis, xlc, ylc, vc, wc, t1

[0038] The robot's motion model at this time is an arc motion, with a radius of R = vcwc, and the angle of motion can be obtained by θ = w·t. The position of the robot's center point can be obtained by the relationship of polar coordinates, that is, the robot's center is a point, and it moves in a circle with a radius of R around ICC as the origin, and rotates by θ = w·t. Then, after rotating for t time, the position of the robot's center point expressed in the XY coordinate system (Cartesian coordinate system) is:

[0039] Xt=Rsin(wc·t)

[0040] Yt=R(1-cos(wc·t))

[0041] Assuming that the calculation is based on the robot coordinate system OC origin, then after time t, the coordinates of the OC origin in the world coordinate system OW are expressed as:

[0042] XWC=Rsin(wc·t)

[0043] YWC=R(1-cos(wc·t))

[0044] 1. Instant rotation center

[0045] Assume a mobile robot that is differentially driven by two parallel wheels, with the speeds of the left and right wheels being Vl and Vr respectively, and the distance between the centers of the two wheels being L. Then the linear velocity vc and angular velocity wc of the robot can be defined as follows:

[0046] Linear velocity vc, which represents the velocity of the center point of the robot when it moves, is estimated by the average of the left and right wheel velocities:

[0047] vc=Vr+Vl2

[0048] The angular velocity wc describes the rotation speed of the robot around ICC and can be calculated by the ratio of the left and right wheel speed difference to the wheelbase (obtained by v = ω·r):

[0049] wc=Vr-VlL

[0050] The radius R of the robot's circular motion around the ICC (the distance from the ICC to the center of the robot) can be obtained from v = ω·r:

[0051] R=vcwc

[0052] Substituting the above-defined vc and wc into the formula of R yields:

[0053] R=Vr+Vl2Vr-VlL

[0054] R=L2·Vr+VlVr-Vl

[0055] 2. Position calculation in circular motion

[0056] For circular motion around the ICC, the position of the object can be described using the equation of a circle in polar coordinates. In polar coordinates, the position of a point is defined by its distance from the origin (radius R) and an angle (θ).

[0057] Considering ICC as the origin, the center of the robot is this point, and its position converted to the Cartesian coordinate system is:

[0058] X=Rsin(θ)

[0059] Y = R - Rcos(θ) = R(1 - cos(θ))

[0060] 3. Expression of object point P in robot coordinate system OC

[0061] Considering 2D-Lidar as a point, that is, the origin OL, then in the radar coordinate system OL, the object point P can be directly expressed in the radar coordinate system OL through trigonometric relationships:

[0062] XLp=dis·cos(angle)

[0063] YLp=dis·sin(angle)

[0064] The difference between the radar coordinate system OL and the robot coordinate system OC is only a translation relationship, that is, (xlc, ylc), so the translation amount can be added to get the expression in the robot coordinate system OC

[0065] XCp=dis·cos(angle)+xlc

[0066] YCp=dis·sin(angle)+ylc

[0067] The expression of the object point P in the world coordinate system OW.

[0068] Because the robot coordinate system OC and the world coordinate system OW differ by one rotation, the robot coordinate system OC is rotated counterclockwise by θ=w·t from the state where it coincides with the world coordinate system OW to the current state.

[0069] That is to say, the object point P expressed in the robot coordinate system OC also needs to be expressed in the world coordinate system OW by this counterclockwise rotation θ=w·t;

[0070] Therefore, the object point P in the world coordinate system OW is (XWp, YWp) which can be obtained by applying a counterclockwise rotation to (XCp, YCp) and adding the offset of OC.

[0071] XWp=YCP·cosθ-YCp·sinθ+XWC

[0072] XWp=XCp·sinθ+YCp·cosθ+YWC

[0073] 4. Proof of the rotation matrix of the counterclockwise rotation angle θ

[0074] Starting from the basic geometry of two-dimensional rotation. Assume there is a point P, whose initial position in the coordinate system of the origin O is P(x,y), and we need to find the new position P′(x′,y′) after P rotates counterclockwise around the origin by an angle θ:

[0075] Before rotation, the position of point P can be determined by the polar coordinates r (the distance from the origin to P) and φ (the angle from the x-axis to OP). In the Cartesian coordinate system, we have:

[0076] x=rcos(φ)

[0077] y=rsin(φ)

[0078] When P rotates counterclockwise about the origin by θ, its new position {′ can be represented by the new polar coordinate r and the new angle φ+θ (r remains unchanged because the rotation does not change the distance from the origin to P). Therefore, the coordinates after rotation are:

[0079] x′=rcos(φ+θ)

[0080] y′=rsin(φ+θ)

[0081] Using the trigonometric identities cos(a+b)=cos(a)cos(b)-sin(a)sin(b) and sin(a+b)=sin(a)cos(b)+cos(a)sin(b), we can rewrite x′ and y′ as:

[0082] x′=rcos(φ)cos(θ)-rsin(φ)sin(θ)

[0083] y′=rsin(φ)cos(θ)+rcos(φ)sin(θ)

[0084] Will and y = rsin(φ), we can get:

[0085] x′=xcos(θ)-ysin(θ)

[0086] y′=xsin(θ)+ycos(θ)

[0087] Writing the above equation in matrix form, we get:

[0088] [x′ y′]=[cos(θ)-sin(θ) sin(θ)cos(θ)][xy]

[0089] This matrix is ​​the rotation matrix R(θ) for counterclockwise rotation of angle θ, which can rotate any given point counterclockwise by angle θ on a two-dimensional plane without changing the distance from the point to the origin.

[0090] If the rotation is clockwise, the angle θ will be considered a negative value. In a right-handed coordinate system, with the X axis pointing to the left and the Y axis pointing up, counterclockwise rotation is positive and clockwise rotation is negative.

[0091] The rotation matrix of a clockwise rotation of angle θ can be obtained by starting from the basic geometry of counterclockwise rotation in two dimensions. Assume that there is a point P, whose initial position in the coordinate system of the origin O is P(x,y), and it is necessary to find the new position P′(x′,y′) after P rotates counterclockwise around the origin by angle θ:

[0092] Before rotation, the position of point P can be determined by the polar coordinates r (the distance from the origin to P) and χ (the angle from the x-axis to OP). In the Cartesian coordinate system, we have:

[0093] x=rcos(φ)

[0094] y=rsin(φ)

[0095] When P rotates counterclockwise about the origin by θ, its new position P′ can be represented by the new polar coordinate r and the new angle φ+θ (r remains unchanged because the rotation does not change the distance from the origin to P). Therefore, the coordinates after rotation are:

[0096] x′=rcos(φ+θ)

[0097] y′=rsin(φ+θ)

[0098] Using the trigonometric identities cos(a+b)=cos(a)cos(b)-sin(a)sin(b) and sin(a+b)=sin(a)cos(b)+cos(a)sin(b), we can rewrite x′ and y′ as:

[0099] x′=rcos(φ)cos(θ)-rsin(φ)sin(θ)

[0100] y′=rsin(φ)cos(θ)+rcos(φ)sin(θ)

[0101] Substituting x=rcos(φ) and y=rsin(φ), we get:

[0102] x′=xcos(θ)-ysin(θ)

[0103] y′=xsin(θ)+ycos(θ)

[0104] Writing the above equation in matrix form, we get:

[0105] [x′ y′]=[cos(θ)-sin(θ) sin(θ)cos(θ)][xy]

[0106] This matrix is ​​the rotation matrix R(θ) for counterclockwise rotation of angle θ, which can rotate any given point counterclockwise by angle θ on a two-dimensional plane without changing the distance from the point to the origin.

[0107] If the rotation is clockwise, the angle θ will be considered a negative value. In a right-handed coordinate system, with the X axis pointing to the left and the Y axis pointing up, counterclockwise rotation is positive and clockwise rotation is negative.

[0108] The rotation matrix for a clockwise rotation of angle θ can be obtained by replacing the angle θ in the counterclockwise rotation matrix with its negative value -θ, because cos(-θ) = cos(θ) and sin(-θ) = -sin(θ). This means that for a clockwise rotation, the rotation matrix Rcw(θ) is:

[0109] Rc(θ)=[cos(-θ)-sin(-θ) sin(-θ)cos(-θ)]

[0110] Using the properties of trigonometric functions cos(-θ) = cos(θ) and sin(-θ) = -sin(θ), we get:

[0111] Rc(θ)=[cos(θ)sin(θ) -sin(θ)cos(θ)]

[0112] Therefore, the clockwise rotation matrix directly uses positive angles θ as:

[0113] Rc(θ)=[cos(θ)sin(θ) -sin(θ)cos(θ)]

[0114] This matrix can be used to rotate any given point in the 2D plane by an angle theta clockwise.

[0115] The angle θ in the rotation matrix is ​​replaced by its negative value -θ, because cos(-θ) = cos(θ) and sin(-θ) = -sin(θ). This means that for a clockwise rotation, the rotation matrix Rcw(θ) is:

[0116] Rc(θ)=[cos(-θ)-sin(-θ) sin(-θ)cos(-θ)]

[0117] Using the properties of trigonometric functions cos(-θ) = cos(θ) and sin(-θ) = -sin(θ), we get:

[0118] Rc(θ)=[cos(θ)sin(θ) -sin(θ)cos(θ)]

[0119] Therefore, the clockwise rotation matrix directly uses positive angles θ as:

[0120] Rc(θ)=[cos(θ)sin(θ) -sin(θ)cos(θ)]

[0121] This matrix can be used to rotate any given point in the 2D plane by an angle theta clockwise.

[0122] Step 2: The archive administrator confirms the name of the archive room, the numbers of each file shelf and cabinet based on the archive room layout results.

[0123] After the user sets the number and name for each file rack and cabinet according to the set file room layout structure, the system automatically generates a unique ID code for it.

[0124] Step 3: The archive administrator sets the archive file storage items according to his / her own needs to form the archive basic information template.

[0125] Step 3.1. The archive administrator sets the basic information storage conditions of the archive files according to his own needs to form a template. All the basic information entered in the early stage of all archive storage in the future will be stored based on this template.

[0126] Step 3.2: The archive administrator can set the commonly used information template format. Later, the system can automatically obtain the required information based on paper documents or pictures, eliminating the need for manual entry.

[0127] Step 4: The archive administrator enters the archive file information that needs to be saved according to the set template, or uses auxiliary equipment to scan and enter.

[0128] The archive administrator enters the basic information of the archive files to be saved according to the set basic information template. Or the archive files can be scanned by the system scanning device, and the system automatically identifies the saved content.

[0129] Step 5. After the information is entered, the archive administrator selects the archive storage location, and the system generates a QR code label for the archive file, guiding the user to attach the label to the surface of the archive bag or archive box.

[0130] The archive administrator selects the archive file information that has not yet been stored, and after selecting the storage location in the set storage location, the system generates a unique QR code identification for the archive file. The archive administrator can choose to print it on the archive file cover or print a QR code sticker and stick it on the archive file cover.

[0131] Step 6. The archive administrator places the archive at the designated location in the archive room as required. The intelligent robot places the archive file at the designated storage location based on the QR code information of the archive, and then automatically connects to the system to change the archive storage status.

[0132] Step 6.1: The archive manager places the archive in the designated location in the archive room.

[0133] Step 6.2: After the intelligent robot detects a new file, it automatically picks up the file, determines the storage location based on the QR code information on the file, automatically moves to the storage location, and places the file in the file rack or cabinet.

[0134] Step 6.3: After the intelligent robot places the archive file, it changes the storage status of the archive file.

[0135] Step 7: The files are retrieved and reviewed.

[0136] Step 7.1: After searching for the required archive files through the system website or APP, the viewer can directly view the information by viewing the details.

[0137] Step 7.2: The viewer applies for offline access to the required archive files through the system website or APP. After the application is approved, the system automatically generates a reference number and sends this number and the archive storage location to the viewer via text message.

[0138] Step 7.3: After the user arrives at the archive storage location, he / she enters the access number through the front end of the device at the access desk. After identification, the intelligent robot automatically goes to the designated location to retrieve the archive and places it in the designated location for easy access.

[0139] Step 7.4: The viewer must not exceed the viewing range when viewing files. When the archive files are too far away from the viewing location, the system will issue an alarm reminder.

[0140] Step 7.5: After the review is completed, the reviewer places the archive file at the return location and returns it through the front end of the review desk. The intelligent robot will automatically put the file back to its original location after recognition and record the borrowing details.

[0141] Step 8: The file is loaned out.

[0142] Step 8.1. The borrower applies for the required borrowed archive files through the system website or APP. After the application is approved, the system automatically generates a borrowing number and sends this number and the archive storage location to the user in the form of a text message.

[0143] Step 8.2: After the borrower arrives at the archive storage location, he / she enters the access number through the front end of the device at the access desk. After identification, the intelligent robot automatically goes to the designated location to retrieve the archive and places it in the designated location.

[0144] Step 8.3: When the borrower takes away the file, the intelligent robot will change the file storage status in real time.

[0145] Step 9: Return the files.

[0146] Step 9.1: The borrower places the archive file at the designated location and returns it through the front end of the reading desk device.

[0147] Step 9.2: After the intelligent robot recognizes the signal, it automatically places the archive file to its original location, changes the archive storage status in real time, and records the borrowing record.

[0148] Step 10. The system monitors the indoor temperature and humidity of the archives every day and adjusts the indoor temperature and humidity in real time.

[0149] Step 10.1: The archive administrator sets the temperature and humidity range of the archive room through the system according to the environmental requirements for archival storage.

[0150] Step 10.2: The intelligent monitoring device monitors the temperature and humidity in the archive room in real time through the temperature and humidity sensors. When the temperature is lower or higher than the set range, the intelligent device automatically controls the air-conditioning equipment to adjust the temperature and humidity in the archive room and records the adjustment operation.

[0151] Step 10.3: When the system fails to control the indoor air-conditioning equipment due to an abnormality, the intelligent system will sound an alarm and send the abnormal information to the file administrator via SMS or voice call.

[0152] Step 11. The system conducts intelligent analysis of archive information on a daily basis and sends problematic archive information to the archive administrator via text message or internal email.

[0153] The system conducts intelligent analysis of the archive file information stored in the archives on a daily basis, counting the number of archive file borrowing and lending, archive files with higher borrowing frequency, etc., and sends information on problems such as overdue archive file borrowing and failure to return to the archive administrator via text message or internal email.

[0154] The specific implementation method is as follows:

[0155] 1. Determine the total number of archive files stored ALL_List and form them into a list.

[0156] 2. Loop through ALL_List to obtain the information of each archive file and obtain the parameter Record.

[0157] 3. Query the information of each Record parameter to obtain the Read_Count and Borrow_Count corresponding to the record. The formula is as follows:

[0158] Read_Count=SUM(Record_Raad), Borrow_Count=SUM(Record_Borrow)

[0159] 4. Get the borrowing time Borrow_time and borrowing days Borrow_day of all files from Record_1 to Record_n.

[0160] By formula

[0161] Now_Time>AddDay(Borrow_time,Borrow_day)

[0162] Determine the information of overdue archival documents.

[0163] Step 12: The system analyzes the archive storage period in the archives every day. The system automatically records the archive files that have expired. The intelligent robot takes out the archive files that need to be destroyed according to the final screening results of the archive administrator and places them in the designated destruction location.

[0164] Step 12.1: The system analyzes the preservation period of archive files in the archives every day, and automatically records the archive files that have expired in the system.

[0165] Step 12.2: The archive administrator uses the system to classify files whose retention period has expired and confirm whether to continue to store them.

[0166] Step 12.3: The intelligent robot takes out the archive files that need to be destroyed based on the processing results of the archive administrator and places them at the designated destruction location.

[0167] The specific implementation is as follows:

[0168] According to the single archive file information Record_1 to Record_n, the archive validity period Record_Del_Time information is obtained. According to the formula

[0169] Now_Time>Record_Del_Time

[0170] Determine whether the archive file has reached its retention period.

[0171] It should be emphasized that the embodiments described in the present invention are illustrative rather than restrictive. Therefore, the present invention includes but is not limited to the embodiments described in the specific implementation manner. Any other implementation manners derived by those skilled in the art based on the technical solution of the present invention also fall within the scope of protection of the present invention.

Claims

1. A method for intelligent management of archive information, characterized in that: The following steps are involved: Step 1: Conduct indoor survey of the archive room to obtain the layout of the archive room; Step 2: The file manager confirms the name of the file room, the numbers of each file shelf and file cabinet according to the file room layout result; Step 3: The archive administrator sets the archive file storage items according to his / her own needs to form an archive basic information template; Step 4: The archive administrator enters the archive file information to be saved according to the set template, or uses auxiliary equipment to scan and enter; Step 5: After the information is entered, the archive administrator selects the archive storage location, and the system generates a QR code for the archive file, which helps the user attach the code to the surface of the archive bag or archive box; Step 6: The archive administrator places the archive in the designated location of the archive room as required. After the intelligent robot places the archive file in the designated storage location according to the QR code information of the archive, it automatically connects to the system to change the archive storage status; Step 7: The files are retrieved and reviewed; Step 8: The file is loaned out; Step 9: Return the files; Step 10: The system monitors the indoor temperature and humidity of the archives every day and adjusts the indoor temperature and humidity in real time; Step 11: The system conducts intelligent analysis of archive information on a daily basis and sends problematic archive information to the archive administrator via SMS or internal email; Step 12: The system analyzes the archive storage period in the archives every day. The system automatically records the archive files that have expired. The intelligent robot takes out the archive files that need to be destroyed according to the final screening results of the archive administrator and places them in the designated destruction location.

2. The method for intelligent management of archival information according to claim 1, characterized in that: The specific implementation method of step 1 is: the intelligent robot conducts indoor survey of the archive room, and presents the indoor layout survey results to the archive manager in the form of 2D or 3D images, or the archive manager maps the archive room layout through the system.

3. The method for intelligent management of archival information according to claim 1, characterized in that: The specific implementation method of step 7 is as follows: the user conducts online review through the system, or applies for offline review, and the application informs the system of the archive storage location. The reviewer generates a review number through the system when he arrives at the designated location. After the intelligent robot recognizes it, it automatically goes to the designated location to take out the archive and places it at the designated location for easy review. When the archive file is too far away from the review location, the system will alarm; After reading, return the file at the reading desk. The smart device will automatically put the file back to its original place and record the borrowing details.

4. The method for intelligent management of archival information according to claim 1, characterized in that: The specific implementation method of step 8 is: the lender applies through the system. After the application is approved, the lender goes to the archive storage location to provide the lending code. The intelligent robot automatically takes out the relevant archive files and places them in the designated location, and changes the archive storage status in real time.

5. The intelligent management method of archival information according to claim 1, characterized in that: The specific implementation method of step 9 is: the returner places the archive file to the designated location and performs the return operation on the operating table. The intelligent robot automatically places the archive file to the original location, changes the archive storage status in real time, and records the borrowing record.

6. The intelligent management method of archival information according to claim 1, characterized in that: The specific implementation method of step 10 is: the archive administrator sets the temperature and humidity range of the archive room through the system according to the environmental requirements for the storage of archive files; the intelligent monitoring equipment monitors the temperature and humidity conditions in the archive room in real time through temperature and humidity sensors. When it is lower or higher than the set range, the intelligent device automatically controls the air-conditioning equipment to adjust the temperature and humidity in the archive room, and records the adjustment operation; when the system is abnormal and cannot control the indoor air-conditioning equipment, the intelligent system will alarm and send the abnormal information to the archive administrator by text message or voice call.

7. The intelligent management method of archival information according to claim 1 is characterized in that: The specific implementation method of step 11 is: the system performs intelligent analysis on the archive file information stored in the archive on a daily basis, counts the number of archive file borrowing and lending times, and the archive file information with high borrowing frequency, and sends information about archive problems to the archive administrator via text message or internal email.

8. The intelligent management method of archival information according to claim 1, characterized in that: The specific implementation method of step 12 is: the system analyzes the preservation period of the archive files in the archives every day, and the system automatically records the archive files that have expired in the system; the archive administrator classifies and processes the files that have expired through the system to confirm whether to continue to store them; the intelligent robot takes out the archive files that need to be destroyed based on the processing results of the archive administrator and places them at the designated destruction location.

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